2005/01/17 CORPORATE SERVICES COMMITTEE AGENDA
FIRST MEETING
Monday, January 17, 2005
Council Chambers - 5:30 p.m.
1. Minutes of the December 13, 2004 Meeting
2. Deputations
Hydro Workers Memorial Cairn Committee re Funding for Cairn
Niagara Falls Tourism re 2005 Funding
3. Correspondence
Niagara Peninsula Conservation Authority re Niagara Children's Water Festival
Niagara Falls Public Library re 2005 General Purposes Budget
Winter Festival of Lights Financial Statements
4. Reports
CAO-2005-01 - 2005 Proposed Office Renovations and Furnishings
5. 2005 Budqet Discussion
Chief Administrative Officer will provide a Verbal Update
6. New Business
7. Adiournment
-2-
MOVED by Alderman Volpatti, seconded by Alderman Wing, that the Regional Municipality
of Niagara be requested to hold public meetings in each municipality to determine the
public's opinion of the proposed new Regional Headquarters building.
Motion Carried Unanimously
MOVED by Alderman Wing, seconded by Alderman Diodati, that Staff investigate and
identify areas where there is duplication of services between the upper- and lower-tier
municipalities.
Motion Carried Unanimously
MOVED by Alderman Wing, seconded by Alderman Morocco, that Council take another look
at the value for money audit and find ways of dealing with the 90% of the budget that is
considered fixed.
Motion Defeated
Winter Festival of Li.qhts and Nia§ara Falls Tourism
MOVED BY Alderman Ioannoni, seconded by Alderman Wing, that the funding request in the
amount of $380,000 for the Winter Festival of Lights be referred to the 2005 budget
deliberations.
Motion Carried Unanimously
MOVED BY Alderman Volpatti, seconded by Alderman Wing, that any budget presentation
to the City should include a complete set of audited financial statements
Motion Carried Unanimously
MOVED by Alderman Ioannoni, seconded by Alderman Volpatti, that the 2005 funding
request for Niagara Falls Tourism be deferred to the next budget meeting.
Motion Carried Unanimously
3. REPORTS
R-2004-61 - Oakes Park Liqhtinq
MOVED by Alderman Volpatti, seconded by Mayor Salci, that the request from the Greater
Niagara Baseball Association to have the lighting system at Oakes Park refurbished at a
cost of $144,000 be referred to final budget deliberations.
Motion Carried Unanimously
F-2004-66 - 2005 Budqet Update
MOVED by Alderman Volpatti, seconded by Alderman Pietrangelo, that Report F-2004-66 -
2005 Budget Update, be received and filed.
Motion Carried Unanimously
MINUTES
CITY OF NIAGARA FALLS
CORPORATE SERVICES COMMITTEE
SIXTH MEETING
MONDAY, DECEMBER 13, 2004
COUNCIL CHAMBERS
6:00 P.M.
PRESENT: Mayor Ted Salci, Aldermen Wayne Campbell, Chair; Jim Diodati, Carolynn
Ioannoni, Vince Kerrio, Joyce Morocco, Victor Pietrangelo, Selina Volpatti
and Janice Wing.
STAFF: John MacDonald, Tony Ravenda, Ed Dujlovic, Dean Iorfida, Adele Kon, Patrick
Burke, Doug Darbyson, Serge Felicetti, Ken Burden, Ray Miller, Todd
Harrison, Nathan Hyde, Joanna Daniels
PRESS: Corey Larocque, Niagara Falls Review
CONFLICTS: Alderman Morocco declared a conflict with respect to Niagara Falls Tourism
as it is her contract place of employment.
Alderman Kerrio declared a conflict with respect to Niagara Falls Tourism as
he has a business association.
1. MINUTES:
MOVED by Mayor Salci, seconded by Alderman Diodati, that the minutes of the December
6, 2004 meeting be adopted as recorded.
Motion Carried Unanimously
2. DEPUTATIONS:
Mr. Norman Puttick addressed the Committee on the matters of expenses of the Niagara
Falls Transit Commission, the duplication of services at the Regional Municipality of
Niagara and the unnecessary expense of a new headquarters building for the Region.
MOVED by Alderman Ioannoni, seconded by Alderman Wing, That Mayor Salci provide a
monthly or bi-monthly update on the Niagara Transit operation.
Motion Defeated
MOVED by Alderman Ioannoni, seconded by Alderman Wing, that the minutes of all Niagara
Transit Commission Meetings be distributed to Council.
Motion Defeated
-3-
4. BUDGET DISCUSSION
MOVED by Alderman Pietrangelo, seconded by Alderman Ioannoni, that the funding in the
2005 Capital Budget for the Larry DeLazzler Park be increased to $80,000.
Motion Carried Unanimously
MOVED by Alderman Ioannoni, seconded by Alderman Wing, that Staff report on the total
costs to do drainage works on Rexinger Road, Ort Road, etc. and the status of drainage
works to be done in 2005.
Motion Carried Unanimously
MOVED by Alderman Wi ng that Staff provide a report on the money allowed for conventions.
Motion Not Seconded
MOVED BY Alderman Wing, seconded by Alderman Ioannoni, that Staff provide Council with
a list of 2005 proposed office furniture purchases and renovation costs.
Motion Carried
MOVED by Alderman Volpatti, seconded by Alderman Pietrangelo that an amount of
$500,000 be transferred from the operating budget to the capital budget.
Motion Carried Unanimously
MOVED by Alderman Morocco, seconded by Alderman Ioannoni, that staff provide a
breakdown to Council on unpaid taxes by property classification.
Motion Carried Unanimously
MOVED by Alderman Pietrangelo, seconded by Alderman Ioannoni, to proceed with
construction on Dorchester Road between Highway 420 and Morrison Street, however, the
remaining works will not proceed until the rail grade separation EA is complete.
Motion Carried Unanimously
MOVED by Alderman Pietrangelo, seconded by Alderman Morocco, that Staff provide costs
on installing temporary street lights at Dawson Street when the EA for the Dorchester Road
reconstruction is approved.
Motion Carried Unanimously
5. ADJOURNMENT:
MOVED by Alderman Volpatti, seconded by Alderman Morocco, that the meeting be
adjourned at 9:15 p.m. and that further budget deliberations be scheduled for the January
17, 2005 meeting.
Motion Carried Unanimously
From: Dean Iorfida
To: Joanna Daniels; Ken Burden
Date: Fri, Jan 7, 2005 11:27 AM
Subject: Fwd: Re: Hydro Workers Memorial Cairn Committee...A RequestfromClyde Carruthers
Please note the correction: the Hydro Memorial Cairn Committee is requesting $4,000 (not 5 as originally
indicated).
>>> "Clyde Carruthers" <carruthp@niagararc.com> 1/6/2005 6:41:38 PM >>>
Hi dean
Correction
Our committe will be asking for $4000 from Council-not $5000.
Sorry
-Clyde Carruthers
..... Original Message .....
From: "Dean Iorfida" <diorfida~city.niaqarafalls.on.ca>
To: <carruthp~niaqararc.com>
Cc: "Adele Kon" <akon~.citv. niaaarafalls.on.ca>; "Joanna Daniels"
<idaniels~_citv.niaaarafalls.on.ca>; "Ken Burden"
<kburden~cib/.niagarafalls.on.ca>
Sent: Wednesday, January 05, 2005 12:07 PM
Subject: Re: Hydro Workers Memorial Cairn Committee...A RequestfromClyde
Carruthers
> Clyde:
> We have you slated for Monday, January 17th for our Corporate Services
> Agenda, which is scheduled to start at 5:30 p.m. in Council Chambers.
> One final question, how much money is the Hydro Workers Memorial Cairn
> Committee seeking?
> Thanks
> Dean
> >>> "Clyde Carruthers" <carruthp~niaqararc.com> 12/29/2004 3:24:54 PM
> Thanks Dean
> Sincerely
> Clyde Carruthers
> ..... Original Message .....
> From: "Dean Iortida" <diorfidaC~,city.niaqarafalls.on.ca>
> To: <carruthp~niaqararc.com>
> Cc: "Adele Kon" <akont~,city. niaqarafalls.on.ca>; "Bob Bolibruck"
> <bbolibru~city.niaqarafalls.on.ca>
> Sent: Wednesday, December 29, 2004 8:54 AM
> Subject: Re: Hydro Workers Memorial Cairn Committee...A Request
> fromClyde
> Carruthers
> > Hi Clyde:
>>
> > Shouldn't be a problem. Our first meeting in '05 is on January
> 17th.
> > We have a Senior Staff meeting a week from today. I will confirm
> after
> > that meeting.
>>
> > Happy New Year.
> > Dean
> > >>> "Clyde Carruthers" <carruthp~,niaqararc.com> 12/28/2004 3:18:24
> PM
> > Hi Dean
> > Would it be possible for me to request another opportunity from you
> to
> > address City Council on behalf of the Hydro Workers Memorial Cairn
> > Committee?
> > The purpose of this very short presentation (under 5 minutes) would
> be
> > to respectfully request funding from the City of Niagara Falls to
> assist
> > in the construction of a Hydro Workers Memorial Cairn.
> > Thanks Dean.
> > Sincerely,
> > Clyde Carruthers
> > Hydro Workers Memorial Cairn Committee
> > Chair: Rob Nicholson-MP (Niagara)
J NIAGARA PENINSULA ..... ~,' .":,~-' "-: ,-
CONSERVATION O4
A U T H O R I T Y
Thorold Road West, 3rd Floor Tel (905) 788-3~35
Wel[and, Ontario L3C 3W2 Fax ~o5) 788-~12~
E-mail: n pcaOconsewation-niagara.on.ca
December, 2004
Mayor Ted Salci & Council
City of Niagara Falls
P. O. Box 1023; 4310 Queen Street
Niagara Falls, Ontario
L2E 8X5
Dear Mayor Salci & Members of Council:
I am writing to you with regard to our Niagara Children's Water Festival which is held at the Bali's
Falls Heritage Conservation Area. The Conservation Authority in partnership with the Region of
Niagara and the City of St. Catharines collaborated on this new initiative in 2003, and in its first 2
years the festival has been a resounding success bringing together students, educators, government,
industry and community representatives.
In the program, students are challenged to consider the importance of wise water-use and the
protection and conservation of the environment within our local communities. The program is offered
at no cost to all students in grades 3 & 4 attending school within the Niagara Peninsula Conservation
Authority's watershed jurisdiction. Even though the program is a new initiative the long term benefits
are already showing beyond the classroom through new attitudes and lifestyle choices.
The costs to deliver this program have been apportioned through the Authority's budget with
additional support from the Region of Niagara, City of St. Catharines and private sector donations. At
a recent meeting of the Conservation Authority, the Board of Directors directed that all watershed
municipalities be invited to support this program. Accordingly, I invite the City of Niagara Falls to
provide a contribution of $500.00 which will be used to enhance and establish new activity centres.
In 2005 we are planning to introduce a public component to the festival's program. We would be
happy to make a presentation at an upcoming committee meeting to share some highlights of this
event.
Water use, quality, conservation and safety are increasingly being recognized as extremely important
for the growth and well being of the Niagara community. An investment in the Niagara Children's
Water Festival will influence the lives of thousands of children and their families while continuing to
benefit our communities. If you have any questions or wish to discuss this matter, please do not
hesitate to contact me or Mary Stack, Director of Communications at (905) 788-3135, extension 242.
Sincerely,
Andrew L. Burt
General ManagedSecretary-Treasurer (Ext. 251)
ni.agara
falls
public
library December 15, 2004
fo rt y Members of the Corporate Services Committee
oight
City of Niagara Falls
forty
eight
Ladies and Gentlemen:
victoria Re: F-2004-61:2005 General Purnoses Bud,,et
avoniJe
niagara
falls I understand that the Library Board's 2005 original request for city funding has
ontario been revised and reduced by $78,193. Please give consideration to the following
L2E 4C5 two recommendations approved at the Board's Dec. 15, 2004 Regular Meeting.
Tel.: 905/356-8080
Fax: 905/356-7004
RECOMMENDATION Itl:
Please reinstate $25,000 thereby reducing the original request by $53,193
so that $25,000 can be returned to the book budget.
A $25,000 reduction in the proposed book budget would mean that it would
have been frozen at the 2002 proposed budget ($334,600), thereby not
allowing for any inflationary increases in 2003 ($334,600), 2004 ($334,600) and
2005 ($334,600).
A reduction of $78,193 would result in a city grant increase of only 1.8%
(excluding the Community Centre Branch Library and wage adjustments
currently being negotiated by the City with CUPE).
RECOMMENDATION #2:
Please write to the Ontario Minister of Culture expressing concern about
any reduction in the Library's 2005 per household provincial operating
grant which was $130,258 in 2004.
(Enclosed is my Dec. 7, 2004 letter to the Ontario Minister of Culture.)
Included in the Board's Oct. 20, 2004 budget letter to the Corporate
Services Committee was the following. "After our Ontario Base Grant
was reduced 40% to $130,258 in 1996/1997, it has unfortunately
remained frozen at that level. There has been no announcement as yet
from the new Government of Ontario of any changes to our funding in
2005 and no changes have been budgeted Any further funding reductions
will once again jeopardize our hours of operation, staffing levels and our
book and non-print expenditures. User fees may increase again."
Respectfully submitted,
Niagara Falls Public Library Board
niagara
falls
public Dec. 7, 2004
library
Ms. Madeleine Meilleur
forty Minister of Culture
eight
Room 4320, Whitney Block
forty 99 Wellesley St. West
eight
Toronto, Ontario
victoria
avenue M7A 1W3
niagara
f all s Dear Minister:
ontario
L2E 405 The Niagara Fails Public Library Board is concerned about any reduction next
Tel.: 905/356-8080 year in our per household provincial operating grant which was $130,258 in
Fax: 905/356-7004
2004. As an example, this base provincial funding should not be reduced to fund
other initiatives such as the proposed Ontario Digital Library.
Mike Harris' Conservative Government reduced this grant by 40% which
resulted in reduced hours of operation, fewer new books and other materials,
reduced staffing levels and increased user fees.
On June 23, 2004 you wrote that "public librariesftdfill an extremely important
role in their communities. Our investments in libraries not only foster life-long
learning and literacy but also safe, strong and vital communities". Further
reductions in provincial funding would also jeopardize equal access to
information, ideas and services available at our library.
Please maintain the provincial level of funding to our library so that we can
maintain service to the tens of thousands of active users of the Niagara Falls
Public Library.
Carman G. Dix, Chagr
Niagara Falls Public Library Board
c. Suzanne Rowe-Knight c. Kim Craitor
Manager, Libraries M.P.P. Niagara Falls
Ministry of Culture 3930 Montrose Road
Heritage and Libraries l}ranch Niagara Falls, Ontario
400 University Avenue, 4th Floor L2H 3C9
Toronto, Ontario
M7A 2R9
c. Mayor Salci and Members of Council, City of Niagara Falls
tival Ughts
Niagara Fal~s, Ontario, Canada L2G 3X4
~E~ F~LS ~LERKS'04 ~2~ ~2:3~ TeL: 905-374-~ 6~6 · Fox: 905-374-4683
i~lllhilll~j N~GARA FALLS *ONTARIO*CANADA E-mail: wfolQniagarafallstourism.com
December 14, 2004
Mr. Dean Iorfida
City Clerk
City of Niagara Falls
4310 Queen St.
Niagara Falls, ON L2E 2M!
RE: Winter Festival of Lights Financial Statements
Dear Dean:
Further to the request made by Alderman Volpatti, please find enclosed a copy of the
Winter Festival of Lights Financial Statements for the year ended March 31, 2004. I
have also enclosed a copy of the statements covering the 2003 and 2002 periods.
I apologize for not providing the 2004 statement in advance of my presentation as I was
not aware of this requirement.
As you'll notice, there is an operating deficit of $301,875 on the Balance Sheet for the
year-ended March 31, 2004. It is my understanding that there is some confusion on the
part of some Festival Board members regarding both this amount and its validity. As I
mentioned during my presentation, I believe this is in part due to the lack of clarity that
resulted over the last few years with the Festival not having a General Manager in place.
Nevertheless, the Winter Festival of Lights Board is determined to rectify this situation
and shall address this issue and many others in the coming months.
Would you please forward a copy of these statements to each City Alderman. I
appreciate your assistance with this.
Sincerely,
OF LIGHTS
cc: Ethel White-Ashby, Chair
cra~o~
swallOW
WINTER FESTIVAL OF LIGHTS
Financial Statements
March 31, 2004
cra.~.~o_rd
srm'th6~,
swallow
WINTER FESTIVAL OF LIGHTS
Financial Statements
March 31, 2004
Table of Contents
Page
Auditors' Report 1
Balance Sheet 2
Statement of Net Assets 3
Statement of Operations 4
Statement of Cash Flows 5
Notes to Financial Statements 6-7
AUDITORS' REPORT
To the Directors of
Winter Festival of Lights
We have audited the balance sheet of Winter Festival of Lights as at March 31, 2004 and the
statements of operations, net assets and cash flows for the year then ended. These financial
statements are the responsibility of management. Our responsibility is to express an opinion on
these financial statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with
Canadian generally accepted auditing standards. Those standards require that we plan and perform
an audit to obtain reasonable assurance whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall financial
statement presentation.
The organization derives revenue from donations, sponsorships, and fundraising activities, the
completeness of which is not susceptible to satisfactory audit verification. Accordingly, our
verification of these revenues was limited to the amounts recorded in the records of the
organization and we were not able to determine whether any adjustments might be necessary to
donation, sponsorships, fundraising activities, net earnings and assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be
necessary had we been able to satisfy ourselves concerning the completeness of revenue from
donations, sponsorships and fundraising activities referred to in the preceding paragraph, these
financial statements present fairly, in all material respects, the financial position of the corporation
as at March 31, 2004 and the results of its operations and its cash flows for the year then ended in
accordance with Canadian generally accepted accounting principles. As required by the Ontario
Corporations Act, we report, that in our opinion, these principles have been applied on a basis
consistent with that of the preceding year.
Niagara Falls, Ontario
June 18, 2004 CRAWFORD, SMITH AND SWALLOW
CHARTERED ACCOUNTANTS LLP
1
WINTER FESTIVAL OF LIGHTS
BALANCE SHEET
March 31, 2004
Assets 2004 2003
Current Assets
Cash 44,629 6,048
Accounts receivable I 41,665
Prepaid expenses 366
48,079
Fixed Assets - note 2 233,309
281,388
Liabilities and Net Assets
Current Liabilities
Accounts payable and accrued liabilities 348,677
Deferred income
7,331
, , 356,008
Net Assets
Net investment in capital assets ~ 233,309
Operating deficit
(74,620)
281,388
Signed on behalf of the board:
Director
Director
See accompanying notes
2
crawford smith ~ swallow
WINTER FESTIVAL OF LIGHTS
STATEMENT OF NET ASSETS
for the year ended March 31, 2004
Operating 2004 · 2003
Deficit
$ $ $ , $
Balance, Beginning of Year 23'3,309 (307,929) (136,816)
Excess (Deficiency) of Income
Over Expenses for the
Year (54,499) 60,526 62,196
Investment in Capital Assets ~
Balance, End of Year (74,620)
See accompanying notes
3
cmwford smith (~ swallow
WINTER FESTIVAL OF LIGHTS
STATEMENT OF OPERATIONS
for the year ended March 31, 2004
20504 2003
$
Income
Corporate funding 309 402,067
Other funding 171,105
Public funding - note 3 203,072
776~244
Expenses
Advertising 29,948
Depreciation 52,655
Disney show, parade and events 246,167
Fundrasing 36,808
Human resource development community 3,383
Light display 4,835
New years eve 129,703
Office administration . 130,091
Site management 45,305
Sponsorship committee : 30,921
Volunteer committee ' 4~232
' 714~048
Excess of Income Over Expenses for the Year 6,027 62,196
See accompanying notes
4
cr~wl'oxtt srai~ ~ swoJlow
WINTER FESTIVAL OF LIGHTS
STATEMENT OF CASH FLOWS
for the year ended March 31, 2004
2004 2003
$ $
Operating Activities
Excess of income over expenses for the year 6,027 62,196
Depreciation 54,499 52,655
Working capital provided by operations 114~851
Changes in working capital components
Accounts receivable (110~956) (1,167)
Prepaid expenses 470
Accounts payable and accrued liabilities (44,334)
Deferred income
Funds provided by operating activities 45,700
Investing Activities
Capital expenditures (54~472) (44,230)
Increase in Cash Position 38~581 1,470
Cash Position~ Beginning of Year 6~048 4,578
Cash Position, End of Year 44,629 6,048
See accompanying notes
5
crawarord smith ~ swallow
WINTER FESTIVAL OF LIGHTS
NOTES TO FINANCIAL STATEMENTS
for the year ended March 31, 2004
Organization
Winter Festival of Lights was created by letters patent in June 1992 under the laws of the
Province of Ontario. Winter Festival of Lights operates a non-profit organization which is
responsible for promoting and organizing the Winter Festivial of Lights held each year in
Niagara Falls, Ontario.
1. Significant Accounting Policies
The financial statements of the corporation are the representations of management prepared
in accordance with Canadian generally accepted accounting principles, consistently applied.
Because a precise determination of many assets and liabilities is dependent upon future
events, the preparation of periodic financial statements necessarily involves the use of
estimates and approximations. These have been made using careful judgement in the light of
available information. The financial statements have, in management's opinion, been
properly prepared within reasonable limits of materiality and within the framework of the
accounting policies summarized below:
Fixed assets and depreciation
Fixed assets are recorded at cost. Expenditures for maintenance and repairs are charged to
operating expenses.
Depreciation is calculated using the declining balance method at rates designed to
amortize the cost of fixed assets over their estimated useful lives as follows:
Floats 40%
Computer 30 %
Furniture and Equipment 20 %
Light displays 20 %
Power supply 10%
Additions during the year are depreciated from the month of acquisition. Disposals are
depreciated until the month of disposition. Gains or losses on assets sold or otherwise
disposed of are included in the statement of operations.
6
crawzCord smith ~ swallorv
WINTER FESTIVAL OF LIGHTS
NOTES TO FINANCIAL STATEMENTS
for the year ended March 31, 2004
2. Fixed Assets
2003
$
Light displays 171,947
Floats 27,403
2,341
Furniture and equipment
Power supply 29,571
Computer 2~047
233,309
3. Grants
2003
$
Human Resources Development Centre 24,308
Niagara Falls Tourism Association 178~764
203,072
4. Sponsorships In-Kind
The organization receives contributions of goods and services, for which the fair value can
not be reasonably determined. As a result, the contributions are not recognized in the
financial statements.
5. Comparative Figures
The prior years fiqures have been restated to conform with the current years presentation.
6. Economic Dependence
The organization is dependent upon continued government funding at various levels in
addition to corporate sponsorships and volunteer involvement. The operations could not be
continued without this funding or volunteer support.
7
crawford smith (2I[ swallour
$1~ra/JOW'
WINTER FESTIVAL OF LIGHTS
Financial Statements
March 31, 2003
WINTER FESTIVAL OF LIGHTS
Financial Statements
March 31, 2003
Table of Contents
Page
Auditors' Report 1
Balance Sheet 2
Statement of Members' Deficiency 3
Statement of Operations 4
Statement of Cash Flows 5
Notes to Financial Statements 6-7
AUDITORS' REPORT
To the Di~ctors of
Winter Festival of Lights
We have audited the balance sheet of Winter Festival of Lights as at March 31, 2003 and the
statements of operations, members' deficiency and cash flows for the year then ended. These
financial statements are the responsibility of management. Our responsibility is to express an
opinion on these financial statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with
Canadian generally accepted auditing standards. Those standards require that we plan and perform
an audit to obtain reasonable assurance whether the financial statements are free of material
misstatement. An audit includes examining, on a test basis, evidanee supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall financial
statement presentation.
The organization defives revenue from donations, sponsorships, and fundraising activities, the
completeness of which is not susceptible to satisfactory audit verification. Accordingly, our
verification of these revenues was limited to the amounts recorded in the records of the
organization and we were not able to determine whether any adjustments might be necessary to
donation, sponsorships, fundraising activities, net earnings and assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be
necessary had we been able to satisfy ourselves concerning the completeness of revenue from
donations, sponsorships and fundraising activities referred to in the preceding paragraph, these
f'mancial statements present fairly, in all material respects, the financial position of the corporation
as at March 31, 2003 and the results of its operations and its cash flows for the year then ended in
accordance with Canadian generally accepted accounting principles. As required by the Ontario
Corporations Act, we report, that in our opinion, these principles have been applied on a basis
consistent with that of the preceding year.
Niagara Falls, Ontario
July 31, 2003 CRAWFORD, SMITH AND SWALLOW
CHARTERED ACCOUNTANTS LLP
1
WINTER FESTIVAL OF LIGHTS
BALANCE SHEET
March 31, 2003
Assets 2002
$
Current Assets
Cash 4,575
Accounts receivable 40,498
Prepaid expenses 836
45,912
Fixed Assets - note 2 241,736
287,648
Liabilities and Members' Deficiency
Current Liabilities
Accounts payable and accrued liabilities 393,013
Deferred income
424,464
Members' Deficiency
Net investment in capital assets 241,736
Operating deficit
(136,816)
287,648
Signed on behal£ of the board:
Director
Director
See accompanying notes
2
cramrord sam'th 681
WINTER FESTIVAL OF LIGHTS
STATEMENT OF MEMBERS' DEFICIENCY
for the year ended March 31, 2003
2002
$
Balance, Beginning of Year
As previously reported 65,744
Prior period adjustment -
note 5
As restated (124,256)
Deficiency of Income Over
Expenses for the Year (12,560)
Transfer from Appropriated
Investment in Capital Assets
Balance, End of Year (136,816)
See accompanying notes
3
WINTER FESTIVAL OF LIGHTS
STATEMENT OF OPERATIONS
for the year ended March 31, 2003
2002
$
Ineome
Corporate funding 363,682
Other funding 166,653
Public funding - note 3 46,799
Niagara falls tourism 228,266
805~400
Expenses
Advertising 21,770
Depreciation 71,300
Disney show, parade and events 326,241
Fundrasing 25,672
Human resource development community 4,548
Light display 1,026
New years Eve 76,267
Office administration 154,326
Site management 95,339
Sponsorship committee 36,207
Volunteer committee 264
817~960
Excess (Deficiency) of Income Over Expenses for the Year (12,560)
See accompanying notes
4
cravarord smith (~ swallow
WINTER FESTIVAL OF LIGHTS
STATEMENT OF CASH FLOWS
for the year ended March 31, 2003
2002
$
Operating Activities
Excess (deficiency) of income over expenses for the year 47,440
Amortization and depreciation 71,300
Working capital provided by operations 118,740
Changes in working capital components
Accounts receivable (3,299)
Prepaid expenses 2,337
Accounts payable and accrued liabilities 42,009
Deferred income
Funds provided by operating activities 35,753
Investing Activities
Capital expenditures (34,936)
Increase in Cash Position 817
Cash Position, Beginning of Year
Cash Position, End of Year 4,578
See accompanying notes
5
WINTER FESTIVAL OF LIGHTS
NOTES TO FINANCIAL STATEMENTS
for the year ended March 31, 2003
Organization
Winter Festival of Lights was created by letters patent in June 1992 under the laws of the
Province of Ontario. Winter Festival of Lights operates a non-profit organization which is
responsible for promoting and organizing the Winter Festivial of Lights held each year in
Niagara Falls, Ontario.
1. Significant Accounting Policies
The financial statements of the corporation are the representations of management prepared
in accordance with Canadian generally accepted accounting principles, consistently applied.
Because a precise determination of many assets and liabilities is dependent upon future
events, the preparation of periodic financial statements necessarily involves the use of
estimates and approximations. These have been made using careful judgement in the light of
available information. The financial statements have, in management's opinion, been
properly prepared within reasonable limits of materiality and within the framework of the
accounting policies summarized below:
Fixed assets and depreciation
Fixed assets are recorded at cost. Expenditures for maintenance and repairs are charged to
operafng expenses.
Depreciation is calculated using the declining balance method at rates designed to
amortize the cost of fixed assets over their estimated useful lives as follows:
Floats 40%
Computer 30 %
Furniture and Equipment 20 %
Light displays 20 %
Power supply 10%
Additions during the year are depreciated from the month of acquisition. Disposals are
depreciated until the month of disposition. Gains or losses on assets sold or otherwise
disposed of are included in the statement of operations.
6
crav.,-[ord sr~'th ~.
WINTER FESTIVAL OF LIGHTS
NOTES TO FINANCIAL STATEMENTS
for the year ended March 31, 2003
2. Fixed Assets
2002
$
Light displays 203,029
Floats
Furniture and equipment 2,926
Power supply 32,857
Computer 2~924
241,736
3. Grants
2002
$
Human Resources Development Centre 26,799
Trillium Foundation 20~000
46,799
4. Sponsorships In-Kind
The organization receives contributions of goods and services, for which the fair value can
not be reasonably determined. As a result, the contributions are not recognized in the
financial statemems.
5. Accounting Error
During the year the organization recalculated public funding from prior years which resulted
in the correction of prior year balances. As a result, opening operating deficit as of April
1, 2001 has been increased by $190,000 and excess of revenue over expense for the year
ending March 31, 2002 has been decreased by $60,000.
6. Comparative Figures
The prior years fiqures have been restated to conform with the current years presentation.
7. Economic Dependence
The organization is dependent upon continued government funding at various levels in
addition to corporate sponsorships and volunteer involvement. The operations could not be
continued without this funding or volunteer support.
7
WINTER FESTIVAL OF LIGHTS
FINANCIAL STATEMENTS
MARCH 31, 2002
CONTENTS
Page
AUDITOR'S REPORT 1
FINANCIAL STATEMENTS
Statement of Financial Position 2
Statement of Net Assets 3
Statement of Operations 4
Statement of Cash Flows 5
Notes to Financial Statements 6 - 8
CORFIELD & COMPANY, Chartered Accountant
CORFIELD &COMPANY, cba.ered^ccount t
6700 Mon'ison Street
Niagara Falls, Ontario
L2E 6Z8
Tel: (905) 371-2300
Fax: (905) 371-2344
E-mail: corfield~vaxxine.com
AUDITOR'S REPORT
To the Directors of Winter Festival of Lights
We have audited the statement of financial position of the Winter Festival of Lights as at March 31, 2002 and the
statements of net assets, operations and cash flows for the year then ended. These financial statements are the
responsibility of the organization's management. Our responsibility is to express an opinion on' these fmancial
statements based on our audit.
Except as explained in the following paragraph, we conducted our audit in accordance with generally accepted
auditing standards. Those standards require that we plan and perform an audit to obtain reasonable assurance
whether the financial statements are free of material misstatement. An audit includes examining, on a test basis,
evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well as evaluating the overall financial
statement presentation.
In common with many charitable organizations, the organization derives a portion of it's revenue from donations and
fundraising activities, the completeness of which is not susceptible to satisfactory audit verification. Accordingly,
our verification of these revenues was limited to the mounts recorded in the records of the organization, and we
were not able to determine whether any adjustments might be necessary to receipts, assets and net assets.
In our opinion, except for the effect of adjustments, if any, which we might have determined to be necessary had we
been able to satisfy ourselves concerning the completeness of the revenue referred to in the preceding paragraph,
these financial statements present fairly, in all material respects, the financial position of the organization as at
March 3 l, 2002 and the results of it's operations and the changes in it's financial position for the year then ended in
accordance with generally accepted accounting principles.
c Spect fully submitted,
ompany
Chartered Accountant
Niagara Falls, Ontario
June 10, 2002
CORFIELD & COMPANY, Chartered Accountant
WINTER FESTIVAL OF LIGHTS
STATEMENT OF FINANCIAL POSITION
~ls at March 31
2002 2001
$ $
ASSETS
CURRENT
Cash and short term deposits 4,196
Accounts receivable (Note 3) 37,198
Prepaid expenses 3~173
44,567
CAPITAL ASSETS ~otes 2 and 4) 278 100
322r667
LIABILITIES
CURRENT
Bank indebtedness 435
Accounts payable and accrued liabilities 256~488
. 256 923
NET ASSETS REPRESENTED BY:
INVESTMENT IN CAPITAL ASSETS 278,100
DEFICIT {i2~;5S2) (212,356)
65~744
3221667
(See Accompanying Notes to the Financial Statements)
APPROVED BY TItE DIRECTOR:
Director
2
CORFIELD & COMPANY, Chartered Accountant
WINTER FESTIVAL OF LIGHTS
STATEMENT OF NET ASSETS
For the 3,ear ended March 31
2002 2001
$
INVESTED IN CAPITAL ASSETS
BALANCE, beginning of year 278~100 407,948
EXPENDITURES 42,147
(171,995)
TRANSFERS FROM OPERATING FUND (36~64) (129,848)
BALANCE? end of ~,ear 278,100
UNRESTRICTED NET ASSETS:
DEFICIT, beginning of year (68,355)
EXCESS (DEFICIENCY) OF REVENUE OVER EXPENDITURES (273,849)
TRANSFERRED TO INVESTMENT IN CAPITAL ASSETS 129,848
DEFICIT,
(See Accompanying Notes to the Financial Statements)
3
CORFIELD & COMPANY, Chartered Accountant
WINTER FESTIVAL OF LIGHTS
STATEMENT OF OPERATIONS
For the year ended March 31
2002 2002 2001
Budget Actual Actual
(Unaudited)
$ $ $
REVENUE
Public funding 110,000 370,000
Corporate funding 372,500 383,851
Other funding 168,500 151,508
Wage grant 15~988
651,000 921~347
EXPENDITURES
Advertising 27,500 112,979
171,995
Amortization of capital assets ::
Bad debts 320
Disney show 130,000 124,462
Fund raising 32,500 38,617
Light display 44,000 5,930
Major events 128,000 184,906
New Yeax's Eve 117,500 106,327
Office administration 228,996
Other events 26,000 26,853
Parade 15,000 21,371 14,894
Section 25 Expenses
Site management 62,500 118,514
Sponsorship development 35,500 47,605
Volunteer committee 4,500 5,653
Weddings 7~ 145
623,000 ,196
EXCESS OF REVENUE OVER EXPENSES
(See Accompanying Notes to the Financial Statements)
4
CORFIELD & COMPANY, Chartered Accountant
WINTER FESTIVAL OF LIGHTS
STATEMENT OF CASH FLOWS
For the year ended March 31
2007 2001
$ $
CASH PROVIDED BY (USED IN):
OPERATING ACTIVITIES
Excess (deficiency) of revenue over expenditures
(273,849)
Adjustments to reconcile net income to net cash provided by operating activities:
Amortization 171 995
Cash flow from operations (101 ~854)
Change in assets and liabilities:
(Increase) in accounts receivable
(2,103)
Decrease in prepaid expenses 7,791
(Decrease) increase in accounts payable and accrued liabilities 155 855
161,543
589
CASH FLOWS FROM INVESTING ACTIVITIES
Capital expenditures
INCREASE 1N CASH 17,542
CASH (BANK INDEBTEDNESS), beginning of year
CASH, end of ~,ear 3,761
(See Accompanying Notes to the Financial Statements)
5
CORFIELD & COMPANY, Chartered Accountant
WINTER FESTIVAL OF LIGHTS
NOTES TO THE FINANCIAL STATEMENTS
For the ,year ended March 31, 2002
1. PURPOSE OF THE ORGANIZATION
The organization is incorporated without share capital as a non-profit company under the Ontario Business
Co~-porations Act. The organization operates under the name of Winter Festival of Lights and is responsible for the
co-ordination of the Winter Festival of Lights held each year in Niagara Falls, Ontario.
2. SIGNIFICANT ACCOUNTING POLICIES
REVENUE RECOGNITION -
The organization follows the deferral method of accounting for contributions. Restricted contributions are
recognized as revenue in the year in which the related expenses are incurred. Unrestricted contributions are
recognized as revenue when received or receivable if the amount can be reasonably estimated and collection is
reasonably assured.
CAPITAL ASSETS -
Capital assets are recorded at cost. Amortization is provided annually at rates calculated to write-off the assets over
their estimated useful lives as follows:
Light displays - 20% diminisking balance
Floats - 33 1/3% straight line
Power supply - 10% straight line
Office furniture and equipment - 20% diminishing balance
Computer equipment - 30% diminishing balance
INCOME TAXES -
The organization is exempt from income taxes under its' status as a non-profit corporation.
CONTRIBUTED SERVICES AND EQUIPMENT-
The organization is mn by a volunteer Board of Directors who contribute many hours per year to assist in carrying
out its' activity. Donated services and equipment have been disclosed in Note 5 at their estimated fair value. As
management has estimated their value the amounts have not been recorded.
6
CORFIELD & COMPANY, Chartered Accountant
WINTER FESTIVAL OF LIGHTS
NOTES TO THE FINANCIAL STATEMENTS
For the ,year ended March 31, 2002
3. ACCOUNTS RECEIVABLE
The accounts receivable consist o£ the following:
2002. 2001
$ $
Accounts receivable
241798 19,000
G.S.T. receivable 18~ 198
40i498 37~198
4. CAPITAL ASSETS
Accumulated Net Net
Cost Amortization 2002 2001
$ $ $ $
Light displays 653,493 450,464 203,029 214,484
Floats 330,574 330,574
" 17,446
Power supply 54,765 21,908 38,334
Office furniture and equipment 10,474 7,548 3,658
Computer equipment 13,824 10,900 4~ 178
1,063,130 821,394 278,100
5. SERVICES IN KIND AND VOLUNTEER SUPPORT
The following services in kind were received from various organizations during the year:
2002 2001
$ $
Accommodations 17,151
Advertising 8,950
Attractions 5,845
Equipment 15,763
Labour 56,357
Miscellaneous 33,604
Meals 10,373 28,779
Transportation 8,550 1,680
Wedding . 47,982
137~26 216,111
During the year volunteers provided in excess of 4,806 hours (2001 - 7,601 hours) of volunteer labour. These
amounts have not been included in the financial statements.
~l~A 7
CORFIELD & COMPANY, Chartered Accountant
WINTER FESTIVAL OF LIGHTS
NOTES TO THE FINANCIAL STATEMENTS
For the year ended March 31, 2002
6. ECONOMIC DEPENDENCE
The organization is dependent upon continued government funding at various levels in addition to corporate
sponsorships and volunteer involvement. The operations could not be continued without this funding or volunteer
support.
7. RECLASSIFICATIONS
Certain accounts in the prior year financial statements have been reclassified for comparative purposes to conform
with the presentation in the current year financial statements.
8. BUDGET COMPARISONS
The 2002 Budget Comparison figures are unaudited figures presented for information only.
8
CORFIELD & COMPANY, Chartered Accountant
CAO-2005-01
City Hall
4310 Queen Street
P.O. Box t023
Chief Administrative Officer Niagara Falls, ON L2E 6X5
web site: www.city.niagarafalls.on.ca
(905) 356-7521 Ext. 5100
Fax: (905) 374-3557
jmacdona@city.niagarafalls.on.ca
Alderman Wayne Campbell, Chair
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
re: CAO-2005-01 - 2005 Proposed Office Renovations and Furnishings
RECOMMENDATION:
For the information of the Corporate Services Committee.
BACKGROUND:
At the Corporate Services Committee meeting of December 13, 2004, staff was asked to provide a
listing of the proposed office renovations and furnishings for 2005.
Attached is the list the Committee requested. Should you have any questions regarding the
information, I would ask that you direct your questions to the appropriate Director.
Respectfully submitted: ,~
Donal
~/Chief Administrative Officer
JM:kk
Attachment