2010/12/13 COMMITTEE OF THE WHOLE AGENDA
FOURTEENTH MEETING
Monday, December 13, 2010
4:00 p.m.
City Hall, Committee Room #2A & B
1) Approval of the November 8, 2010, Corporate Services Minutes.
2) REPORTS: STAFF CONTACT:
a) Winter Maintenance Presentation John Morocco
b) Community Support Services of Niagara
Snow Buddies Volunteer Program Presentation
c) MW- 2010 -63
Chippawa Sewer Flooding Relief Study
Municipal Class EA - Final Recommendations Geoff Holman
d) R &C- 2010 -23
Spring and Summer Ice Rates Kathy Moldenhauer
e) F- 2010 -66
2011 General Insurance Report (HANDOUT) Todd Harrison
3) NEW BUSINESS:
4) ADJOURNMENT:
IN- CAMERA SESSION
a) Resolution to go into Closed Meeting.
MINUTES OF CORPORATE SERVICES COMMITTEE MEETING
Monday, November 8, 2010,
Committee Room 2, 6:00 P.M.
PRESENT: Chair - Councillor Victor Pietrangelo, Mayor Ted Salci, Councillors: Wayne
Thomson, Bart Maves, Jim Diodati, Shirley Fisher, Janice Wing, and Vince
Kerrio.
ABSENT: Councillor loannoni
STAFF: Ken Todd, Todd Harrison, Ken Beaman, Alex Herlovitch, Geoff Holman,
Serge Felicetti, Kathy Moldenhauer, Dean lorfida, and Teresa Fabbro, Steno.
GUEST: Peter Conradi, Frank Herman, Toni Williams, Phil Ritchie
PRESS: Corey Larocque, Niagara Falls Review
1) MINUTES:
a) MOVED on the motion of Mayor Salci, seconded by Councillor Maves that the
minutes of the October 4, 2010 Community Services meeting be approved.
Motion: Carried
Action: Recommendation submitted to Council November 8, 2010.
2) REPORTS:
a) PD- 2010 -90
Proposed Street Name Change Sophia Avenue to Ives Avenue
MOVED on the motion of Councillor Fisher, seconded by Councillor Wing that
Council direct staff to initiate proceedings to change the street name from, Nordic
Gate to Ives Gateway.
Motion: Carried
Action: Recommendation submitted to Council November 8, 2010.
b) R &C- 2010 -22
Gale Centre Agreements with the Junior B's and Junior C's
MOVED on the motion of Councillor Thomson, seconded by Councillor Kerrio that
the following be approved:
1. That Council approve the Russell Masterson Athletic Association and the
Chippawa River Hawks agreements for their respective use of the Gale
Centre facilities and amenities.
2. That the Mayor and Clerk be authorized to execute the agreements.
-2-
Motion: Carried
Action: Recommendation submitted to Council November 8, 2010.
c) F -2010 -62
Boys and Girls Club ISF Capital Project Update
MOVED on the motion of Councillor Wing, seconded by Councillor Kerrio that
Council defer the Regional Development Charges, provide a grant of $22976 equal
to the additional City Development Charges and waive the requirement of Letter of
Credit for the Site Plan on the understanding that any deficiencies will come out of
future grants to the Club.
Motion: Carried
Action: Recommendation submitted to Council November 8, 2010.
d) MW- 2010 -65
Historic Drummondville Area Municipal Improvements
MOVED on the motion of Councillor Wing, seconded by Mayor Salci that the
following be approved:
1. The contract be awarded to the lowest bidder Alfidome Construction Ltd. at
the tendered price of $4,651,338.75.
2. That the Mayor and City Clerk be authorized to execute the necessary
contract documents.
Motion: Carried
Action: Recommendation submitted to Council November 8, 2010.
e) PD- 2010 -85
Downtown Infrastructure Revitalization Project Phase 2
MOVED on the motion of Councillor Thomson, seconded by Mayor Salci that Mr.
Ritchie be permitted to speak.
Motion: Carried
Phil Ritchie, Downtown BIA, provided Council with an update, including the green
initiatives planned for downtown. Mr. Ritchie stressed the ISF funding deadline and
essential to execute their priorities quickly.
MOVED on the motion of Mayor Salci, seconded by Councillor Kerrio that Council
approve the implementation of Phase 2 of the Downtown Infrastrucuture
Revitalization Project, in accordance with the priorities outlined in this report at a total
cost of $2.278 million.
Motion: Carried
Opposed: Councillor Wing
Action: Recommendation submitted to Council November 8, 2010.
-3-
3) NEW BUSINESS:
MOVED on the motion of Councillor Thomson, seconded by Councillor Kerrio that
staff bring back a report on the staffing and building deficiencies at the new Gale
Centre.
Motion: Carried
Action: Recommendation submitted to Council November 8, 2010.
4) ADJOURNMENT:
MOVED on the motion of Councillor Kerrio, seconded by Councillor Kerrio that the
meeting be adjourned at 7:00 p.m.
Motion: Carried
WINTER MAINTENANCE
OPERATION
2010/2011
WINTER PREPARATION
EARLY OCTOBER
• All winter equipment is inspected and made
ready for full winter activity.
• Snow fencing is installed to prevent drifting in
areas with historical problems.
• Fiberglass delineators where installed in problem
areas as part of a pilot program.
• All winter materials, salt, sand and liquid brine
are restocked to prepare for initial winter
activity.
• All maps and routes are examined to address any
potential new roads or sidewalks: w _
EARLY T
Con ..
Meetings are held with various levels of Supervisory staff
and front line operators.
• Contractor meetings te the are he to sure they are able to
follow and execu winter plan
• Internal postin s earchi cip ng for staff who will be on layoff
interested in pa in the Winter Operation as
required.
• Training takes place for New Operators.
• Winter snow removal budget of $2.9 million.
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MID NOVEMBER
Early Winter Operations
• Staffing in split positions.
• Monitoring and addressing Winter conditions.
• Freezing Mist Area Control.
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ROADWAY CLASSIFICATIONS
CLASS DESCRIPTION
2 Arterial and Collector roads with Average Annual
Daily Traffic greater than 15,000, Business
Improvement Areas and Major Rural roads.
(1.e., Drummond a Dorchester Roods)
3 Collector roads and Transit roads with Average
Annual Daily Traffic between 4,000 and 15,000.
(i.e., Thorofd Stone and McLeod Roads)
Local Residential, Commercial and Minor Hard
4 Surfaced Rural roads with Average Annual Daily
Traffic between 500 and 4,000.
(7.e., Swayze Drive)
Local Residential Roads with Average Annual
5 Daily Traffic between 50 :and500
DECEMBER TO APRIL
Full Scale Winter Operations
• Full scale Winter operations will be ongoing until
Spring.
• Sidewalk plowing and maintenance will be
ongoing as part of shift.
+,: Weather conditions are closely monitor using
::;various sources.
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S tpY111 Protocoi and procedure.
Expecting a,
STORM?
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VARIOUS WEATHER PORTALS
7 ,. Doppler Radar Niagara Weather Portal iI
FULL SCALE OPERATION EVENT
• Critical to determine staff hours for the initial
event and subsequent clean up.
• Pre -Event /Anti Icing.
• Main Line /Arterial Road Plowing & Salting.
•, Sidewalk Winter Operations.
• :Snow Removal.
PUBLIC EXPECTATIONS
• Perception
• Expectation
• Reality
COMMUNICATION
• Monitor incoming calls through Cartegraph.
• Monitor vehicle movement through GPS.
• The public and outside agencies are advised
when a full snow plow operation begins through
direct email notification. Radio and local
newspapers are notified to get the message out
to the public.
• Hot line # for Winter Plowing Updates
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PHONE MESSAGE
The City of Niagara Falls has begun a full plowing operation
at am /pm. We expect to complete all plowing
beats by am /pm. The weather reports are
forecasting more snow accumulation during the day. We
will be monitoring the accumulation during and responding
accordingly. Your patience is greatly appreciated. Should
you require immediate assistance please press '0' to
speak to the operator.
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VEHICLE MONITORING
• The Management Team can make informed
decisions based on real -time data as well as
management reports. `f
• Provides Fleet Management and Customized
Reports.
• Assist City staff during the Claims Process.
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Spring 2011
April /May
• Once all winter activities are completed staff will
disassemble all of the Winter equipment and make
ready for summer storage.
• All deficiencies will be identified and repaired.
• All snow fencing will be removed and stored.
• Alt stock piles of material will be noted and
'-possibly replenished based on needs `
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CHALLENGES
• Ageing population. � ' \ 1 1 r
• urban expansion
• Wind rows. � =. _
• High tourist pedestrian traffic. rt
• Hours of Service - Highway Traffic Act.
• Access to transit.
• Sidewalks plowed represents 1/3 of the City's
.580 km of walkway.
• Curb faced Sidewalk.
OPPORTUNITIES
• Recreational Trails
— In response to public requests to have the walking
trails in use all year long
• Volunteer Programs in Niagara.
•
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VOLUNTEER PROGRAM
• Community Support Services of Niagara (CSSN)
• SNOW BUDDIES PROGRAM
• City's Involvement
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HOME
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CSSN
Community Support Services of Niagara
CSSN
" We help seniors live at home"
• Serve both seniors & adults with disabilities
• Non - profit; funding from the LHIN
• 10 years as an amalgamated agency; 3 offices
• CSSN: Serving serving all of the Niagara Region
• Many services supported by volunteers
Services
Or " IPA Safety at
MANG SENIORS
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Partnerships
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CSSN
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• Every 10 minutes at least one senior visits an
emergency department due to a fall
• Every 30 minutes at least one senior is
admitted to hospital due to a fall,,,
• $962 million is the estimated annual cost for
senior's falls in Ontario 1 Keeping
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Emergency Department Visits
due to a Fall aged 65+
Niagara: 4508
Brant:1,0 0 �7:i
Hamilton: 4,224
�'• (1 13 /( . Niagara: 4,508
a Burlington: 1,292
Hamilton:4,224 Brant: 1,036
a Haldimand- Norfolk: 971
Keeping
healthy
sate and
strong
Supporting Sewisrs' Independenn
Why do you need to know this?
Falls Healthier,
Seniors Prevention Safer &
Support Stronger
Services Seniors
Keeping
healthy
safe and
strong
Supporting Seders Independent*
The Whole Picture...
a look at the HNHB LHIN Falls Prevention Services
Assessment 14111
Continence
Foot Care Care
Older Adult 1
Population
Home Assistive
Safety Devices
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Assessment 14 "
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Foot Care Care
Older Adult 1
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Assistive
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Safety At Home
Community Support Services of Niagara
CSSN (CSSN)
Why Safety at Home?
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v People are injured at home more than any
other location
This program can help people stay living
independent in their home
Keeping
healthy
safe and
strong
Supportm9 Sewian h dependenq
• ``= How "Safety at Home" helps?
• Free individualized home visit & referrals
• Snow removal volunteers "Snow Buddies"
• Installation of grab bars
*
• Home modifications
• Brokered worker; Home Maintenance & Repair
Snow Buddies
/Match volunteers with seniors
✓Provide free snow removal
/Prevent slips & falls
/Volunteer opportunity .�
✓A support for seniors °� ,=
Opportunity for Volunteers
• Volunteer experience
• Develop communication skills
• Build your resume = ,
• Make a difference !
Snow Buddies Needed
Laurie Elliott -Leach
Snow Buddies Coordinator
Ielliott @cssn.on.ca
905 - 682 -3800 ext 28
line www.cssn.on.ca l�'
Questions?
le
HELPING SENIORS
LIVE AT HOME
CSSN
c rit
'` Thank you
Tricia Regier
Safety at Home Program Manager
Community Support Services of Niagara
pregier a(�cssn.on.ca
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905 - 682 -3800 ext 32 HEWING SENKMS
UVE AT HOME
CSSN
1- 866 - 283 -1931
www.cssn.on.ca
MW- 2010 -63
Niagara
December 13, 2010
REPORT TO: Councillor Carolynn loannoni, Chair
and Members of the Committee of the Whole
City of Niagara Falls, Ontario
SUBMITTED BY: Municipal Works
SUBJECT: MW- 2010 -63
Chippawa Sewer Flooding Relief Study
Municipal Class EA - Final Recommendations
RECOMMENDATION
1. That City Council adopt the recommendations set out in the Environmental Study
Report for the Chippawa Sewer Relief Study Class Environmental Assessment;
2. That staff be directed to advertise the Notice of Study Completion as set out in
the Municipal Class EA process
EXECUTIVE SUMMARY
The completion of the Environmental Assessment process will initiate the design and
future construction of the preferred option as identified in the Environmental Study
Report. The implementation of the storage tanks will serve to alleviate the current
flooding conditions presently experienced in Chippawa.
BACKGROUND
The Chippawa Sewer Flooding Relief Study was initiated this year with the City
appointing CH2M Hill to complete the Class Environmental Assessment (MW- 2010 -22).
The City completed an extensive flow monitoring program of the sewer system in
Chippawa which was utilized to assess the system flow characteristics. The study
identified the areas that contributed extraneous flows causing surcharged conditions
during heavy rainfall events and developed alternative options and implementation
strategies to alleviate flooding occurrences.
The Schedule B Municipal Class EA process included a Public Information Centre held
in Chippawa on November 3 2010 giving local residents an opportunity to be engaged
in the process. Public comments received both at the meeting and days later were
incorporated in the preparation of the Environmental Study report.
December 13, 2010 - 2 - MW- 2010 -63
ANALYSIS /RATIONALE
Attached is a copy of the Executive Summary of the Environmental Study report which
highlights the following recommendations:
It has been determined that the preferred solutions to mitigate the adverse affects of
excessive wet weather flows in the study area are:
• Alternative 1 E: Replace throttle with 600mm sewer and add storage tank at Low Lift
SPS.
• Alternative 4A: Installation of a storage tank in Riverview Park.
FINANCIAL IMPLICATIONS
The estimated cost of the preferred solution is $5,540,000 for the Low Lift Pumping
Station storage option and $3,340,000 for the storage tanks in the Riverview Park
option. Regional staff have indicated that these projects meet the project eligibility
criteria for the Combined Sewer Overflow /Municipal Assistance Program (CSO /MAP)
funding program to a maximum of fifty percent (50 %) of the total cost. Allocations for
funding are only committed one year at a time. As a result staff are recommending that
the cost of implementing the preferred solution be incorporated into the five year Capital
Forecast and the projects be phased according to availability of CSO /MAP funding and
the City's Utility Budget.
CITY'S STRATEGIC COMMITMENT
The recommendation is consistent with Council's strategic priorities to establish
infrastructure investment priorities and to continue to monitor the efficiency of the
organization.
LIST OF ATTACHMENTS
1. Location Plan
2. Executive Summary - Environmental Study Report - Chippawa Sewer Relief Study
Class EA
Recommended by:
Geoff Holman, Director of Municipal Works
Respectfully submitted:
Ken Todd, Chief Administrative Officer
R. Volpini
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Executive Summary
Introduction
Basement flooding caused by surcharged sanitary sewers has been a recurring concern in
the Chippawa area of the City of Niagara Falls (City). The Chippawa Sewer Flooding Relief
Study Class EA describes the causes and potential alternative strategies to mitigate the
flooding situation and puts forth the preferred alternative(s). The study area is shown in
Figure ES-1.
FIGURE ES -1
Study Area
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7 2 1 Chippewa Study Area - .,, - - . STUDY AREA
Roads j ---if: f � y Chippewa Saner Flooding Rah, Sady - EA
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395895_WBG111710113506KW0 ES -1
COPYRIGHT 2010 BY CH2M HILL CANADA LIMITED • ALL RIGHTS RESERVED • COMPANY CONFIDENTIAL
EXECUTIVE SUMMARY
Ontario's Environmental Assessment Act
The Chippawa Sewer Flooding Relief study is subject to Ontario's Environmental Assessment
Act (EA Act). The EA Act was passed in 1976, and was first applied to Ontario municipalities
in 1981. The EA Act requires studying, documenting, and examining the environmental
effects that could result from major projects or activities.
The EA Act's objective is to consider the possible effects of these projects early in the
planning process, when concerns may be most easily resolved, and to select a preferred
For this project, the planning and design process for a Schedule B project has been followed.
This Environmental Screening Report presents the decisions and study recommendations.
Project Objectives and Key Issues
The City understands the importance of providing sewer flooding relief to the Chippawa
area. This plan calls for a detailed sewer flow analysis and EA to help determine the best
solution(s) to the sewer systems flooding and resultant basement flooding problems.
The objectives of this project are therefore:
1. To determine the preferred alternative(s) for relief of sewer flooding, while taking into
account:
• Hydraulic capacity of the sewer
• Land use constraints
• Rainfall duration and intensity
• Operations and maintenance
• Aesthetics
• Safety
• Social and recreational uses
2. To carry out a Class EA
3. To put forward a recommendation for the preferred solution(s)
In an effort to address the recurring concern of basement flooding in the Chippawa area, the
City's specific objectives are to:
1. Reduce the risk of chronic basement flooding during storms of the 2 -year and 5 year
design storm intensity and duration;
2. Reduce the frequency and magnitude of sanitary sewer overflow events; and
3. Reduce the need for emergency pumping.
Analysis Approach
System Modeling
Hydrologic and hydraulic modelling was carried out using XPSWMM, which is based on
the United States Environmental Protection Agency (USEPA)'s Stormwater Management
Model (SWMM) solving engine. The hydrologic model defines the drainage area
ES -2 395895_WBG111710113506KW0
COPYRIGHT 2010 BY CH2M HILL CANADA LIMITED • ALL RIGHTS RESERVED • COMPANY CONFIDENTIAL
EXECUTIVE SUMMARY
characteristics and simulates the sanitary sewer inflow hydrographs while the hydraulic
model defines the system network and simulates how the system responds to given flow
conditions. The models were used to determine the effectiveness of the various alternative
flooding relief strategies.
Modelling Summary
The results of the modelling exercise provided confirmation of chronic basement flooding
issues in the Chippawa area. The areas of low freeboard in the model matched areas of
basement flooding reports and emergency pumping locations.
Chippawa West does not have an immediate risk of basement flooding; however, flow
monitoring results confirmed that certain areas contribute substantial wet weather flows
(WWFs) to the Low Lift Sewage Pump Station (SPS), impacting the problems in Chippawa
East. These areas of high wet weather inflow should be investigated in greater detail to
identify and eliminate potential sources of extraneous WWF. The flow data also provided
evidence of a cross connection at Stanley Avenue and McLeod Road, and suspected
catchbasin connections at Stanley Avenue, north of Corfield Road. These direct sources of
extraneous flows should be removed from the system.
Areas of Concern were developed for Chippawa East with respect to the risk of basement
flooding. Alternatives were identified for each Area of Concern.
Area of Concern No. 1 is influenced by a 150 -mm throttle at the downstream end. It has a
history of chronic basement flooding and emergency pumping is currently used to alleviate
the area. All of the proposed alternatives for Area of Concern No.1 were able to provide
relief to the area. Assessment revealed that impacts to the Low Lift SPS must be considered
when determining the chosen alternative.
Area of Concern No. 2 and Area of Concern No. 3 are primarily impacted by high wet
weather inflows upstream and hydraulic backups downstream. These areas have not had a
history of chronic basement flooding and have small catchment areas. The alternatives were
not able to eliminate the risk of basement flooding to these areas, but did reduce the risk of
basement flooding. The overall selected alternative should incorporate a comprehensive
investigation into the upstream WWF contributions.
Area of Concern No. 4 has a history of chronic basement flooding and emergency pumping
is currently used to alleviate flooding in the area. The alternatives assessed provided a
substantial improvement to the risk of basement flooding in the area.
Development of Alternatives
A list of alternatives with the objectives of alleviating the risk of basement flooding in the
areas of concern identified, and eliminating emergency pumping locations was developed.
Record drawings, discussions with the City, and aerial photography of potential locations
for the alternatives were used to confirm the feasibility of the alternatives. Feasible
alternatives were then modelled to assess their technical effectiveness in achieving the
desired objectives. The alternative options examined are shown in Figure ES-2.
395895_WBG111710113506KW0 ES -3
COPYRIGHT 2010 BY CH2M HILL CANADA LIMITED • ALL RIGHTS RESERVED • COMPANY CONFIDENTIAL
EXECUTIVE SUMMARY
Results of Detailed Evaluation
The Alternative Solutions were evaluated using a matrix method. As a result of the
evaluation, the alternatives that scored the highest were:
• Alternative 1E for Area of Concern No.1
• Alternative 2B for Area of Concern No.2
• Alternative 3B for Area of Concern No.3
• Alternative 4A for Area of Concern No.4
The assessment resulted in Alternatives 1E, 2B, 3B, and 4A ranked as the most effective
solutions. However, based on the technical evaluation of the alternatives, it was determined
that the options for Area of Concern No.2 and No.3 would provide only minimal increase in
basement flooding protection to their respective areas of concern. They would not have a
significant impact on SSO volumes or emergency pumping requirements. This does not
align with the City's objectives for the project. There has also not been a reported history of
basement flooding in these areas.
In contrast, Alternatives 1E and 4A, not only provide relief for their respective areas of
concern, but also provide greater system relief by substantially increasing the wet weather
flow capacity of the system. This will have a positive impact on Areas of Concern No.2 and
No.3 by decreasing the volume of wet weather flow entering the system upstream, and
preventing hydraulic backups downstream at the Low Lift SPS. Also, implementing both
Alternatives 1E and 4A would allow for a reduction in the overall storage volume required
compared to the results for each individual alternative. Figure ES-3 illustrates the potential
location for construction, along with a list of benefits, of Alternatives 1E and 4A.
Conclusions
Through the detailed evaluation, it has been determined that the preferred solutions to
mitigate the adverse effects of excessive wet weather flows in the Study Area are Alternative
1E (Replace throttle with 600 mm sewer and add storage tank at Low Lift SPS) and
Alternative 4A (installation of a storage at Riverview Park). Public and agency consultation
through the Municipal Class Environmental Assessment process were integral to finalizing
the decision regarding the preferred solution(s).
Moving forward with both Alternatives 4A and 1E will address the City's project goals by:
• Significantly increasing the wet weather flow capacity of the system and reducing the
risk of basement flooding
• Eliminating the SSO discharge at the Front /Norton SSO and Greenwood /Bridgewater
SSO during the 5 -year event
• Eliminating the need for emergency pumping at all 3 locations during the 5 -year event
• Re- visiting the development restriction at a future date after monitoring of the system
improvements
395895_WBG111710113506KWO ES -7
COPYRIGHT 2010 BY CH2M HILL CANADA LIMITED • ALL RIGHTS RESERVED • COMPANY CONFIDENTIAL
EXECUTIVE SUMMARY
Public and Agency Consultation
Consultation with the public and government review agencies is a necessary and important
component of the Class EA process. To meet the Class EA consultation requirements for this
study, the City informed the public and review agencies of the study and provided
opportunities to contribute to the decision - making process through a Public Information
centre (PIC).
Public Information Centre Summary
The Public Information Centre was well- attended, with more than 50 visitors. The purpose
of the PIC was to introduce the study recommendations. The information presented
included the problem statement, the Class EA decision - making process, the study area
definition, the existing conditions, and preliminary recommended alternatives for flooding
relief.
The majority of the residents who attended the PIC were interested in the City's solutions to
sewer flooding including the weeping tile disconnection removal assistance program and
the recommended system alternatives that were the focus of this current EA and were put
forth at the PIC.
Project Implementation
Next Steps
Preliminary and Final Design
Completing the preliminary design phase and final design phase of the preferred
alternatives is a required step before a contractor can be selected and construction can
commence. The final design of the alternative components will, however, require further
investigation to determine the site - specific elements required to support the final design and
construction. These investigations may include but are not limited to:
• Survey information
• Soils information
• Geotechnical information
• Archeological inventories
• Biological inventories
To complete the final design, the City will complete a Terms of Reference describing the
required scope of the final design project and request proposals from qualified consulting
firms to complete the assignment.
395895_WBG111710113506KW0 ES -11
COPYRIGHT 2010 BY CH2M HILL CANADA LIMITED • ALL RIGHTS RESERVED • COMPANY CONFIDENTIAL
/4f-t R &C- 2010 -23
Niagara& lls December 13, 2010
REPORT TO: Chair, Committee of the Whole
SUBMITTED BY: Recreation & Culture
SUBJECT: R &C- 2010 -23
Spring and Summer Ice Rates
RECOMMENDATION
1. That Council approve the 2011 spring and summer ice rates for the Gale Centre.
2. That the fees are effective for the 2011 spring and summer ice season May 1 to
mid - September.
EXECUTIVE SUMMARY
The fees charged for the use of recreation facilities provide offsetting revenue for the tax
payer subsidized cost of operating community arena facilities. The annual operating costs
of recreation facilities (i.e., arenas) generally increase each year as result of the increased
costs of utilities, maintenance, as well as annual adjustments to wages. The cost to
provide summer ice is more expensive than fall /winter ice due to higher utility costs.
To compete with existing summer ice providers in the Niagara region and surrounding
municipalities, staff has reviewed other municipal summer ice rates. Community
organizations have also requested the City to review summer ice rates, Monday to Friday
daytime which are traditionally defined as non -prime hour ice rates.
BACKGROUND
The City has traditionally provided only one pad of summer ice due to facility limitations.
The cost of summer ice was based on operating expenses to maintain the ice throughout
the summer months. Rentals were charged a commercial rate of $228.87 per hour or
prime time rate of $183.37 per hour. Local youth hockey organizations(Gale Centre
tenants) were charged the fall /winter non -prime or prime ice rental rates for pre- season
rentals.
The operation plan for the Gale Centre is to provide four pads of ice all year. To attract
new users and to ensure the ice is booked throughout the summer season staff are
recommending new non -prime and prime rates to increase summer ice rentals.
Staff have received new spring /summer tournament requests and requests to operate
hockey /power skating clinics and camps. The program /tournament coordinators are
requesting their ice rate and ice allocation be confirmed prior to January to allow them to
promote their tournaments and programs. In order to accommodate the spring /summer
ice user requests the rates need to be confirmed in advance of the annual corporate rates
and fees report.
December 13, 2010 - 2 - R &C- 2010 -23
Spring /summer ice users were invited to a meeting on Thursday, November 4, to review
the spring /summer ice application and allocation procedures. The draft spring /summer
ice rates were presented at the meeting to provide comments to staff. Users support the
addition of a non -prime rate during the spring and summer months. Youth program
providers recommended adding a youth prime rate rather than one rate for all users. In
the past one prime rate was charged.
ANALYSIS /RATIONALE
2010 Spring /Summer Ice Rates
Spring /Summer Day and Time Hourly HST Total
Ice Rentals Rate
Resident and non - resident Monday to Sunday $183.37 $23.84 $207.21
Rate 8 am - 12 midnight
(Includes adult and youth)
Commercial Rate Monday to Sunday $228.87 $29.75 $258.62
(adult and youth) 8 am - 12 midnight
Youth Tenant Non -prime Monday to Friday $77.94 $10.13 $88.07
Rate 8 a - 5 p
Youth Tenant Prime Rate Monday to Friday $118.37 $15.42 $134.00
5pm -11 pm
Saturday and
Sunday
Based on comparative research, comments from the community and operating costs the
following rates are recommended for the summer of 2011.
Proposed 2011 Spring /Summer Ice Rates
Spring /Summer Ice Day and Time Hourly Rate HST Total
Rentals
Tournament Rate Monday to Sunday $180.00 $23.40 $203.40
8 am - 12 midnight
Non -Prime - all Monday to Friday $150.00 $19.50 $169.50
users 8 a - 5 p
Prime - all users Monday to Friday $183.37 $23.84 $207.21
5 pm - 11 pm
Saturday and Sunday 8
am - 12 midnight
December 13, 2010 - 3 - RAC- 2010 -23
Youth Tenant Non- Monday to Friday $100.00 $13.00 $113.00
prime Rate 8 am - 5 pm
Youth Tenant Prime Monday to Friday $150.00 $19.50 $169.50
Rate 5 pm - 11 pm
Saturday and Sunday
FINANCIAL /STAFFING /LEGAL IMPLICATIONS
The Gale Centre officially opened June 27, 2010 limiting the potential of booking the facility
for the months of May and June. This past summer the City collected $223,065 in ice
rental fees. The chart below states the potential revenue based on actual utilization at
proposed 2011 rates.
2010 Summer Ice Utilization @ proposed 2011 rates
Activity Hours Booked Rate total
Tournaments 387 $180.00 $69,660
Non -Prime Rentals 233 $150.00 $34,950
Prime Time Rentals 422 $183.37 $77,382
Youth Tenant Non -Prime 112 $100.00 $11,200
Youth Tenant Prime 220 $150.00 $33,000
TOTAL 1374 $226,192
For the 2011 summer ice season additional ice rental requests and tournament inquiries
have been received. Based on the proposed rates the City projects the following 2011
spring /summer ice revenue.
Activity Hours Booked Rate Total
Tournaments 563 $180.00 $101,340
Non -Prime Rentals 383 $150.00 $57,450
Prime Time Rentals 633 $183.37 $116,073
Youth Tenant Non -Prime 112 $100.00 $11,200
Youth Tenant Prime 220 $150.00 $33,000
TOTAL 1911 $319,063
CITY'S STRATEGIC COMMITMENT
Council's Strategic Priorities state "move forward with the Arena complex development
project."
December 13, 2010 - 4 - R&C- 2010 -23
ATTACHMENT
2010 Summer Ice Rental Price Survey
Prepared by: // *( 1 7
Kathy Moldenhauer,
Acting Director of Recreation & Culture
Respectfully submitted: )1/‘%4
Ken Todd, Chief Administrative Officer
KM
Attachment
S:\Council \Council 2010 \R &C - 2010 -23- Summer Ice Rates.wpd
F- 2010 -66
.
Niagarapalls December 13, 2010
REPORT TO: Councillor Carolynn loannoni, Chair
Committee of the Whole
City of Niagara Falls, Ontario
SUBMITTED BY: Finance Department
SUBJECT: F- 2010 -66
2011 General Insurance Report
RECOMMENDATION
1. That in the absence of an adopted 2011 General Purposes Budget, Council
approve a six month extension of the Comprehensive Insurance Program from
Frank Cowan Co. Ltd. at a premium of $867,628 plus taxes.
2. That Council approve the 2011 Comprehensive Insurance from Frank Cowan Co.
Ltd. for the library of $43,142 plus taxes.
3. That Council approve the 2011 Volunteer Firefighters Accidents Insurance Program
from AIG Commercial Insurance Company at an annual premium of $6,921 plus
taxes.
EXECUTIVE SUMMARY
The City and Library must have insurance coverage for its operations. The current
insurance coverage expires on December 31, 2010. As Council will recall, the City
engaged Meyers, Norris & Penny (MNP) in July, 2010 to complete a thorough review of risk
management practices of the municipality with the objective to provide a framework for
improving these practices. In addition, this review will include a review of insurance
coverages and will establish guidelines to issue a RFP later in 2011 for insurance. To
meet the City's insurance requirements until the review is completed, the City has engaged
the current insurance provide Frank Cowan Co. Ltd. to extend the insurance coverage for
six months ending June 30, 2011. The annual insurance coverage for the library and the
volunteer firefighters is recommended as the risk management review does not cover the
library.
The MNP review will be completed by March 2011, so as to provide an adequate time
frame for Council review of recommendation and of issuing and reviewing an RFP.
BACKGROUND
The City of Niagara Falls requires insurance coverage annually. In 2010, the City engaged
a risk management firm (Meyers, Norris & Penny [MNP]) to perform a risk management
review of the City's insurance program with the intention of issuing a RFP for insurance.
This review will not be complete until March, 2011. As a result, the City has required that
Cowan extend coverage for six months.
December 13, 2010 - 2 - F- 2010 -66
FINANCIAL IMPLICATIONS
The insurance premium for six months is $867,628. This represents an annualized
increase of 17.4 %. The increases identified are a cause of multiple factors and have been
experienced throughout the industry. Factors including increasing damage awards, the
increased cost of defending claims and the increase in class action lawsuits. It is
anticipated that the review of the insurance program and issuance of the RFP will mitigate
these risks.
Recommended by:
Todd Harrison, Director of Finance
Respectfully submitted: .464A3'
Ken Todd, Chief Administrative Officer
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i
UTY OFe 4 CANADA
N1 ACApA FAl —
The City of Niagara Falls, Ontario
Resolution
No.
Moved by
Seconded by
WHEREAS all meetings of Council are to be open to the public; and
WHEREAS the only time a meeting or part of a meeting may be closed to the public if the subject
matter falls under one of the exceptions under s. 239(2) of the Municipal Act, 2001.
THEREFORE BE IT RESOLVED THAT on December 13, 2010 Niagara Falls Council will go
into a closed meeting to consider a matter that falls under the subject matter of 239(2)(c)a pending
acquisition of property and 239(2)(f) of the Municipal Act, 2001, to receive advice that is subject
to solicitor - client privilege.
AND The Seal of the Corporation be hereto affixed.
DEAN IORFIDA R. T. (TED) SALCI
CITY CLERK MAYOR