2005/11/21 CORPORATE SERVICES COMMITTEE AGENDA
NINTH MEETTNG
Monday, November 21, 2005
Council Chambers - 6:00 p.m.
Staff Contact:
1. Minutes of the November 7, 2005 Meeting
2. 2006 Funding Requests: Ken Burden
Deputations
Niagara Transit
Niagara Chair-A-Van
Niagara FallS~blic Library
Winter Festival of Lights
Niagara Falls Tourism
3. Reports:
F-2005-52 - Major Receivables Quarterly Report Todd Harrison
F-2005-53 - Niagara District Airport Commission Ken Burden
4. Correspondence:
Niagara Falls International Marathon [nc.
Request for Support from City for 2005 Event
5. New Business
6 . Adjournment
-2-
3. Presentation from MPAC
Penny Christie and Valerie Jones were in attendance from the Municipal Property
Assessment Corporation. Assessment notices were mailed on November 7~".
Council was advised that the average increase in residential property values for
Niagara Falls was approximately 15%. An Open House will be held November 9t" at
City Hall to answer questions about new assessments.
4. Correspondence
MOVED by Alderman Ioannoni, seconded by Alderman Morocco, that the Niagara
Falls Public Library request for increase in funding for the 2005 budget be received
and filed.
Motion Carried Unanimously
(Note: At the Council meeting following the Corporate Services Meeting, this motion was
amended to read: "That the Niagara Falls Public Library request for increase in funding for
the 2005 budget be approved in the amount of $70,000." and was carried unanimously.)
5. ADJOURNMENT
MOVED by Alderman Volpatti, seconded by Alderman Pietrangelo, that the meeting
be adjourned at 7:15 p.m.
Motion Carried Unanimously
Niagara Transit
4320 Bridge St., Nia§ara Falls, Ontario, L2E 2R7
Office 905-3§6-1179 Garage 90§-3§8-9749 Fax 905-3§6-5§76
TO: The Chairman and Members of the Commission
FROM: T.D. Librock, General Mana.qer
RE: Financial Estimates 2005 - Bud.qet 2006
October 17, 2005
In October 2004, the Provincial Government announced their
desire to increase Public Transportation Ridership and support the
development of strong communities by creating the "Dedicated
Gasoline Tax Funds for Public Transportation", thus providing
sustainable funding to support investment in the renewal and
expansion of Public Transportation Systems. The Government will
transfer funds to the municipality at the rate of one cent per litre of
fuel (2004/2005 - $136,682) one and a half cents (2005/2006 -
$615,069), two cents (2006/2007 - $888,433) and continue at this
rate. Funds must be deposited in a separate bank account and used
for expenditures targeting ridership growth and justified to the
Provincial Government by developing 'Ridership Growth' and 'Asset
Management' Plans.
In 2005, as a result of many requests, Niagara Transit has
made significient improvements to weekend service. Costs for the
additional service were paid exclusively by Gasoline Tax Subsidies.
In 2006, despite rising fuel costs, Niagara Transit is not
requesting an increase to our net deficit from 2005 or a fare
adjustment.
Outlined below are variances from the approved budget to
estimates for 2005 and the proposed budget for 2006, under the
following categories:
I. FINANCIAL ESTIMATES (2005/2006)
The estimated operating revenues and expenditures for
2005, and the proposed budget for 2006.
II. OPERA TING AND CAPITAL FUND
EXPENDITURES (2005/2006)
The estimated cost for tires, office and garage
equipment, and capital purchases for 2005 and the
proposed budget for 2006.
III. FINANCIAL SUMMARY (2005/2006)
The overall estimated net operating and capital costs for
2005 and the proposed budget for 2006 including
estimated Provincial and Gasoline Tax Subsidies.
2
L FINANCIAL ESTIMATES- 2005
Following are the main variances from the approved operating
budget to projections for 2005:
1. REVENUE - STATEMENT ONF
1) Regular Transit passenger revenues are projected to be
over budget by approximately $59,700 mainly as a result of
improved weekend service.
2) Falls Shuttle revenue under budget by $17,000 (4%). The
"kids ride free" promotion proved to be very popular with
hotels, motels and campgrounds. We continue to receive
compliments on our Falls Shuttle service.
3) Garage revenues will be over budget. We experienced an
increase in inter-city, and out-of-town bus business.
4) Bus Terminal revenue same as 2004 levels.
5) Advertising revenue increased. This is a result of additional
revenue from bus shelter advertising.
2. TRANSPORTATION COSTS - STATEMENT TWO
1) Operator's wages and benefits increased as a~ result of
improved weekend service. (paid by the Gasoline Tax
Subsidy).
2) Diesel fuel costs increased as a result of rising fuel prices
and improved weekend service.
3) Advertising costs increased as a result of improved weekend
service. (paid by the Gasoline Tax Subsidy).
3. EQUIPMENT & VEHICLE MAINTENANCE COSTS -
STATEMENT THREE
1) Vehicle' operating costs increased as a result of the
improved weekend service. (paid by the Gasoline Tax
Subsidy).
2) Replaced (1) additional motor than budgeted.
4. PREMISES AND PLANT COSTS - STATEMENT FOUR
1) Garage wages and benefits increased as a result of
improved weekend service. (paid by the Gasoline Tax
Subsidy).
2) Utility costs are under budget by approXimately $4,000.
3) Maintenance costs increased as a result of major repairs to
bus hoists and bus washer.
5. GENERAL AND ADMINISTRATIVE COSTS - STATEMENT
FIVE
1) Wage and benefit costs increased as a result of a job re-
classification. (paid by the Gasoline Tax Subsidy).
2) Decrease in office supply costs.
3) Commission sent one staff member to the Ontario
Community Transportation Association annual meeting.
4
II. OPERA TING AND CAPITAL FUND
EXPENDITURES- 2005
1) Cost for tires is estimated to be over budget by
approximately $6,000. This was a result of improved
weekend service. (paid by the Gasoline Tax Subsidy).
2) Purchased two Iow-floor coaches (continuation of a five year
bus replacement plan).
3) Cost for refurbishing one transit coach was lower than
projected by approximately $700
III. FINANCIAL SUMMARY. 2005
If my estimates are correct, the net deficit to the City of Niagara
Falls in 2005, for combined operating and capital expenditures will be
approximately $2,748,800 some $9,700 under the approved budget.
For your information, Niagara Transit's cost per capita for 2004
(latest available statistics), was $24.02 compared to the provincial
average of $46.61. Niagara Transit's alternate sources of revenue
contribute to lowering our deficit, easing the financial bUrden to the
taxpayers.
Note: These estimates are prepared approximately 3
~hs prior to year end and could change significantly if
we have a dramatic loss of revenue or incur unforeseen
operating expenditures such as additional unbudgeted
motors, transmission replacements or soaring diesel fuel
prices.
5
PROPOSED BUDGET - 2006
I. Financial Estimates- 2006
The following is the proposed budget for 2006, accompanied by
explanations for specific items. It is submitted recognizing the current
economic climate in Niagara Falls. This budget proposes no fare
adjustment or bud,qet increase.
1. REVENUE - STATEMENT ONE
1) We are not recommending a fare increase at this time. For
your information, Niagara Transits' most recent fares are as
follows: (effective January 1st, 2003)
Cate_clory Fare
Adult $2.25
Student 2.00
VIP(Senior/Reduced) 2.00
Child (5- 12) 1.00
Under 5 Free
30-Day Passes
Adult 65.00
VIP (Senior/Reduced) 50.00
Student 50.00
Niagara Transit provides reduced fares to the following social
agencies:
· Project Share
· Region Community Services Department
· Family and Children Services
· St. Vincent de Paul Society
· Ministry of Community and Social Services
· Niagara Support Services
Nova House
· N-Tec
· St. Ann's Adult Learning
· YMCA- Employment Program
2) 2% increase in Falls Shuttle revenues (assuming the tourism
market will increase in 2006.)
3) 3% increase in garage revenues (assuming bus tours will
increase in 2006.)
4) Slight increase in bus terminal revenue.
5) Slight increase in advertising revenues.
2. TRANSPORTATION COSTS - STATEMENT TWO
1) Weekend route improvements from 2005 (paid by the
Gasoline Tax Subsidy).
2) Wage and benefit adjustment (same as the City of Niagara
Falls).
3) 8% increase in group insurance benefits.
4) Slight increase in government imposed expenses.
5) 12% increase in bus liability insurance rates.
6) '18% increase in diesel fuel cost.
3. EQUIPMENT AND VEHICLE MAINTENANCE COSTS -
STATEMENT THREE
1 ) Decrease in costs for parts as a result of new vehicles.
2) Replacement of one motor and one transmission.
4. PREMISES AND PLANT COSTS - STATEMENT FOUR
1) Wage and benefits cost increase (same as the City of
Niagara Falls).
2) 8% increase in group insurance benefits.
3) Slight increase in government imposed expenditures.
4) 6% increase in utility rates.
5. GENERAL AND ADMINISTRATIVE COSTS - STATEMENT
FIVE
1) Wages and benefit cost increase (same as the City of
Niagara Falls)
2) 8% increase in group insurance benefits.
3) Slight increase in government imposed expenditures.
4) No cost for conferences and conventions.
II. OPERA TING AND CAPITAL FUND
EXPENDITURES- 2006
1) Increase of $6,000 for tires.
2) A token amount of money for garage and office equipment
that may be required.
3) Two Iow-floor transit coaches, previously approved by
council (eligible for Provincial Capital Subsidy).
8
IlL FINANCIAL SUMMARY- 2006
If my estimates are correct, the net deficit to the City of Niagara
Falls for operating and capital combined (including Provincial and
Gasoline Tax Subsidy) for budget year 2006 will be $2,743,100
some $15,400 under the approved 2005 budget.
We have examined every facet of our operations, with the aim
of identifying ways to reduce the overall financial burden public
transportation places on the taxpayers of the City. Niagara Transit
has traditionally relied on other sources of revenue such as the
garage and Falls Shuttle operation to offset our deficit. As we have
stated in the past, the Commission and staff have pursued service
and maintenance contracts with local and inter-city operators with
significant success. It will be our intention in the year 2006, to
continue these pursuits, as our investigations into these markets are
encouraging.
In conclusion, I recommend the Commission approve these
financial forecasts.
/Terry Librock
(~eneral Manager
TDL/kf
9
October 17, 2005
NIAGARA TRANSIT
FINANCIAL SUMMARY
2005 - 2006
Budget Estimated Budget
2005 2005 2006
EXPENDITURES
Operating Deficit $ 2,049,600 $ 2,548,300 $ 2,622,700
Other Expenditures 12,000 14,000 24,000
Sub Total 2,061,600 2,562,300 2,646,700
Capital Expenditures 1,039,900 1,041,300 1,003,300
Sub Total $ 3,101,500 $ 3,603,600 $ 3,650,000
Capital Subsidy $ 343,000 $ 343,600 $ 331,100
Gasoline Tax Subsidy - 511,200 575,800
Total Provincial Subsidy 343,000 854,800 906,900
Net Cost to the City $ 2,758,500 $ 2,748,800 $ 2,743,100
October 17, 2005
NIAGARA TRANSIT
OPERATING AND CAPITAL FUND EXPENDITURES
2005 - 2006
Budget Estimated Budget
2005 2005 2006
OTHER EXPENDITURES
Tires $ 8,000 $ 14,000 $ 20,000
Office Equipment 2,000 2,000
Garage Equipment 2,000 2,000
TOTAL $ 12,000 $ 14,000 $ 24,000
CAPTIAL EXPENDITURES
Bus Purchases $ 973,900 $ 976,000 $ 1,003,300
Bus Refurbishing 66,000 65,300 -
TOTAL $1,039,900 $ 1,041,300 $ 1,003,300
o m c~
0 ~ ~! ~o
NIAGARA CHAIR-A-VAN
5734 Glenholme Avenue Phone 905-357-0122
Niagara Falls, Ontario Fax 905-357-7199
L2G 4Y3
TO: The Chairman and Members of the Manaqement Board
FROM: T.D. Librock, General Manaqer
RE: Financial Estimates 2005 - Proposed Budget 200~
September 19, 2005
Summarized on the following pages are the variances from the
approved 2005 Budget and Proposed Budget for 2006:
FINANCIAL ESTIMATES - 2005
REVENUE
Passenger ridership in 2005 will be up approximately 3.5%. This is attributed to
additional requests for medical purposes and increased afternoon service.
Overall, revenues are projected to be up approximately $1,500.
EXPENDITURES
It is estimated that expenditures will be approximately $22,000 over the 2005
budget estimates. This was due to service adjustments and rising fuel prices.
CAPITAL PURCHASE - 2005
The cost for the new Chair-A-Van vehicle was financed completely by the
Provincial Government .(Capital Subsidy - $27,800, Gasoline Tax Subsidy -
$55,7o0).
SUMMARY - 2005
Overall, the estimated net cost to the City for physically disabled tranSportation
service in 2005, was $289,600, some $41,100 under the approved budget. This
was a result of the Gasoline Tax Subsidy Program. The balance of the new
vehicle was subsidized from this fund.
PROPOSED BUDGET- 2006
REVENUE
This budget includes no fare adjustment, the same proposed for conventional
transit, and an estimated ridership increase due to additional service hours.
EXPENDITURES
The followinq are included in the 2006 Budget:
1. Wage increase (same as Niagara Transit/City of Niagara Falls)
2. Proposed service improvements
3. Increased dispatcher hours (2.5 hours per week).
4. An increase in van maintenance costs.
5. Increase in fuel costs.
6. Other costs are based on last year's actual expenditures.
CAPITAL - BUDGET 2006
This budget includes the acquisition of a new vehicle to replace van #12 at an
estimated cost of $93,000. The full amount will be covered by the Capital and
Gasoline Tax Subsidy Programs.
SUMMARY- BUDGET 2006
The estimated net cost to the City of Niagara Falls for Operating and Capital
combined for 2006 will be $325,700 some $5000 under the budget request for
2005.
Note: For your information, Niagara Chair-A-Van's net
operating cost per capita in 2004 (latest available statistics)
was $3.29, compared to the Provincial average of $8.44.
Estimates are prepared' approximately four months prior to year-end and
could change significantly if we have a dramatic loss of revenue or incur
unforeseen operating expenditures such as a motor or transmission
replacement.
T D Librock
L,,' /'A T.D.
General Manger
TDL/jrb
September 8, 2005
NIAGARA CHAIR-A-VAN
MANAGEMENT BOARD - Financial Forcast - 2005~2006
Budget Estimated Budget
2005 2005 2006
REVENUE
Passenger Revenue $ 32,500 $ 34,000 $ 35,000
TOTAL REVENUE $ 32,500 $ 34,000 $ 35,000
OPERATING EXPENDITURES
Operators 141500 $ 149,500 $ 168,000
Dispatchers (office) 32300 35,500 39,000
Workers Compensation 8000 8,500 9,000
Employment Insurance 5000 5,500 6,000
Canada Pension Plan 7700 7,900 8,700
Employees Benefits 17000 19,000 22,000
Total Wages & Benefits $ 211,500 $ 225,900 $ 252,700
Administrative Costs 3000 3,000 3,000
Rent 4500 4,500 4,500
Telephone 2500 2,500 2,500
Office Expense 3500 3,600 3,800
Insurance 14700 14,700 15,500
Van Maintenance 45000 45,500 47,500
Gas & Oil 24000 31,000 40,000
Uniform 1200 900 1,200
Management Expenses 400 400 400 ·
Audit Fees 1100 1,100 1,100
Advertising 200 500 500
Total - Other Expenses $ 100,100 $107,700 $ 120,000
TOTAL EXPENDITURES $ 311,600 $ 333,600 $ 372,700
EXCESS OF EXPENDITURES
OVER REVENUE $ 279,100 $ 299,600 $ 337,700
September 8, 2005
NIAGARA CHAIR-A-VAN
Financial Summary- 2005/2006
Budget Estimated Budget
2005 2005 2006
Expenditures
Operating $ 279,100 $ 299,600 $ 337,700
Capital 80,000 83,500 93,000
Sub-total $ 359,100 $ 383,100 $ 430,700
Subsidies
Donations 2,000 - -
MTO Subsidy 26,400 27,800 31,000
Gas Tax Subsidy - Vehicle - 55,700 62,000
Gas Tax Subsidy - Operating - 10,000 12,000
Sub-total $ 28,400 $ 93,500 $ 105,000
Net Cost $ 330,700 $ 289,600 $ 325,700
niagara
falls
public
library November 8, 2005
forty
oight
Members of the Corporate Services Committee
forty
eight City of Niagara Falls
victoria
avenue Ladies and Gentlemen:
niagara
falls
ontario
L2E 4C5 I enclose the 2006 Proposed Operating Budget of the Niagara Falls Public
Tel.: 905/356-8080 Library Board.
Fax: 905/356-7004
Operating Budget Revenne:
The Board respectfully requests funding from the City of Niagara Falls of
$3,461,200 for the operation of the public library in 2006. The 12.1%
increase in the proposed municipal funding is due primarily to the first full
year of operating the new Community Centre Branch Library in the
MacBain Community Centre (+9.0%) plus a 3.1% increase for the other
three libraries. As in the past, City funding for debenture charges for library
capital projects are shown separately and the City has included the
necessary funds for the library in another City account similar to City
departments.
After our Ontario Base Grant was reduced 40% to $130,258 in 1996/1997,
it has unfortunately remained frozen at that level. There has been no
announcement yet from the Government of Ontario of any changes to our
funding in 2006 and no changes have been budgeted. Any further funding
reductions will once again jeopardize our hours of operation, staffing levels
and our book and non-print expenditures. User fees may increase again. On
Sept. 6, 2005 the Niagara Falls Public Library Board wrote to MPP Kim
Craitor requesting that he "encourage the Ministry of Culture to review the
annual base operating grant to public libraries to consider how it can be
indexed to keep pace with inflation and population growth". On Sept. 19,
2005 Minister of Culture Madeleine Meilleur hosted a meeting of various
library representatives across Ontario stating that the provincial government
"is committed to a strong, sustainable library sector with the capacity to
provide Ontario's residents with equitable access to excellent library
resources now and into the future". The Niagara Falls Public Library Board
will continue to lobby for additional provincial financial support for public
libraries.
Operating Budget Expenditures:
The increase in expenditures is due primarily to the first full year of
operating the new Community Centre Branch Library in the MacBain
niagara
falls Community Centre. Other notable increases include utilities, group'
public insurance, OMERS, rent and a 3.25% increase in wages.
library
Expenditures on books, magazines and audio visual materials will be frozen
forty at the 2005 budget of $301,600.
eight
forty The public's reaction to the opening of the new Community Centre Branch
eight
victoria Library on Sept. I0, 2005 has been exceptionally strong with more than
ave n u e 10,000 books and other items borrowed there by the end of that month and
niagara 430 new members registered with library cards at that branch. During this
falls
time almost one book was borrowed every minute the Community Centre
ontario
L2E 4C5 Branch Library was open. It has been particularly gratifying to hear from
Tel.: 905/356-8080 residents in the southwest area of the city who comment that having a
Fax: 905/356-7004 neighbourhood library located more conveniently close to home will
increase their use of the library.
The Niagara Falls Public Library was recently accepted as one of fifteen
partners across Canada in the "Images Canada" website
www.imagescanada.ca which provides central search access to thousands of
images held on the websites of participating Canadian cultural institutions.
Images Canada was impressed with our Library's Historic Niagara Digital
Collections www.nfpl.library.on.caYnfplindex which includes art works,
postcards, photographs, d/'awings, and other items of a visual nature. The
Collection represents all facets of Niagara Falls, from the natural
environment and the tourist industry (including daredevils and stunters) to
Niagara Falls as a cultural, political, and social community. The images
range from the late 18th century to the present. Our Library welcomes the
opportunity to promote Niagara Falls on this national database of images.
Report on Reserve Funds:
The following is our Report on Reserve Funds as of Dec. 31, 2004:
Automation Reserve $200,463; Girl/Special Projects Reserve $260,871;
Property Maintenance Reserve $51,960.
The Library Board asks for your support in 2006 to continue our efforts to
provide a contemporary public library service to our community.
Respectfully submitte~
C
Niagara Falls Public Library Board
NIAGARA FALLS PUBLIC LIBRARY BOARD
OPERATING BUDGET
2005 2006
APPROVED PROPOSED
Budget Budget
REVENUE:
City grant:operating $3,088,607 $3,461,200 +12.1% ( +9.0% MacBain CC +3.1% other )
City grant:debentures 99,766 112,900
Provincial grants 165,100 130,300
Federal grants 1,800 3,900
Other grants 3,000 0
Library Receipts 101,100 91,200
Donations 19,000 12,000
Transfer from Reserves 0 24,500
Surplus from previous year 83,474 0
3,561,847 3,836,000
EXPENDITURES
Labour 1,945,900 2,158,000
Benefits 401,400 468,300
Staff Development 4,000 3,700
Books & Other Resources 333,000 301,600
Information Software 45,700 45,700
Information Hardware 25,000 10,000
Facilities: Materials 142,700 128,500
Hydro, Gas, Water, Voice Data 147,000 232,600
Rent 67,000 74,500
Contracted Services 56,200 67,000
Insurance 43,000 46,200
Other Materials 133,000 129,000
Transfer to Reserves 68,181 8,000
Transfer to Capital 50,000 50,000
Debt Charges 99,766 112,900
3,561,847 3,836,000
Nov.8*/05
craw ord
smith
swallow
NIAGARA FALLS PUBLIC LIBRARY BOARD
Financial Statements
December 31, 2004
Table of Contents
Page
Auditors' Report 1
Statement of Financial Position 2
Statement of Financial Activities 3
Statement of Changes in Financial Position 4
Notes to Financial Statements 5-9
Schedule of Operating Fund Activities 10
Schedule of Capital Fund Activities 11
Schedule of Reserve Funds 12
Crawford, Smith and Swallow crawl'ord
Chartered Accountants LLP
4741 Oueen Street
Niaga;a Fails. Ontario
sw lOw
Telep~ne (905) 356-4200
Telecopier (905) 356-3410
~f~es in:
Niagara Fails, Ontario
St. Catharines, Ontario
Fort Erie, Ontario
Niagara-on-the-Lake. Ontario
AUDITORS' REPORT
To the Board Members, Members of Council,
Inhabitants and Ratepayers of
The Corporation of the City of Niagara Falls, Ontario
We have audited the statement of financial position of the Niagara Falls Public Library Board as at
December 31, 2004 and the statements of financial activities and changes in financial position for
the year then ended. These financial statements are the responsibility of the Board's management.
Our responsibility is to express an opinion on these financial statements based on our audit.
We conducted our audit in accordance with Canadian generally accepted auditing standards.
Those standards require that we plan and perform an audit to obtain reasonable assurance whether
the financial statements are free of material misstatement. An audit includes examining, on a test
basis, evidence supporting the amounts and disclosures in the financial statements. An audit also
includes assessing the accounting principles used and significant estimates made by management,
as well as evaluating the overall financial statement presentation.
In our opinion, these financial statements present fairly, in all material respects, the financial
position of the Board as at December 31, 2004 and the results of its operations and its cash flows
for the year then ended in accordance with Canadian generally accepted accounting principles.
Niagara Falls, Ontario
April 15, 2005 CRAWFORD, SMITH AND SWALLOW
CHARTERED ACCOUNTANTS LLP
NIAGARA FALLS PUBLIC LIBRARY BOARD
STATEMENT OF FINANCIAL POSITION
December 31, 2004
2003
vlnanc~m ,~ssets
Cash note 2
- r~!~ ~ ~!~ 541,767
~vestments, at cost ~ 35,~
Due from City of Niag~a F~ls, Ont~io
Liabilities
Due to City of Niag~a F~ls, Ont~io 6,910
Post-employment benefits - note 3 ~:~: ~'~: 192,219
~ng-te~ liabilities - note 4 ~ 612,687
811,816
Net Financial Liabilities (235,049)
Physical Asse~
~ventodes 19,620
Prep~d expenses 40,424
60,044
Net Liabilities (175,~5)
Board Position
Operating ~nd 122,068
Capit~ ~nd 43,960
Rese~e ~nds 463,873
629,901
~ounts to be recovered
See accompanying notes
2
em~oml smi~ ~ sw'Mlo~
NIAGARA FALLS PUBLIC LIBRARY BOARD
STATEMENT OF FINANCIAL ACTIVITIES
for the year ended December 31, 2004
2003
$
Revenues
City of Niagara Falls, Ontario 2,594,862
Grants and allowances
Province of Ontario 157,058
Federal 3,284
Other 7,700
Bank interest 16,618
Contributions from obligatory reserve funds 108,000
Donations 4,000
Library receipts 104,205
2,995,727
Expenditures
Capital expenditures 427,261
Express and postage 2,294
Group insurance 153,804
Heat, light and water 86,942
Insurance 38,141
Interest 20,007
Library materials 425,449
Library promotion 17,723
Miscellaneous 11 323
Rent 62 251
Repairs, maintenance and rentals 61 334
Salaries 1,825 654
Stationery and supplies 45 376
Telephone 11 867
Travelling and convention 1 889
3,191,315
Net Expenditures (195,588)
Add: New debt issued 245,000
Add: Post-employment benefits 18,374
Less: Long-term debt repayment
Increase in amounts to be recovered 231,061
Change in Fund Balances 35,473
See accompanying notes
3
NIAGARA FALLS PUBLIC LIBRARY BOARD
STATEMENT OF CHANGES IN FINANCIAL POSITION
for the year ended December 31, 2004
2003
$
Operations
Net expenditures
Uses
Increase in investments (35,000)
Increase in inventories
Decrease in due to City of Niagara Fails, Ontario
(139,459)
Sources
Decrease in investments
Decrease in inventories 841
Decrease in prepaid expenses 8,030
Increase in post-employment benefits 18,374
27,245
Net decrease in cash from operations (307,802)
Financing
Long-term debt issued 245,000
Long-term debt repayments
Net increase in cash from financing 212,687
Decrease in Cash Position (95,115)
Cash Position~ Beginning of Year 636,882
Cash Position, End of Year 541,767
See accompanying notes
4
crawt'ord smith ~ swallow
NIAGARA FALLS PUBLIC LIBRARY BOARD
NOTES TO FINANCIAL STATEMENTS
for the year ended December 31, 2004
1. Significant Accounting Policies
The financial statements of the Niagara Falls Public Library Board are the representations of
management prepared in accordance with Canadian generally accepted accounting principles
for local governments as recommended by the Public Sector Accounting Standards Board
CPSAB") of the Canadian Institute of Chartered Accountants. Significant accounting
policies adopted by the Board are as follows:
Accrual accounting
The accrual method of reporting revenue and expenditure has been used.
Fund accounting
All interfund assets and liabilities and sources of financing and expenditures have been
eliminated.
Interest
Interest eamed on investments is credited directly to the related fund.
Capital expenditures
Capital expenditures are charged to current expenditures in the year incurred unless
financed by long-term debt.
Use of estimates
The preparation of the financial statements in conformity with Canadian generally
accepted accounting principles requires management to make estimates and assumptions
that affect the reported amounts of assets and liabilities and disclosure of contingent
assets and liabilities at the dates of the financial statements and the reported amounts of
revenues and expenses during the reporting periods. Actual results could differ from
those estimates.
2. Cash
2003
$
Unrestricted 1,619
Restricted 540,148
~ 541,767
5
craw/oM sm/th ~8~ swa//ow
NIAGARA FALLS PUBLIC LIBRARY BOARD
NOTES TO FINANCIAL STATEMENTS
for the year ended December 31, 2004
3. Post-Employment Benefits
Effective January 1, 2000, the Board adopted the Canadian Institute of Chartered
Accountants new accounting standards for post-employment benefits. The Board recognizes
these costs in the period in which the employees rendered the services.
~ .... ~' 2003
Accrued vacation pay 15,849
Post-employment benefits 176,370
192,219
Accrued Vacation Pay
As at December 31, 2004, employees of the Board have accumulated vacation pay credits in
the amount of $ 22,113 (2003 - $15,849). Any unused credits may be carried forward to
future years.
Post-Employment Benefits
The Board pays certain medical and life insurance benefits on behalf of its retired employees.
The accrued benefit obligation for post-employment benefits was determined by actuarial
valuation using a discount rate of 6%.
As a result of an actuarial valuation conducted in 2004 for the year ending December 31,
2004, it was determined that an actuarial gain of $ 91,821 existed. This gain is being,
amortized over an expected average remaining service life of 12 years of the related
employee group. The actual obligation as at December 31, 2004 is $94,212 (2003 -
$176,370).
6
cramCord smith ~
NIAGARA FALLS PUBLIC LIBRARY BOARD
NOTES TO FINANCIAL STATEMENTS
for the year ended December 31, 2004
3. Post-Employment Benefits - continued
Defined Benefit Plan Information
2003
$
Employee benefit plan assets
Employee benefit plan liabilities 176,370
Employee benefit plan deficit 176,370
Unamortized actuarial gain
Accrued benefit obligation, end of year 176,370
Accrued benefit obligation, beginning of year 158,516
Expense for the year 19,054
Amortization of actuarial gain
Benefits paid during the year (1,200)
Accrued benefit obligation, end of year 176,370
The main actuarial assumptions employed for the valuation are as follows:
Salary Levels - Future general salary and wage levels were assumed to increase at 3.0% per
annum.
Hospital Costs - Hospital costs were assumed to increase at 4.0% per annum.
7
craw/orr smt'~ 6~ swa//tav
NIAGARA FALLS PUBLIC LIBRARY BOARD
NOTES TO FINANCIAL STATEMENTS
for the year ended December 31, 2004
4. Long-Term Liabilities
(a) The balance of net long-term liabilities reported on the "Statement of Financial Position"
is as follows:
2003
Long-term liabilities incurred by the Board ;~?:~, 612,687
(b) Of the net long-term liabilities reported in (a) of this note, $ 362,906 in principal
payments are payable from 2005 to 2009 and $ 325,796 from 2010 to 2014.
(c) Total charges for the year for net long-term liabilities which are reported on the
"Statement of Financial Activities" are as follows:
2003
Principal 32,313
Interest
~ ~,,~ 20,007
~;~ '~' ~'~'' :~. 52,320
5. Contractual Obligation
Under an operating lease agreement which expires in 2010, the Stamford Centre Branch is
committed to make the following minimum future payments over the next five years:
$
2005 - 33,814
2006 - 41,769
2007 - 41,769
2008 - 41,796
2009 - 41,769
8
cr~wirord m-at'th (3~ sw-M/ow
NIAGARA FALLS PUBLIC LIBRARY BOARD
NOTES TO FINANCIAL STATEMENTS
for the year ended December 31, 2004
6. Financial Instruments
Cash Flow Risk
The Board is reflecting cash balances which are maintained by the City of Niagara Falls
and bear interest based on market rates. Accordingly, the Board is exposed to the effects of
interest rate fluctuations.
Fair Value
The fair value of cash, investments and due to the City of Niagara Falls Corresponds to their
carrying values due to their short-term maturity.
Long-term debt is stated at face value. It is not practicable within the constraints of
timeliness or cost to determine the fair value of this financial liability with sufficient
reliability.
7. Pension Agreements
The Board makes contributions to the Ontario Municipal Employees Retirement System
(OMERS), which is a multi-employer plan, on behalf of its staff. The plan is a defined
benefit plan which specifies the amount of the retirement benefit to be received by the
employees based on the length of service and rates of pay.
The amount contributed to OMERS for 2004 was $ 94,680 ($ 30,430 - 2003) for current
services.
8. Economic Dependence
The organization receives a significant portion of its revenues for operations from the
following sources:
City of Niagara Falls, Ontario
Province of Ontario
9
NIAGARA FALLS PUBLIC LIBRARY BOARD
SCHEDULE OF OPERATING FUND ACTIVITIES
for the year ended December 31, 2004
Budget 2003
$ $
Revenues
City of Niagara Falls, Ontario 2,761,937 2,594,862
Grants and allowances
Province of Ontario 169,100 157,058
Federal 1,500 3,284
Other 12,200 7,700
Library receipts 109,000 104,205
3,053,737 2,867,109
Expenditures
Express and postage 10,900 2,294
Group insurance 166,500 153,804
Heat, light and water 119,000 86,942
Insurance 42,000 38,141
Interest 29,710 20,007
Library materials 361,642 425,449
Library promotion 16,200 17,723
Miscellaneous 11,500 11,323
Rent 60,400 62,251
Repairs, maintenance and rentals 80,500 61,334
Salaries 1,966,400 1,825,654
Stationery and supplies 39,400 45,376
Telephone 14,000 11,867
Travelling and convention 3,700 1,889
2,921,852 2,764,054
Net Revenues 131,885 103,055
Financing and Transfers
Long-term debt repayment (53,985) (32,313)
Net change in post-employment benefits 18,374
Transfer from reserve funds 102,000 111,275
Transfer to capital fund
Net transfers (131,885) (16,166)
Change in Operating Fund 86,889
Operating Fund, Beginning of Year 122,068 35,179
Operating Fund, End of Year 122,068 122,068
See accompanying notes
10
craw/on/sm/th ~ swa//ow
NIAGARA FALLS PUBLIC LIBRARY BOARD
SCHEDULE OF CAPITAL FUND ACTIVITIES
for the year ended December 31, 2004
Budget 2003
$ $
Revenues
Contribution from obligatory reserve funds 108,000
Expenditures
Capital expenditures 309,900 427,261
Net Expenditures (309,900) (319,261)
Financing and Transfers
Long-term debt issued 130,000 245,000
Transfers from operating fund 179,900 113,502
Net financing and transfers 309,900 358,502
Change in Capital Fund 39,241
Capital Fund~ Beginning of Year 43,960 4,719
Capital Fund, End of Year 43,960 43,960
See accompanying notes
11
cr~o~ sm/th ~ swa//ow
NIAGARA FALLS PUBLIC LIBRARY BOARD
SCHEDULE OF RESERVE FUNDS
for the year ended December 31, 2004
Budget 2003
$ $
Revenues
Bank interest 16,618
Donations 4,000
20,618
Expenditures
Miscellaneous -
Net Revenues 20,618
Transfers
Transfers to operating fund
Change in Reserve Funds (102,000) (90,657)
Reserve Funds~ Beginning of Year 463,873 554,530
Reserve Funds, End of Year 361,873 463,873
Analyzed as Follows:
Reserves funds set aside for specific purposes:
Automation fund 174,383
Special project fund 239,272
Property maintenance fund 50,218
Total Reserve Funds 463,873
See accompanying notes
12
cramrord smith tT& swallow
Corporate Services Department F-2005-52
The City of ~i~ Finance Division Kenneth E. Burden
Niagara Falls 4310p.o. BoxQUeen1023Street Director
Canada~ ~~~' Niagara Falls, ON L2E 6X5
-~ web site: www.city.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 356-2016
E-mail: kburden@city.niagarafalls.on.ca
November 21, 2005
Alderman Wayne Campbell, Chair
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
Re: F-2005-52 - Major Receivables Quarterly Report
RECOMMENDATION:
For the information of the Corporate Services Committee.
BACKGROUND:
The following is the quarterly report of Tax and Sundry Receivables to September BOth, 2005.
1. Tax Receivables
Current Taxes 2005 2004
Percentage Collected 78% 75%
Levy to Date $141,522,777. $136,372,275.
Penalties Charged $ 697,851. 665,779.
Collections $110,360,667. $102,914,316.
Balance $ 31,859,961. $ 34,123,738.
Tax Arrears 2005 2004
Percentage Collected 62% 45%
Opening Balance $16,815,838. $15,073,155.
Penalties Charged $ 1,259.676. 1,571,868.
Collection $10,460,897. $ 6,760,185.
Balance $ 7,614,617. $ 9,884,838.
Total Unpaid Taxes $ 39,474,578. $ 44,008,576.
Working Together to Serve Our Community
Clerk's · Finance · Human Resources · Information Systems · Legal · Planning & Development
November 21, 2005 - 2 - F-2005-52
Collection of current taxes has improved slightly in comparison with last year's performance. The
collection of tax arrears accounts has improved significantly. Staff continues to work diligently to
collect all tax accounts.
2. Other Receivables
Sundry Receivables 2005 2004
Accounts Receivables $ 2,461,102. $ 726,835.
Finance staff follows a collection procedure to ensure that accounts are collected in a timely manner.
All overdue accounts are charged penalty/interest of 1-1/4% per month. A receivable balance of $1.7
million outstanding as at September 30~, 2005, which has been subsequently paid, is the main
reason for the significant increase from 2004.
Prepared by: Approved by:
Todd Harrison T. Ravenda
Manager of Finance Executive Director of Corporate Service
Recommended by: Respectfully submitted:
Burden ~ John MacDonald
K.E.
Director of Finance Division ~t'~ Chief Administrative Officer
la/H:\WPFILES\ConunitteeW-2005-52 - Major Receivables.wpd
Corporate Services Department F-2005-53
The City of J l kf Finance Division Kenneth E. Burden
Niogoro Foils lJ~'~ 4340p.o. BoxQUeen1023Street Director
Conod.,~l~m~~ Niagara Falls, ON L2E 6×5
.,~~~ r web site: www.city.niagarafalls.on.ca
Tel.: (905) 356-7521
Fax: (905) 356-2016
E-maih kburden@city.niagarafalls.on.ca
November 21, 2005
Alderman Wayne Campbell, Chair
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
Re: F-2005-53 - Niagara District Airport Commission
RECOMMENDATION:
That the Corporate Services Committee affirms the 2005 approved grant amount of $85,600 for the
Niagara District Airport Commission.
BACKGROUND:
City Council approved the 2005 municipal grant for the Niagara District Airport Commission in the
amount of $85,600. City Council approved the $7,600 increase with the stipulation that the grant be
contingent upon Council representation and that the other municipalities contributed the same increase.
Upon review of the fourth quarter installment, Staff noticed that the amount payable would, in effect,
exceed the budgeted grant to the Airport Commission. Staff determined that the per capita rate of $1.13
was being applied to the Government of Canada Census indices for Niagara Falls population and not the
Ontario Municipal Directory indices. The difference, or excess, amounts to $3,460. Staff reviewed the
matter with both St. Catharines and Niagara-on-the-Lake who also agreed that the wrong indices had
been utilized by the Airport Commission. This same error also took place in a previous year (2001).
Staff recommends that the City pay an amount equal to providing the approved grant for 2005.
R~ Respectfullyc~l~/y~submitted:
K. E. Burden /~'_/"Joh~ ~a~'Don~l~
Director of Finance { ~J! Chief Administrative Officer
Approved by:
T. ~ a~ve'nda
Executive Director of Corporate Services
Working Together to Serve Our Community
Clerks · Finance · Human Resources · Information Systems · Legal · Planning & Development
City Hall
4310 Queen Street
Niagara Falls, On
L2E 6X5
Attention: Dean Iorfida, City Clerk November 1, 2005
Re: Niagara Falls International Marathon Inc.
Support from City for 2006 Event
Dear Dean,
This letter is our request to approach the City Council in a bid for financial
support from the City, our 2006 Business Plan is to increase participation and economic
impact to the area which will require a full time assistant and increased office facilities.
As you are aware the event was held on October 23~. with total registrations being 3,728
in all events and an estimated total visitors to the City of 9250. I have attached an
overview of the Marathon and all the activities related to it.
If you should require any additional information or clarification on any point please do
not hesitate to contact me. I would be pleased to provide this information upon your
advisement.
/Jim Ra
/ K ace Director
Niagara Fallsv/ew Casino Resort International Marathon
5515 Stanley Ave., Niagara Falls
Ontario, Canada, L2G 3X4
Tel: (905)356-9460 Fax: (905)356-5567
info@niagarafallsmarat hon. com
www.niagarafallsmarathon.c om
Featured events at this year's
Niagara Fallsview Casino Resort International Marathon
Media Conference: Thursday, October 20t~ - 11:00am
N-'tagara Fallsview Casino Resort - Maple Room B
Health and Fitness Expo: Friday, October 21't - 5:00pm - 9:00pm Saturday, October 22~d- 10:00am-6:00pm
**New Location**' Niagara Fallsview Casino Resort
· 15,000 runners and their families from almost 30 different countries are expected
to attend this 60+ booth expo.
· Fashion shows from official race apparel sponsor Brooks.
· Cultural Showcase with music and dancing presentations from different cultural
groups in the Niagara Region.
· Guest speakers
VIP Reception: Friday, October 21= - 7:00pm- 10:00pm
Commissioners Quarters, Queen Victoria Park Place
· Meet Elite athletes from all over the world, guest speakers and local dignitaries at
this invite-only reception, sponsored by N'mgara Parks Commission, Pilliteri
Estates Winely and Niagara Brewing Company.
Pasta Party: Saturday, October 224 - 5:00pm
Two Locations: Queen Victoria Park Restaurant and Brock PIa?a Hotel
· Traditional pre-race "carbo loading" dinner with guest speakers and
entertainment. Expected attendance: $00
International Breald'ast Run: Saturday, October 224- 8:30am Oakes Park
· This free mn is designed for runners and their families and is led by John Stamon
of Ronning Room and our own "Captain Canada." The course takes them from
Oakes Park, (outside the Sheraton on the Falls Hotel) down to the Marathon
finish line and back again. Everyone is then invited to Planet Hollywood for a
free breakfast.
Niagara Schools Marathon Challenge: Race Day
· Hundreds of elementary school children have logged 40 kilometres of~mning in
the first 6 weeks of school. At 10:00am on race day, they will mn the final 2.195
kilometres to the finish line and complete their first MarMon. Upon crossing the
finish line, they will receive an official Finisher's Medal and T shirt. Sponsored
by Niagara Parks Conamission.
5k Race: An out and back course that starts and finishes at the Marathon Finish Line.
Starts at 9:30am, winner finishes at 9:45am
Barf Marathon: Starts on Niagara Parkway at halfway point of the Full Marathon
course. Starts at lO:OOam, winner finishes at 11:02am.
Marathon: Starts at Albright Knox Art Gallery in Buffalo, New York. Starts at
10:00am, winner finishes at 12:15pm.
IAI2VB, the world's largest association of convention and visitor bureaus (L;Vgs} rage ~ ox ,,
I Search Ii~:,'E-~:,~.,.~ ExPact Direct Spending Calculator
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Destination '¢ve~ Sites
Direct Spending Calculator
~or ~ACV~
h4eet~ngs'P rofess~ons~
DeveioDment Ca~cu~ator Results - Executive Sum maw
~:, ~ =~ A ~ .... E~t Na~e Niagara Falls Interna~onal Marathon
MiNT - Meetings Database Calculation Da~ 6/6~005
1,4eet~ ~ianne: Resources ~p C~e ~42~
Destinations Showcase MSA B~alo-Nia~ara Falls, NY
l,/~ed~ Dente~ DM~ ~0~5 to ~0~3~005
PuNi::~t~ons & =r'3d~,cts
~'~-~''-~ ~epo~in~ Duration 3 Days
Resource m~e'~':~,~. ~M~ 10,~0
[ACVB D~scuss~on~.~.~ ~ P~nt C~muting DeI~M~ 20.0
[ndustT L.r~Ks Exhibits 88 Edit Calculator Input
B ND[
Projected Local Spending
I Total Delegate Spending- $6,072,000
I Total E~ibitor Spending - ~911,000
~ Total Organ~er Spending- ~518,000
http ://www.iacvb. org/iacvb/expact/cal culator/ExPact_Cal c. asp 61612005
IACVB, the world's largest association of convention and visitor bureaus (U VEts) t'age z.ot 4
Total Delegate Spending - $6,072,000
Delegate Spending
· Lodging & Incidentals - $3,10§,000
· Food & Beverage - $1,611,000
[] Entertainment/Recreation- $147,000
I Retail- 8633,000
[--] Transportation- $571,000
I Other- $890
Lodging & Incidentals $3,109,000 51.2%
Food & Beverage $1,611,000 26.5%
Hotel Food & Beverage $520,000
Other Food & Beverage $1,092,000
Entertainment/Recreation $147,000 2.4%
Tours & Sightseeing $104,000
Recreation $33,000
Sporting Events $10,000
Retail $633,000 10.4°/o
Transportation $571,000 9.4%
Local Transportation $213,000
Auto Rental $148,000
Gas, Tolls, Parking $209,000
Other $890 0.0%
Delep_ ate Total $6,072,000 100.0%
http://www.iacvb.org/iacvb/expact/calculator/ExPact_Calc.asp 6/6/2005
IAC. VB, the world's largest association of convention and v~s~tor t~ureaus ~t; v~s) rage
Total Exhibitor Spending - $911,000
E~hibi~or Spending
I StaITl_iving- $388,000
I Vendor Se~ces- $148,000
[] Food & Bevera~le- 6143,000
I Equipment Rental- $102,000
l-'-I Advertising in Event ¢~- $29,000
I Local Transportation - $13,000
I Services Hired- $21,000
I ~.dditionsI Meeting Rooms- $13,000
Il Other- $54,000
Staff Living $388,000 42.6%
Vendor Services $148,000 16.3%
Food & Beverage $143,000 15.7%
Equipment Rental $102,000 11.2°/0
Advertising in Event City $29,000 3.2%
Local Transportation $13,000 1.4%
Services Hired $21,000 2.3%
Additional Meeting Rooms $13,000 1.4%
Other $54,000 5.9%
Exhibitor Total $911,000 100.0%
http://www.iacvb.org/iacvb/expact/calculator/ExPact_Calc.asp 6/6/2005
IACVB, the world's largest association of convention and ws~tor bureaus tU VBs) rage ,~ ~), -*
Total Organizer Spending - $518,000
Organizer Spending
I Food & Beverage - $139,000
[] Exhibition Space Fees - $121,000
~.~ Services Hired- 811 3,000
[] Equipment Rental City- $54,000
[~ Staff Living Expenses- $34,000
[] Advertising in Event City- $9,100
[] Technology Services- $12,000
[] Additional Space- $6,400
[] Local Transportation- $3,800
[] Other- $26,000
Food & Beverage $139,000 26.9%
Exhibition Space Fees $121,000 23.3%
Services Hired $113,000 21.8%
Equipment Rental $54,000 10.4%
Staff Living Expenses $34,000 6.6%
Advertising in Event City $9,100 1.8%
Technology Services $12,000 2.3%
Additional Space $6,400 1.2%
Local Transportation $3,800 0.7%
Other $26,000 5.0%
Organizer Total $518,000 100.0%
Presenlec by:
{DIACV'g
http://www.iacvb.org/iacvb/expact/calculator/ExPact_Calc.asp 6/6/2005