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2008/01/14FIRST MEETING IN CAMERA MEETING Committee Room 2 January 14, 2008 Council met on Monday, January 14, 2005 at 5:30 p.m. in an In Camera Session. All members of Council were present. Councillor Kerrio presided as Chairman. Following consideration of the items presented, the In Camera Session did rise and report in open session. DEAN IOI IDA, CITY CLERK R.T. (TED) SALCI, MAYOR REGULAR COUNCIL MEETING Council met on Monday, January 14, 2008 at 7:50 p.m. for the purpose of considering Regular Business matters. All members of Council were present. Councillor Pietrangelo offered the Opening Prayer. ADOPTION OF MINUTES ORDERED on the motion of Councillor Fisher, seconded by Councillor Maves that the minutes of December 10, 2007 be approved as printed. Carried Unanimously DISCLOSURES OF PECUNIARY INTEREST Councillor Wing indicated a pecuniary interest to cheque no. 316400, made out to the Niagara Parks Commission, where her husband is currently employed, and an In- Camera matter re: Development Charges. Councillor loannoni indicated a pecuniary interest to cheque no. 315792 made payable to herself and to an In- Camera matter re: Development Charges. Councillor Maves indicated a conflict to report F- 2008 -01 - General Insurance Report. Councillor Pietrangelo indicated a conflict to a wire transfer to the District School Board, his employer. Councillor Thomson indicated a conflict to an In Camera matter, re: Development Charges. Councillor Kerrio indicated a conflict to an In Camera matter, re: Development Charges. 2 January 14, 2008 Council Minutes DEPUTATIONS /PRESENTATIONS 8th Annual Strike Out Violence Bowling Tournament Joe Talarico, Co -Chair and Niagara Regional Police Sergeant Mark Lightfoot addressed Council on the organization's annual bowling tournament fundraiser which is being held on Friday, February 29 2008. ORDERED on the motion of Councillor loannoni, seconded by Councillor Maves that Council enter two bowling teams to support Women's Place of South Niagara. Carried Unanimously RATIFICATION OF " IN CAMERA" RECOMMENDATIONS ORDERED on the motion of Councillor loannoni, seconded by Councillor Diodati that the actions taken in the "In Camera" meeting on January 14, 2008 be approved. Carried Unanimously 1. That Council direct staff to prepare the legal agreement related to the naming of the 4 -Pad Arena "The Bob Gale Complex" based on the donation by Mr. Bob Gale for naming rights. Mick Wolfe, Chair of the Arena Community Fundraising Campaign, provided a brief update on the Great Seat Sale and his pleasure on the naming of the future "Bob Gale Complex ". MAYOR'S REPORTS, ANNOUNCEMENTS Mayor Salci announced that the new 4 Pad Arena in Niagara Falls will be named the "The Bob Gale Complex ". Bob Gale, a proprietor of Gale's Gas Bars made a generous 1.25 million dollar commitment to the arena Capital Fundraising Campaign. One million dollars is to be invested in the construction of the facility and Mr. Gale has donated an additional $250,000 to contribute to an innovative flagship fund that will provide opportunities for those Tess fortunate to access programs and equipment. Mayor Salci advised of a recent event: The Annual Sports Wall of Fame Induction was held Sunday, January 13, 2008, congratulations to this year's inductees. Mayor Salci advised of some upcoming events: January 24, 2008 there is a Water /Sewer Rate Review, the Official Opening of the new Ambulatory Care unit at GNGH will be Friday January 18 and Niagara Falls Fire Station Four in Chippawa will hold their Service Awards Ceremony on Sunday, January 24th Mayor Salci offered condolences to Wayne Allan, a city employee, on the loss of his mother, Lillian Allan. Also, congratulations to Jamie Douglas of the Parks, Recreation and Culture division on his retirement. - .3 - January 14, 2008 Council Minutes REPORTS RATIFICATION OF COMMUNITY SERVICES COMMITTEE MATTERS ORDERED on the motion of Councillor loannoni, seconded by Councillor Fisher that the actions taken in Community Services Committee, on January 14, 2008 be approved. Carried Unanimously 1. The minutes of the December 10, 2007 meeting be approved. 2. TS- 2008 -02 - Pettit Avenue Parking Review That a "no stopping 8:00 a.m. to 4:30 p.m., Monday to Friday, Except Holidays" restriction be installed on the east side of Pettit Avenue Between Doreen Drive and Sherwood Road. 3. TS- 2008 -03 - Pin Oak Drive, Canadian Drive and Montgomery Street Parking Control Review 1) That parking be restricted on both sides of Pin Oak Drive between Canadian Drive and McLeod Road; 2) That parking be restricted on both sides of Canadian Drive between Montrose Road and Pin Oak Drive; and, 3) That parking be restricted on both sides of Montgomery Street between Pin Oak Drive and the western terminus of Montgomery Street. 4. TS- 2008 -04 - 5257 Drummond Road Driveway Safety Assessment That a "Do Not Block Driveway" sign be posted facing eastbound traffic on Valley Way at the east driveway to 5257 Drummond Road. 5. That staff prepare a report for the next Council meeting detailing the current policy on selling surplus City lands. 6. That staff be directed to contact the Regional Chair to express the City's concerns regarding the amount of literature circulated concerning the GTA corridor. RATIFICATION OF CORPORATE SERVICES COMMITTEE MATTERS ORDERED on the motion of Councillor Pietrangelo, seconded by Councillor Diodati that the actions taken in Corporate Services, on January 14, 2008 be approved. Carried Unanimously 1. That the minutes of the December 10, 2007 meeting be adopted as recorded. 2. That staff report on a possible policy regarding monies for committee socials be brought forward. 3. That $200,000 be added to the budget for Main & Ferry land purchases, as recommended in the Historic Drummondville CIP, and that the cost of any purchases be offset from sales of other City owned lands. 4. That City Council supports the Niagara District Airport as a Regional responsibility and that City Council supports funding the operating costs of the airport from a single source of funding based on the proportionate share of the Regional tax levy. 4 January 14, 2008 Council Minutes CONSENT AGENDA THE CONSENT AGENDA IS A SET OF REPORTS THAT COULD BE APPROVED IN ONE MOTION OF COUNCIL. THE APPROVAL ENDORSES ALL OF THE RECOMMENDATIONS CONTAINED IN EACH OF THE REPORTS WITHIN THE SET. THE SINGLE MOTION WILL SAVE TIME. PRIOR TO THE MOTION BEING TAKEN, A COUNCILLOR MAY REQUEST THAT ONE OR MORE OF THE REPORTS BE MOVED OUT OF THE CONSENT AGENDA TO BE CONSIDERED SEPARATELY. F- 2008 -01 - General Insurance Report It is recommended that Council approve the 2008 Comprehensive Insurance Program from Frank Cowan Co. Ltd. at an annual premium of $ 1,074,525 ( 2007- $1,116,294 adjusted for Transit). F- 2008 -02 - Municipal Accounts - It is recommended that Council approve the municipal accounts totaling $ 19,523,530.97 for the period November 21, 2007 to December 18, 2007. L- 2008 -03 - Romzap Lts. Encroachment Agreement with the City and Consent to Assignment of Agreement, 6755 Fallsview Boulevard. It is recommended that: 1. That Romzap Ltd., ( "Romzap ") be permitted to encroach onto City -owned lands abutting 6755 Fallsview Boulevard, and that the Mayor and Clerk be authorized to execute an Encroachment Agreement. 2. That a Consent To Assignment Of Agreement to permit the assignment of the Encroachment Agreement from Romzap to Above The Falls Inc. be authorized for execution by the Mayor and Clerk. CD- 2008 -01 - By -law Authorizing the Mayor & Clerk to Sign Conditional Permit Agreements. It is recommended that Council pass the by -law listed later on the agenda giving the Mayor and Clerk the authority to sign and deal conditional permit agreements. MW- 2008 -02 - 2008 & 2009 Geotechnical Services Contract. It is recommended that the consultant (Shaheen & Peaker Limited) be retained to perform the works of the 2008/2009 Geotechnical Contract on an as needed basis for Capital Projects and; that Council authorizes the issuance of a purchase requisition to the low bidder (Shaheen & Peaker Limited) for the amount listed below. TS- 2008 -10 - Radar Speed Board Installation on Kalar Road. It is recommended that this report be received for the information of Council. TS- 2008 -09 - Transit Strategic Business Plan & Ridership Growth Strategy Consultant Selection. It is recommended that: 1) A Transit Strategic Business Plan and Ridership Growth Strategy be undertaken; and 2) That IBI Group be retained to complete the Transit Strategic Business Plan and Ridership Growth Strategy; and further 3) That the Mayor and the Clerk be authorized to execute the necessary agreements. ORDERED on the motion of Councillor Kerrio, seconded by Councillor Pietangelo that the reports on the Consent Agenda be approved as recommended, with Councillor Mayes having a conflict on F- 2008 -01. Carried Unanimously 2008 -01 2008 -02 2008 -03 - 5 - January 14, 2008 Council Minutes BY - LAWS ORDERED on the motion of Councillor Pietrangelo, seconded by Councillor Diodati that the by -laws be given a first reading. Carried Unanimously A by -law to authorize the execution of an Encroachment Agreement with Romzap Ltd., for the purpose of permitting an encroachment onto a City road allowance, together with the execution of a Consent To Assignment of Agreement, for the purpose of permitting Romzap Ltd. to assign the Encroachment Agreement following the sale of its property. A by -law to establish Street Widening Block 102, Plan 59M316, as a public highway, to be known as and to form part of Kalar Road. A by -law to establish Part Range 2 Plan 1 designated as Parts 1 and 2 Reference Plan 59R -11172 as a public highway, to be known as and to form part of Livingstone Street. 2008 -04 A by -law to authorize the payment of $19,523,530.97 for General Purposes. 2008 -05 Being a by -law to provide for appointments to certain Boards, Commissions and Committees. 2008 -06 A by -law to authorize the execution of an Agreement of Purchase and Sale with 1533074 Ontario Inc., in trust for a corporation to be named later, respecting the purchase of lands being Lot 20 in the Montrose Business Park, containing approximately 20 acres. 2008 -07 A by -law to authorize the Mayor and Clerk to execute Conditional Building Permit Agreements and all documents pertaining thereto. 2008 -08 A by -law to adopt, ratify and confirm the actions of City Council at its meeting held on the 14 day of January,2008. ORDERED on the motion of Councillor Pietrangelo, seconded by Councillor Mayes that the by -laws be read a second and third time and passed. Carried Unanimously Earth Day Lights Out Initiative NEW BUSINESS Councillor Diodati provided an update on the Kraft Hockeyville contest and reminded of Council of the upcoming Niagarapolooza event. He also spoke regarding an Earth Day initiative that happened last year in Sydney, Australia when the lights of the City were shut off for an hour to bring attention to gas house emissions. ORDERED on the motion of Councillor Diodati, seconded by Councillor loannoni that the City look into a similar "lights out" initiative. Carried Unanimously ORDERED on the motion of Councillor Kerrio, seconded by Councillor Mayes that the meeting be adjourned at 8:20 p.m. Ail a 1 DEAN IORFI A, CITY CLERK 6 - January 14, 2008 Council Minutes Carried Unanimously R.T. (TED) SALCI, MAYOR