2005/02/14 CORPORATE SERVICES COMMITTEE AGENDA
SECOND MEETING
Monday, February 14, 2005
Council Chambers - 5:30 p.m.
Staff Contact
1. Minutes of the January 17, 2005 Meeting
2. Reports
F-2005-09 - Major Receivables Quarterly Report Todd Harrison
3. 2005 BudQet Discussion
4. New Business
5. Adiournment
PLEASE REMEMBER TO BRING YOUR 2005 BUDGET BINDER
MINUTES
CITY OF NIAGARA FALLS
CORPORATE SERVICES COMMITTEE
FIRST MEETING
MONDAY, JANUARY 17, 2005
COUNCIL CHAMBERS
6:00 P.M.
PRESENT: Mayor Ted Salci, Aldermen Wayne Campbell, Chair; Jim Diodati, Carolynn
Ioannoni, Vince Kerrio, Joyce Morocco, Victor Pietrangelo, Seiina Volpatti
and Janice Wing.
STAFF: John MacDonald, Tony Ravenda, Ed Dujlovic, Dean Iorfida, Adele Kon, Patrick
Burke, Ken Burden, Todd Harrison, Nathan Hyde, Joanna Daniels
PRESS: Corey Larocque, Niagara Falls Review
CONFLICTS: Alderman Morocco declared a conflict with respect to Niagara Falls Tourism
as it is her contract place of employment.
Alderman Kerrio declared a conflict with respect to Niagara Falls Tourism as
he has a business association.
'1. MINUTES:
MOVED by Alderman Morocco, seconded by Alderman Diodati, that the minutes of the
December 13, 2004 meeting be adopted as recorded.
Motion Carried Unanimously
2. DEPUTATIONS:
MOVED by Alderman Volpatti, seconded by Alderman Wing, that the request for a
contribution of $4,000 to the Hydro Workers Memorial Cairn be referred to budget
deliberations.
Motion Carried Unanimously
MOVED by Alderman Ioannoni, seconded by Alderman Wing, to continue to ask Niagara
Falls Tourism to depend on the destination marketing fee for administrative expenses in
keeping with Council's unanimous motion; further, that an amount of $385,000 for
administration for Niagara Falls Tourism be referred to the 2005 budget.
Motion Not Voted On
MOVED by Alderman Volpatti, seconded by Mayor Salci, that the 2005 funding request from
Niagara Falls Tourism be deferred pending the results of their organizational review.
Motion Carried with Two Opposed
-2-
3. CORRESPONDENCE:
MOVED by Alderman Volpatti, seconded by Alderman Morocco, that the correspondence
from the Niagara Peninsula Conservation authority be received and filed.
Motion Carried Unanimously
MOVED by Mayor Salci, seconded by Alderman Ioannoni, that $25,000 be reinstated to the
Library's 2005 funding request for their book budget.
Motion Carried Unanimously
MOVED byAIderman Ioannoni, seconded byAIderman Wing, that a resolution be sent to the
Ontario Minister of Culture expressing concern about any reduction in the Library's 2005
per household provincial grant.
Motion Carried Unanimously
MOVED by Alderman Ioannoni, seconded by Alderman Volpatti, that the financial statements
of the Winter Festival of Lights be received and filed and that information on the $301,875
operating deficit be provided at the same time as the organizational review has been
completed.
Motion Carried Unanimously
4. REPORTS:
MOVED by Alderman Wing that the renovations and furnishings detailed in Report
CAO-2005-01, be removed from the 2005 Budget.
No Seconder to the Motion
MOVED by Alderman Volpatti, seconded by Mayor Salci, that Report CAO-2005-01 - 2005
Proposed Office Renovations and Furnishings be received for information.
Motion Carried with One Opposed
5. BUDGET DISCUSSION
MOVED by Alderman Kerrio, seconded by Alderman Ioannoni, that staff be directed to return
on February 14th, 2005, for further budget discussion and that staff present scenarios on a
2%, 1% and 0% tax increase according to the Council's strategic priorities.
Motion Carried Unanimously
MOVED by Alderman Morocco, seconded by Alderman Wing, that the service delivery review
be actively pursued and brought back to Council well prior to the 2006 budget.
Motion Carried Unanimously
6. ADJOURNMENT:
MOVED by Alderman Pietrangelo, seconded by Alderman Kerrio, that the meeting be
adjourned at 7:15 p.m.
Motion Carried Unanimously
Corporate Services Department F-2005-09
T .... ~. Finance Division
ne ~-ITy of ~.~ Kenneth E. Burden
4310
Queen
Street
Director
Niagara____ :Falls YJ~JlJ P o. BOX 1023
CanaQo ~~Niagara Falls, ON L2E 6X5
~T'~ web site: www.city.niagarafalls.on.ca
Tel.: (905) 356-7521
Fax: (905) 356-7404
E-mail: kburden @city.niagarafalls.on.ca
February 14, 2005
Alderman Wayne Campbell, Chair
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
Re: F-2005-09 - Major Receivables Quarterly Report
RECOMMENDATION:
For the information of the Corporate Services Committee.
BACKGROUND:
The following is the quarterly report of Tax and Sundry Receivables to December 3 is', 2004.
1. Tax Receivables
Current Taxes 2004 2003
Percentage Collected 94% 93%
Levy to Date $137,604,788. $127,079,140.
Penalties Charged $ 2,652,475. $ 2,412,310.
Collections $132,101,012. $120,201,224.
Balance $ 8,156,251. $ 9,134,926.
Tax Arrears 2004 2003
Percentage Collected 48% 45%
Opening Balance $16,734,068. $13,450,276.
Collection $ 8,074,481. $ 6,006,434.
Balance $ 8,659,587. $ 7,443,842.
Total Unpaid Taxes $16,815,838. $16,734,068.
Working Together to Serve Our Community
Clerks Finance Human Resources Information Systems · Legal Planning & Development
February '14, 2005 -2- F-2005-09
Finance staff's increased focus on tax collections, and an improved local economy, have resulted in
an improvement in the collection percentage of both current taxes billed and tax accounts in arrears.
At the request of Council, the year-end Tax Receivables balance has been segmented by the type of
property assessment. The following chart summarizes the 2,458 tax accounts that were in arrears
at Year End, as well as the Total Tax amount owing, segmented by property Class. It should be
noted that the City had 29,196 tax accounts in 2004.
Property Class Accounts in Arrears Dollar Value
Commercial 271 $ 9,931,207.
Farm 9 13,184.
Industrial 15 526,655.
Multi Residential 12 167,667.
Residential 2,151 6,177,125.
TOTAL 2,458 $16,815,838.
2. Other Receivables
The Finance Department performs billing services for other departments as requested. In 2004,
Finance staff was given responsibility for billing the Main Ice User Groups for Parks and Recreation.
Sundry Receivables 2004 2003
Accounts Receivables $1,291,668. $543,938.
Finance staff follows a collection procedure to ensure that accounts are collected in a timely manner.
Prepared by: Approved by:
V. Antonio
Coordinator of Tax & Receivables Executive Director of Corporate Services
Recommended by: Respectfully submitted
K. E. Burden [~r- John MacDonald
Director of Finance Division (Y' Chief Administrative Officer