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2008/02/25COUNCIL MEETING Monday, February 25, 2008 Order of Business and Agenda Package COUNCIL MEETING February 25, 2008 0 CANADA: Eilis Wilson will sing the National Anthem PRAYER: Councillor Kerrio ADOPTION OF MINUTES: Council Minutes of February 11, 2008 DISCLOSURES OF PECUNIARY INTEREST Disclosures of pecuniary interest and a brief explanation thereof will be made for the current Council Meeting at this time. CORPORATE SERVICES COMMITTEE AGENDA Municipal Utility Budget 1. F- 2008 -10 2008 Municipal Utility Budget Operations Budget 1. F- 2008 -11 2008 General Purposes Budget 2. TS- 2008 -15 Proposed Adjustment to Parking Fines Capital Budget 1. Presentation on 2008 Capital Budget 2. Presentation by the Board of Museums re: Proposed expansion to Lundy's Lane Historical Museum Miscellaneous 1. CAO- 2008 -01 Council Strategic Priorities 2007 -2010 2 MAYOR'S REPORTS, ANNOUNCEMENTS COMMUNICATIONS AND COMMENTS OF THE CITY CLERK 1 Doctors Appreciation Week requesting that the week of February 25 -29, 2008 be proclaimed as Doctor Appreciation Week" in the City of Niagara Falls. RECOMMENDATION: For the Consideration of Council 2. Canadian Forces Recruiting Request permission to fly a CF -18 Canadian Fighter aircraft for the Niagara Falls 2008 Canada Day celebrations. RECOMMENDATION: For the approval of Council. 3. Composition of Regional Council Information from the City Clerk regarding Council's previous positions on composition at the Region. RECOMMENDATION: For the information of Council. Additional Items for Council Consideration: The City Clerk will advise of any further items for Council consideration. REPORTS RATIFICATION OF COMMUNITY SERVICES COMMITTEE ACTIONS (Councillor loannoni, Chair) RATIFICATION OF CORPORATE SERVICES COMMITTEE ACTIONS (Councillor Pietrangelo, Chair) RATIFICATION OF "IN CAMERA" RECOMMENDATIONS 3 CONSENT AGENDA THE CONSENT AGENDA IS A SET OF REPORTS THAT COULD BE APPROVED IN ONE MOTION OF COUNCIL. THE APPROVAL ENDORSES ALL OF THE RECOMMENDATIONS CONTAINED IN EACH OF THE REPORTS WITHIN THE SET. THE SINGLE MOTION WILL SAVE TIME. PRIOR TO THE MOTION BEING TAKEN, A COUNCILLOR MAY REQUEST THAT ONE OR MORE OF THE REPORTS BE MOVED OUT OF THE CONSENT AGENDA TO BE CONSIDERED SEPARATELY. MW- 2008 -13 Consultant Fee Amendment Kalar Road Reconstruction Project Delcan and Watermain and Sanitary Sewer Inspection Philips Engineering MW- 2008 -15 Contract 2008- 186 -06, First Avenue Underground Services and Road Reconstruction from Morrison Street to Maple Street, Huron Street Underground Services and Road Reconstruction from Victoria Avenue to First Avenue. TS- 2008 -17 Dorchester Road (Mary Ward School) Traffic Operations Review TS- 2008 -13 Ramp Retrofit of Four City Buses RFP #Q04 -2008 TS- 2008 -18 Supply of Four City Buses RFP #PO1 -2008 2008 -30 2008 -31 BY -LAWS The City Clerk will advise of any additional by -laws or amendments to the by -laws listed for Council consideration. 2008 -29 A by -law to permit the expansion of an apartment dwelling development and to repeal By -law No. 2000 -182. A by -law to amend By -law No. 2002 -081, being a by -law to appoint City employees, agents and third parties for the enforcement of provincial or municipal by -laws. A by -law to amend By -law No. 2007 -161, being a by -law to regulate the supply of water and to provided for the maintenance and management of the waterworks and for the imposition and collection of water rates. 2008 -32 A by -law to adopt, ratify and confirm the actions of City Council at its meeting held on the 25 of February, 2008. NEW BUSINESS Eilis Wilson: Eilis is a 13 year old, Grade 8 student at St. Gabriel Lalemant School in Niagara Falls. She is looking forward to attending St. Paul High school next year. She enjoys playing the piano and sports, especially soccer. She has been involved in musical performances at her school and hopes to continue singing in choir at high school. 4310 Queen Street, P.O. Box 1023, Niagara Falls, ON, Canada L2E 6X5 905 -356 -7521 wwww.niagarafatls.ca February 25,2008 Councillor Victor Pietrangelo, Chair and Members of the Corporate Services Committee City of Niagara Falls, Ontario Members: Re: F- 2008 -10 2008 Municipal Utility Budget RECOMMENDATION: i Niagara falls F- 2008 -10 That the Corporate Services Committee recommends the approval of the 2008 Municipal Utility Budget, the approval of the 2008 water and sewer rates and charges per Schedule A, the approval of the amending bylaw to Bylaw 2007 -161 for the imposition and collection of rates the 2008 water and sewer rates be reviewed following the consideration of the The Water and Sewer Rate Structure Revew report Report be approved pending possible amen ent5 a ter Council receives the Loudon BACKGROUND: Report. Staff prepared report F- 2008 -09 2008 Municipal Utility Budget to provide information on the various factors that will impact the 2008 revenues and expenses. This report was deferred on February 11, 2008 and is attached for reference. It should be noted that Council has engaged Mike Loudon, P. Eng. to review the existing water and sewer rate structure. However, this rate structure review will not be available in time for budget consideration. Mr. Loudon has worked diligently in researching the subject despite the limited timeframe that was made available. Public consultation has also been done through direct engagement with Staff and the consultant. Staff anticipate the first draft of the Consultant's findings will be available by the end of February. Following Staffs review of the findings, Mr. Loudon will prepare and present his report to the Committee. The Consultant's report should be ready by mid March, pending any additional input from the Public and Staff. The presentation of the Water and Sewer Rate Structure Review report is tentatively scheduled for the March 31, 2008 meeting of Committee. The Region of Niagara has provided area Municipalities with the proposed rate increases for both water 7.6 and sewer (6.4 however, these rates will not be finalized until the Region's Council meeting on February 28th,2008. The rates will be effective March 01, 2008 and will be applied to 11 -':'and sewer flows following that date. Corporate Services Departmei Finance F- 2008 -10 2 February 25, 2008 Staff recommend that the 2008 Municipal Utility Budget be approved subject to any amendments the Committee may deem appropriate. The approval will allow regular operations to continue and new initiatives to begin. More importantly, the contribution to capital will be approved. This funding is integral to the 2008 Capital Budget which will be discussed under a separate presentation. The current rate structure will be continued pending the outcome of the consultant's study. CONSUMPTION RATES For the 2008 year, the City's water consumption rate would increase by 6.4 from $0.6024 to $0.6493 per cubic meter. Staff has incorporated the proposed Regional rate increase of 7.6% into the City's water rate. For the 2008 year, the City's sewer consumption rate would increase by 2.5 from $0.8544 to $0.8760 per cubic metre. Staff has incorporated the proposed Regional rate increase of 6.4% into the City's sewer consumption rate. The City's 2008 combined water and sewer consumption rate would increase by4.5% from $1.456 to $1.525 per cubic metre. MONTHLY SERVICE RATES For 2008, the monthly water service charge would increase by 7.0% from $20.07 to $21.49. The sanitary sewer service charge would also increase from $18.58 to $20.40, an increase of 9.8 The City's 2008 combined monthly service charge would increase from $38.65 to $41.88. The residential ratepayer would pay an additional $5.27 per month or $63.25 per year. OTHER RATES AND CHARGES Staff has reviewed all of the other rates and charges and recommend no change to the existing charges as per the attached Schedule A. CAPITAL CONTRIBUTION Staff has reviewed the expenditure for Capital Contribution. These transfers provide funding for waterworks and sanitary sewer system construction and maintenance. The water capital contribution has been increased by $420,000 to $4,500,000, and the sewer capital contribution has been maintained at $4,645,000. The capital contribution is included in the calculation of the monthly service charge. For the past few years, the Municipal Utility budget has varied its annual contribution to capital. The following chart shows the history of contributions and the corresponding component in the base (residential) monthly service charge. Year Contribution Amount Component Amount Contribution Amount Component Amount 2004 $4,101,800 $10.55 $2,271,250 $5.73 2005 4,717,000 12.21 2,612,000 6.70 2006 4,000,000 10.33 3,300,000 8.01 2007 4,080,000 10.23 4,645,000 12.22 2008 4,500,000 11.24 4,645,000 12.19 February 25, 2008 SUMMARY Due to the timing of increasing Regional water and sewer rates, and the need to maintain regular billings to avoid a deficit, Staff recommends the following: the approval of the 2008 Municipal Utility Budget, the approval of the 2008 water and sewer rates and charges per Schedule A, the approval of the amending bylaw to Bylaw 2007 -161 for the imposition and collection of rates the 2008 water and sewer rates be reviewed following the consideration of the The Water and Sewer Rate Structure Review report. Recommended by: Recommended by: Water Ken Bur en, Acti Ed Dujlovic, Exepd ive Director of Community Services 3 Respectfully submitted: Sewer g Executive Director of Corporate Services ,/John MacDonald; Chief Administrative Officer F- 2008 -09 Schedule "A" to this amending By -Law No. CITY OF NIAGARA FALLS SCHEDULE OF RATES, FEES AND CHARGES After Before 1. Service charges: Due Date Due Date 15 mm meter 22.63 21.49 monthly 18 mm meter 22.63 21.49 monthly 25 mm meter 22.63 21.49 monthly 37 mm meter 67.87 64.47 monthly 50 mm meter 128.97 128.97 monthly 75 mm meter 271.45 257.88 monthly 100 mm meter 497.66 472.78 monthly 150 mm meter 950.08 902.58 monthly 200 mm meter $1,696.58 $1,611.75 monthly 250 mm meter $2,375.21 $2,256.45 monthly 2. Water rates: After Before Due Date Due Date 0.6341 0.6493 per cubic metre 3. Flat rates for a private water service not metered by choice or other determination of the City: After Before Due Date Due Date 38.05 After Before Due Date Due Date 38.81 monthly 4. Flat rates for a private water service not metered because of refusal of owner: 114.16 116.44 monthly 5. Billing period: Minimum of one month. 6. Service deposits: Two times the estimated billing for a billing period with a minimum of the amount of $230.00. 7. Sewer rates: (a) Service charge as set out in section 1: (b) Water rates as set out in section 2: (c) Flat rates as set out in sections 3 and 4: 94.97% 134.91% 112.79% 8. Charge for Installation of Water Service: (a) 3/4" Service: $1,500.00 (b) Over 3/4" Service Actual cost Deposit required based on estimated costs. 9. Charge for shutting off or turning on supply of water: (a) During normal working hours: 50.00 (b) Outside normal working hours: 150.00 Note: For the purpose of this by -law, normal working hours shall mean Mondays to Fridays (exclusive of holidays) between 8:00 a.m. and 4:00 p.m. 10. Charge for meter removal or reinstallation: (a) During normal working hours: 40.00 per hour /per city employee (b) Outside normal working hours: 100.00 per hour /per city employee 11. Charge for Testing Meter Consumption: At cost with a deposit of $75.00 12. Bulk carrier rate for City stand -pipe: (a) For Water .80 per cubic metre (b) Service deposit: Based on estimated charges for two billing periods, minimum of $500.00. (c) Bulk water card purchase -4- $10.00 13. Use of Water for Construction Purposes: (a) At rates shown in sections 1 and 2 together with the cost to supply and install a meter. (b) Service Deposit: based on estimated charges for two billing periods; minimum of $500.00. 14. Charge for private water service account transferred to tax account: (a) Per transaction fee of $20.00 February 11, 2007 Members: CONSUMPTION RATES For the 2008 $0.8544 Councillor Victor Pietrangelo, Chair and Members of the Corporate Services Committee City of Niagara Falls, Ontario alis D Re: F-2008-09 2008 Municipal Utility Budget RECOMMENDATION: For the consideration of the Corporate Services Committee. BACKGROUND: F-2008-09 Staff has prepared the 2008 Municipal Utility Budget to provide accountable and quality services. Staff has reviewed various factors in preparing the 2008 Municipal Utility Budget. This report provides information on the various factors that will impact the 2008 revenues and expenses. It should be noted that Council has engaged Mike Loudon, P. Eng. to review the existing rate structure. However, this rate structure review will not be available in time for budget approval. As a result, staff recommend that the current rate structure be continued pending the outcome of the review. The Region of Niagara has provided area Municipalities with the proposed rate increases for both water 7.6%) and sewer (6.4%) however, these rates will not be finalized until the Region's Council meeting on February 28th,2008. REVENUES For the 2008 year, the City's water consumption rate would increase by 6.4%, from $0.6024to $O.6493 per cubic meter. Staff has reviewed the annual flows for water purchases, and has also reviewed the recent changes in the Region of Niagara's charges for water supply. Infrastructure improvement in the City's water distribution system has helped to reduce water loss. As a result, the billable water consumption has been maintained at 85% of total water purchases. It should be noted that the City has incorporated the proposedegionaI rate increase of 7.6% into the City's rate. e City's sewer consumption rate would increase by 2.5%, from per cubic metre. Corporate Services Department Finance February 11, 2008 SERVICE RATES WAGES AND BENEFITS F- 2008 -09 The City's 2008 combined water and sewer consumption rate would increase by 4.5% to $1.525 from $1.456 per cubic metre. The following chart shows a history of previous years' consumption rates for water, sewer, and the 2008 proposed consumption rates per cubic metre. Water Sewer Combined Rate Rate Rate 2003 $0.484 $0.891 $1.375 2004 $0.514 $0.891 $1.405 2005 $0.561 $0.878 $1.439 2006 $0.578 $0.878 $1.456 2007 $0.602 $0.854 $1.456 2008 $0.649 $0.876 $1.525 Staff has reviewed the monthly service charges for each of the water and sanitary sewer systems for 2008. The monthly water service charge would increase by 7.0% to $21.49 from $20.07. The sanitary sewer service charge would also increase from $18.58 to $20.40, an increase of 9.8 The City's 2008 combined monthly service charge would increase from $38.65 to $41.88. The residential ratepayer would pay an additional $5.27 per month or $63.25 per year. The chart on the next page, shows a history of previous years'.service charges for water, sewer, and the 2008 proposed service charges per month. Water Sewer Combined Rate Rate Rate 2003 $16.61 $9.62 $26.23 2004 $18.67 $11.16 $29.83 2005 $20.44 $11.96 $32.40 2006 $19.56 $13.82 $33.38 2007 $20.07 $18.58 $38.65 2008 $21.49 $20.40 $41.89 EXPENDITURES Staff has reviewed the expenditure for labour to ensure that sufficient budget is included to maintain existing levels of service for both the water and sewer systems. The current complement for the water and sewer divisions is 31 staff. In addition to the frontline staff, there are supervisory and administrative personnel that support the activities of providing water and sewer services. An additional amount of $300,000 has been added to the previous year's amount for increased labour costs relating to Provincial standards, and service improvements. The increased costs have been equally applied to both the Sewer and Water budgets. February 11, 2008 MATERIALS F- 2008 -09 DEBT PRINCIPAL AND INTEREST PAYMENTS During 2008, the payments of interest and principal will remain at $236,756. In the capital program, should any of the water and sanitary sewer projects require debt financing, the servicing of the new debt will begin in 2009. Staff has reviewed the expenditure for the purchases of supplies, small equipment and services. Staff has increased this expenditure by an inflation factor of 2% for 2008. CONTRACTED SERVICES Staff has reviewed the expenditure for purchases from external suppliers and contractors. The principal supplier is the Region of Niagara for water supply and sewage treatment. The Region of Niagara will be finalizing their water charges on February 28 and as such City staff have used the proposed rates in the determination of the expenditure budget. The Region started last year and will continue to bill both a consumption rate and a fixed metre equivalency rate. This revision separates certain costs and sets appropriate rates to collect sufficient revenue. Staff anticipates that the Regional consumption rate for 2008 will increase by 7.6 to $0.554 from $0.512 per cubic metre. The new fixed metre equivalency rate for water supply from the Region would be the same rate across the Region, similar to the consumption rate. This new charge has been developed to pay for the Region's annual payments of principal and interest on water related debt. City staff has included this new charge of $164,802 in the City's monthly service rate. Staff anticipates that the total Regional charge for water supply would be approximately $9 Million. The Region of Niagara will continue to bill both a consumption rate and a fixed metre equivalency rate for sewer treatment charges. In 2007, the Region changed how the consumption rate was billed. This system wherein, the consumption rate would be based on a rolling three -year average of sewer treatment flows, will continue for 2008. The average would be adjusted annually per the most recent year's experience. As a result, the annual charge for sewer treatment would become a fixed amount based on the previous three -year average of flows. Staff anticipates that the Regional consumption rate for 2008 will increase by 6.4 to $0.655 from $0.6 per cubic metre. Similar to the water rates revision, the new fixed metre equivalency rate for sewer treatment from the Region would be the same rate across the Region. This new charge has been developed to collect sufficient revenues to payforthe Region's annual payments of principal and interest on sewer- related debt. City staff has included this new charge of $124,953 in the City's monthly service rate. Staff anticipates that the total Regional charge for sewer treatment would be approximately $11.7 million. The billing and receipting services, provided by Niagara Falls Hydro, will continue to be paid on a full cost recovery basis. In addition to existing contracted service costs, staff is anticipating increased expenditures for system inspections, leak detection, repairs and rehabilitation programs. February 11, 2008 -4- F-2008-09 RENTS AND FINANCIAL Staff has reviewed the expenditure for Audit Fees, Advertising, Uncollectible Accounts, and the Sewer Rebate Program. The approval of a Senior's rebate program is included in this type of expenditure. Ratepayers who are 65 or older and are receiving federal government assistance would be entitled to an annual rebate of $100, which annually costs approximately $62,500. Currently, the City's water bylaw allows for the collection of arrears via the transfer to property tax accounts. During 2007, the total arrears transferred were 483,730. Some of these transfers related to tenant water accounts which were transferred to the respective property owners of the tenanted properties. Staff changed the procedures for managing these tenanted water accounts and will be reporting to Council with a separate report updating Council on the effectiveness of the changes later in the year. Tenant water accounts do require a deposit of $230 which is held on account by Niagara Falls Hydro. Council directed staff to initiate the payment of interest on water deposits. Niagara Falls Hydro staff has advised that their new software system is able to accommodate this new payment and that the next software has been successfully implemented. As a result, these payments of interest on deposits will made in the first quarter of 2008. Staff has included an estimated cost of $7.000 for the payment of interest on deposits required for tenant water accounts. CAPITAL CONTRIBUTION Staff has reviewed the expenditure for Capital Contribution. These transfers provide funding for waterworks and sanitary sewer system construction and maintenance. The water capital contribution has been increased by $420000 to $4,500,000, and the sewer capital contribution has been increased by $145,000 to $4,645,000, SUMMARY This report is intended to advise Council of the various factors that will impact the 2008 Municipal Utility Budget. The attached budget financial statements provide detail information for both water and sanitary sewer services. Recommended by: Recommended by: Respectfully submitted: 41 Ken Bu, den, Ac ina Executive Director of Corporate Services Ed Dujlovic, E utive Director of Con unity Services JohS MacDonaJd, Chief Administrabv-e_afficer CITY OF NIAGARA FALLS MUNICIPAL UTILITIES BUDGET For Period Ending 31- Dec -2008 CITY WATER FUND CC1 CC2 GL5410 Page 1 Date Feb 15, 2008 Time 10:39 am Total EXPENSE 2007 2007 2008 VARIANCE ACTUAL BUDGET BUDGET More(Less) than 2007 Bgt EXPENSE AUDITING SRVS CONTRACTED SERVICES 5,000 5,000 5,000 0 REVENUES AND RECV CONTRACTED SERVICES 664,058 584,064 601,136 17,072 WSIB HEALTH SAFETY SICK SRVS MATERIALS 61,000 60,115 61,000 885 EMPLOYEE BENEFITS El 0 0 0 0 CPP 0 0 0 0 OMERS 0 0 0 0 EHT 0 0 0 0 AD &D 0 0 0 0 EAP 0 0 0 0 GROUP LIFE 0 0 0 0 GROUP MEDICAL 0 0 0 0 REGIONAL CHRGS SANITARY SEWER CONTRACTED SERVICES REGIONAL C 0 0 0 0 REGIONAL CHRGS WATERWORKS CONTRACTED SERVICES 8,265,309 8,176,680 8,423,812 247,132 SYSTEM MAINT WATERWORKS LABOUR 1,214,874 1,245,728 1,316,427 70,699 EMPLOYEE BENEFITS ALLOCATION 297,681 285,862 297,297 11,435 PAID ABSENT TIME SYSTEM MAINT WA 0 0 0 0 LONG TERM INTEREST 32,152 36,990 32,536 (4,454) MATERIALS 411,692 415,304 419,187 3,883 PERSONNEL DEVELOPMENT 4,741 16,000 16,320 320 ELECTRICITY 9,401 0 10,000 10,000 WATER 2,890 0 2,000 2,000 NATURAL GAS 752 0 1,000 1,000 ADVERTISING NEWS RELEASE SYSTI 2,858 10,000 26,010 16,010 INSURANCE PREMIUMS SYSTEM MAIN' 69,635 67,550 69,820 2,270 CONFERENCES /CONVENTIONS/WORKS 0 11,200 0 (11,200) CONTRACTED SERVICES 183,125 379,500 453,454 73,954 RENTS AND FINANCIAL EXPENSES 241,746 198,532 296,002 97,470 LONG TERM DEBT PRINCIPAL 94,137 86,125 94,137 8,012 TO CAPITAL 0 0 0 0 TO CAPITAL HOLDING 4,080,000 4,000,000 4,080,000 80,000 TO RESERVES 0 0 0 0 INTERNAL RENT 134,100 175,590 223,100 47,510 15,775,150 15,754,240 16,428,238 673,998 REVENUE SYSTEM MAINT SANITARY SEWERS USER FEES SYSTEM MAINT SANITARY 0 0 0 0 OTHER REVENUE SYSTEM MAINT SAN 0 0 0 0 SYSTEM MAINT WATERWORKS USER FEES (63,791) 0 0 0 WATER CONSUMPTION FEES SYSTEM (8,614,405) (8,176,680) (8,423,812) (247,132) WATER SERVICE FEES SYSTEM MAIN1 (7,419,437) (7,191,820) (7,564,732) (372,912) WATER FLAT RATE FEES SYSTEM MAI (100,683) 0 0 0 WATER STAND PIPE FEES SYSTEM MP (63,498) 0 0 0 WATER TRANSFER AND SHUT OFF FEE (34,970) 0 (25,000) (25,000) SALES (55,730) (50,000) (50,000) 0 TRANSFERS FROM SPECIAL PURPOSE I 0 (245,740) 0 245,740 OTHER REVENUE (290,737) (90,000) (364,694) (274,694) CITY OF NIAGARA FALLS MUNICIPAL UTILITIES BUDGET For Period Ending 31- Dec -2008 CITY WATER FUND CC1 CC2 Total REVENUE GL5410 Page 2 Date Feb 15, 2008 Time 1 0:39 am 2007 2007 2008 VARIANCE ACTUAL BUDGET BUDGET More(Less) than 2007 Bgt (16,643,251) (15,754,240) (16,428,238) (673,998) Total CITY WATER FUND (868,101) 0 0 0 CITY OF NIAGARA FALLS MUNICIPAL UTILITIES BUDGET For Period Ending 31- Dec -2008 CITY SANITARY SEWER FUND Total EXPENSE Total REVENUE CC1 CC2 GL5410 Date Feb 15, 2008 2007 2007 2008 VARIANCE ACTUAL BUDGET BUDGET More(Less) than 2007 Bgt EXPENSE REGIONAL CHRGS SANITARY SEWER CONTRACTED SERVICES 11,110,340 11,620,020 11,165,692 (454,328) EMPLOYEE BENEFITS El 0 0 0 0 CPP 0 0 0 0 OMERS 0 0 0 0 EHT 0 0 0 0 AD &D 0 0 0 0 EAP 0 0 0 0 GROUP LIFE 0 0 0 0 GROUP MEDICAL 0 0 0 0 SYSTEM MAINT SANITARY SEWER LABOUR 522,591 477,139 493,490 16,351 EMPLOYEE BENEFITS ALLOCATION 127,786 109,266 113,637 4,371 PAID ABSENT TIME SYSTEM MAINT SAI 0 0 0 0 LONG TERM INTEREST 28,161 32,330 28,429 (3,901) MATERIALS 127,488 245,980 250,900 4,920 ADVERTISING NEWS RELEASE SYSTI 0 0 0 0 INSURANCE PREMIUMS SYSTEM MAIN' 86,063 83,550 86,200 2,650 CONFERENCES /CONVENTIONS/WORKS 0 0 0 0 SEWER REBATE MATERIALS 0 0 0 0 CONTRACTED SERVICES 720,808 1,041,370 924,497 (116,873) RENTS AND FINANCIAL EXPENSES 335,552 197,200 319,853 122,653 LONG TERM DEBT PRINCIPAL 81,653 75,425 81,654 6,229 TO CAPITAL HOLDING 4,645,000 3,300,000 4,645,000 1,345,000 TO RESERVE FUND SYSTEM MAINT SA 0 0 0 0 TO RESERVES 0 0 0 0 INTERNAL RENT 55,150 112,005 93,975 (18,030) WSIB HEALTH SAFETY SICK SRVS MATERIALS 23,500 22,815 23,500 685 17, 864, 092 17, 317,100 18,226,827 909,727 REVENUE SYSTEM MAINT SANITARY SEWER USER FEES (10,977,772) (11,620,015) (11,165,692) 454,323 SEWER SERVICE CHARGES SYSTEM 11 (7,104,920) (5,027,085) (6,931,135) (1,904,050) SEWER FLAT RATE CHARGES SYSTEN (98,326) 0 0 0 SEWER LATERAL CLEANING SYSTEM I (34,983) (25,000) (30,000) (5,000) SEWER LATERAL INSTALLATION SYST 0 (35,000) 0 35,000 INVESTMENT INCOME SYSTEM MAINT 0 0 0 0 TRANSFERS FROM SPECIAL PURPOSE 1 0 (510,000) 0 510,000 OPG SEWER REVENUE SYSTEM MAIN" (100,000) (100,000) (100,000) 0 (18,316,001) (17,317,100) (18,226,827) (909,727) Total CITY SANITARY SEWER FUND (451,909) 0 0 0 Page 1 Time 10:40 am February 25, 2008 F- 2008 -11 Members: Re: F- 2008 -11 2008 General Purposes Budget RECOMMENDATION: Niag ara ails CANADA Councillor Victor Pietrangelo, Chair and Members of the Corporate Services Committee City of Niagara Falls, Ontario That the Corporate Services Committee recommends the approval of the 2008 General Purposes Budget as amended. BACKGROUND: The General Purposes Budget for 2008 was first presented by the Chief Administrative Officer (CAO) on December 10, 2007 with several Directors providing operating overviews of the various challenges and priorities for 2008. During that meeting the minutes of the previous October 29, 2007 were received wherein several deputations were received by Committee and referred to final budget deliberations. These deputations were for annual grants, fee for service, etc. for various organizations. During the December 10, 2007 meeting, there were two motions passed which added to the 2008 General Purposes Budget. Sums of $500,000 for drainage work which would be an increase to the contribution to Capital for Drainage Works and $120,000, an increase to the Niagara Falls Tourism Grant. This would bring that particular grant up to a total of $400,000 for the 2008 year. On January 14, 2008, the CAO brought again the 2008 General Purposes Budget to Committee and in accordance with Committee's direction offered two particular transfers to reserves that would be eliminated to offset the additions to the Budget. The two transfers that were offered for elimination were; 1) as a result of new financial policies the sum of $440,000, 2) anticipated Casino Assessment Appeal the sum of $849,682. Together these elimination transfers would reduce the expenditure budget to a total of $93 million. Particular referrals to budget have all been included for the various grants and fees for service that were requests through the various deputations on October 29, 2007 except for the addition of $25,000 forthe Niagara Falls Library Board. The additional $25,000 would have a minor effect tax levy and staff recommends that should the Committee wish to include that a .'amount then they should include that as a special motion. Queen Street, P.O. Box 1023, Niagara Falls, ON, Canada L2E 6X5 905- 356 -7521 www.niagarafalls.ca Corporate Services Department Finance Property Class 2008 Tax Levy 2007 Tax Levy 2.5% Levy Increase Residential $523.00 $510.00 $13.00 Multi- Residential $1,0178.00 $1,052.00 $26.00 Commercial $920.00 $898.00 $22.00 Industrial $1,077.00 $1,343.00 $34.00 Pipelines $855.00 $834.00 $21.00 Farm Lands $131.00 $128.00 $3.00 Managed Forests $131.00 $128.00 $3.00 February 25, 2008 2 F- 2008 -11 The CAO on January 14, 2008 also provided a comparison of the tax levy on the average household. The 2.5% represented approximately a $20 additional tax change for the City portion only. The City enjoys a large commercial assessment and a 2.5% levy increase on the commercial assessment would be several hundred if not thousands of dollars in additional taxes for the City portion only. As an example the chart following shows the levy increase per $100,000 assessment for each of the major property classifications. TAX LEVY INCREASE PER $1 Staff has been advised that the Regional service charge for waste management will be $6,164,763. This amount is approximately $141,800 more than 2007 or 2.4 This service charge is collected as a property tax levy. Due to assessment growth over 2007, staff anticipates the waste management tax rate to be less than 2007 rate. Since January 14, 2008, staff has not received any further inquiry concerning the 2008 General Purposes Budget. Staff recommends that with the amendments that have already been proposed, the 2008 General Purposes Budget should be approved. The operating divisions can carry on with their various programs, especially, the contributions to Capital which the CAO will be addressing in a separate report. As in previous years, although the budget maybe approved, the actual tax rates are not set until approximately the May /June period of the year. At that time, The Region of Niagara has usually passed their property tax policy and the rates can be determined. If there are any changes to the 2008 General Purposes Budget they would be brought forward to the Council at that time before the property tax rates are presented for approval. Recommended by: Approved by: Respectfully submitted: Todd Harrision, Actin irector of Finance 0 Ken Burden, Actin xec. Director of Corporate Services John MacDonald,' hief Administrative Officer February 25, 2008 TS- 2008 -15 Members: RECOMMENDATION: BACKGROUND: Niag ara ails CANADA Councillor Victor Pietrangelo, Chair and Members of the Corporate Services Committee City of Niagara Falls, Ontario Re: TS- 2008 -15 Proposed Adjustment to Parking Fines 1) That Council approve the proposed adjustment to set fines; 2) That Staff forward the attached schedule to the Ministry of the Attorney General's Office for approval; and, 3) Council forward a resolution to the Regional Municipality of Niagara requesting that they adjust their set fines to align with the proposed adjustments outlined in this report. As well, that they eliminate the voluntary payment option. As part of the 2008 Operations Budget deliberations, Transportation Services Staff identified adjustments to the current Parking Fine structure. These adjustments directly impact the proposed operating budget by approximately $123,000.00. Parking violations have remained the same in the City of Niagara Falls since Council recommended an increase in December 2001. Staff has surveyed eight local municipalities to determine existing fine structures, across the Region as illustrated in Schedule `A'. Although set fines have not been adjusted in seven years, staffing costs and administration fees have increased approximately 3% per year. This has resulted in the operating deficit that is burdening the tax supported Operation Budget. The Parking Control Operation does not operate on quotas, therefore, the suggested fine adjustments are based on the typical 25,000 to 30,000 violations issued on an annual basis. 20 Bridge Street, Niagara Falls, ON, Canada L2E 2R7 905- 356 -7521 www.niagarafalls.ca Typically, Municipalities ap s l to the Ministry of the Attorney General's Office for fine adjustments on a 2 to 5 cle. Staff are recommending an average twenty-five g age twenty Working Together to Serve Our Community Community Services Department Transportation Services February 25, 2008 2 TS- 2008 -15 percent (25 increase be submitted for approval, with the exception of handicap infractions, at $300.00 and the recently imposed "heavy vehicle" restrictions implemented in 2007 at $80.00. In March 2003, City Council approved a recommendation to decrease the set fine from $15.00 to $10.00 in the Queen Street and Main Street Business Improvement Areas. Staff is recommending that these set fines are brought in line with the balance of the municipality to ensure equitable application. City parking control staff enforce on both municipal and regional roads. To date, the Regional Municipality of Niagara has not increased or amended their set fine structure since 1989. The Region still utilizes a voluntary payment option, which is no longer required, due to the plate denial procedure available to municipalities. Therefore, a vehicle parked in Niagara Falls on a Regional road may pay a five ($5.00) early payment parking violation at an expired meter for an eight ($8.00) violation, and elsewhere in the City they will currently pay a set fine of fifteen ($15.00). This creates a two -tier fine structure which must be utilized by City staff. The lower fines may no longer serve as a detriment to parking in prohibited areas, overnight, or heavy vehicle restrictions on Regional roads. In 2007, the City of Niagara Falls issued 25,671 parking violations. The total face value of these violations was $503,663.00. A proposed twenty -five percent (25 increase to this fine structure will project into an approximate $125,900.00 increase to the parking revenue base. This is in line with proposed revenue increases to meet 2008 budget expectations. Staff is proposing that these fines be reviewed every two years, to determine appropriate values, related to operational costs. Recommended by: Approved by: Respectfully submitted: Karl Dren, Director of Transportation Services Ed Dujlovic; Executive Director of Community Services 607 John MacDonald, Chief Administrative Officer Sue Wheeler S:1General AdministrationlGA 1.01 Reports12008 Corporate Services\Feb 111TS- 2008 -15 Proposed Adjustment to Parking Fine.wpd Working Together to Serve Our Community 0 N. Q E 0 0 LL. Q V J uh Q rts O CO L 0 2 00 Ef} N 1.2 LC) vo- Ef} 0 CO 69 69- LC) 69. O CO 0) 00 O) N EA 0 69• 0 N Ef} N 0 Ef} 0 En- 69- O N O E{} O O CNI O M ft} N O CNI N Ef} 0 CO 69- 0 N Ef} 0 EA. O O CO N 69- N Efl� 0 N Ef} N 6t 0 M 0 N Eft O O M Ef} N Ef} 0 CNJ N En- 0 N EA. N Ef} 0 N En- O N EA N Ef} O M En- CV 6g 0 CN N O CA- CO N 69• O N cu a) 0 0 0 ca o c 0 t� L 0 ID N 1` En- Et N EA- Eft N LO 69 69 0 0 CO Ii) EA 69- 0 0 CV 69 N L() te 0 CO En- 0 Ef} 0 N EA� 0 0 0 LO En- 0 Ef} 0 0 N EA EA '1' N 63 69- 0 0 M En- Eft CO Vh N 69 EA. 0 •r 09 CV "4 N EA EA- 0 'Cr N 69- 69. 0 LC) d' 69 69- O EAt d ER� 0 Ef} 69� O 69� O 69. 69- 0 CO 69- O N Eft N E/9 0 M N Ef} 0 EA 0 N Efl� O CO En- 0 N 69- O 1 EA� O CO EA N 6F} 0 N Ef} 0 N 69� LO Eflt 0 O E!t 0 0 0 0 M EH� 0 0 Cr) 0 O 0 CO Ef} 0 CO EA- 0 0 CO Eft O 0 0 0 ci o. O Q. R3 `a C 2 C C g 0 0 N o N 0 0 N O N ti O O N O N 0 0 N 00 a) 0 N 00 O 0 0 N February 25, 20 CAO- 2008 -01 Councillor Victor Pietrangelo and Members of the Corporate Services Committee City of Niagara Falls, Ontario Members: Re: CAO- 2008 -01 Council Strategic Priorities 2007 2010 RECOMMENDATION: That this report be received for information. BACKGROUND: The attached document "Council's Strategic Priorities for the City of Niagara Falls" provides highlights of the progress that has been made toward achieving City Council's 2007 -2010 strategic priorities for this community. Staff initiated preparation of this new formal reporting mechanism to keep Council apprised on a regular basis with details of the activities that support their priorities. More than 400 City staff work hard every day to provide high quality services to Niagara Falls residents, and we believe that Council and staff have together achieved significant accomplishments in 2007. Moving forward, our work will continue to derive its focus from the priorities identified by City Council. To this end, a session to review and refine current Council priorities will be scheduled for April 2008. Respectfully submitted: Attachment D. 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(o a) C C 0) _o Et Y a (2/15/2008) Teresa Fabbro Emailing Doctors Week Proclamation wpd Page 1 From: To: CC: Date: Subject: Attachments: Hi Teresa: Doctors Week Proclamation.wpd Laurie Bitner Teresa Fabbro Dale Morton 2/14/2008 11:04 AM Emailing: Doctors Week Proclamation.wpd Doctors Week Proclamation.wpd Attached is a proclamation for Doctor Appreciation Week from Feb 25 to Feb 29. If the proclamation is ok with Dean, can it be sent to the Council members? The message is ready to be sent with the following file or link attachments: Note: To protect against computer viruses, e-mail programs may prevent sending or receiving certain types of file attachments. Check your e-mail security settings to determine how attachments are handled. Proclamation Whereas the City Niagara Falls is fortunate to have a distinguished group of highly skilled and caring physicians providing health care in this community; Whereas we appreciate their dedication to the community, and their commitment to healing the sick while offering compassionate care for their patients; and Whereas Doctor Appreciation Week provides an opportunity to reflect upon just how much these talented men and women do for us... and how much they mean to our community. Now therefore, I, Ted Salci, Mayor of the City of Niagara Falls, on behalf of Niagara Falls City Council do hereby proclaim that the week of February 25 to February 29, 2008 be observed as "Doctor Appreciation Week" in Niagara Falls. I further encourage all citizens to take the time to show their appreciation to their personal physicians during this week. Corporate Services Department Clerk's Division Inter-Department Memorandum Niagarapalls TO: His Worship Mayor Ted Salci DATE: February 25, 2008 Members of Council FROM: Dean Iorfida City Clerk Ext. 4271 RE: Jet Fighter for Canada Day Last year, Council gave approval for a Canadian fighter plane to be flown over Canada Day celebrations. Unfortunately, the late timing precluded the event from happening. With greater lead time this year, once again, Parks Recreation staff have had contact with Canadian Forces Recruiting about such a fly over. Because Niagara Falls is restricted air space, the Canadian Forces will inform Transport Canada of the fly over. The fly over may create noise offensive to some residents, however, the discomfort should only last approximately six minutes; therefore, the small inconvenience should be tolerated in light of the special event. Upon approval by Council, as protocol dictates, a letter from the Mayor will be sent to Canadian Forces Recruiting enabling the Jet Fighter for Canada Day. RECOMMENDATION: For the approval of Council. Working Together to Serve Our Community Clerks Finance Human Resources Information Systems Legal Planning Development Dean Iorfida RE: FW: Canada Day Celebrations From: <DURRANT.WE @forces.gc.ca> To: <diorfida©niagarafalls.ca> Date: 2/14/2008 12 :12 PM Subject: RE: FW: Canada Day Celebrations Good afternoon Sir, Thank you for your help! Thanks Again! Page 1 of 3 I am trying to finalize all of my paperwork for Canada Day... and I require the letter (below) before I can complete my aircraft support requests. Sergeant W.E. (Bill) Durrant Military Career Counsellor /Recruiter Canadian Forces Recruiting Detachment St. Catharines 1- 800 856 -8488 ext 2431 From: Durrant Sgt WE@CFRC©Hamilton Sent: Thursday, 18, October, 2007 13:51 PM To: 'Dean Iorfida' Subject: RE: FW: Canada Day Celebrations Thank you Sir! Can you amend last years a little? I need it to specifically read: WWW.FORCES.CA "Authorization to overfly the airspace of Niagara Falls at a height of not less than 500ft above the highest obstacle within 2000m of Optimist park located at 43.10495N 79.11598E, granted" This is important for my flight requests. Sergeant Bill Durrant Military Career Counsellor /Recruiter Canadian Forces Recruiting Detachment St Catharines 1- 800 -856 -8488 ext 2431 file:/ /C:\Documents and Settings \di202\Local Settings\ Temp\XPgrpwise \47B43038Domai... 2/19/2008 Corporate Services Department Clerk's Division inter- Department Memorandum TO: Mayor Ted Salci Members of Council FROM: Dean Iorfida City Clerk Ext. 4271 Niaga�raila1ls DATE: June 25, 2007 RE: Jet Fighter for Canada Day As always, Community Development Coordinator, Vito Scaringi, is working diligently to finalize Canada Day festivities and make the event better than ever. Vito has made tentative arrangements for a fly over by a Canadian Fighter plane. The Canadian Forces would like a letter of authorization from the City. Because Niagara Falls is restricted air space, the Canadian Forces will inform Transport Canada of the fly over. The fly over may create noise offensive to some residents, however, the discomfort should only last approximately six minutes; therefore, the small inconvenience should be tolerated in light of the special event. Working Together to Serve Our Community Clerks Finance Human Resources Information Systems Legal Planning Development ,s National Defense Defence netlonale Canadian Forces recruiting Centre Hamilton 55 Bay Street North Hamilton ON L8R 3P7 5673 -1 (UAO) 1 is June 2007 Mr. Ted Salci Mayor City of Niagara Falls 4310 Queen Street Niagara Falls ON L2E 6X5 Dear Mayor Salci, FALLS CLERKS '07 0612 15:49 APPROVED The Canadian Forces Recruiting Centre is requesting 1 x CF -18 Canadian Fighter aircraft to fly past the Niagara Falls 2007 Canada Day celebration at the conclusion of your address and the singing of 4 Canada. hi order to achieve this, we require a letter from you acknowledging this request and granting authorization to, specifically, over fly the airspace of the city of Niagara Falls, at an altitude of 500 feet above the highest obstacle within 2000 feet of Optimist Park. If you require further information, please contact Sgt Bill Durrant at 1- 800 856-8488 ext 2431 or cell (905) 902 -8322. www. re cruifii n once 800 g.force.�� ment.f s.gc.ca 1 856 -8488 CANADIAN FORCES FORCES CANADIENNES Corporate Services Department Clerk's Division Inter Department Memorandum TO: His Worship Mayor Ted Salci DATE: February 25, 2008 Members of Council FROM: Dean Iorfida City Clerk Ext. 4271 NiagaraFalls RE: Composition of Regional Council As Council is aware, once again, there have been discussions at the Region regarding restructuring and the size of Regional Council. As a result, at the most recent Community Services Committee meeting the following motion was passed: That the previous Council position on Region representation be brought back for Council's consideration. Attached please find CD- 2003 -10, Reshaping the Council of Regional Niagara. The report was written in response to a committee that was formed at the Region by, interestingly enough, then Regional Councillor Brian McMullan. A committee of Council members met and the attached report was fashioned from the discussions at the meeting. Council adopted the recommendations at their April 14, 2003 meeting. Obviously, the efforts did not lead to any change at the Region. Five years later, in light of similar discussions, the report and its recommendations are still relevant. The recommendations were: a) Mayors continue to be members of Regional Council. b) Regional Councillors should not be directly elected from "Regional Wards c) Regional Councillors should not be elected on the basis of representation by population, however, voting privileges should be weighted to reflect representation by population. d) Regional Council should be reduced to less than 30 members. On the last two points, you will note in the report that if a true representation by population was to occur, there would have to be 70 members at Regional Council! The writer came up with a proposal that would reduce Regional Council to 18 members. All of the lower -tier municipalities would have one member (the Head of Council). The three larger municipalities would receive additional members per approximately 40,000 population; therefore, St. Catharines would have 4 representatives, Niagara Falls 3 and Welland 2. Finally, also included is a motion from 2005 calling upon municipalities, upper and lower tier, to reduce their numbers similar to what our Council did in anticipation of the 2004 term. RECOMMENDATION: For the information of Council. vg� Working Together to Serve Our Community Clerks Finance Human Resources Information Systems Legal Planning Development Niagara Falls Review Page 1 of 2 THE NIAGARA FAILS 4801 Wiry My Nissan Falls, ON, 96hS.9Eb Feb '08 c< Back Niagara politicians could downsize themselves Committee eyes changes in regional makeup Posted 9 hours ago There could be fewer politicians and fewer cities in Niagara by 2011 as a result of a committee opening the door to consider restructuring Niagara's regional council, says regional Coun Norm Puttick. "It's a start," said Puttick, one of three regional councillors elected from Niagara Falls "In my view a majority (of councillors) are going to say we've got to do something and it will go from there," Puttick said after Tuesdays meeting of the organization review committee That new committee's job is to make recommendations about how each of Niagara's 12 lower -tier municipalities is represented on Niagara's regional council It could lead to a change in the number of politicians on regional council, or a shift in how much sway each one has. There are endless ways to restructure regional council Awarding seats based on population favours the bigger cities Tying seats to the total property value assessment would help small cities, like Niagara -on- the -Lake and Pelham Giving more weight to the votes of councillors from the bigger cities would guarantee small towns a seat at the table, but give the bigger cities more clout. Those are some possibilities the organization review committee will consider The composition of regional council has been tinkered with twice, but remains largely unchanged from the way it was formed in 1970 Previous attempts in 2002, 2000 and 1989 to reforming the way regional government works did not bear fruit. Regional council created this latest committee in part to respond to a request St. Catharines council made in November to increase the number of regional councillors from that city Seven of the 30 regional councillors are from St. Catharines now (Niagara Falls has three and Fort Erie one) But St. Catharines city council says it should have nine regional councillors if the number of seats were to be proportional to its population Currently, St. Catharines has one councillor for every 17,727 people compared to Wainfleet that has one councillor for its population of 6,300 St. Catharines council gave the region until March 1 to agree to the restructuring or St. Catharines would take its concerns to Premier Dalton McGuinty and ask the province to act. While the organization review committee didn't take any position on the St. Catharines request Tuesday, it essentially put the ball back in the court of local councillors St. Catharines Mayor Brian McMullan predicted St. Catharines councillors will interpret the move as a rejection of their request. That could prompt them to act on their vow to call McGuinty http. /www niagarafallsreview ca/PrintArticle aspx ?e 899787 2/13/2008 Niagara Falls Review Page 2 of 2 "Unless the council amends it, the motion still stands," said McMullan, a member of the organization review committee St. Catharines politicians are concerned about the structure of regional council because it allows Niagara's smaller municipalities to outvote the three big cities St. Catharines, Niagara Falls and Welland even though the bulk of the region's budget is levied from those cities "From a governance standpoint, we don't have the winning formula," McMullan said Regional government's current political structure is "cumbersome" and not "agile" enough to respond to the needs of the communities it represents, he added But councillors from the smaller municipalities are opposed to increasing the number of councillors and to adding more weight to the votes from the bigger cities "I think were fine the way we are right now," said Port Colborne's Bob Saracino But Niagara Falls Coun Bill Smeaton cautioned against calling in the province because it could lead to a broader restructuring than Niagara politicians had hoped for That happened in Haldimand- Norfolk, when the province came down and eliminated some small towns and forced amalgamations on others "Big Brother might change how everyone looks," Smeaton said "That's why I have always been nervous about heading down this road clarocque©nfreview com Copyright 2008 Niagara Falls Review http /www.niagarafallsreview ca/PrintArticle aspx ?e 899787 2/13/2008 The City of Niagara Falls Canada Corporate Services Department Members: Clerk's Division 4310 Queen Street P.O. Box 1023 Niagara Falls, ON L2E 6X5 web site: www.city.niagarafalls.on.ca Tel: (905) 356 -7521 Fax: (905) 356 -7404 E -mail: diorflda ©city,niagarafalls.on.ca His Worship Mayor Wayne Thomson and Members of the Municipal Council City of Niagara Falls, Ontario April 14, 2003 Re: CD- 2003 -10 Reshaping the Council of Regional Niagara RECOMMENDATION: Dean lorflda City Clerk The recommendation(s) contained in this report were adopted by City Council That Council endorse the following responses to questions posed by Councillor Brian McMullan, Chair of the Reshaping the Council of Regional Niagara Committee: a) Mayors continue to be members of Regional Council. b) Regional Councillors should not be directly elected from "Regional Wards c) Regional Councillors should not be elected on the basis of representation by population, however, voting privileges should be weighted to reflect representation by population. d) Regional Council should be reduced to less than 30 members. Also, have the Reshaping the Council of Regional Niagara Committee study having councillors serve on both levels of municipal government. BACKGROUND: On the March 17, 2003 Council agenda, there was a communication from Councillor Brian McMullan, Chair of the Reshaping the Council of Regional Niagara Committee (see attached). Councillor McMullan requested input on four questions posed by mid-April. Despite the short time frame, Niagara Falls City Council voted to set up a committee to look at the four questions. Mayor Thomson, Alderman Ioannoni, Alderman Janvary-Pool, and Aldennan Puttick agreed to meet and come back to Council with recommendations to the four posed questions. The Committee met on Friday, April 11, 2003. Alderman Puttick was unable to attend. Discussion occurred on the four questions. Staff has taken the Committee's comments and expanded on them. Working Together to Serve Our Community Clerics Finance Human Resources Information Systems Legal Planning Development CD- 2003 -10 2 r CD- 2003 -10 Should Mayors continue to be members of Regional Council? Yes. Having mayors on Regional Council ensures that there is a flow of information between the two tiers of government. The mayors are able to apprize the lower -tier level of government on developments at the Region, while the mayors can protect the interests expressed at City Council when attending the meetings of the upper -tier level of government. Also, there is a strong possibility that every Regional Council meeting would see mayors appearing as deputations to ensure the interests of their municipality were being protected. Should Regional Councillors be directly elected from Regional wards? Obviously, the suggestion that councillors be elected from Regional wards, that cut across municipal boundaries, is being offered as a solution to parochialism, a criticism often leveled at Regional government. Having Regional wards, however, will not necessarily reduce perceived parochialism The representative of these proposed Regional wards would be looking after the interests of his or her ward and would not be necessarily more inclined to look at issues based on the greater good of the Region as a whole. Also, ideally a ward should encompass a "community of interest It is doubtful that a ward that cuts across municipal boundaries would encompass a "community of interest Although, municipal boundaries are somewhat arbitrary they do provide a frame of reference or identification. Finally, the electorate has little identification with the Region as it is now, setting up inter municipal wards will diminish the electorate's connection to the Region even more. Should the election of Regional Councillors be based on representation by population? Representation by population has an inherent appeal, however, it is highly impractical when applied to the composition of Regional government. There are twelve municipalities in the Region with a total population of approximately 410,000 people. The municipalities vary in size from Wainfleet, which has approximately 6,000 people, up to St. Catharines which has 129,000. If Wainfleet was to have one representative and the "rep. by pop." was to be one representative per 6,000 people, the result would be a Regional Council of approximately 70 members, which would clearly be unpractical and unmanageable. An alternative would be a smaller Regional Council in which there would be weighted voting based on "rep. by pop For example, the larger municipalities would have extra votes based on population. Should the total number of members of Council be less than 30? Yes. There seems a desire on the part of the electorate to have less politicians. With the mayors represented on Regional Council, there would have to be at least 12 representatives. If the three larger municipalities, Welland, Niagara Falls and St. Catharines, were given an extra representative per 40,000 people, the Regional Council could be reduced to 18 representatives (St. Catharines- 4, Niagara Falls- 3, Welland- 2 and all others 1) and weighted voting could be incorporated to further reflect representation by population. With most of Regional Council being composed of mayors, it would make sense to further reduce the number of politicians by having the non mayoral representatives come from the lower -tier Council; therefore, in the example given, two members of Niagara Falls City Council would also sit on the Region. CONCLUSION: The issues of governance and the reshaping of the upper -tier government have a long and checkered history in the Niagara Region. Many will remember the Berkeley Report from a few years ago. Unfortunately, whenever such an exercise is initiated there seems to be a lack of political will to see it through. Likewise, it is doubtful that the smaller municipalities in the Niagara Region would accept representation by population or weighted voting because their voice at Regional Council will be diminished. Nonetheless, it is in Niagara Falls' interest to provide input into the latest examination of these issues currently being undertaken by Councillor McMullan and his committee. Recommended by: Dean Iorfida City Clerk Approved by: T. Ravenda 6 t° Executive Director of Corporate Services 3 CD 2003 10 Respectfully submitted: John MacDonald Chief Administrative Officer March 6, 2003 Mayor Wayne Thomson and Members of Council City of Niagara Falls 4310 Queen Street Niagara Falls, Ontario L2 E 6X5 Attention: Mr. Dean lorfida, Clerk ii S C LERKS' 0311 10:i5 OFFICE OF COUNCILLOR BRIA C The Regional Municipality of Niagara 2751 Fifth Street Louth, R.R. #1 St. Catharines, Ontario L2R 6P7 Telephone: 905 -682 -8457 Facsimile: 905 -937 -4744 E -Mail Address: brian. mcmullan @regional.niagara.on.ca In the last quarter of 2002, Regional Council initiated a process to reshape Regional Council. The first phase of that process was to address a representation inequity for the Town of Pelham by creating one additional council position to represent the town. That action was supported by area municipal councils through the triple majority provisions in the Municipal Act in December of 2002, and will be implemented in the municipal elections to be conducted in November 2003. The second phase of the reshaping process was the creation of a council committee to address the long term adjustments to the composition of Regional Council. The Reshaping the Council of Regional Niagara Committee has met three times since its creation and is shaping its final report, which Regional Council has mandated to be delivered by June 2003, and that changes take effect for the 2006 Municipal Elections. As part of this process, we've been asked to survey municipalities to gauge the viewpoints of area councils. Accordingly, we would ask that your municipal council provide a comment on the following questions: a) Should Mayors continue to be members of Regional Council and b) Should Regional Councillors be directly elected from Regional wards; and c) Should the election of Regional Councillors be based on representation by population; and d) Should the total number of members of Council should be Tess than 30. PLANNING MEETING MAR 1 7 2003 Thank you for your co- operation. Yours truly, 2 The Committee will meet next in early to mid -April and will consider the input of your Council at that time. Please address your comment to the attention of the Reshaping the Council of Regional Niagara Committee and send them to the Office of the Regional Clerk, 2201 St. David's Rd. W., Thorold, Ontario L2V 4T7. If you have any questions, please contact me at the number indicated above, or our Regional Clerk, Mr. Rod HoHick at extension 3217. Brian McMullan, Chair Reshaping the Council of Regional Niagara Committee cc: Committee members READ AND ADOPTED, Alderman Carolynn loannoni requested further information on the People Mover System issue and advised Council that she would be making a notice of motion when the ridership study came back to sell the railway line. She was advised by the Chief Administrative Officer that a meeting was to be held with the committee and the shareholders on February 1s', 2005 and that the matter would hopefully be coming back to Council by the end of February. -15- January 17, 2005 Council Minutes Alderman Jim Diodati referred to a Niagara Falls Review article regarding duplication in the upper and lower tiers of government and suggested reducing the number of politicians at the Regional level by 50 Following some discussion, it was ORDERED on the motion of Alderman Diodati, seconded by Alderman loannoni, that a letter be forwarded to the Region and other municipalities to look at reducing the number of politicians. The motion Carried with Alderman Wing voting contrary to the motion. Alderman Vince Kerrio referred to correspondence received in the Council packages from MPP Jerry Ouelette with regard to his Private Member's Bill, the Elected Officials Immunity Act 2004. Alderman Kerrio requested that staff provide further information on the matter. ORDERED on the motion of Alderman Kerrio, seconded by Alderman Morocco, that the matter be referred to staff. Carried Unanimously. ORDERED on the motion of Alderman Volpatti, seconded by Alderman loannoni, that the meeting be adjourned. Carried Unanimously. DEAN 1ORFIDA,'''CITY CLERK R. T. (TED) SALCI, MAYOR February 25, 2008 MW- 2008 -13 His Worship Mayor Ted Salci and Members of the Municipal Council City of Niagara Falls, Ontario Members: Re: MW- 2008 -13 Consultant Fee Amendment Kalar Road Reconstruction Project Delcan and Watermain and Sanitary Sewer Inspection Philips Engineering RECOMMENDATION: I) That the Delcan Consulting Services Agreement be amended to reflect the completion of additional design requirements beyond the original scope of works at an upset limit of $39,945. II) That the Philips Engineering Consultant Inspection Agreement be amended to reflect the additional time necessary to complete the sewer construction inspection at an upset limit of $54,535.00. BACKGROUND: I) Council had authorized staff to enter into a Consulting Services Agreement with Delcan for the reconstruction of Kalar Road from McLeod Road to Rideau Street. During the course of the detail design process, which included further analysis of the existing services, the scope of the works was expanded to include additional works such as the complete replacement of the existing watermains and additional left turn lane requirements that were not anticipated at the outset of this process. The resulting design allows for greater efficiencies in the future maintenance of the constructed services. Staff has reviewed the Consultant's request for fee adjustment (attached) and concludes that an increase of $39,945 is reflective of the additional phase of this project within the anticipated time frame. Funding source: Niag ara alts CANADA Development Charges (57 and Capital Holding (43 Queen Street, P.O. Box 1023, Niagara Falls, ON, Canada L2E 6X5 905 356 -7521 www.niagarafalls.ca Working Together to Serve Our Community Community Services Department Municipal Works February 25, 2008 2 MW- 2008 -13 11) The City entered into a Consulting Services Agreement with Philips Engineering for the provision of inspection services of the Grassy Brook West Area watermain and sanitary sewer after receiving Council approval. Due to the excessive depth of the sanitary sewer being constructed in adverse soil conditions and unexpected delays caused by third party sources such as left turn lane construction and pole relocations, it became evident that the work schedule needed to be extended to complete the sewer construction. Entirely funded through Development Charges. Staff has reviewed the request for the fee adjustment of $54,535 and find it to be reflective of the additional effort necessary to complete the inspection of the sanitary sewer construction for this project. Prepared by: Approved by: Funding Source: Respectfully submitted: Geoff Holman, Director of Municipal Works Ed Dujlovic, xecutive Director of Community Services 6y- John MacDonald, Chief Administrative Officer R.Volpini S: \REPORTS\2008 Reports \MW 2008 -13 Consultant Fee Amendment -Kalar Rd Recon. Delcan Watermain San. Sewer Inspection Philips.wpd E N G I N E E R I N G December 10, 2007 Our File: 10603213-01 City of Niagara Falls Community Services Department Municipal Works 4310 Queen Street Niagara Falls, ON L2E 6X5 ATTENTION: Mr. Rick Volpini, C.E.T. Dear Sir: RE: Grassy Brook Area Water and Sanitary Services Construction Inspection Services 3215 North Service Road, Box 220, Burlington, Ontano 17R 3Y2 Further to our discussions of last week, we offer the following as our assessment of fees required for the completion of construction on the above mentioned project. The additional work covers the period from the end of October, 2007 to anticipated completion of construction at the end of January, 2008. As noted in our e-mail of November 27, 2007, the daily rate, assuming a 7 -hour day for inspection is $662.00 per day. Allowing for shutdown over the holidays, we anticipate a total of 57 days for a total of: 57 days x $662.00 /day $37,734.00. Allowance for Administration and Project Management: Say 3 days $1,000.00 /day 3,000.00 Total of Administration Inspection $40,734.00 As noted previously, the approved additional fee for design of the turning lane at Minacs: 8,800.00 Total Additional Fee $49,534.00 Established 1946 Based on Integrity Built with Dedication Tel (905) 335 -2353 Fax (905) 335 -1414 adminaphillpseng com www philipseng com Philips Engineering Ltd. City of Niagara Falls December 10, 2007 Page 2 The final clean -up in the Spring of 2008 is expected to be suggested that a contingency fee of approximately $5,000.00 this work. We trust the above meets with your approval. Please do not should there be any questions. Yours very truly, PHILIPS ENGINEERING LTD. c -e- Per: Robert R. McLaughlin, P. Eng. RRM /kf g work6106032b 'cot\icttetnf- volpnn- dec10,07 doc completed in May of 2008. It is be set up to address fees related to hesitate to contact the undersigned DeIca i TRANSPORTATION INFORMATION TECHNOLOGY WATFR December 11, 2007 City of Niagara Falls 4310 Queen St., Niagara Falls, ON L2E 6X5 Attention: Rick Volpini, C.E.T. Project Manager Municipal Works Dear Mr. Volpini: EXTENSION OF PROJECT LIMITS Re: Contract 2007 -176 06 Kalar Road Improvements McLeod Road to Westwood Street Road Reconstruction, Storm Sewer Watermain Replacement Request for Additional Fees As per our previous discussions, please find below our request for additional fees for the design phase of the above project for elements not within the original scope. The initial scope of work as outlined in the `Request for Proposal' shows the southerly limits to be the southerly R.O.W. of McLeod Road. It was determined that an additional 140m of survey was needed to incorporate the required tapers. The same situation arose on the east end of McLeod Road, where it was determined that an additional 190m of survey was needed to incorporate the tapers back to existing conditions. The extensions resulted in approximately 3 more drawing sheets. Integrated Systems and Infrastructure Solutions 4056 Dorchester Road, Niagara Falls, ON Canada L2E 6M9 Tel. 905.356.7003 Fax: 905 356.7008 www.delcan.com TN 1309TNA00 TASK DELCAN STAFF (DAYS) Design Technician $653 /Day TOTAL TOTAL Project Manager $1125.00 /Day Design Engineer $615.00/Day Additional design, CAD for 3 additional plans 1 6 $6,888.00 (6 1 0 Additional 330 m of topographic survey (Suda Maleszyk) $2,100.00 TOTAL $8,988.00 TASK DELCAN STAFF (DAYS) Des Engineer $615.00 /Day Design Technician $653 /Day TOTAL Proje Manager $1125.00/Day Additional meetings, design and drawing preparation 1 2.5 $2,195.00 J. TASK DELCAN STAFF (DAYS1 Design Technician $653/Day TOTAL Project Manager $1125.00 /Day Design Engineer $615.00/Day Additional design and drawing preparation 2 1 3 $4,824.00 BUTERRA PROPERTY DEVELOPMENT RIDEAU STREET LEFT TURN LANE rr -e .1 0 Plans were created and distributed to show the ultimate road configuration and the property required by the City to achieve the design adjacent to the Buterra property. Delcan participated in the negotiations and meetings held between the City and the Developer's architect. Plans were revised to reflect discussions, and distributed. Work was completed in September 2006. 3 X l o) A traffic analysis and left turn warrant was completed. It was determined that a redesign was required at the Rideau Street/ Kalar Road intersection to accommodate left turn lanes onto Rideau Street and the new Forestview Boulevard. Left tum lanes were not shown in the Kalar Road Environmental Study Report (ESR). Kalar Road was realigned and the left tum lanes were added. Plans were distributed to the City and Region for review and comments. Work was completed between November 2006 and April 2007. I n t e g r a t e d S y s t e m s a n d I n f r a s t r u c t u r e S o l u t i o n s TASK DELCAN STAFF (DAYS) Design Technician $653.00/Day TOTAL Project Manager $1125.00 /Day Design Engineer $615.00 /Day Additional design, CAD and approvals 1 1 4 $4,352.00 Additional topographic survey (Suda Maleszyk) $2,100.00 TOTAL $6,452.00 TASK DELCAN STAFF (DAYS) TOTAL Project Manager $1125.00 /Day Design Engineer $615.00 /Day Design Technician $653.00 /Day Additional design and drawing revisions 2 0 6 $6,168.00 COVENTRY ROAD LEFT TURN LANE It was determined that a left turn lane was required at the Coventry Road/ Kalar Road intersection to accommodate left turns onto Coventry Road. Left tum lanes were not shown in the Kalar Road ESR. Meetings were held and four design revisions were required to arrive at the final design. Plans were sent to the City, Region of Niagara and school board for review and comments. The Region of Niagara made additional design modifications to the plans. Work was completed from April 2007 to May 2007. WARREN CREEK CULVERT REPLACEMENT It was determined that the existing Warren Creek concrete box culvert crossing McLeod Road required replacement, relocation and extension as part of the negotiation with the property owner. Meetings were held with the City and the Consultant for the "Warren Creek E.A." for input. A full design (including an additional plan profile plan) of the large concrete box culvert was completed including Ministry Of Environment and Niagara Peninsula Conservation Authority approvals. Plans were also made and distributed to show a required encroachment easement along the length of the culvert. I n t e g r a t e d S y s t e m s a n d I n f r a s t r u c t u r e S o l u t i o n s TASK DELCAN STAFF (DAYS) Design Technician $653.00/Day TOTAL Project Manager $1125.00 /Day Design Engineer $615.00/Day Additional meetings, design, CAD and approvals 1 2 1.25 $1.6.00 Additional survey layout (Suda Maleszyk) $600.00 TOTAL $1,416.00 TASK DELCAN STAFF (DAYS) Design Technician $653 /Day TOTAL Project Manager $1125.00 /Day Design Engineer $615.00/Day Additional meetings, design, CAD and approvals 1 2 12 $10,191.00 Subtract amount in original proposal $4,910:00 TOTAL $5,281.00 4 UTILITY RELOCATIONS Meetings were held with utilities companies and the City to review the ultimate road design and determine any utility relocation requirements. All utilities companies determined that relocation was required due to grade changes, realignment, conflicts, etc., Plans received by Delcan showed that extensive proposed plant relocations were required; plant relocations were added to the base plan and contract drawings. The proposed utility relocation plans for Bell, Enbridge and Cogeco were reviewed by Delcan for `Municipal Consent'. Delcan's proposal allowed for $4,910.00 worth of utility coordination but significant additional effort was required. "NIAGARA FALLS HYDRO" POLE RELOCATION SURVEY l Delcan liaised with Niagara Falls Hydro to relocate existing hydro utility poles. We also reviewed Niagara Falls Hydro's design to confirm compliance with the ultimate road design and arranged for survey layout to stake the proposed utility poles. Finally, the final pole locations, were added to the base plans and contract drawings. (a) I n t e g r a t e d S y s t e m s a n d I n f r a s t r u c t u r e S o l u t i o n s TASK DELCAN STAFF (DAYS) STAFF (DAYS) Design Engineer $615.00/Day TASK Project Manager Design Engineer Design Technician TOTAL Additional revisions preparation. $1125.00 /Day $615.00/Day $653.00/Day Additional design, drawing revisions and tender preparation. 3 3 7.5 $10,117.00 TASK TASK STAFF (DAYS) Design Engineer $615.00/Day DELCAN STAFF (DAYS) TOTAL Project Manager $1125.00/Day Design Engineer $615.00/Day Design Technician $653 /Day Additional revisions preparation. design, and drawing tender $1,379.00 TASK DELCAN STAFF (DAYS) Design Engineer $615.00/Day Design Technician $653 /Day TOTAL Project Manager $1125.00 /Day Additional design and drawing revisions 1 1.25 $1,941.00 "REGIONAL TRUNK WATERMAIN" Ongoing correspondence and liason with the Region and their Consultant to determine location of a future watermain along McLeod Road. Digital Cad plans and PDFs created for review and comments. This work is not yet completed. DESIGN AND RELOCATE PROPOSED WATERMAIN (KALAR) The RFP did not include watermain replacement. Initial design was to replace the existing ductile iron watermain from Westwood Street to Rideau Street with a 200 diameter PVC watermain. A change was made to completely replace the existing watermain from McLeod Road to Rideau Street with a 200 diameter PVC watermain. The City later determined from its watermain model that a 300 diameter watermain was required. It was latter decided that the southerly section of the proposed watermain be relocated to the west side of Kalar Road. "NIAGARA ENGINEERING'? "BUTERRA DEVELOPMENT" Met with Zakir Ali of "Niagara Engineering" to discuss site servicing. Plans were sent to "Niagara Engineering Subsequently, the preliminary site servicing connections were added to the baseplan and distributed for review and comments. 0 .2,5 I n t e g r a t e d Systems a n d I n f r a s t r u c t u r e S o l u t i o n s The total amount of additional fees requested is $48,761.00. We note that the "2004 Preliminary Cost Estimate" as shown in the "Request for Proposal was $3,595,687.50. Our fee proposal was $129,825.00, which represented approximately 3.6% of the construction estimate. The latest construction estimate is approximately $6,826,000.00. With the requested extra engineering fees (for a total engineering fee of $178,586.00) this represents only 2.6% of the present construction estimate which is less then the 3.6% that our proposal was based on. If you have any questions regarding the additional work undertaken or would like to discuss any specific aspects of our request, please contact the undersigned at 905- 356 -7003, ext: 226. Sincerely yours, DELCAN CORPORATION Steve Brant, P. Eng. Manager, Municipal Engineering I n t e g r a t e d S y s t e m s a n d I n f r a s t r u c t u r e S o l u t i o n s February 25, 2008 MW- 2008 -15 His Worship Mayor Ted Salci and Members of the Municipal Council City of Niagara Falls, Ontario Members: RECOMMENDATION: ls Nia ara el CANADA Re: MW- 2008 -15 Contract 2008 186 -06 First. Avenue Underground Services and Road Reconstruction from Morrison Street to Maple Street Huron Street Underground Services and Road Reconstruction from Victoria Avenue to First Avenue 1) That the unit prices submitted by the lowest tender Provincial Construction be accepted, 2) That preapproval be granted for the contract amount from the 2008 Capital Budget, 3) The Mayor and City Clerk be authorized to execute the necessary agreement BACKGROUND: The Tender Opening Committee, in the presence of the City Clerk, Mr. Dean Iorfida, opened tenders on Tuesday, February 12, 2008 at 1:30 p.m. for the above noted contract. Tender documents were picked up by fourteen (14) Contractors and seven (7) bids were received. Listed below is a summary of the totaled tendered prices, excluding GST, received from the Contractors. 1. Provincial Construction Niagara Falls 1,709,168.44 2.Gibbons Contracting Ridgeway 1,764,514.30 3.Peter's Excavating Fort Erie 1,808,205.00 4.Nexterra Substructures Niagara Falls 2,130,069.40 5.Alfred Beam Excavating Fort Erie 2,221,105.00 6.Baiocco Construction St. Catharines 2,417,585.00 7.Aflidome Construction Niagara Falls 2,594,232.00 0 Queen Street, PO. Box 1023, Niagara Falls, ON, Canada L2E 6X5 905- 356 -7521 www.niagarafalls.ca Working Together to Serve Our Community Community Services Department Municipal Works February 25, 200 2 MW- 2008 -15 The lowest tender was received from Provincial Construction in the amount of $1,709,168.44. This contractor has previously performed similar type projects for the City. We are of the opinion, that this contractor is capable of successfully undertaking this project. The engineer's estimate for this contract was 2,100,000.00. Project Costs: Awarded Contract (excluding GST) 1,709,168.44 Funding: COMRIF Gas Tax Regional CSO Partner Funding Recommended by: Approved by: Respectfully submitted: Geoff Holman, Di ector Total 1,709,168.44 Bridge Street Park Street Storm Separation Water Capital (12- 3- 430003- 030000) 48,905.00 Bridge Street Park Street Storm Separation Sanitary Capital (12 -3- 410010 030000) 335,379.27 1,128,051.17 116,117.59 80,715.41 Total 1,709,168.44 This project is scheduled to commence construction in mid March 2008 and all work is to carry through the 120 working days. f Ed Dujlovic, Executiv'pj'rector of Community Services 6 ,-John MacDonald, C ief Administrative Officer F. Tassone S:IREPORTS12008 Reports\MW- 2008 -15- Contract 2008- 186 -06 First Huron Separation.wpd 4310 Queen. Street, P.O. Box 1023, Niagara Falls, ON, Canada L2E 6X5 905- 356 -7521 www. niagarafalls.La February 25, 2008 TS-2008-17 His Worship Mayor Ted Salci and Members of the Municipal Council City of Niagara Falls, Ontario Members: Re: TS- 2008 -17 Dorchester Road (Mary Ward School) Traffic Operations Review RECOMMENDATION: NiagaraaaaaaaaaJalls CANADA That this report be received for the information of Council. That a flashing amber light be installed at Dorchester Road. BACKGROUND: At their meeting of December 10, 2007, City Council requested Staff to investigate traffic concerns at Mary Ward School, located on Dorchester Road. In response, staff carried out site observations, discussed concerns with the school crossing guard and met with the school principal. The event that precipitated this review was a child that was almost struck by a passing vehicle. The child darted onto the road which resulted in the guardian pulling him back. Upon review it was determined that the child and adult guardian were crossing between parked vehicles at a location not supervised by the school crossing guard. The guardian and child now use the assistance of the school crossing guard located directly in front of the schools main school. No other issues have been reported since this incident. Observations indicate that motorists are lawfully stopping for the school crossing guard. The crossing guard has been on duty at this location for more than 10 years and is well recognized by the school and local community. AU duties performed by the crossing guard were correct and carried out in a professional manner. In addition to the permanent signs installed on Dorchester Road forewarning motorists of the presence of a "school crossing" location, the crossing guard places several traffic cones at the crossing to further augment his and the children's presence. A conversation with the guard indicates that motorists obey his direction while he is carrying out his school crossing guard duties. During site observations with the school principal, overall traffic operations were adequate. It was noted that occasionall lake are motorists that park illegally within one of the school's parking area Sta fs, f(ied that should the school post the appropriate signage, Working Together to Serve Our Community Community Services Department Transportation Services February 25, 2008 2 TS- 2008 -17 enforcement may be carried out by the city. All information has been provided to the school, and upon their request staff will commence enforcement. Other than a couple of disabled signs on the private property, all signs were in good conditions. The school stated they would replace the disabled signs and may consider posting additional "no parking" signs on their property. Although Dorchester Road is busy during the afternoon peak period, the crossing guard is able to safely step onto the road and stop approaching traffic given the existing gaps in traffic. The road is straight and level and allows for unobstructed visibility of children and the crossing guard. Given the existing parking restrictions, this visibility is optimized in front of the school ensuring that children are not required to cross between parking vehicles. It is however necessary to ensure that motorists obey the signs, and the city follows up with strict enforcement around school property. Through conversations it was identified when inclement weather conditions occur, motorists are more apt to stop /park illegally for convenience. Staff will request enforcement officials to monitor this area during inclement weather whenever possible. Generally there were no unusual conditions or safety issues noted that would justify the installation of additional devices in the school area. In conclusion, no further action is recommended to be taken. Recommended by: Approved by: Karl Dren, Director of Transportation Services f` Ed Dujlov Exe tive Director of Community Services Respectfully submitted: J ohn MacD Wald, Chief Administrative Officer John Grubich /MCarrick S:1General Administration\GA 1.01 Reports12008 Council102 Feb 251TS- 2008 -17 Dorchester Road (Mary Ward School) Traffic Operations Review.wpd Staff Parking Lots Mary Ward School School Bus Loading Zone School Crosswalk TS- 2008 -17 Dorchester Road (Mary Ward School) Traffic Operations Review NORTH lEt TO SCAM February 25, 2008 TS- 2008 -13 Niagara ails CANADA His Worship Mayor Ted Salci and Members of the Municipal Council City of Niagara Falls, Ontario Members: Re: TS- 2008 -13 Ramp Retrofit of Four City Buses #Q04 -2008 RECOMMENDATION: 1) That RFP #Q04 -2008 for the supply and installation of four accessibility ramps be awarded to Mississauga Truck and Bus Collision at an upset limit of $102,309.28 2) That the Mayor and the Clerk be authorized to execute the necessary agreements. BACKGROUND: Currently, the conventional Transit fleet includes ten, forty foot low floor city buses. To make these buses fully accessible requires a ramp and securement area retrofit. To date, two of the buses have been modified to allow customers utilizing mobility aids to board at the front doors via a ramp, which is activated by the Bus Operator and bridges the gap between the bus stop and the entrance to the bus. Pending Council approval, four retrofits will be scheduled for buses in 2008 and the remaining four in 2009. The Accessibility for Ontarian's with Disabilities Act (A.O.D.A.) mandates requirements to public transit providers to enhance the level of accessibility being provided within their community. I addition to the A.O.D.A. requirements, an expectation of the Ministry of Transportation is for all purchases of low floor buses to be accessible to the public, including securement positions for customers utilizing mobility aids. Purchases of buses not adhering to the requirements will not be eligible for subsidy within the Ministry's bus replacement program. To retrofit the four buses in 2008, a Request for Proposal was sent to Mississauga Truck and Bus, and Eastway Ontario. These two organizations specialize in retrofit and refurbishment of city coaches, which is required to make the necessary modifications to these four buses. Both responded with proposals and Mississauga Truck and Bus was the lowest bidder. ns, ON, Canada L2E 2R7 905 356 -7521 www.niagarafalls.ca Working Together to Serve Our Community Community Services Department Transportation Services February 25, 2008 2 TS- 2008 -13 Therefore, staff is recommending the four accessibility retrofits to the ramps and securement areas be awarded to Mississauga Truck and Bus Collision. The prices submitted by the two proponents were; Eastway Ontario. Inc. $106,013.88 Mississauga Truck and Bus Collision $102,309.28 Thus, MTB was the lowest bid by $3,704.60 FINANCING: The estimated amount for the project is $100,000.00 Total project cost will have an upset limit of $102,309.28 FUNDING: Account: Transportation Capital Account #12- 3- 330002- 030000 $102,309.28 The purchase will be funded by the Provincial Gas Tax Subsidy reserve. Recommended by: Approved by: Respectfully submitted: A:; Karl Dren, Director of Transportation Services Ed Dujlovic, Executive Director of Community Services John MacDonald, Chief Administrative Officer D. Stuart S:\General Administration\GA 1.01 Reports\2008 Councill02 Feb 25 \TS- 2008 -13 Ramp Retrofit of Four City Buses.wpd February 25, 2008 TS- 2008 -18 Niagarapalls CANADA His Worship Mayor Ted Salci and Members of the Municipal Council City of Niagara Falls, Ontario Members: Re: TS- 2008 -18 Supply of Four City Buses RFP #P01 -2008 RECOMMENDATION: 1) That RFP #P01 -2008, for the Supply of four City Buses be awarded to City View Bus Sales Ltd. at an upset limit of $$1,546,024.00 2) That the Mayor and the Clerk be authorized to execute the necessary agreements. BACKGROUND: Currently, the conventional Transit fleet consists of twelve, forty -foot high floor (non accessible) city buses; two, twenty -four foot high floor (non accessible) mini buses; and ten, forty -foot low floor (currently being retrofitted with ramps to become fully accessible) city buses. This complement of twenty -four buses comprises an average age of 10.1 years, which is an acceptable value in this industry. The greater issues however, are the two mini buses are seven years in age, which is their maximum life span, and our spare bus ratio is 10.4% during the summer months. Therefore, during the peak tourism season, when the Falls Shuttle service is operational, the maintenance staff has two buses available to utilize for change -offs in the event of mechanical failures or accidents. This ratio does not afford transportation staff the ability to reliably schedule the service or the maintenance staff the time to thoroughly maintain the vehicles. To address these two challenges, in December 2007 Transit staff issued a Request for Proposals for four, thirty -five foot city buses. It is the intent of staff to replace three buses currently in service and thus, increase our complement of conventional buses to twenty five. The two mini buses will be retired, as well as one 1990 high floor, non accessible forty foot bus. The additional bus will enhance our spare ratio to approximately 15 which will allow for better schedule adherence and afford the maintenance staff the opportunity to hold additional buses for thorough servicing during the busy tourism season. T ara Falfs, ON, Canada 12E 2R7 905 356 -7521 www.niagarafalls.ca Working Together to Serve Our Community Community Services Department Transportation Services February 25, 2008 2 TS- 2008 -18 The decision to purchase thirty -five foot buses was based on the following criteria; the buses will utilize less fuel (a modest amount) due to their lighter weight. the buses offer the flexibility to negotiate tighter areas, yet can accommodate the larger passenger loads experienced on busier routes. the vehicle size will allow staff to monitor the applicability of introducing the slightly smaller buses on our municipal routes versus maintaining only a fleet of forty foot vehicles. A complement of forty -foot buses will still be required to accommodate the loads experienced on our Falls Shuttle service, Niagara College and Brock University chartered services, as well as charter services provided for profit. In addition to being low -floor accessible buses with two securement positions for mobility aids, the new buses are far more efficient with respect to emissions. Current regulations, coupled with technological advancements have made today's diesel engines burn far cleaner than their predecessors, which leads to a more environmentally friendly bus. The Request for Proposal was sent to; New Flyer, Nova Bus, Daimler Buses, City View Bus Sales, Pearson Bus Sales, and MacNab Bus Sales. Of these six, two organizations responded with Proposals; Daimler Buses, and City View Bus sales. Upon studying the two submissions, there were no exceptions to the proposals with respect to equipment, which would cause staff any concern. Thus, the governing factor became the price quoted by the two proponents. Of the two submissions, City View Bus Sales was the lowest bidder. The prices submitted by the two proponents, including Provincial Sales Tax are as follows; 1. Daimler Buses North America $1,706,357.00 2. City View Bus Sales Ltd. $1,546,024.00 Thus, the difference in price per bus (including PST) would be $40,083.00. Therefore, staff recommends City View Bus Sales be awarded the contract to supply four, thirty -five foot low floor accessible buses. Financing: The estimated amount for the project is $1,475,000.00 Total project cost will have an upset limit of $1,546,024.00 Funding: Transportation Capital Account #12 -3- 330001 030000 2009 Capital Debentures *Funded by the Provincial Gas Tax Subsidy Reserve. $1,261,174.00* 284,850.00 February 25, 2008 3 Recommended by: Approved by: D. Stuart S:\General Administration\GA 1.01 Reports12008 Counci1102 Feb 251TS- 2008 -18 Supply of Four City Buses.wpd Karl Dren, Director of Transportation Services TS- 2008 -18 Ed Dujlovic, Executive Director of Community Services Respectfully submitted: 6, John MacDonald, Chief. Administrative Officer (a) Regulations (b) Minimum lot area (c) Maximum number of dwelling units (d) Minimum front yard depth (e) Minimum rear yard depth (f) Minimum interior side yard width CITY OF NIAGARA FALLS By -law No. 2008- A by -law to permit the expansion of an apartment dwelling development and to repeal By -law No. 2000 -182. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. Sheet C5 of Schedule "A" to By -law No. 79 -200 is amended by redesignating from R5B and numbered 522, in part, and TRM, in part, to R5B and numbered 813, the land on the north side of McLeod Road opposite Wilson Crescent, being Pt Twp Lt 172 Stamford as in R0715031, R0752923 R0752924, Except Pts 1 2 59R13405; Niagara Falls, Lt 133 P1 165 Stamford; Niagara Falls and Lt 134 P1 165 Stamford; Niagara Falls and shown hatched and designated R5B and numbered 813 on the plan Schedule 1, attached to and forming part of this by -law. 2. Notwithstanding the provisions of section 2.31, clause (d) of section 4.14, sections 4.27.1 and 7.11.1 and clauses (a), (b), (c), (d), (e), (h), (j) and (m) of section 7.11.2 of By -law No. 79 -200, no person shall use the land described in section 1 of this by -law and shown hatched and designated R5B and numbered 813 on the plan Schedule 1 attached hereto, or erect or use any building or structure thereon, for the purpose of apartment dwellings with an underground parking garage and accessory buildings and accessory structures, except in compliance with the following regulations: all of the land described in section 1 of this by -law and shown hatched and designated R5B and numbered 813 on the plan Schedule 1, shall be considered one lot the whole of the land shown hatched and designated R5B and numbered 813 on the plan Schedule 1 attached hereto, save and except for any part that may be required to be dedicated for the purpose of road widenings 72 7.5 metres 10 metres 7 metres plus an additional 8 metres from the portion of the easterly interior side lot line which is 54.56 metres north of the front lot line First Reading: Second Reading: Third Reading: (g) Maximum height of a building or structure (h) Maximum number of apartment dwellings (i) Maximum distance covered porches and balconies may extend into the required yards (j) Accessory buildings and accessory structures (k) Minimum landscaped open space 3. Section 19 of By -law No. 79 -200 is amended by adding thereto the following: 19.1.813 4. Section 19.1.522 of By -law No. 79 -200 is deleted and By -law No. 2000 -182 is repealed. Passed this twenty -fifth day of February, 2008. DEAN IORFIDA, CITY CLERK R. T. (TED) SALCI, MAYOR S:\ ZONING \AMS120071By- laws\Byam28.wpd February 25, 2008 February 25, 2008 February 25, 2008 -2- 17 metres subject to section 4.7 of By -law No. 79 -200 2 1.2 metres in accordance with sections 4.13 and 4.14 of By -law No. 79 -200 and clause (i) of this section 39% of the lot area, which shall include a 6 metre landscape strip along and adjacent to the front lot line, save and except for one driveway entrance Notwithstanding the provisions of section 2.31, clause (d) of section 4.14, sections 4.27.1 and 7.11.1 and clauses (a), (b), (c), (d), (e), (h), (j) and (m) of section 7.11.2 of By -law No. 79 -200, no person shall use the land on the north side of McLeod Road opposite Wilson Crescent, designated R5B and numbered 813 on Sheet C5 of Schedule "A or erect or use any building or structure thereon, for the purpose of apartment dwellings with an underground parking garage and accessory buildings and accessory structures, except in compliance with By -law No. 2008- Subject Land Description: SCHEDULE 1 TO BY -LAW No. 2008 K: GIS_Requests\2007 \Schedules\Zon ingAM\AM- 28\mapping. map Amending Zoning By -law No. 79 -200 Pt Twp Lt 172 Stamford as in R0715031, R0752923 R0752924, Except Pts 1 2 59R13405; Niagara Falls, Lt 133 P1 165 Stamford; Niagara Falls and Lt 134 P1 165 Stamford; Niagara Falls Applicant: 2100851 Ontario Inc., 1473944 Ontario Limited and Anthony Pingue Assessment #s: 272508001008800 272508001008700 272508001008600 272508001008500 272508001008400 1:NTS AM- 28/2007 January 2008 A by -law to amend By -law No. 2002 -081, being a by -law to appoint City employees, agents and third parties for the enforcement of provincial or municipal by -laws. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. By -law No. 2002 -081 is amended by deleting Schedule "D4" and Schedule "D4" attached hereto shall be inserted in lieu thereof. Passed this twenty -fifth day of February, 2008. DEAN IORFIDA, CITY CLERK R. T. (TED) SALCI, MAYOR First Reading: Second Reading: Third Reading: February 25, 2008. February 25, 2008. February 25, 2008. CITY OF NIAGARA FALLS By -law No. 2008 SCHEDULE "D4" HOCO LIMITED 1. Parking By -law Enforcement Officers on private property: Keith Bennett Mike Bourdon Tom Brittian Blair Cottage Bryan Kennedy Dean Murray Mike Van Maarren Jason White Jason Young A By -law to amend By -law No. 2007 -161, being a by -law to regulate the supply of water and to provide for the maintenance and management of the waterworks and for the imposition and collection of water rates. WHEREAS Section 11 and Part III of the Municipal Act, 2001 authorize a municipality to pass by -laws respecting matters within the sphere of jurisdiction of public utilities; AND WHEREAS Section 391 of the Municipal Act, 2001 authorizes a municipality to pass by -laws imposing fees and charges for the use of waste management systems, use of sewage systems or the consumption of water. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. By -law No. 2007 -161, is hereby amended by deleting the SCHEDULE OF RATES, FEES AND CHARGES attached to it and substituting therefor Schedule "A" to this amending by -law, being the Schedule of Water Rates, Sewer Rates, Fees and Charges. Passed this twenty -fifth day of February 2008. DEAN IORFIDA, CITY CLERK R.T. (TED) SALCI, MAYOR First Reading: Second Reading: Third Reading: CITY OF NIAGARA FALLS February 25, 2008 February 25, 2008 February 25, 2008 By -Law No. 2008- Schedule "A" to this amending By -Law No. CITY OF NIAGARA FALLS SCHEDULE OF RATES, FEES AND CHARGES After Before 1 Service charges: Due Date Due Date 15 mm meter 22.63 21.49 monthly 18 mm meter 22.63 21.49 monthly 25 mm meter 22.63 21.49 monthly 37 mm meter 67.87 64.47 monthly 50 mm meter 128.97 128.97 monthly 75 mm meter 271.45 257.88 monthly 100 mm meter 497.66 472.78 monthly 150 mm meter 950.08 902.58 monthly 200 mm meter $1,696.58 $1,611.75 monthly 250 mm meter $2,375.21 $2,256.45 monthly 2. Water rates: After Before Due Date Due Date 5. Billing period: 0.6341 0.6493 per cubic metre 3. Flat rates for a private water service not metered by choice or other determination of the City: After Before Due Date Due Date 38.05 4. Flat rates for a private water service not metered because of refusal of owner: After Before Due Date Due Date 114.16 38.81 monthly 116.44 monthly Minimum of one month. 6. Service deposits: Two times the estimated billing for a billing period with a minimum of the amount of $230.00. 7. Sewer rates: (a) (b) (c) Service charge as set out in section 1: Water rates as set out in section 2: Flat rates as set out in sections 3 and 4: 8. Charge for Installation of Water Service: (a) 3/4" Service: $1,500.00 (b) Over 3/4" Service Actual cost Deposit required based on estimated costs. 9. Charge for shutting off or turning on supply of water: 94.97% 134.91 112.79% (a) During normal working hours: 50.00 (b) Outside normal working hours: 150.00 Note: For the purpose of this by -law, normal working hours shall mean Mondays to Fridays (exclusive of holidays) between 8:00 a.m. and 4:00 p.m. 10. Charge for meter removal or reinstallation: (a) During normal working hours: (b) Outside normal working hours: 11. Charge for Testing Meter Consumption: 12. Bulk carrier rate for City stand -pipe: (a) For Water 40.00 per hour /per city employee 100.00 per hour /per city employee At cost with a deposit of $75.00 .80 per cubic metre (b) Service deposit: Based on estimated charges for two billing periods, minimum of $500.00. (c) Bulk water card purchase 13. Use of Water for Construction Purposes: -4- $10.00 (a) At rates shown in sections 1 and 2 together with the cost to supply and install a meter. (b) Service Deposit: based on estimated charges for two billing periods; minimum of $500.00. 14. Charge for private water service account transferred to tax account: (a) Per transaction fee of $20.00 CITY OF NIAGARA FALLS By -law No. 2008 A by -law to adopt, ratify and confirm the actions of City Council at its meeting held on the 25 day of February, 2008. WHEREAS it is deemed desirable and expedient that the actions and proceedings of Council as herein set forth be adopted, ratified and confirmed by by -law. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. The actions of the Council at its meeting held on the 25 day of February, 2008 including all motions, resolutions and other actions taken by the Council at its said meeting, are hereby adopted, ratified and confirmed as if they were expressly embodied in this by -law, except where the prior approval of the Ontario Municipal Board or other authority is by law required or any action required by law to be taken by resolution. 2. Where no individual by -law has been or is passed with respect to the taking of any action authorized in or with respect to the exercise of any powers by the Council, then this by -law shall be deemed for all purposes to be the by -law required for approving, authorizing and taking of any action authorized therein or thereby, or required for the exercise of any powers thereon by the Council. 3. The Mayor and the proper officers of the Corporation of the City ofNiagara Falls are hereby authorized and directed to do all things necessary to give effect to the said actions of the Council or to obtain approvals where required, and, except where otherwise provided, the Mayor and the Clerk are hereby authorized and directed to execute all documents arising therefrom and necessary on behalf of the Corporation of the City ofNiagara Falls and to affix thereto the corporate seal of the Corporation of the City of Niagara Falls. Passed this twenty -fifth day of February, 2008. DEAN IORFIDA, CITY CLERK R. T. (TED) SALCI, MAYOR First Reading: Second Reading: Third Reading: February 25, 2008 February 25, 2008 February 25, 2008