2001/11/05REGULAR COUNCIL
MEETING
Monday, November 5, 2001
Order of Business
and Agenda Package
REGULAR MEETING
November 5. 2001
PRAYER: Alderman Shirley Fisher
ADOPTION OF MINUTES: Regular Council of October 29, 2001
DISCLOSURES OF PECUNIARY INTEREST
Disclosures of pecuniary interest and a brief explanation thereof will be made for the
current Council Meeting at this time.
DEPUTATIONS
Wesflane High School Band
Mr. David Chubb, Music Director, Westlane High School wishes to address
Council regarding the Westlane High School band.
MAYOR'S REPORTS, ANNOUNCEMENTS, REMARKS
COMMUNICATIONS AND COMMENTS OF THE CITY CLERK
The Niagara Parks Commission - Re: Winter Festival of Lights Fireworks
Displays. requesting permission to carry out fireworks displays on behalf of the
Winter Festival of Lights event on the following dates and times: November 17, 2001
at 5:25 p.m.; November 23, 2001 at approximately 9:00 p.m.; December 26, 2001
at approximately 9:15 p.m. December 31, 2001 at approximately 9:00 p.m.; and at
midnight; and January 19, 2002 at approximately 9:00 p.m.
RECOMMENDATION: That the request be approved subject to established policy.
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Additional Items for Consideration
The Acting City Clerk will advise of any further items for Council consideration.
REPORTS
RATIFICATION OF CORPORATE SERVICES COMMITTEE ACTION-~
(Alderman Wayne Campbell, Chair)
COMMUNITY SERVICES MATTERS
¸,
Chief Administrative Officer
Chief Administrative Officer
Chief Administrative Officer
Chief Administrative Officer
MW-2001-150, Contract 2001-01; 2002-2004
Street Lighting Servicing Contract; City Wide.
MW-2001-151, Award of Contract2001-15;
Supply of Services for the Snowplowing of
Parking Lots.
MW-2001-152, Sewer Cash Diverted to Casino.
R-2001-49, Landscape Development of the Kalar
Road Community Sports Park - Phase 1; "Home
For Girls Soccer".
RATIFICATION OF COMMITTEE-OF-THE-WHOLE ACTIONS
BY-LAWS
The Acting City Clerk will advise of any additional by-laws or amendments to
the by- laws listed for Council consideration,
2001-234
To authorize an application to The Regional Municipality of Niagara for the
issuance of debentures for The Corporation of the City of Niagara Falls with
respect to the acquisition of a certain rail line in the City of Niagara Falls.
2001-235
To authorize temporary borrowing to meet expenditures made by The
Corporation of the City of Niagara Falls in connection with the acquisition of
a certain rail line in the City of Niagara Falls,
2001-236
2001-237
2001-238
2001-239
2001-240
2001-241
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To authorize the execution of an agreement with Ground Aerial Maintenance
Services Ltd., for the 2002-2004 Streetlight Servicing.
To authorize the execution of an agreement with LaRosa & Carrie Enterprises
Ltd., carrying on business as Dominion Paving Company for the supply of
services for the snowplowing of Parking Lots in Area 1.
To authorize the execution of an agreement with Ken Warden Construction
Ltd., for the supply of services for the snowplowing of Parking Lots in Area 2.
To authorize the execution of an agreement with Sommerville Landscaping
Incorporated for the supply of services for the snowplowing of Parking Lots
in Area 3.
To authorize the execution of an agreement with Stevensville Lawn Service
Inc., respecting the landscape development of the Kalar Road Community
Sports Park - Phase 1 - "Home for Girls Soccer".
To authorize monies for General Purposes (November 5, 2001)
NEW BUSINESS
Ontedo
The Niagara Parks
Bdan E; Morret~
John A.M. Kemahan
E-Mail: npinf(~iagaraparks.com
Web Site: http~/vwvw.niagaraparks.com
Telephene 905/356-2241 Fax 905/354-6041
October 26, 2001
Mr, Woody Wagg, City Clerk
City of Niagara Falh
4310 Queen Street
Niagara'Fali~, ON L2E 6X5
Re: Fol!s Fu-eworks - Winter Festival of Lights Bvent
Dear Mr. Wagg:
The Niagara Parks Commission and sponsors request permission to carry out fireworks disphys
on behalf of the Winter Festival of Lights Event. The fireworks will be hunched in the Niagara
Oorge between tbe Maid of the Mist Steamship Company and the Ontario Power Station.
Approvals have been received from the Niagara Falls Fire Protection and Safety Departn~nt,
Maid of the Mist, Ontario Power Oeneration and the Niagara Falls Illumination Board. The
display dates and times are aa follows:
3 minute disphy
3 minute disphy
2 minute display
3 minute display
2 minute display
3 minute display
Saturday, November 17
IAiday, November 23
Wednesday, December 26
Monday, December 31
Saturday, January 19,2002
at 5:25 p.m.
at approximately 9;.00 p.m.
at approximately 9:15 p.m.
at approximately 9:00 p.m.
midnight
at approximately 9:00 p.m.
Thc City of Niagara Falls is listed as co-insured with liabih'ty coverage for $5,000,000.00. A
Certificate of Ins~ is attached for the opening on November 17 and proof of insurance for
the additional dates will be sent within the next 7 days directly to you by David Whysall,
Specialty Pyrotechnics 2000.
Thank you for' your assistance.
Murray Mold
Senior Director
Marketing & Business Development
Attach,
Community Services Department
The City of
Niagara Falls
Canada
Municipal Works
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X5
web site: www.city.niagarafalls.on .ca
Tel: (905) 356-7521
Fax: (905) 356-2354
E-mail: fhiggins~city.niagarafalls.on .ca
Ed Dujlovlc, P. Eng.
Director
MW-2001-150
File 2001-01
November 5, 2001
His Worship Mayor Wayne Thomson
and Members of the Municipal Council
City of Niagara Falls
Members:
Re:
MW-2001-150
Contract 2001-01
2002-2004 Street Light Servicing Contract
City Wide
RECOMMENDATION:
It is recommended that the unit prices submitted by the low tenderer, Ground Aerial Maintenance
Services Ltd., be accepted and the by-law be passed.
BACKGROUND:
The Tender Opening Committee, in the presence of the Secretary to the City Clerk, Lyune
Wilson, opened tenders on Tuesday, October 23, 2001 at 1:30 p. m. for the above noted contract.
Tender documents were delivered to the four (4) Pre-Qualified Contractors and two (2) bids were
received.
Listed below is a summary of the totalled tendered prices received from the two (2) Contractors,
as well as, the list of the four (4) pre-qualified Contractors.
1. Ground Aerial Maintenance Services Ltd. (GAMS) ( Niagara Falls ) $250,366.15.
2. Black & McDonald Ltd.
(Scarborough)
$639,590.36
3. Landley Utilities Contracting
(Bowmanville) no bid
4. Cyril B. Smith Electric Ltd.
(Vineland) no bid
It should be noted that a third tender submission was brought in by Landley Utilities Contracting
Ltd., but had arrived after the closing time. It was not accepted.
Working Together to Serve Our Community
Municipal Works Fire Services Parks, Recreation & Culture Business Development
2001-11-05 2 MW-2001-150
The lowest tender was received from Ground Aerial Services Ltd. in the mount of $250,366.15.
It should be noted that the price is per year and is adjusted on a yearly basis using the Consumer
Price Index. This Contractor has previously carried out this project for the City in a satisfactory
manner. We are therefore, of the opinion, that this Contractor is capable of successfully
undertaking this project.
Financing:
The Engineer's estimate for this contract was $275,000.00, which includes GST.
Project Costs:
Awarded Contract
$250,366.15
Funding:
Current Budget
TOTAL $250,366.15
$250,000.00
TOTAL $250,000.00
This projectisscheduledto commence on January l, 2002witha completion date of Febmary
29,2004.
Council's concurrence withtherecommendationmadewould be appreciated.
Prepared/~y:
gg , .E.T.
Manager of Projects
Ed Dujlovic, P. Eng.
Director of Municipal Works
Approved by: ~
John MacDonald
Executive Director of Community Services
Respectfully Submittgd by:
Edward P. Lustig ~}
Chief Administrativo Officer
The City of ~llt,
.iogoro Foils Ilk
Community Services Department
Municipal Works
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X5
web site: www.city.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 356-2354
E-mail: m unwks@city.niagarafalls.on.ca
Ed Dujlovic, P. Eng.
Director
MW-2001 - 151
File G-180-01
November 5, 2001
His Worship Mayor Wayne Thomson,
and Members of the Municipal Council
City of Niagara Falls, Ontario
Members:
RE: MW-2001-151
Award of Contract 2001-15
Supply of Services for the Snowplowing of Parking Lots
RECOMMENDATIONS:
It is recommended that:
1)
Dominion Paving Company be awarded the contract for the supply of services for
snowplowing of parking lots designated in Area 1;
2)
Ken Warden be awarded the contract for the supply of services for snowplowing of
parking lots designated in Area 2;
3)
Somerville Landscaping be awarded the contract for the supply of services for
snowplowing of parking lots designated in Area 3; and,
4)
the by-law appearing on tonight's Council Agenda be given the necessary readings to
· authorize the execution of the tender for the supply of services for snowplowing of
parking lots in Area 1, Area 2, and Area 3.
B._ACKGR_OUND:
The Tender Opening Committee, opened tenders on Thursday October 25,2001 for the above
noted contract. Four (4) bids were received for Area 1, three (3) bids were received for Area 2
and five (5) bids were received for Area 3. All of the bids were submitted by local firms.
Shown below is a summary of the tendered rates for the parking lots in each of the three
designated areas. Also included is the hourly rate for piling/hauling away snow and a separate
rate specific to perform entrance clearing only.
November 5, 2001 -2- MW-2001-151
AREA 1 -
Contractor
Dominion Paving
Ken Warden Construction
Mont§omery Brothers
Niagara Commercial
AREA 2 -
Contractor
Ken Warden Construction
Montgomery Brothers
Niagara Commercial
Snowplowing cost for
all lots each snowfall
$675.00
644.00
825.00
1790.00
Snowplowing cost for
all lots each snowfall
$1230.00
1310.00
2575.00
Hour~ ra~for
hauling
$ 87.00 perhour
95.00 perhour
95.00 per hour
90.00 per hour
Hourly rate for
hauling
Hourly rate for
entrance clearing
$ 45.00
45.00
45.00
45.00
Hourly rate for
entrance clearing
95.00 per hour $ 45.00
95.00 per hour 45.00
85.00 per hour 40.00
AREA 3 -
Contractor
Snowplowing cost for
all lots each snowfall
Hourly rate for
hauling
Hourly rate for
entrance clearing
Fairchild Concrete $ 500.00
Ken Warden Construction 640.00
Montgomery Bros. 700.00
Niagara Commercial 1440.00
Somerville Landscaping 475.00
$90.00 per hour $45.00
95.00 per hour 45.00
95.00 per hour 45.00
80.00 per hour 40.00
85.00 per hour 35.00
It is estimated that the contractors will be required to plow the lots 25 times this winter season.
Also, the predicted snowhauling for each area is as follows; Area 1- 15 times, Area 2 - 10 times
and Area 3 - 5 times. Each snowhauling period is estimated to consist of a 10 hour duration and
will require a minimum of 2 vehicles to perform the operation. Entrance clearing is estimated to
be required 5 times in each area. Given the aforementioned predictions the total snowplowing,
snowhauling and entrance clearing costs for the season are as follows:
Area 1 Area 2
Ken Warden Construction
Montgomery Brothers
Niagara Commercial
30,575.00 Montgomery Bros. 42,475.00
35,100.00 Niagara Commercial 73,075.00
58,475.00
Area 3
Fairchild Concrete
Ken Warden Construction
Montgomery Bros.
$ 17,225.00
20,975.00
22,475.00
~0,200.00
November 5,2001 -3 - MW,2001-151
Based on the rates received and the estimated number of times that snowplowing/snowhauling
and clearing operations will be required, the bid submitted by Dominion Paving for Area 1, the
bid submitted by Ken Warden Construction for Area 2 and Somerville Landscaping for Area 3
are low bids. Dominion Paving and Ken Warden Construction have previously carded out
snowplowing operations for the City of Niagara Falls. Although Somerville Landscaping has not
previously performed snowplowing services for the city, the contractor has the appropriate
equipment and has satisfactorily carried out work for private parking lot owners within the City
of Niagara Falls. The total contract value for the snowplowing season is estimated to be
$86,925.00 excluding taxes. Therefore, based on the tendered prices staff is recommending that
the tenders be awarded to the low bidders.
Councils concurrence with the recommendations outlined in this report would be appreciated.
Prepared by:
Karl Dren, C.E.T.
Traffic & Parking Services Manager
Respectfully Submitted by:
Edward P. Lustig, ' ,/
Chief Administrative Office~
Director of Municipal Works
Approved by:
John MacDonald,
Executive Director of Community Services
M.Carriek
S:\T RAFFIC~Snowptowing Salting~Plowing Tender\TENDER\0102kMW 2001-151 .wpd
Niagara Falls
Community Services Department
Municipal Works
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X5
web site: www. city.niagarafalls.on.ca
Tel: (905) 356-752'1
Fax: (905) 356-2354
Ed Dujlovic, P. Eng.
Director
MW-2001-152
November 5,2001
His Worship Mayor Wayne Thomson
and Members of the Municipal Council
City of Niagara Falls, Ontario
Members:
Re:
MW-2001-152
Sewer Cash Diverted to Casino
RECOMMENDATION:
It is recommended that this report be received and filed.
BACKGROUND:
In response to the article that appeared in the Niagara Falls Review on Wednesday, October 31,2001
the following information is being provided to clarify how the 2001 Capital Budget was developed
and eventually approved by Council.
As Council may recall the Capital Budget for 2001 was presented as Schedule A, B and C. Schedule
A, consisted of projects that the City was required to undertake as per the agreement signed with the
Province with respect to the Casino, projects that had already been approved by Council and works
that needed to be carded out in conjunction with projects being undertaken by other levels of
government such as the Region and the Province.
Schedule B, consisted of high priority projects such as new sidewalk construction and the weeping
tile disconnect program and projects that were requested by Council to be included in the Capital
Works Program. These projects included Portage Road from Marineland Parkway to Chippawa,
Dorchester Road from Morrison Street to Lundy's Lane and Drummond Road from Lundy's Lane
to McLeod Road. The total value for projects that were requested by Council for consideration
exceeded sixteen million dollars ($16,000,000).
Schedule C, was made up of the projects that were identified in the 2000 Capital Works Program but
did not make Schedule A or B. The schedule also contained a couple of projects that Council
forwarded for consideration during budget discussions.
Working Together to Serve Our Community
Municipal Works Fire Services Parks, Recreation & Culture Business Development Building and By-Laws
2001-11-05 -2 - MW-2001-152
During the budget deliberations Council decided that without significant increases to both taxes and
water/sewer fees the City could only afford to carry out works that were listed on Schedules A and
B. As indicated some of the projects that were listed on Schedule B were not items that had been
previously committed to by the City, accordingly, the Council did have the freedom and does have
the freedom to make adjustments to the proposed work program based on changing needs.
As stated in the Niagara Falls Review article, there was a significant change in the Capital Works
Program in 2001 when compared to the year 2000. The five-year program ballooned from thirty-five
million dollars ($35,000,000) to fifty-five million dollars ($55,000,000) with the increase being a
result of an additional $3.4 million dollars being required for the servicing in the area of the
permanent Casino. The remaining $16.6 million dollar increase was as a result of Council' s request
to deal with issues as raised by the residents throughout the City of Niagara Falls. In reviewing the
five-year Capital Budget for 2001 it is noted that of the total $55.3 million dollar budget only $8.4
million dollars is attributable to servicing for the Casino and surrounding development that has taken
or will take place. The majority of the Capital Works Program, almost eighty-five percent (85%),
is for works such as road reconstruction and sewer separation for the benefit of the entire City.
Council's concurrence with the above recommendation would be appreciated.
Prepared by:
Ed Dujlovic, P.Eng.
Director of Municipal Works
Approved by:
Executive Director of Community Services
Respectfully Submitted by:
~d~We~rAd P'dm~n~Sstiugative Officer J
S:kREPORTSk2001 ReportshMW-2001-152- Sewer Cash Diverted to Caslno.wpd
Community Services Department
Parks, Recreation & Culture
The City of ~'~l~, 7565 Lundy's Lane
Niagara Fa,,s lj~, Niagara Falls, ON L2H 1G9
web site: www.city.niagarafalls.on.ca
C cIn~ d~a~Jll~ Tel: (905) 356-7521
I - ax: ( o5)356-7.o.
E-mail: akon@city.niagarafalls.on.ca
Adele Ken
Director
R-2001-49
His Worship Mayor Wayne Thomson
and Members of Municipal Council
City of Niagara Falls, Ontario
Members:
November 5, 2001
Re: R-2001-49 - Landscape Development Of
The Kalar Road Community Sports Park - Phase l
"Home For Girls Soccer"
RECOMMENDATION:
It is recommended:
1. That the Tender TR9-2001 for the Landscape Development of the Kalar Road Community
Sports Park - Phase 1 "Home For Girls Soccer" be awarded to Stevensville Lawn Service
Inc. of Stevensville, Ontario at the tendered cost of $164,951.20, and further;
2. That the By-law appearing later this evening on the Council agenda authorizing an agreement
with Stevensville Lawn Service Inc. be approved.
BACKGROUND:
Tenders were picked up by various bidders and four bid proposals were received by the Clerk's
Department. The Tender Opening occurred in the presence of the Manager of Supply & Services
on Thursday, October 25, 2001. The results of the bid process is presented as follows:
Contractor
1. Stevensville Lawn Service
2. Fine Grade Construction
3. Touchstone Site Contractors
4. Peninsula Fence & Landsc.
Stevensville
Niagara Falls
St. Catharines
Thorold
Tender Bid Price (including taxes)
$164, 951.20
$169,611.05
$194,386.90
$ 208,912.60
Working Together to Serve Our Communi(v
Municipal Works Fire Se~ices Parks, Recreation & Culture Business Development
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Financing:
Funding for this work is available in the following accounts:
Account Name
Dollar Amount
Contribution To Capital
Development Charges (56%)
Park Development Reserve Funds
$ 15,000.00 (G-037-3015-3600)
$ 92,372.67
$ 57,578.53
Total $164,951.20
Phase 1 of this contract involves the construction of two (2) senior soccer pitches on the City owned
land immediately north of Kate S. Durdan Public School on Kalar Road. This contract includes
grading operations, storm water management systems, an automatic irrigation system, seeding and
landscaping.
Niagara Falls Girls Soccer is a partner in this "Home For Girls Soccer" Project and have agreed to
provide funds toward the acquisition of the abutting property at this site, in order to further develop
future soccer facilities.
The Committee's approval of the above would be appreciated.
~'~Rec°nun~
Director of Parks, Recreation & Culture
Approved by:
John MacDonald
Executive Director of Community Services
AK/das
Respectfully Submitted:
Edward P. Lustig
Chief Administrative Officer
S:\Council\Counci12001 \R-2001-49.trgkalar.wpd