2004/05/31 COMMUNITY SERVICES COMMITTEE AGENDA
NINTH MEETING
Monday, May 31, 2004
From 4:00 p.m. to 6:00 p.m.
City Hall, Committee Room #2A & B
Please note that Alderman Volpatti will be chairing the Community Services Committee Meeting
'l )Approval of the 2004-05-17 Community Services Minutes.
2) PRESENTATION:
a) John Fisher
Walker Landfill Environmental Assessment
3) REPORTS: STAFF CONTACT:
a) MW-2004-96 - Request for removal of Taxi Stands -
Fallsview Tourist Area Ed Dujlovic
~ b) MW-2004-65 - Kiwanis Bus Bench Program Ed Dujlovic
c) MW-2004~74 - Victoria/Centre BIA - Request to Widen
the sidewalk in front of 5751 & 5763
Victoria Avenue Ed Dujlovic
d) MW-2004-90 - Loader Purchase Ed Dujlovic
e) MW-2004-91 - Vegter Court Parking Review Ed Dujlovic
f) MW-2004-89 - 2004 Sewer T.V. Inspection
Joint Public Private Partnership Ed Dujlovic
4) PRESENTATION:
a) Ray Kallio - The Municipal Freedom of Information and Protection of Privacy Act
(MFIPPA)
5) NEW BUSINESS
6) ADJOURNMENT
MINUTES OF COMMUNITY SERVICES COMMITTEE MEETING
Monday, May 17, 2004, City Hall, Room 2 at 4:00 p.m.
PRESENT: Chairman Alderman Victor Pietrangelo, Mayor Ted Salci, Alderman Wayne
Campbell, Alderman Selina Volpatti, Alderman Janice Wing, Alderman
Carolynn Ioarmoni, Alderman Joyce, Morocco, Alderman Jim Diodati,
Alderman Vince Kerrio.
REGRETS: Tony Ravenda, Ray Kallio, Adele Kon
STAFF: John MacDonald, Ed Dujlovic, Ken Burden, Paul Pingue, Dean Iorfida, Pat
Burke, Karl Dren, Alex Herlovitch, Marianne Tikky - Steno.
PRESS: Corey Larocque, Niagara Falls Review.
GUESTS: Cammie Bateman - Niagara Falls Taxi, Jannese Freeman - Niagara Falls Taxi,
Leslie Thompson - Niagara Falls Taxi, Lal Cheema - Niagara Falls Taxi,
Lewis Knoy - Niagara Falls Taxi, Frank Taylor - Best Western Fallsview, Sue
McDowell - Fallsview BIA Michael Freel - Niagara Falls Hydro, Margaret
Batista - Niagara Falls Hydro, Mike Rotundo - Embassy Suits, Giorgio Basile
- 6382 Drummond Road, John Mignelli - 6299 Murray Street, Guiseppina
Sacco - 6398 Drummond Road, Tony Tannuzzi- 6390 Drummond Road,
Yolande Desjardins - 6344 Drummond Road.
1) MINUTES:
iT WAS MOVED BY ALDERMAN CAMPBELL and seconded by Alderman Volpatti, that the
minutes of the May 3, 2004 meeting be approved.
Motion: Carded
Action: Recommendation submitted to Council 2004-05-17
2) PRESENTATION:
a) Friendly Partnership Opportunity - presented by Brian Wilkie
IT WAS MOVED BY ALDERMAN VOLPATTI and seconded by Alderman Morocco that the
Friendly Partnership Opportunity presented by Brian Wilkie of Niagara Falls Hydro be received
and filed.
Motion: Carried
Action: Recommendation submitted to Council 2004-05-17
-2-
b) MW-2004-81 - Request for removal of Taxi Stands - Falisview Tourist Area.
After a lengthy discussion, hearing from the Niagara Falls Taxi owners, drivers, surrounding
hotel owners and the Fallsview BIA. The following motion was made;
IT WAS MOVED BY ALDERMAN KERRIO and seconded by Mayor Salci that report MW-
2004-81 be deferred to the Community Services Committee meeting of May 31, 2004.
Motion: Carded
Action: Recommendation submitted to Council 2004-05-17
c) Spicolli's Pizzeria & Caf~ - Liquor Licenee Application
· Mr. Carmen Garofalo advised Committee that his establishment will open as a restaurant
serving Italian style foods and ice cream. Mr. Garofalo held an open house for the
surrounding residents and Alderman to attend to allow the residents to view the changes
made. Mr. Garofalo noted the last tenant made life hard on the residents and his family.
Spicolli's Pizzeria & Caf6 will be mn by Robyn Coens (Mr. Garofalo's niece) and will
not be a bar. The liquor licence is to allow the patrons the chose of beverage this wish to
have with their meal.
· Mr. Frank Herman of 6312 Murray Street spoke on behalf the surrounding residents. Mr.
Herman was very adamant that residents were not going to stand for another bar
establishment to open in this location. During the last eight years with different tenants
occupying the building the residents have endured loud music, crime, beer bottles on their
lawns, cars parked over sidewalks, boulevards to all hours of the early morning. Mr.
Herman's main concern was allowing the restaurant a liquor licence would again attract
undesirable clientele.
· Many residents spoke in turn reiterating Mr. Herman's statement with their own
experiences.
Mayor Salci advised Committee and the residents that to object to the liquor licence does
not mean the AGCO would not grant it. The residents would be taking a gamble. In
order to ensure no matter what business occupies the premises the Mayor advised the
residents to impose restriction on the licence. If for some reason Mr. Garofalo's business
does ~not succeed and the building is rented to another tenant, the liquor licence stays with
the premises not the occupant.
After a lengthy discussion the following motion was made;
-3-
IT WAS MOVED BY ALDERMAN VOLPATT and seconded by Alderman Morocco that staff
meet with owner/operator of Spicolli's Caf6 and residents to discuss a compromise for the liquor
licence application.
Motion: Carried
Opposed: Alderman Wing
Action: Recommendation submitted to Council 2004-05-17
3) REPORTS
a) MW-2004-69 - Park Street Parking Review
IT WAS MOVED BY ALDERMAN CAMPBELL and seconded by Alderman Morocco that a
limited "two hour parking zone between the hours of 9:00 a.m. and 5:00 p.m., Monday to Friday,
with no reparking within five hours of initial parking, except at parking meters" be implemented
on the north side of Park Street from a point 15 metres east of Ontario Avenue to a point 40
metres east of Ontario Avenue.
Motion: Carried
Action: Recommendation submitted to Council 2004-05-17
b) MW-2004-70 - Willoughby Drive Parking Review
IT WAS MOVED BY ALDERMAN DIODATI and seconded by Alderman Campbell that a
portion of the existing parking restriction on the east side of Willoughby Drive be removed from
a point 130 metres north of Weinbrenner Road to a point 255 metres north of Weinbrenner Road.
Motion: Carried
Action: Recommendation submitted to Council 2004-05-17
c) MW-2004-72 - On-Street Stopping Restrictions around Fallsview Casino
IT WAS MOVED BY ALDERMAN DIODATI and seconded by Alderman Campbell that "no
stopping, tow away zones" be implemented on:
1. Fallsview Boulevard between Main Street/Portage Road and Murray Street -
both sides,
2. Fallsview Boulevard between Murray Street and Robinson Street - west side
3. Fallsview Boulevard between Murray Street and a point 160m north - east side
4. Main Street between Fallsvie~v Boulevard and Stanley Avenue - both sides
5. Dixon Street between Fallsview Boulevard and Stanley Avenue - both sides
6. Dunn Street between Fallsview Boulevard and Stanley Avenue - south side
7. Portage Road between Fallsview Boulevard and a point 630m south -both
-4-
sides; and,
8. Murray Street between River Road/Niagara Parkway and Allendale Avenue -
both sides
Furthermore, it is recommended that:
9. The existing loading zone on the east side of Fallsview Boulevard between a
point 158m north of Livingstone Street and a point 10m south of Dunn Street,
be relocated to a point 40m south of Dunn Street.
Motion: Carried
Action: Recommendation submitted to Council 2004-05-17
d) MW-2004-79 - Garner Estates Subdivision Intersection Control Update
IT WAS MOVED BY ALDERMAN CAMPBELL and seconded by Alderman Morocco that;
1) A stop sign bc installed facing eastbound motorists on Westport Drive at the
intersection of Parksidc Drive and Westport Drive;
2) A stop sign be installed facing eastbound motorists on Greenfield Crescent at
the intersection of Kelly Drive and Greenfield Crescent;
3) A stop sign be installed facing westbound motorists on Julie Drive at the
intersection of Julie Drive and Bryannc Court;
4) A stop sign be installed facing southbound motorists on Bryannc Court at the
intersection of Bryanne Court and Kelly Drive; and,
5) A stop sign be installed facing westbound motorists on Kelly Drive at the
intersection of Kelly Drive and Parkside Drive.
Motion: Carried
Conflict: Alderman Pietrangelo
Action: Recommendation submitted to Council 2004-05-17
e) MW-2004-82 - Hours of Operation Update - Municipal Lot #5
IT WAS MOVED BY ALDERMAN CAMPBELL and seconded by Mayor Salci that by-law 96-
50 "Schedule B" be updated to reflect the existing hours of operation of Municipal Lot//5.
Motion: Carried
Action: Recommendation submitted to Council 2004-05-17
-5-
4) ADJOURNMENT
IT WAS MOVED BY ALDERMAN VOLPATTI and seconded by Alderman Ioannoni, that the
regular meeting of the Community Services Committee be adjourned at 5:50 p.m. and
Committee move into an In-Camera session.
Community Services Department MW-2004-96
Municipal Works Ed Dujlovic
_ ,.-.:.,.. _~ ~'~',~ .. 4310 Queen Street Director
T.hy,.,,y l,j f, p.o. Box 1023
Nlogoro FolIs~J~,~i~i, Niagara Fails, ON L2E §X5
Con~~e' web site: www.city, niagarafalls.on.ca
~.~1~d'~ I~ Tel.: (905) 356-7521
Fax: (905) 356-2354
E-mail: edujlovic@city.niagarafalis.on.ca
May 31, 2004
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: MW-2004-96
Request for removal of Taxi Stands
Fallsview Tourist Area
RECOMMENDATION:
It is recommended that all on-street taxi stands located in the Fallsview Tourist Area, be removed,
with the exception of the taxi stand in front of the Sheraton Fallsview.
BACKGROUND:
Council, at it's May 17, 2004 meeting, deferred the recommendation outlined in Report No. MW-
2004-81(attached), to remove all taxi stands along Fallsview Boulevard, to the May 31, 2004
meeting. This deferral would allow the taxi companies time to speak with hotel/business owners
about making arrangements to park on their properties.
Since then, Staffhave received correspondence from the Sheraton Fallsview (attachment) indicating
that they would like the taxi stand located in front of their establishment to remain. In addition, 5-0
taxi contacted Staff, stating that they would like to see the taxi stands along Fallsview Boulevard
remain in place and be expanded. Further, staffhave contacted the Fallsview Grand Casino Casino
& Resort and they have indicated that they will accommodate 2 taxi spaces per company on site.
With the expected traffic volume increases to be realized when the Fallsview Casino opens on June
8, the continued placement of several of the existing taxi stands will impede the flow of traffic.
Therefore, it is recommended that the stands located on the west side of Fallsview Boulevard
between Murray Street and Robinson Street and on the east side of Fallsview Boulevard between
Main Street and Murray Street be removed from a traffic safety/flow perspective.
In addition, the new traffic signal installation at Dunn Street and Fallsview Boulevard has forced the
elimination of the Bus Loading/Unloading Zone in front of the Minolta Tower. Therefore, this bus
loading/unloading zone will be relocated to the taxi stand area in front of the Marriott Hotel, thereby
causing the elimination of the taxi stands located there.
Working Together to Serve Our Communi~v
Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services
May 31, 2004 - 2 - MW-2004-96
Finally, it is suggested, that the taxi companies continue to pursue securing off-street taxi cab
parking with the area hotels and businesses.
The Committee's concurrence with the recommendation outlined in this report matter would be
appreciated.
Prepared by: Respectfully submitted:
Karl Dren ..4-/h,'~John MacDonald
Manager of Traffic & Parking Services , v Chief Administrative Officer
Approved b/yS)
Director of Municipal Work
attach.
May 18, 2004
Sue McDowell,
Fallsview Tourist Area,
5400 Robinson Street,
Niagara Falls, Ontario
suemcdowell@fallsviewbia.¢om
Sue,
Please exempt the Sheraton Fallsview Hotel fi'om the request to the City of Niagara Falls
for the removal of taxi stands on Fallsview Boulevard.
The taxi stand in fi.om of our hotel does not hinder our operation in anyway, infaet, the
system in place where they line up works very well and provides the necessary serdce
that is needed for our guests.
Yours sincerely,
Tony Zappitelli,
Director of Operations,
Sheraton Fallsview Hotel & Conference Centre.
cc: Karl Dren,
Manager of Traffic and Parking Services,
City of Niagara Falls
kdren~citv, nia~arafalls.on.ca
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Community Services Department MW-2004-81
Municipal Works Ed Dujlovic
The City of ~(~i~b/ 431p. O.0BoxQUeen1023Street Director
Ni(]goro F(311s~J~,~l~_ Niagara Falls, ON L2E 6X5
C(3r~~,~l~- web site: www.city.niagarafalls.on.ca
~~ J Tel.: (905) 356-7521
Fax: (905) 356-2354
E-mail: edujlovic @city. niagarafalls.on.ca
May 17, 2004
Alderman Victor Pietrangelo, Chairperson
and Members oft:he Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: MW-2004-81
Request for removal of Taxi Stands - Fallsview Tourist Area
RECOMMENDATION:
It is recommended that the on-street taxi stands located in the Fallsview Tourist Area be removed.
BACKGROUND:
In 2002, Council approved the temporaxy establishment of three taxi stands along Fallsview
Boulevard,
Staffrecently received a request (letter attached) fi:om the Fallview Tourist Area requesting that all
on-street taxi stands be removed and that the taxi companies deal directly with the area businesses
to establish off street taxi stands on private property.
In 2003, a similar request was received from the Clifton Hill and Victoria/Centre Tourist areas and
was approved by Council.
The Committee's concurrence with the recommendation outlined in this report matter would be
appreciated.
Prepared by: Respectfully submitted:
KarlDren ~ ~ ~ ~l~
Manager of Traffic & Parking Services Ch/el Administrative Officer
Ed Dujlovic, P.Eng.
Director of Municipal Work
attach.
Working Together to Serve Our CommuniO~
Municipal Works · Fire Services · Parks, RecreaO'on.& Culture · Business Development · Building & By-Law Se/vices
lOllllSl
Parking & Traffic Services Manager
City of Niagara Falls
P.O. Box 1023
4310 Queen St.
Niagara Falls, Ontario L2E 6X5
Canada
Dear Karl,
At our recent Board meeting the issue of taxi stands in the area was discussed.
Please be advised that the Board is requesting to have taxi stands removed from the
streets of the Fallsview area.
Several Board members had several concerns. In the experience of some Board
members which have taxi stands near their properties noticed they have served as a
waiting area until a call is received for service at another location rather than a pick up
point. The exhaust from idling taxis is unpleasant. The stands can hinder the
entranceways of various properties,
They have requested the transportation companies contact the individual hotel owners
and negotiate a designated ama on said property.
Thank you for your time in this matter and for considering the needs of this area,
Sue McDowell
5400 Robinson fi.reef 2nd floo, · Hiagma foils, Onfario · Canada- L2G 2A6
lei: 905.358.7999 · I:ax: 905.358.9974
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Community Services Department MW-2004-65
Municipal Works Ed Dujlovic
'tv f ~ 4310 Queen Street
The Gl_ 0 Director
..... Iii, P.O. BOX 1023
N_.~agar,o I-allsyJ~,~i~? Niagara Falls, ON L2E 6X5
L, ar3~,~' web site: www.city.niagarafalrs.on.ca
~~' ! -- Tel.: (905) 356-7521
Fax: (905) 356-2354
E-mail: edujlovic@city.niagarafalls.on.ca
May 31, 2004
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: MW-2004-65
Kiwanis Bns Bench Program
RECOMMENDATION:
It is recommended that:
1) the City not renew the option to cover the cost of $10,000.00, on a yearly basis, for the
installation of concrete pads, for the placement of Kiwanis Benches, in exchange for 10
advertising spaces;
2) due to the streetscaping requirements in the BIA/Tourist areas, future installation of benches
located inside the BIA/Tourist areas, will only be installed, if supported by the particular
BLadTourist Area;
3) the Kiwanis group work with the Parks and Recreation Landscape Design Office to develop
a redesigned bench that conforms to the streetscaping theme of the particular area, as well
as, a new design for outside the BIA/Tourist areas;
4) the Regional Municipality of Niagara and the Kiwanis Club of Stamford Ontario Limited
enter into a 5~year (with five year renewal option) th-party agreement with the City for the
placement of the newly designed and approved advertising benches along Regional and City
road allowances in the City of Niagara Falls, and;
5) the Mayor and Clerk be authorized to execute the said agreement.
gForking Together to Serve Our Community
Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services
May 31,2004 - 2 - MW-2004-65
BACKGROUND:
A tri-party agreement for the Kiwanis Bus Bench Advertising Program between the City, Region of
Niagara and Kiwanis has been in place since 1997. This program has allowed the Kiwanis Group
to place benches at various bus stops throughout the City on municipal and Regional road
allowances. These benches are placed in approved locations and provide advertising revenue to the
Kiwanis Group.
The City has assisted in the past by way of waiving fees to place the benches, and by also providing
up to $10,000.00 per year in poured concrete pads for those benches requiring bases. The Kiwanis
Group provided 10 free advertising benches to the City to help offset these costs. Staff has indicated
that there is no need to advertise on the benches, however, it is suggested that the City still waive
the fees for processing and technical commenting on the placement of the benches.
In May 2002, staff met with representatives of the Kiwanis Bus Bench Program to discuss the
renewal of their agreement with the City and the Region. In September of that same year, Council
adopted the recommendation in a report to enter into an agreement with Kiwanis and the Region.
In November 2002, following this report, the Kiwanis Group verbally indicated to staff that they
wished to re-negotiate the proposed agreement to reflect additional changes the Group wished to
have implemented, as follows;
extend the agreement longer than the five-year renewal period,
permit the group to have their name and phone number placed on the back of the seat rests.
Staff advised the Kiwanis Group to forward their request so that staff could re-submit the report to
Council to receive direction on these items, and subsequently, if approved, re-write the agreement.
Prior to the receipt of this request from Kiwanis however, correspondence was received by staff from
the Regional Municipality of Niagara, noting that; "The Region is not prepared to enter into any
agreements at this time relative to revenue generators and opportunities within Regional road
allowances. "(See attached correspondence).
The Region, has since forwarded correspondence to the City (attached) indicating that they are now
willing to enter into a th-party agreement with Kiwanis and the City, for a five-year period. No new
bench locations have been approved since this time, however, the Kiwanis Group is anxious to have
new benches installed.
The Region of Niagara, prior to their April 7, 2004 correspondence, was willing to have this group
place benches on their road allowance on an ad-hoc basis by way of a Road Occupancy Permit. They
have since approved a report to once again formally enter into an agreement with the Kiwanis Group.
Planning staff has indicated that the Sign By-Law Review Study examined the current state of signs
in the city, including bench signs. The study found that benches, with their entire backs devoted to
advertising space, are of a design that does not improve upon the aesthetics of the street. They
further note that benches should be designed in accordance with the Streetscape Master Plan. (See
attached examples of recently submitted request for Kiwanis Bus Bench backs as compared to
examples submitted for the Fallsview District according to the Streetscape Master Plan).
May 31, 2004 - 3 - MW-2004-65
The Committee's concurrence with the recommendations outlined in this report would be
appreciated.
Prepared by: Respe,c. tfully submitted:
' Karl Dren ~7~,4/ John MacDonald
Manager of Traffic & Parking Services~'~ Chief Administrative Officer
App~ro~
Ed Dujlovic, P.Eng.
Director of Municipal Work
attach.
S. Wheeler
NIA~"~A PUBLIC WORKS DEPART[i ~IT
~/tt OPERA TIONAL SUPPORT SERVICES
The Regional Municipality of Niagara
2201 St. David's Road, P.O. Box 1042 TRAFFIC/PARK~r'?~
Thorold, Ontario L2V 4T7
MAR 1 2003
March 4, 2003
RECEIVED
Mr. Ron Saks, Chairman
Bus Bench Committee Kiwanis Club
Kiwanis Club of Stamford Inc.
P. O. Box 784
NIAGARA FALLS; Ontario
L2E 6V6 ~...~'" /
Dear Mr. Saks:
With respect to the renewal of the agreement between your organization, the City of Niagara
Falls and Niagara Region dated September 19, 1997, the Region is reviewing its current
policy.
As a result of tight budget restraints set out by Regional Council, the Region is examining all
revenue generators and opportunities within the Regional road allowances. This includes such
appurtenances as newspaper boxes, bus shelters, bus benches, directional signs, etc.
Until Regional staff has an opportunity to complete its review and report to Council, the
Region is not prepared to enter into any agreements at this time.
Until this process is completed, the Region will maintain the status quo regarding bus benches
placed by your organization for the purposes of advertising and promotion within the Regional
road allowance.
If you require further information or have other concerns, I am available at (905) 685-1571,
extension 3236 during the hours of 8:00 a.m. and 4:30 p.m. Monday through Friday.
Supervisor of Permits
BMcl:gph
(L:~engineedngplanning&development~gph~ndnnis',J(iwanisclubofstamford)
cc. S. Wheeler,
City of Niagara Falls
Phone: (905) 685-1571 Fax: (905)687-8056
1-800-263-7215 Website: www. regional.niagara.on.ca
After some deliberation it was decided that there is no advantage to the Region to deny yo... Page 1 of 1
Sue Wheeler - RE: kiwanis bus benches
From: "Mclnnis, Bryan" <b~yan.mcinnis~regional.niagara.on.ca>
To: "ronsaks" <ronsaks~niagara. com>
Date: 4/7/2004 2:47 PM
Subject: RE: kiwanis bus benches
CC: "Sidawi, Sam" <sam.sidawi~regional.niagara.on.ca>, "Zeoli, Jim"
<jim.zeoli~regional.niagara. on.ca>, <swheeler~city.niagarafalls.on.ca>
After some deliberation it was decided that them is no advantage to the Region to turn down your organization
request to carrying on its good work in Niagara Falls.
Although there may be some merit in the Region dealing directly with bench companies or advertisers the amount
of money generated is small in comparison to the administration and inspection costs. Staff will be recommending
that the Kiwanis Club of Stamford be given permission to place benches with advertising on Regional Roads in
Niagara Falls in the form of a tri-party agreement with the City of Niagara Fails, the Region and the Kiwanis Club
of Stamford.
The agreement will have essentially the same language as the previous agreement. The contract would be valid
for five years with another five year renewal option.
Regards
[ rtlan Mcimis
Supervisor of Permits
..... Original Message .....
From: ronsaks [mailto:ronsaks@niagara.com]
Sent: Friday, April 02, 2004 10:56 AH
To: Nclnnis, Bryan
Cc: SUE WHEELER
Subject; kiwanis bus benches
Dear B~an,
Thank you for the good news call this morning. The Kiwanis Club of Stamford thanks you for all your efforts for
supporting our organization an especially the Bus Bench Project. We look forward for the Region's signature on the
contract and look forward to this parmership during the next ten years. I will contact Sue Wheeler that we are now
ready to take our next step.
Regards,
Ron Saks
The Regional Municipality of Niagara Confidentiality Notice
The information contained in this communication including any attachments may be confidential, is
intended only for the use of the recipient(s) named above, and may be legally privileged. If the reader of
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delete the original and any copy of it from your computer system. Thank you.
file://C:\Documents%20and%20SettingsLAdministrator\Local%20Settings\Temp\GW} 0000... 4/7/2004
Corporate Services Department The C,tyof title.
Planning and Development Niagara Fallsyl/
Inter-Department Memorandum ~ ! --
TO: Susan Wheeler DATE: March 30, 2004
First Attendance Supervisor
FROM: John Bamsley
Planner 2
Ext. 4247
RE: Kiwanis Bench Signs
Further to our recent discussion regarding the above, please be advised of the following. The Sign
By-law Review Study reviewed the current state of signage in the city, including bench signs. The
study found that the benches, with their entire backs devoted to advertising space, are ora design that
does not improve upon the aesthetics of the street. As a result, this office cannot support the
proposed design that you presented during our discussion. Benches should be designed in
accordance with the Streetscape Master Plan (see attached for an example for the Fallsview District).
A small advertising space, viewable to users of the bench, could be incorporated if appropriately
designed.
I trust these comments are satisfactory. Should you have any questions, please call me.
JB:gd
Attach.
S:~BY-LAWS~Sign\Update\Whe¢ler Memo-Kiwanis Bench Signs.wpd
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BENCH SHALL BEAR THE NAME 'N~AGARA FALLS', ~ INTO THE END PANE~.
BENCH SI~d~LL BE MANUFACTURED BY DuMor INC. OR APPROVED EQUAL
BENCH TO BE BOLTED TO CONCRETE PAD BELOW PAVERS.
COLOUR: BLACK
LLSVZEW 'TYPICAL BENCH DETAIL The Caye~
Canada
I st--ALe ~ ~ OF NIAGARA FALLS
DETAtLS
Ir~: 09'01 STREETSCAPE MASTER PLAN
Community Services Department MW-2004-74
The City of ,~
'" ' II II~ · Municipal Works Ed Dujlovic
N_,lagar,Q I-a Sy~,~l~lr 4310 Queen Street
Director
L, an~~ P.O. Box 1023
~-r"-' Niagara Falls, ON L2E 6X5
~aweb site: www.city.niagarafalls.on.ca
Tel.: (905) 356-7521
Fax: (905) 356-2354
E-mail: edujlovi@city, niagarafalls.on.ca
May 31, 2004
Alderman Victor Pietrangelo, Chairperson
and the Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
RE: MW-2004-74
Victoria / Centre BIA Request to Widen the Sidewalk
in front of 5751 - 5763 Victoria Avenue
RECOMMENDATIONS:
It is recommended that:
1) two (2) parking meters located on the northwest side of Victoria Avenue in front
of 5751 - 5763 Victoria Avenue, be removed;
2) the parking meter at the Sauer's Drug Store (5771 Victoria Avenue) be changed
from a two-hour time limit to a 15-minute parking time limit;
3) the sidewalk located on the northwest side of Victoria Avenue in front of 5751 -
5763 Victoria Avenue, be widened, at a cost of approximately $15,000.00;
4) 100% of the cost to widen the sidewalk is to be paid for by the Victoria / Centre
BIA.
BACKGROUND:
On March 18, 2002, Corporate Service Committee approved Report MW-2002-12 which
recommended that the parking metres located on the northwest side of Victoria Avenue between
Walnut Street and Centre Street be removed and that the sidewalk on the northwest side be
widened to create enough space for the establishment of sidewalk cafes. Construction occurred
in the Spring of 2002 and the associated costs were paid for by the Victoria/Centre BIA.
The Victoria/Centre BIA has made a request to do another sidewalk expansion on Victoria
Avenue in order to accommodate Hard Times Restaurant and Subway in installing sidewalk
cafes (attached BIA letter). Hard Times Restaurant and Subway are located on the northwest
side of Victoria Avenue and southwest of Centre Street.
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Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services
May 31, 2004 - 2 - MW-2004-74
There are currently three (3) metered parking spaces in this area. Two (2) of the parking spaces
will need to be removed and the third parking space, which is located in front of the Sauer's Drug
Store, will be changed from a two-hour metered parking space to a 15 minute metered parking
space for prescription pickups.
Minimal impacts to surrounding BIA's will be realized by the removal of the two meters,
because these are short to medium-term (2-hour) parking meters, meant to service the adjacent
businesses only. There are no concerns from the Traffic/Parking Services Section with respect to
the removal of the two parking meters. There is adequate and ample parking in the immediate
area to offset the loss of these parking spaces.
The proposed construction works wilI include the removal of the existing curb and gutter,
sidewalks, a catch basin, parking meters, and decorative paving stones. The installation will
include new curb and gutter, sidewalks, catch basin and drainage facilities, decorative paving
stones, and asphalt restoration.
The estimated cost of these works is $15,000.00. Since the present conditions of the sidewalks,
curb and gutter, etc., are good and the City has no plans for improvements in this area in the near
future, these works will be considered "Out of Phase" and 100% of the cost will be borne by the
Victoria/Centre BIA.
Since this work will occur in the tourist area of the City, construction should occur in the Fall of
2004.
The Council's concurrence with the recommendations outlined in this report would be
appreciated.
Prepared by:. Respectfully submitted:
Mike DiPaola J~/" Jo
Project Manager Chief Administrative Officer
Ed Dujlovic, P.Eng.
Director of Municipal Works
S:\REPORTS~2004 Reports\MW-2004-74 Victoria BIA Sidewalk. wpd
0
November 20, 2003
Mr. Darrell Smith
Engineering Dept.
City of Niagara Falls
4210 Queen Street
Niagara Falls, Ontario
L2E 6X5
Dear Darrell:
I have been in contact with Karl Dren and he referred me to you regarding the
following matter. Victoria - Centre BIA is developing again.
We would like to do another sidewalk expansion on Victoria Ave. in order to
accommodate Hard Times Restaurant and Subway in installing sidewalk cafes.
We are requesting to enter into an agreement similar to our previous sidewalk
expansion agreement.
There are currently 3 parking spaces in this area; we would like to remove 2 of the
spaces, leaving I for pickups at Sauer's Drug store.
Please advise us how to proceed. We want the work to be completed by next
spring in order to have the cafes open for the spring weather next season.
cDowell
O. Box 841, Niagara Falls, Ontario L2E 6V6
tel: 905-358-7137 fax: 905-358-5891 'Ir
Community Services Department MW-2004-90
· ~d Municipal Works
The C~ty of Dujlovic
Ed
..... ~, 4310 Queen Street
Director
Niagara I'all~ y,~l~j~.P.O' BOX 1023
Falls. ON ,2E 6×5
~,--r~ web'~=~ ~'~'~ site: www.city.niagarafalls.on.ca
Tel.: (905) 356-7521
Fax: (905) 356-2354
E-maih edujlovi@city.niagarafalls.on.ca
May 31, 2004
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: MW-2004-90 - Loader Purchase
RECOMMENDATION:
It is recommended that the City purchase the rental loader at a cost to the City of $153,200.00 plus
GST.
BACKGROUND:
In order to meet the levels of service for winter maintenance activities the City rents an additional
loader to augment the existing equipment. The equipment supplier, Toromont of St. Catharines,
became aware that the existing City loader was scheduled for replacement in 2004. As a result the
equipment supplier provided a buy out option for the rented piece of equipment. The buyer option
credited the $22,800.00 in lease payments made toward the purchase of the loader. In addition the
City was over by 300 hours over the allotted time for the rental and as such would have to pay an
additional $12,000.00 over and above the rental rate for the additional usage.
The cost of the loader without the rental credit is $176,000.00 plus tax. City staff has gathered
information from other Municipalities with respect to recent loader purchases and find this price to
be very competitive.
Sufficient funds are available in the 2004 budget, Fleet Services transfer to Capital Budget, account
number 11-3 -372010-080001 to cover this purchase.
Accordingly, it is staff's recommendation that the City proceeds with the buy out of the rental loader.
Working Together to Serve Our Community
Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services
May 31,2004 - 2 - MW-2004-90
Committee's concurrence with the above recommendation would be appreciated.
Approved by: , Respectfully submitted:
Ed Dujlovic, P.Eng. 4-?:~f" John MacDonald
Director of Municipal Works '"-- Chief Administrative Officer
S:~REPORTS\2004 Reports\MW-2004-90 - Loader Purchase.wpd
Community Services Department MW-2004-91
Municipal Works Ed Dujlovic
4310 Queen Street Director
The City of P.O. Box 1023
Niagara Fails Niagara Falls, ON L2E6X5
Canada web site: www.city, niagarafalls.on.ca
Tel.: (905) 356-7521
Fax: (905) 356-2354
E-mail: edujlovic @ city. niagarafalls.on.ca
May 31, 2004
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: MW-2004-91
Vegter Court Parking Review
RECOMMENDATIONS:
It is recommended that:
1) a "permit parking" zone be implemented on Vegter Court; and,
2) a stop sign be installed facing eastbound motorists on Vegter Court at the intersection
of Vegter Court and Kalar Road.
BACKGROUND:
In reply to a request, staff has conducted a parking review on Vegter Court. The concern at this
location stems from an abundance of parked vehicles on Vegter Court during the evening hours.
Vegter Court is a recently constructed residential cul-de-sac extending from Kalar Road to a point
seventy (70) metres west of Kalar Road. Currently, Vegter Court consists of four (4) residential
establishments. An additional seven (7) lots are proposed for home construction. The intersection
of Vegter Court and Kalar Road is in a "tee" configuration consisting of north/south and east
approaches. The intersection is currently control by the basic fight-of-way rule.
Parking questionnaires were delivered to all current residents on Vegter Court, in addition to the
property developer. Through the questionnaire, residents had an opportunity to select the type of
parking control that would most benefit their situation. The following responses were obtained from
the questionnaires:
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Municipal Works · Fire Services · Parks, Recreation & Culture ° Business Development · Building & By-Law Services
May 31, 2004 - 2 - MW-2004-65
Vegter Court Parking Review
Number of questionnaires delivered: 5
Number of responses received: 5 100%
Number of responses received: 5
Prefer to maintain the existing parking control: 0 0%
Prefer to restrict parking at all times: 1 20%
Prefer to implement permit parking control: 4 80%
The results obtained from the above responses establish a pattem, majority of the respondents prefer
to implement a permit parking control on Vegter Court. The following comments were received
along with the questionnaires:
parking on Vegter Court should be available for residents and their guests, not for
commercial traffic;
· a high parking activity on Vegter Court causes noise, pollution and safety concerns in the
area; and,
· parked vehicles restrict sight lines to motorists entering/exiting Vegter Court
The above mentioned comments reveal that, from the residents perspective, the existing parking
situation on Vegter Court is not only inconvenient and is also unsafe.
Therefore, based on the responses and comments received from the parking questionnaires staff is
recommending that a "permit parking" zone be implemented on Vegter Court. The proposed stop
sign facing eastbound motorists on Vegter Court will adequately allocate the right-of-way at the
intersection of Vegter Court and Kalar Road.
The Committee's concurrence with the recommendations outlined in this report would be
appreciated.
Prepared by: Resp~ctfully submitted:
Karl Dren .__1~'~ J~
Manager of Traffic & Parking Services Chief Administrative Officer
Director of Municipal Work
Tim Burshtein
S:\TRAFFIC\REPORTS~2004\Communi~y Services~May 31WIW-2004-91 - Veg~er Court Parking Review.wpd
~ 0~ ~-~--~
[ Sign [ A~IDGE DR.
,--- - N~w ~ - '-
VEGTER CRT. ~
'Somebuddy's'~
Plaza
MICHAEL ST.
~ ORTON ST.
.... Proposed Pe~it '
Parking Zone
MUNICIPAL WO~S
T~FFIC & PARING SERVICES
Vegter Cou~
P~king Review
NORTH
~o, ~o sc~ May 31, 2004 Tim Burshtein
Community Services Department MW-2004-89
Th C'h/ f ~1~1,~ Municipal Works Ed Dujlovic
,,e _1., o. ~ ~, _ 4310 Queen Street Director
Niogor(:] Fo]Ils ~ P.O. Box 1023
Conodo ~~ Niagara Falls, ON L2E 6X5
~T~ web site: www.city.niagarafalls.on.ca
Tel.: (905) 356-7521
Fax: (905) 356-2354
E-maih edujlovi@city.niagarafalls.on.ca
May31,2004
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: MW-2004-89 - 2004 Sewer T.V. Inspection
Joint Public Private Partnership
RECOMMENDATION:
It is recommended that the City of Niagara Falls enter into an agreement with Pipeflo Contracting
Incorporated for the provision of contract sewer t.v. inspection services for a total price not to exceed
the budgeted amount for t.v. inspection services of $ 225,000.
BACKGROUND:
Staff have been researching the long term viability of the sanitary and combined sewer networks for
the past year. Current capital funding levels for replacement of these networks are at a level that is
not consistent with the serviceable life of the pipes that make up the networks.
In order to prevent failures within these systems an accelerated and enhanced inspection program
is required in order to extend the life expectancy of the component pipes well beyond their typical
useable life span of one hundred years and to prevent service interruptions, basement flooding and
overflows to the environment caused by pipe failure. Detailed condition surveys of the wastewater
system allow for a more proactive and balanced approach to replacement and rehabilitation
programs.
The City of Niagara Falls currently owns an operates approximately 377 kilometers of sanitary and
combined sewer with a total replacement value in todays dollars of approximately $ 250,000,000.
The average age of pipes within the system is 43 years. City staff submitted a 2004 t.v. inspection
budget amount that would allow for 20%, approximately 80 km, of the network to be inspected. Staff
intends to inspect the entire system over a period of five years
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T.V. inspection of sewers involves the introduction of a robotic camera into the sewer. The camera
traverses the pipe on a transport system and videotapes the interior condition of the pipe while the
camera operator records significant defects via a personal computer mounted on the inspection
vehicle. An example of the type of image collected is shown in figure 1.0 below
Fisum 1.0
City staff have employed basically the same type of contractor provided sewer evaluation technology
for the past fifteen years. Difficulty arises from the conventional method of survey when a
comparative analysis is required for prioritization of the defects found by the operator. The
technologypreviously used involved a great deal of subjectivity on the part of the operator and how
he or she classified the severity of defects within the pipe. Most of the data collected previously is
not suitable for comparative analysis of the entire network.
Engineering Services Staff contacted the Centre For The Advancement of Trenchless Technologies
.at the University of Waterloo for an opinion on a suitable technology for the proposed five year t.v.
~nspection plan. A suitable technology was recommended by the Waterloo faculty. The said
technology had been used extensively in Europe for several years with excellent results.
City staff then approached Pipeflo incorporated in Stoney Creek to investigate the possibility of
providing the new technology on a contract basis as no other contractor was currently using the
Blackhawk inspection system. Negotiations were held at approximately five meetings with City,
University of Waterloo and Pipeflo contracting representatives. A draft joint public private
partnership was formulated for the provision of contract t.v. inspection services.
The draft agreement provides for a cost recovery mechanism over five years for the City provided
that it shares in the capital cost of acquiring the new sewer inspection technology. It also provides
for lower than market fixed costs for the latter four years of the inspection contract. Staff have
researched market costs for contracts in other Ontario municipalities. The proposed financing for
year one of the contract is as follows.
The City of Niagara Falls will contribute $ 75,000 toward the $150,000 capital cost of the acquisition
of the Blackhawk inspection system in year one of the contract. The City will own 50% of the
inspection system for the length of the contract. In return the City will be provided with a fixed rate
of $2.50 per metre of sewer inspected for five years. Current market rates for conventional hydraulic
cleaning and t.v. inspection of sewers are in the area of $2.50 to $4.20 per metre, a market survey
of unit rates is attached. The cost saving for the enhanced sewer inspection technology over five
years, including the City's capital contribution, is approximately $ 117,000 based on a market
average per metre rate of $2.98.
May 31, 2004 - 3 - MW-2004-89
In addition City staff have negotiated a cost recovery mechanism where in exchange for the $ 75,000
contribution to the capital cost of the equipment, the city will receive $ 0.35 per metre or 10% of the
hourly rate where applicable when the camera is used in the provision of services for other
municipalities. Based on average production rates and assuming 60% utilization of the shared
equipment by Pipeflo, this rebate could amount to an annual revenue of approximately $16,000.
The University of Waterloo staff are currently investigating the possibility of federal funding for the
project as it is the first of its kind in Canada. This funding will be used to defer City of Niagara Falls
costs and for the evaluation of the City of Niagara Falls sewer network as part of a research project.
University staff and a collection of graduate students will interpret the information as it is collected
and will formulate a remedial action plan for the wastewater networks in conjunction with City Staff.
This project will provide City Engineering Staffwith the information that they require to introduce
a pro active replacement and rehabilitation program in order to significantly extend the life of the
City's wastewater networks and prevent sewer failure related problems.
Council's concurrence with this report is requested.
Prepared by: Respe. ctfully submitted
David Watt ~ John MacDonald
Manager of Infrastructure ~w' Chief Administrative Officer
Approved b.y:
Ed Dujlovic, P.Eng.
Director of Municipal Works
S:W, EPORTS\2004 ReportsWIW-2004-89 2004 T.V. Inspection Joint Public Pr/vate Partnership.wpd
May 31, 2004 - 4 - MW-2004-89
T.V. Inspection Rate Market Survey *
Municipality Rate for Flush and Inspect per metre
City of Toronto $ 2.60
City of Hamilton** $ 3.09 Average ($ 2.51 - $ 4.20)
Region of Halton $ 2.50
Regional Niagara $ 3.75
Market Average $ 2.98
* Variance in rares due in par~ to volume of contract and differing specs
** Multiple prices based on pipe diameter
Cost Comparison Per Year
80,000 metres at average market rate of $2.98 per metre $ 238,400
80,000 metres at $ 2.50 per metre $ 200,000
Saving per year = $ 38,400
Saving based on five year contract = $192,000
Less capital contribution $ 75,000*
= $117,000
* Future investment value not included
CENTRE/or ADVANCEMENT of TRENCHLESS TECHNOLOGIES at WATERLOO
Re: CATT Support and Participation in the City of Niagara Falls Sewer Inspection
and Asset Management Program
Dear David Watt
This letter is to acknowledge that the Center for the Advancement of Trenchless
Technologies (CATT), located at the University of Waterloo, supports and agrees to be a
partner in the City of Niagara Falls Sewer Inspection and Asset Management Program.
CATT is committed and excited to work with the City of Niagara Falls for the next five
years on this project. Under the direction of Dr. Mark Knight, CATT Executive Director,
and Associate Professor at the University of Waterloo, CATT will work with the City and
its partners to obtain research grants that will provide funding to support graduates
students and to offset some of the City project costs. CATT also agrees to provide to the
City of Niagara Falls resources and technical expertise, at no cost, to ensure that the
project is developed and per£ormed in the most effective manner.
A functional storm and waste water system provide the building blocks upon which
healthy, prosperous and safe communities are built. Failure to address the renewal of the
aging infi'astmcture will result in significantly increased maintenance, operation, and
rehabilitation costs. The proposed City of Niagara Falls project has the potential to place
the City of Niagara Falls as a leader in development of a buried infrastructure asset
management system.
The use of Sewer Scanning Evaluation Technologies (SSET) to inspect the City of
Niagara Falls non person entry sewer and storm networks is the first and a critical step in
the development ora state-of-the-art asset management program. Given the considerable
amount of effort by the Municipal Works section over the past several years, CATT
recognizes that this project will provide the last and remaining piece of critical
information required for a truly comprehensive asset management system.
Sewer Scanner and Evaluation Technology is a relatively new and field tested innovative
Japanese technology designed to non-destructively survey and inspect the interior
condition of sewer pipelines. SSET uses optical scanning and gyroscopic technologies to
produce a detailed digital image and provides an alternative to commonly practiced
closed-circuit television (CCTV) inspection methods.
Page 1 of 3
SSET provides the following information: · A digitized, forward-looking view
· A full-circumference scanned image of the pipe for the total length
· A color-coded computer printout of the defects
· A written description of defects at each location along the pipe
· Horizontal pipe deflections
· Vertical pipe deflections
· Statistical data
One of the greatest advantages of the SSET is the full digital process from the data
acquisition and integration of the data with GIS and asset management programs.
SSET is reported to provide the following benefits: · The engineer will have more higher quality data to make critical rehabilitation
decision.
· Defects can be magnified to provide a closer look.
· Better documentation of the condition of the pipe is provided.
· Horizontal and vertical pipe deflections are measured and illustrated graphically.
· Field work is expedited because the technician is not required to assess the
defects.
· The defects can be color coded for better illustration and analysis.
· Statistical data can be generated on the defects.
· All of the information is available in addition to the frontal view.
SSET has been used in Europe and the United States. This project will be the first in
Canada that uses SSET. CATT will work with the City to evaluate the effectiveness of
SSET evaluating it performance against CCTV inspections. CATT will work with the
North American Association of Pipeline Inspector and other international experts to
develop and complete this project. Results from the study will be presented to the City of
Niagara Falls and at International and National conferences. Technical papers will also be
published.
CATT has identified the development of Asset Management Systems for buffed
Infrastructure as a pffor/ty research area. In June 1004 CATT will be hosting the 6th
International Trenchless Technology research Colloquium at the University of Waterloo.
The colloquium involves a small group of invited national and international experts from
industry, academia and public sector organizations. The purpose of the colloquium is to
promote and accelerate Canadian and International research. Discussions will identify
international and national research needs concerning buffed infrastructure asset
management. Colloquium participants will be from across U.S.A, Canada, Germany,
France, Netherlands, and the United Kingdom.
CATT is committed to working with the City of Niagara Falls to ensure that the asset
management system developed is state-of-the-art in North America and Europe.
Page 2 of 3
Centre for the Advancement of Trenchless Technologies
The Centre for the Advancement of Trenchless Technologies (CATT) was formed in
1994 at thc University of Waterloo to help the City of Waterloo find an open cut
alternative for the renewal of failed black pipe laterals.
CATT's mandate is to address infrastructure needs faced by both public sector end-users
and industry by providing a common forum for research, education, and technology
transfer in the area of trenchless technologies. CATT provides a non-partisan view of
trenchless technology and its applications to interested parties including municipalities,
consultants, government institutions and industry.
CATT's objectives are
· Perform fundamental and app!ied research in support of trench]ess technologies
and clients.
· Utilize research programs as vehicles to educate highly qualified industrial
personnel.
· Organize specialized training programs
Develop improved material and installation specifications
· Organize technology transfer initiatives
· Network with other centres specializing in underground infrastructure research
The City of Niagara Falls project fits well with CATT objectives.
Please contact me should you have any questions regarding the above.
Respectfully submitted
Dr. Mark Knight
Executive Director
Center for the Advancement of Trenehless Technologies
Page 3 of 3
The Municipal Freedom of
Znformation and Protection of
Privacy Act (MFZPPA)
An Introduction for Members of Council
and Senior Staff
May 31, 200~
What is MFIPPA?
provincial statute, in force 1991
affects municipalities, local boards and
commissions
similar laws at federal & provincial levels
in municipalities, MFIPPA administered by Head
strikes balance between:
~ Protection of pemonal privacy
F Access to Information
Purpose: Balance
Access to information -
· right of public acoess to government info
· subject to limited and spedffic exemptions
· independent review by Information and Privacy
Comm~sioner ("IPC")
Pro~ction of Personal Privacy -
· during collection, use and disclosure of personal
infcrmation
· right of access to own personal i~ormation
· right to correct personal iofo~mation held by City
Scope of MFIPPA
covers all records in custody & control of City
· Record = all machine readable information, including
papers, electronic data, drafts, e-mails, voi( e-mails,
photos, videos, notes, post-its,,.
applies to records created before 1991
does not cancel out routine disclosure or
"business-as-usual" requests-
, Council agendas, committee reports, budgets
MFIPPA Requests & Process
requests in wdting / forward to Legal Servmes
Request sent to relevant departmenta with a request for
estimated search time
provide fee estimate to ¢equestar
Upon receivin search fees, staffcolleota relevant
records from ~el:~rtmonts
review for exemptions to dtsclosure -
· sever records where necessary
· obtain views of affecteq third parties
decision / notice to requester within 30 days
requester & third-party have right of apgeal
IPC adjudicates and makes Order
Exemptions to Disclosure:
con§dentia~ government information
proprietary "company" information
personal information
law enforcement information
dratt by-laws (NOT reports or memos)
substance of in-camera deliberations
information on City's own financial or economic interests
staff advice or recommendations
solicitor-client / litigation privilege
information which might endanger safety of individual
Special Rules for Personal Information:
Personal Information
any information about an individual, including
phone number, address, marital status, family
history, employment history, education,
financial status, medical condition, personal
views or opinions, criminal history...
Rules for Use & Disclosure of
Personal Information:
for original or consistent purpose
if necessary in performance of duty, where
required and proper
for law enforcement investigation
for compelling health and safety reason
if authorized by statute
with individual's pdor consent
Access by Aldermen to City Records
no special dght of access for Aldermen
MFIPPA provides access where:
· info~matJon required for duties as member of council
(if necessary and proper), for example for
council or committee meetings (but info may still be
confidential)
· in specific circumstances such as grave health &
safety issue
IPC states that access should not be provided for:
· matters of convenience only
· matters of mere "c~3cem or interest"
Access Where Not Acting As
Members of Council
e.g. on behalf of constituent
no special right of access in this case
requires consent of individual if personal
information sought (or other authority
under MFIPPA)
exemptions to disclosure in MFIPPA would
apply
Aldermen's Own Records:
Aldermen's records are subject to MFiPPA if
they are:
official council/committee records, or
pertain to City business - i.e. expenses
records of City officer created in
discharge of that function - i.e. Mayor
under the custody or control of the City
Factors to determine Custody &
Control:
* Didemployeeorofficer ~ Has record been relied
create record? on by City?
mandate of City? i Who paid for record?
W'nat was intended use
City mandate/function? , Is City's possession of
4
Aldermen's Own Records...
Constituency records not subject to MFIPPA
where:
- unrelated to Council's mandate or services
- unrelated to Alderman's role as member of
counciJ
- relate to constituency matter only
MFIPPA Tips
assume all records you create for City business
are subject to MFIPPA
assume someone else will read everything you
record
NEVER destroy recerds requested under
MFIPPA
forward requests to Legal Services ASAP... the
clock is ticking
when asked to look into matter involving
personal information, obtain individual's prior
consent in wdting
5