2001/02/05 FIRST MEETING
Monday, February 5, 2001
From 4:30 p.m. to 5:00 p.m.
City Hall, Committee Room #2A & B
1)
Approval of the 2000 11 20 Community Services Committee Minutes
DEPUTATION:
3)
a)
c)
REPORTS:
BBS-2001-04 -
R-2001-03 -
MX~-2001-14 -
lvlXV$-2001-13 -
lVlX~-2001-09 -
Proposed Fee Increase Sign By-Law
Additional Information on Heating &
Cooling System - Fralick's Tavern
Regional contract RN 00-44
Montrose Road Reconstruction,
City's Share of Project
Waste Collection Contract
Enhanced Level of Service
Waste Management User Fee
Staff Contact:
Sue Wheeler
Adele Kon
EdDujlovic
Ed Dujlovic
Ed Dujlovic
4)
COMMUNICATION ITEMS:
5)
NEW BUSINESS:
6) ADJOURNMENT:
MINUTES OF COMMUNITY SERVICES COMMITTEE MEETING
MONDAY, November 20, 2000, CITY HALL, ROOM 2 AT 4:30 P.M.
PREIENT:
Chairperson Victor Pietrangelo, Mayor Wayne Thomson,
Alderman Paisley Janvary-Pool, Alderman Judy Orr, Alderman
Wayne Campbell, Alderman Kim Craitor, Alderman Shirley Fisher,
Alderman Ed Michalczyk, Alderman Janice Wing, Alderman
Carolynn Ioannoni, Alderman Ken Feren, Alderman Norm Puttick,
Alderman Selina Volpatti
ABJ'ENT:
John MacDonald
Ed Lustig, Ed Dujlovic, Woody Wagg, Ken Burden, Peter Corfield,
Doug Darbyson, Ray Kallio, David Heyworth, Tom Mussari,
Marianne Tikky (Steno)
PRE/J:
Mr. Corey Larocque - Niagara Falls Review, Rob McGregor - CHRE
1) MINUTEI'
IT WAS MOVED BY MAYOR THOMSON, seconded by Alderman Fisher that
the minutes of the October 30, 2000 Community Services Committee Meeting be
approved with an amendment referring to New Business item 2 - Alderman
Wing concerned with option selected for the QEW @ Sand Plant Hill - CNR
Structure Replacement and QEW Widening why has the Ministry veered away
from the "Thread the Needle" option.
Motion: Carried
Action: Recommendation submitted to Council 2000 10 30.
2)
a)
REPORTS
MW-2000-131 - Petition for Rural Road Upgrade - Oft Road, Weaver Road,
Willick Road & Reixinger.
Aldermmn Fisher advised Council that the Niagara Parks Commission (NPC)
should cost share the reconstruction of Weaver Road to Reixinger Road as the
heavy truck traffic has caused extensive damage to the roads.
Ed Dujlovic advised Council that Staff has already contacted NI~ who have
made a commitment to repair all roads damaged during the construction of the
golf course.
c)
d)
IT WAS MOVED BY MAYOR THOMSON, seconded by Alderman Fisher that
sections of these roads be considered for inclusion in the 2001 Current Budget
and following years and that an increase in the funding level for the surface
treatment program be considered for the 2001 Budget.
Motion: Carried
Action: Recommendation submitted to Council 2000 11 20
PD-2000-126 - Warren Creek Watershed Master Plan
Provincially Significant Wetlands
IT WAS MOVED BY MAYOR THOMSON, seconded by Alderman Wing that
Council. approve Option 3 in this report to endorse the Watershed Plan and
direct Staff to advance the wetland policies for this area.
Motiom Carried
Action: Recommendation submitted to.Council 2000 11 20
BBS-2000-14 - Set Fines & Short Form Wording Various By-Laws &
Building Code Act
IT WAS MOVED BY MAYOR THOMSON, seconded by Alderman Craitor that
Council be advised that the following set fines and short form wordings as set
out on the attached appendices shall be forwarded to the Regional Senior Justice
of the Ontario Court of Justice for the Province of Ontario.
Motiom Carried
Action: Recommendation submitted to Council 2000 ~1 20
BBS-2000-15 - Litter By-Law Proposed Administration Fee
IT WAS MOVED BY ALDERMAN FISHER, seconded by Mayor Thomson that
Council approve an amendment to Litter By-Law No. 96-32 to provide for an
administration costs of $250.00 exclusive of disbursements.
Motiom Carried
Actiom Recommendation submitted to Council 2000 11 20
BBS-2000-16 - Sign By-Law Variance - 6326 Thorold Stone Road
IT WAS MOVED BY MAYOR THOMSON, seconded by Alderman Michalczyk
that the variance for ground sign having an area of thirty-two (32') square feet
with a three (3') foot side yard set back, for Sunstrum's Town and Country Florist
sign at 6326 Thorold Stone Road, Niagara Falls, Ontario be approved.
Motion: Carried
Conflict: Alderman Feren
Action: Recommendation submitted to Council 2000 11 20
h)
i)
BBS-2000-17 - 5888 Thorold Stone Road - Sign Applications
IT WAS MOVED BY MAYOR THOMSON, seconded by Alderman Michalczyk
that Council approve the variance to allow nine signs in total at 5888 Thorold
Stone Road.
Motiom Carried
Action: Recommendation submitted to Council 2000 11 20
BBS-2000-18 - 5950 Victoria Avenue - Courtyard Marriott
Variance Ground Sign
IT WAS MOVED BY MAYOR THOMSON, seconded by Alderman Michalczyk
that Council approve the variance to allow three ground signs in total at 5950
Victoria Avenue.
Motion: Carried
Action: Recommendation submitted to Council 2000 11 20
BBS-2000-19 - 6546 Buchanan Avenue Applebee's Restaurant
IT WAS MOVED BY MAYOR THOMSON, seconded by Alderman Michalczyk
that the variance for ground sign at Buchanan Avenue be approved.
Motion: Carried
Conflict:. Alderman Volpatti
Action: Recommendation submitted to Council 2000 11 20
R-2000-76 - Cemetery By-Law
Alderman Puttick addressed Staff as to how the City is go'mg to reduce the
deficit for City owned/operated Cemeteries. Noting other cities nation wide
charge a great deal more for burial plots.
Mayor Thomson advised Alderman Puttick and Council that we are not running
in a deficit, that the City is trying to stay competitive with neighbouring cities
and has adjusted the budget to reflect these changes. The City is now getting to
the po'mt of having resictents go elsewhere to purchase burial plots. Mayor
Thomson asked Adele Kon to update Council on the cost involved.
Adele Kon advised Council that all burial cost axe recovered and reviewed the
following by City:
Burial Cost
$598.00
$540.00
$525.00
$590.00
Niagara Falls (Including Tent)
St. Catharines
Pleasantview
Hamilton
Cremation
$168.00
$ 42.00
$200.00
$190.00
Niagara Falls
St. Catharines
Pleasantview
Hamilton
Plot Sales
$781.00 Niagara Falls
$789.00 St. Catharines
$900.00 Pleasantview
$581.00 - $900.00 Hamilton
Alderman Puttick addressed Council with the concerns of a resident that visited
the cemetery only to find the flowers she had placed on a cremation plot were
removed, after reporting this to the cemetery official she discovered that Staff
had removed and labeled all floral arrangements. Alderman Puttick would like
to know why the flowers where removed and why the deceased family members
where not informed.
Adele Kon advised Council that when flower arrangements are place in and
around cremation plots it makes it difficult to cut and trim the grass. Numerous
times Staff has used a weed wacker and damaged the turf around the marker
causing complaints that the cemetery looks shabby. The revised By-law will aide
Staff in their efforts to keep the cemeteries dean.
IT WAS MOVED BY Mayor Thomson, seconded by Aldem~an Fisher that:
a) The revised Cemetery By-law be approved effective January 1, 2001.
b) That following City Council's approval, the new Cemetery By,law be
forwarded to the Ministry of Consumer and Commercial Relations, Cemeteries
Branch, for their review and approval in accordance with the Cemeteries Act.
c) That following City Council's approval and prior to implementation, thirty
(30) days public notice be given outlining the changes in the Cemetery By-law.
Motion: Carried
Opposed: Alderman Puttick
Action: Recommendation submitted to Council 11 20 2000
J)
FS-2000-14 - Protective Clothing for Fire Fighting
IT WAS MOVED BY ALDERMAN JANVARY-POOL, seconded by Alderman
Fisher that Council approve the purchase of 19 sets of firefighter's safety clothing
from Safedesign Apparel Limited, in the amount of $1,023.93 plus taxes each
(Total $19,454.67 plus taxes).
Motion: Carried
Action: Recommendation submitted to Council 11 20 2000
NEW
~)
2)
Alderman Wing advised Council that there is a litter problem around the
Drummond Road/Lundy's Lane area and suggested more garbage bins are
needed on Drummond Road because the amount of litter generated by
customers of the fast food restaurants and convenience stores near Drummond
Road and Lundy's Lane continues to grow. Alderman Wing suggested the
businesses pay a surcharge to cover the cost of more garbage bins and more
frequent collection.
Mayor Thomson suggested that the area schools be contacted and start an Adopt
A Street Program to help with the clean up efforts.
Alderman Janvary-Pool recommended that the City should increase garbage
pick up and keep the large bins in the parks or add dumpsters in designated
areas for residential waste disposal.
IT WAS MOVED BY ALDERMAN WING, seconded by Alderman Volpatti that
Staff report back on the options available in dealing with the dumping of
garbage throughout the City.
Motion: Carried
Action: Recommendation submitted to Council 11 20 2000
Alderman Fisher noted that the McCredie Burial Plot through research by David
Reid is a historically significant burial plot and should be marked by a plaque or
monument.
IT WAS MOVED BY ALDERMAN FISHER, seconded by Alderman Wing that
City Staff to contact LACAC regarding a placement of a plaque at the McCredie
Burial Plot and on Karl Road Exit off Montrose Road.
Motion: Carried
Action: Recommendation submitted to Council 11 20 2000
3)
4)
Alderman Wing recommended that the City post the major rules and regulations
from the by-law at all cemetery entrance. Alderman Wing questioned Staff as to
what the fines are for an individual and does the City have control in enforcing
these fines.
Ray Kallio addressed Alderman Wing and Council noting that on page 16 section
10.1 Penalties of the by-law that an individual would be liable for a fine as
provided for in the Provincial Offences Act, R.S.O. 1990, c.P.33, as amended, is
$5,000 for an individual.
IT WAS MOVED BY ALDERMAN WING, seconded by Alderman Orr that
Staff report back on the posting of major offences and penalties as outlined in the
Cemetery by-law at City Cemeteries.
Motiom Carried
Action: Recommendation submitted to Council 11 20 2000
Alderman Michalczyk advised Council of the Kiss & Ride Program at Riverview
School. Alderman Michalczyk asked Staff to look into the cost involved in
excavating and stoning the East side of the school.
IT WAS MOVED BY ALDERMAN MICHALCZYK, seconded by Alderman
Craitor that Staff report back on the cost of excavating and stoning a turn-around
at Riverview School on Cattell Drive to accommodate the Kiss & Ride Program.
Motion: Carried
Action: Recommendation submitted to Council 11 20 2000
Alderman Wing advised Council Oakwood Park Lodge is experiencing a lack of
bus services leaving the resident isolated. When Oakwood Park Lodge selected
this site to build it was with the understanding that Oakwood Drive road way
would be extended through, to date nothing has been done.
IT WAS MOVED BY ALDERMAN WING, seconded by Alderamn Craitor that
staff prepare a report on the extension or construction of a turn-around on
Oakwood Drive.
Motion: Carried :
Actiom Recommendation submitted to Council 11 20 2000
IT WAS MOVED BY ALDERMAN FEREN, seconded by Alderman Wing that
the tipping fees for Fruit Belt Development be waived for the home that was
provided to the Fire Depa~ tment for Fire Suppression Training.
Motion: Carried
Action: Recommendation submitted to Council 11 20 2000
8)
Alde~s~mn Fisher advised Council that she had requested sidewalks repaired
along the Chippawa Parkway and to date nothing has been done.
Ed Dujlovic addressed Alderman Fisher's concerns advising Council that a
contract had recently been signed to repair the water main under the street and
the sidewalks would be repaired at the same time.
Alderman Fisher would like Staff to conduct a study on Willoughby Drive
including the bend on what should be done to reduce speeding. Alderman
Fisher also suggested trimming back the trees for better visibility.
Mayor Thomson questioned whether speed bumps along this stretch on road
would prove useful in reducing the speed limit.
Alderman Craitor advised Council that the City has looked at putting speed
bumps along Valley Way and that Staff should wait to see if this is the kind of
effect we are looking for on Willoughby Drive.
Ed Dujlovic advised Council that staff would investigate and report back on the
options available.
(No Motion)
IT WAS MOVED BY ALDERMAN WING, seconded by Alderman Craitor that
Staff prepare a report regarding the traffic problems associated with the valet
parking lot on Robinson Street.
Motion: Carried
Action: Recommendation submitted to Council 11 20 2000
Alderman Craitor advised Council of the on going problem with a bar located
on Murray Street and Drummond Road. Alderman Craitor had questions on
why the bar was allowed to build a licenced patio to the street, after some
investigation by Alderman Craltor he discovered that Drummond Road was a
Regional Road at the time of construction and the bar received an encroachment
agreement. This agreement has since expired and Drummond Road is now a
City maintained road. Alderman Craitor would like staff to investigate and see if
the City is w~llir~g to continue the encroachment agreement.
Alderman Wing mentioned to Council that if Drummond Road was a City road
at the time of building the owners would have needed a pemfit to extend the
patio.
IT WAS MOVED BY ALDERMAN CRAITOR, seconded by Alderman Wing
that as part of the report on the parking problems at Murray Street and
Drummond Road Staff also review the encroachment agreement for the patio on
Drurm-nond Road to be presented at the next COuncil Meeting.
Motion: Carried
Actiom Recommendation submitted to Council 11 20 2000
~DJOURNMENrf
Meeting was adjourned moved by Alderman Pietrangelo, seconded by Alderman
Michalczyk at 5:20 p.m.
The City of
Niagara Falls
Canada
Community Services Department
Building and By-taw Services
4310 Queen Street
Niagara Fails, Ontario
L2E 6X5
'Tel.: (905) 356-7521
Fax: (905) 374-7500
E-mail: melb@city.niagarafalls.on.ca
Mel Brown
Director
BBS~001~4
February 5, 2001
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
RECOMMENDATION:
Re: BBS-2001-04
Proposed Fee Increase Sign By-Law
That the fees for permits for signs be increased to $65.00 minimum fee and $1.50 per square foot
after the first 25 square feet and that Sign By-law No. 6661, 1964, be amended accordingly.
BACKGROUND:
The fees for sign permits have not been increased since 1997. It is proposed to increase theminium
fee from $60.00 to $65.00 and increase the fee for the sign area, from $1.45 per square foot to
$1.50. This is in line with the increase in other permit fees over the same period.
eeler
r of By-law Enforcement
Director of Building & By-law Services
idw~~d.p lly sub~mitted:
Chief Administrative u ,, .~
Approved by: ff
John MacDonald
Executive Director of Community Services.
CITY OF NIAGARA FALLS
By-law No. 2001-
A by-law to amend By-law No. 6661, 1964 as amended with respect to signs in the City of
Niagara Falls.
THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS
ENACTS AS FOLLOWS:
Subclause 7 of clause (a) of section 5 of By-Law No. 6661, 1964, as amended is further
amended by striking out the initial sentence of the said subclause and substituting the
following thereof:
"Prior to the issuance of a pemfit the following fee shall be paid:
$65.00 for the initial 25 square feet, or part thereof, of the sign area, plus $1.50 for
each additional square foot of the sign area with a minimum fee of $65.00."
By-Law No. 96-236 is repealed on the date that this By-Law comes into force.
That this by-law be in force on the day of passing.
Working Together to Serve Our Community
Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-law Services
Passed this day of ,2001.
E. C. WAGG, CITY CLERK
WAYNE THOMSON, MAYOR
First Reading: ,2001.
Second Reading: ,2001.
Third Reading: ,2001.
Niagara Falls JJ~,l~J
Community Services Department
Parks, Recreation & Culture
7565 Lundy's Lane
Niagara Falls, ON L2H 1G9
web site: www.city.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 356-7404
E-mail: akonl~lcity.niagarafalls.on.ca
Adele Kon
Director
R-2001-03
February 5, 2001
Alderman Victor Pietrangelo, Chairperson
and Members of Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: R-2001-03
Additional Information on Heating & Cooling
System - Fralick's Tavern
RECOMMENDATION:
That Council approve the attached report R-2001-02.
BACKGROUND:
On January 22, 2001, Council deferred Report R-2001-02 and asked staffto provide Council with
an information report on how the quotation and design process for the HVAC system for Fralick's
Tavern was carded out. The following is a chronological event of the process.
October 2000, Jon Jouppien, Heritage Consultant, advised the City that he request~t pricing ~om
McRae Heating and Air Conditioning for installation of a heating and air conditioning system for
Fralick's Tavern. The City indicated to Mr. Jouppien that staff would also request a price from the
City contractor, Emerald Plumbing, Heating and Air Conditioning.
Pricing for a simple residential type heating and air conditioning system sized by the contractors was
received by the City as follows:
Municipal Works
Working Together to Serve Our Community
Fire Sendces Parks, Recreation & Culture
Business Development
R-2001-03 - 2 - February 5~ 2001
Emerald Plumbing, Heating & Air Conditioning
McRae Heating and Air Conditioning
$10,700.00 + GST
$11,250.00 + GST
The City forwarded these results to Chapman Murray Architects. Wayne Murray reviewed the bid
proposals and suggested that humidification should be added to the system.
In early October, a meeting was held with the consultant from the Ontario Heritage Foundation
(OI-IF) to review the City's grant application for the Heritage Challenge Fund. The consultant
recommended that we forward the information concerning the HVAC system to the Ministry of
Citizenship, Culture and Recreation, (MCZCR) Museum Branch to ensure it complied with their
standards. Mr. Murray's office prepared a document entitled, "Outline Design Build Specifications
Heating and Cooling System for Fralick's Tavern." A copy of this Outline was forwarded to both
the MCZCR and OHF Copies were also given to the mechanical contractors to review and revise
their pricing.
On November 10, 2000, McRae Heating and Air Conditioning submitted a revised price that
included any changes noted in Mr. Murray's specifications and their revised price was $14,506.00
plus GST. Emerald Plumbing did not submit a revised price.
On November 20, 2000, the City received a report from MCZCR, entitled "Suggestions for Meeting
Museum Conservation Standards for Environmental Controls in the Fralick's Tavern Restoration
Project." This report provided a guideline for the design of an HVAC system for Fralick's Tavern,
and once again changed the scope of the project. Mr Murray recommended that staff request the
mechanical con~'actors to provide a quotation on a Performance Based Design Build HVAC system.
The City contacted the mechanical contractors and provided them with the MCZCR's report and
advised them that the City would require new pricing for a Performance Based Design Build I-IVAC
system for Fralick's Tavern. The new price was to include any Engineering and design fees that
would be required to verify that the completed system complied with the MCZCR's standards as
set out in the November 20, 2000 report.
On December 5, 2000, staff received pricing from Niagara Heating and Air Conditioning
(Commercial Division of McRae Heating and Air Conditioning) for the lump sum of $23,980.00
plus GST.
Emerald Plumbing, Heating and Air Conditioning advised that they needed more time to put their
price together as they did not have a mechanical consultant to review the project. City staff advised
Emerald that Pen Engineering worked on the project with Niagara Heating and Air Conditioning and
suggested that they also retain the services of Pen Engineering to assist them with their quotation.
On January 15, 2001, the City received a proposal from Emerald Plumbing and Heating for a lump
sum total of $32,000.00 plus GST.
R-2001 - 03 - 3 -
February 5, 2001
The City recently received notification that our Heritage Challenge grant application for the
restoration of Fralick's Tavern was approved for $100,000. The grant funds will be used to offset
the cost of the enhanced I-IVAC system. In a telephone conversation with the consultant from the
MCZCR, staff was made aware that the enhanced HVAC would strengthen the City's future grant
application for funding for Fralick's Tavern.
Conclusion:
Initially, staff was fully prepared to accept the low bid for the HVAC system. H~)wever, after
discussions with representatives of both the OHF and MCZRC it became clear that we could
jeopardize the Heritage Challenge grant and other potential grant funding by accepting the low bid
for a standard house HVAC system. With this new information coupled with the historic
significance of Fralick's Tavern staff are now recommending the improved or more costly system.
Director of Parks, Recreation & Culture
Approved by:
~~elcdtor of Community Services
Attachment
$:\Council\Council 200BR-2001-03.wpd
Respectfully Submitted:
Edward P. Lustig
Chief Administrative Officer
Niagara Falls
Community ~ervices Departmem
Perks, Recreation & Culture
7565 Lundy's Lane
Niagara Falls, ON L2H 1G9
web site: www.city.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 356-7404
E-mail: akon~city.niagarafalls.on.ca
Adele Kon
Director
R-2001-02
January 29, 2001
Alderman Wayne Campbell, Chairperson
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
Re: R-2001-02
Heating and Air Conditioning System
Fralicks Tavern
RECOMMENDATION:
That Council award the installation of the new heating and air conditioning (I-~AC) system for
Fralicks Tavern to Niagara Heating and Air Conditioning for the quoted price of $25,658.60
including PST and GST.
BACKGROUND:
Quotations for the installation of an I-IVAC system which meets museum standards for
environmental control were received from mechanical contractors. The following is a list of the
quotations received.
Niagara Heating and Air Conditioning $25,658.60
St. Catharines, Ontario
Emerald Plumbing and Heating $34,240.00
Niagara Falls, Ontario. . .!~: ~,,,~ ~: .~: ,~.~
The new I-IVAC was designed in accordance to the recommendations and suggestions included to
guidelines prepared by the Ministry o fCommikn-/eations, CBltore and Recreation's (MCCR) Museum
Couservation Advisor. By installing a system that meets the guidelines in the MCCR's report the
City may be able to qualify for future operating gnmts available from the MCCR.
R-2001-02 - 2 -
January 29, 2001
Funds are available in the Capital Construction Budget. This is part of the Lundy's Lane Battlefield
Millennium Project. The $684,000 project is being funded as follows: Millennium Bureau -
$228,000, Friends of Lundy Lane Battlefield - $228,000; and City of Niagara Falls - $228,000.
Council's favourable consideration with the recommendation would be appreciated.
Director of Parks, Recreation & Culture
Respectfully Submitted:
Edward P. Lustig
Chief Administrative Officer
Approved by:
Johti MacDonald
Executive Director of Community Services
C
TM:sc
s:\cotmcil*,.counci12001'~R2001-02.wpd
The City of
Niagara Falls llld~
Community Services Department
Municipal Works
4310 Queen Street
P.O, Box 1023
Niagara Falls, ON L2E 6X5
web site: www.city.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 356-2354
E-mail: fhiggins~city.niagarafalls.on.ca
Ed Dujlovic, P. Eng.
Director
MW-2001-14
February5,2001
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
Re'-
MW-2001-14 - Regional Contract RaN 00-44
Montrose Road Reconstruction, City's Share of Project
RECOMMENDATION:
It is recommended that the City of Niagttra Falls conl-u'm to the Region, the City's share of the funding
for this project, estimated at a cost of $1,121,810.00.
REPORT:
This project will consist of full road reconstruction on Montrose Road from approximately Highway
420 to Thomld Stone Road. Included in this work is the installation of storm sewers, a small section
of sanitary sewer, replacement of a section of old watermain, new sidewalk on the west side, improved
slxeet lighting and shared bike lanes. Property acquisition is currently underway by the Region. The
total estimated project cost is $1,560,000.00, excluding property acquisition and utility relocations.
Tenders for the underground portion of this project were recently called by the Regions Public Works.
Volsei Construction was the low bidder at a cost of $1,209,995.50. The City's portion of this tender,
together with engineering and contingencies, is estimated at $1,121,810.00. The City's share is higher
at this time since the majority of the work being carried out is under the City's control. The next phases
of this project, the City's share will be considerably less.
A total of $1,080,000.00, for this project has been budgeted over the last two years. The balance of
$41,810.00 has been placed in the 2001 Capital Construetinn Program.
This project has received Regional Council approval on January 18, 2001 subject to the City of
Niagara Falls confirmation of the cost sharing. The cost sharing is based upon the Regional cost
sharing policy. This policy is also used when the City calls tenders and Regional cost sharing is
applied. Construction is anticipated to commence on February 12, 2001. Completion of this contract
is estimated at the end of May.
Municipal Works
}Forking Together to Serve Our Community
Fire Sen, ices Parks, Recreation & Culture Business Development
Building & By-Laws
2001-02-05 -2 - MW-200'I-'I4
Property acquisition and utility relocation is continuing this year with the road reconstruction in 2002
and 2003.
Pmparedby:
Frank Higgins, C.E.T.
Manager of Projects
Ed Dujlovic, P.Eng.
Director of Municipal Works
_Approved by:
John MacDonald
Executive Director of Community Services
Respectfully submitted by:
Edward P. Lusti~
Chief AdminisWative Officer
Community Services Department
M,,nicipal Works
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X5
web site: w'w~v.city.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 356-2354
Ed D,,jlovic, P. Eng.
Director
MW-2001-13
February 5, 2001
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
Re;
MW-2001-13 - Waste Collection Contract
Enhanced Level of Service
RECOMMENDATION:
It is recommended that Committee approve the recommended enhanced levels of service as indicated
BACKGROUND:
As indicated in report MW-2000-49 - Waste Collection Contract (attached) the Regional
Municipality of Niagara assumed responsibility for waste management fi.om the area Municipalities
in January of 1997. In that the City was in the middle of a five year waste collection contract which
was to expire April of 2000 the City continued to manage and pay the expenses for waste collection.
When the Region assumed the responsibility for waste collection in April of 2000 it decided at that
time to extend the existing City conuact by an additional year so that its' expiration would coincide
with the collection contracts in Fort Erie, Port Colbome and Welland.
As indicated in report MW-2000-49 the Region made a request to the City, as to what enhanced
services for the City of Niagara Falls were to be included in the Regional base level of service
collection con~ract, being called for Fort Erie, Niagara Falls, Port Colbome and Welland. As
indicated in the chart attached to MW-2000-49 the services that the Region refers to as being
enhanced, were in fact being provided by the City as part of its' basic waste collection service to the
taxpayers. Accordingly, Committee approved the inclusion of various enhancements as defined
by the Region.
The enhanced services and their costs that are being offered to the City are as follows:
a)
Street Litter Receptacle Container Collection
The City currently provides street container collection five days per week and seven days per
week from mid-May to mid-October. The cost to implement this service is $55,794.00 per
year with the addition or deletion of a receptacle resulting in an increase or decrease of
$448.00 per container. In addition City staffasked that a price be submitted for seven day
a week collection on a year round basis due to the increase demand for this service. The cost
2001-02-05
-2- MW-2001-13
to provide this service would be an additional $5,800.00 for a total of $61,594.00. To add
or delete a receptacle would be $536.00. As a result of increased usage of the receptacles
on a year round basis it is Staff's recommendation that the City implement the year round
collection service.
b)
Containerized Services For Multi Residential Buildings
This service is not included in the base level of service provided by the Region and their
waste collection contract, however, it is a service that bas been provided by the City. The
cost to provide the collection service is $149,989.00. As it is a service that the City has been
providing, it is Staff's recommendation that it be included in the contract.
c)
Increased Container Limits in Tourist Areas
The additional cost to provide this service over and above the base level of service, nine
containers, is $10,791.00. This will provide for an increase to twenty containers for the
months of July and August for the ICI sector. As it is a service that is currently being
provided it is also recommended that it be included.
d)
Leaf And Yard Waste Collection For Residential Properties
Effective April 1, 2001 the base level of service for residential waste collection will be
reduced to three containers and yard waste is not collected. There will be a special pick up
of yard waste on a bi-weekly basis for a total of eight pickups per year fi:om April to June and
October to December. The property owner can put out an unlimited amount of containers
during this period.
As a result of significant problems that were encountered by the City of St. Catharines with
this limited service, items were included in the Regional tender for once per month and bi-
weekly leaf and yard waste collection during the Spring, Summer and Fall months not
covered by the Regions base level of service. The cost to provide the once per month
collection is $74,120.00 with bi-weekly costing $163,064.00. Based on the reaction that the
residents of St. Catharines had and that the current service being provided to the residents
of Niagara Falls allow them to dispose of yard waste on a weekly basis provided that they
remain within their four bag limit, it is Staff's recommendation that the bi-weekly service be
implemented.
e)
Recycling For Commercial Properties
The City currently provides weekly collection of cardboard and recyclables fi:om the
commercial sector. This service is not included in the base level of service. The cost for the
recycling cart collection is $222,700.00 and for cardboard $59,280.00. These two services
are currently carried out by City staff. Based on the prices submitted it is recommended that
the collection of cardboard at $59,280.00 per year be done by the contractor and that the cart
collection continue to be carded out by the City at approximately $100,000.00 per year.
Finally it is also recommended that the practice of special set outs for those individuals that have
difficulty in getting their waste to the curb be continued at a cost of $3,640.00 per year.
The impacts of the new base level of service being provided by Region and the recommended
enhancements as compared to the cost incurred by the City in the year 2000 are summarized in the
chart below.
2001-02-05 - 3 - MW-2001-13
Year 2000 2001
Waste Collection Costs
$995,000 $949,000
Enhanced Level of Service
Included above
$549~000
TOTAL $995~000 $1.498.00.~._~0
As noted in report MW-2000-49, it was indicated that the base level of service for waste collection
would be part of the Regional Tax Levy for 2001 and that only the enhancements to the base level
of service would be charged back to the area Municipalities. Although there was some discussion
regarding this issue, the Region has decided to continue to charge the area Municipalities for both
the base level service and enhanced services. The impact of this decision is more fully explained in
report MW-2000-09.
Committees concurrence with the above recommendation would be appreciated.
Ed Dujlovic
Director of Municipal Works
Approved by:
John MacDonald
Executive Director of Community Services
Respectfully Submitted by:
Edward P. Lustig
Chief Administrative Officer
Tl~e Ci~ of ~l~.
Niagara Falls y,~,~'
Community Services Department
Municipal Works
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X5
web site: www.city.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 356-2354
E-mait: edujlovi@city, niagamfalls.on.ca
Ed Oujlovic, P. Eng.
Director
MW-2000-49
File #G-280-31
May 29, 2000
Alderman Victor Pietrangelo, Chairperson,
and Members of the Community Services Committee,
City of Niagara Falls, Ontario
Members: Re:
MW-2000-49
Waste Collection Contract
RECOMMENDATION:
It is recommended that the Enhanced Waste Collection Services, as indicated in the following report,
be included in the tender being prepared by the Region for Waste Collection in Fort Erie, Niagara
Falls, Port Colbome and Welland.
BACKGROUND:
As Committee is aware, the Regional Municipality of Niagara assumed responsibility for waste
collection in January of 1997. Subsequem to the assumption of waste rmmagement, the Region
carried out an extensive review of the issue which involved considerable public consultation. The
results of the study and public consultation was the "Waste Collection Harmonization Plan" which
included the base level of service for waste collection. The Harmoni?ation Plan was presented to
the Committee on March 30, 1998 and was subsequently approved by the Region in July of 1998.
The attached chart provides a comparison of the Regional base level of service with the collection
service presently being provided by the City of Niagara Falls. In addition to the base level of service
the Region is prepared to provide enhanced waste collection as requested by any area municipality
at the expense of that municipality. It should be noted that currently the Region is charging the area
municipalities for the waste management services it currently provides. It is anticipated that for the
2001 Budget, Waste Management Services will be part of the Regional tax levy and only those
services not provided for in the base level services would then be charged back to the area
municipality.
After reviewing lhe chart, it is Staff's recommendation that in addition to the base level of service,
that the Region include in their tender items for the monthly collection of yard waste for July,
August, September and also the option for bi-weekly collection as currently being done in St.
Cathadnes throughout the summer. As indicated, the City currently provides street container
collection five days per week and seven days per week from mid May to mid October. It is Staff's
recommendation that this service be increased to seven days per week year-round in order to meet
increased demand. Accordingly the tender should include an option for the current service.
Municipal Works
Working Together to Serve Our CommuniO~
Fire Services Parks, Recreation & Culture
Business Development
2000 05 29 -2- MW-2000-49
It is also recommended that the current practice of increasing the bag limits for the I.C.I. sector to
20 containers for July and August and the servicing of mult-unit residential buildings be included
in the tender also.
It is anticipated that the Region will be proceeding with a tender call in June of 2000, following
which, sometime in August, a report will be presented to this Committee, at which time a final
decision can be made as to which enhancements the City will proceed with. It should be noted that
the current level of service for waste collection will continue until March 31, 2001.
The Committee's concurrence with the above recommendation would be appreciated.
~nded by:
Ed Dujlovic, P. Eng.,
Director of Municipal Works
Respectfully Submitted by:
Edward P. Lusfig,
Chief Administrative Officeicer
Approved by:
John MacDonald,
Executive Director of Community Services
ED:lag
Attach.
me City of ~Jl~
Niagara Falls llJJ
can d __. lr
Community Services Department
Municipal Works
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X§
web site: www.¢ity.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 356-2354
Ed Dujlovic, P. Eng.
Director
MW-2001-09
February 5, 2001
Alderman Victor Pietrangelo, Chairperson
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: MW-2001-09 - Waste Management User Fee
RECOMMENDATION:
It is recommended th. at the City implement a user pay system for waste management.
BACKGROUND:
In September of 2000 Committee approved report MW-2000-114 - Waste Management Waste Credit
System which authorized Staff to obtain a consultant to investigate the establishment of a user pay
system. As a result Staff retained the rum of C.N. Watson & Associates Limited to carry out the
study.
Before dealing with the issue of a user pay system it is important the Committee have an
understanding of the impact on the budget as a result of the changes in waste management services
and the closure of the Mountain Road Landfill. For the year 2000 gross expenses for waste
management were $3.4 million dollars which was offset by a revenue of $1.6 million dollars which
resulted in a net expenditure of $1.8 million dollars. The revenues for waste management included
$700,000 in tipping fees received.at the:gate and $900,000 from Regional brokering. As Committee
may recall when the Region took over the administration of the Mountain Road Landfill it
successfully amended the Certificate of Approval to allow for waste from the entire Region to be
disposed of at the site. Having amended the C of A and realizing that the available capacity at the
Mountain Road Landfill would not be used prior to it's closure the Region requested proposals from
the private sector to make use of this capacity. As a result the City and Region earned considerable
revenue from this arrangement. In addition to the private sector waste, waste from a number of
neighbouring Municipalities were also diverted to the Mountain Road Landfill, which resulted in
additional revenue for the City except for the waste being diverted from Fort Erie. Instead of paying
to dispose of our waste at the Fort Erie landfill the City received a credit, that is for every ton of
waste brought In from Fort Erie the City would in the future be able to dispose of an equal amount
of waste at a Regional facility. The credit that has been built up over the years and is in excess of
25,000 tonnes.
2001-02-05 -2 - MW-2001-09
For the year 2001 the gross expenditure for waste management is estimated at $4.5 million dollars
and since the Mountain Road Landfill is now closed, there is no revenues to the City, hence the net
expenditure is $4.5 million dollars. There are a number of factors that have lead to this substantial
increase in the gross expenditure. The first and foremost is that the City no longer has a landfill and
is now paying the Regional rate of $71.40 per ton which is considerably more than the cost incurred
at the Mountain Road Landfill site. Other factors contributing to this increase include the
enhancements to the base level of service as indicated in report MW-2001 - 13 and overall increases
due to inflation. Another factor that is important to note is that the City for 2001 will be making use
of the credit it has accumulated as a result of the waste taken in fi.om Fort Erie. If this credit was not
available, there would be an additional $1.8 million dollars in expenditures for 2001. Accordingly,
irrespective of any inflationary adjustment, it is estimated that for 2002 waste management expenses
for the City will be approximately $6.3 million dollars. This amounts to a $4.8 million dollar net
increase in two years.
As indicated in previous reports rather than include waste management as part of the Regional levy,
the Region has decided to bill the area Municipalities for waste management service. In order to deal
with this bill the City has a number of options which include a City Tax Levy, a Regional Tax Levy
and the implementation of a User Pay System.
City Tax Levy
Due to the significant increase in waste management costs fi.om 2000 to 2001 of $4.7 million
dollars and a projected further increase of $1.8 million dollars in 2002 a thirty-eight percent
(38%) increase would be required to the tax levy to accommodate this cost. In addition, this
service is now provided by the Region, therefore, it would not be appropriate to express it
as a City tax levy.
b)
Region Tax Levy
One of the options to the City is applying a tax rate for each of the property classes as
calculated by the Region in order to recover the waste management charges fi.om the Region.
Although simple to administer, one of the draw backs of implementing the Regional rate
would be that those properties not currently receiving waste management services would end
up being charged. As this is a charge for a Regional service, the City's Finance staff are of
the opinion that the City could not establish a rebate program for a service that it does not
provide. Even if the City had the authority to implement a rebate program the funds, in the
order of $600,000, would have to be recovered fi.om those properties receiving the service.
In that the City has established a practice of providing a credit to those properties that were
not receiving waste collection services fi.om the City it would be difficult now to impose a
charge for waste management services.
c)
User Pay System
As indicated, the City retained the fu-m of C.N. Watson & Associates to help develop the
user pay system. The theory behind the user pay system is that only those properties
receiving the service would be issued a bill. This would eliminate the concerns of those
properties not receiving the service. In addition to determining the cost for the various
property classes the consultant also raised a number of issues with respect to the legality of
2001-02-05
-3 - MW-2001-09
implementing user charges. A review conducted by the City Solicitor as well as the
consultant has determined that under section 220.1 of the Municipal Act the City has the
authority to implement user fees via by-law for waste management services. This authority,
however, is limited by Regulation 26/96 in that the Municipality can only charge those
persons who use the waste management service. Therefore, properties or individuals not
receiving the service can not be charged.
Based on the figures provided by the City and Region, including the recommended enhanced level
of service, the cost for a residential homeowner on a yearly basis is approximately $114.00. Should
the City decide to eliminate the enhanced service for residential, the yearly cost would drop to
$107.00. It should be noted that these are preliminary figures and there may be adjustments pending
finalization of the budget. For the commercial sector, the cost for base level of service is
approximately $297.00 with an additional $278.00 for the enhancements. The enhancements include
street receptacle pickup, increased bag limit and recycling collection. The annual charge for
containerized waste collection services for apartment buildings within the City is dependent upon
the size of containers and number of pickups required. The cost range is f~om $432.00 to $9,100.00
per year, per individual unit.
Council's concurrence with the recommendations outlined in this report would be appreciated.
Ed Dujlovic
Director of Municipal Works
Approved by:
[
· John MacDonald.
~,/ Executive Director of Community Services
Respectfully submitted by:
Edward P. Lustig
Chief Administrative Officer