2002/02/18 FOURTH MEETING
Monday, February t8, 2002
From 4:30 p.m. to 5:30 p.m.
City Hall, Committee Room #2A & B
1)
Approval of the 2002 02 11 Community Services Committee Minutes
2)
REPORTS
MW2002-24
R-2002-10
Enhanced Level of Service for
New Waste and Recycling
Collection Contract
Community Centre Status Report
STAFF CONTACT
Ed Dujlovic
John MacDonald
3) ADJOURNMENT
MINUTES OF COMMUNITY SERVICES COMMITTEE MEETING,
Monday, February 11, 2001, CITY HALL, ROOM 2
at 4:30 P.M.
PRE/ENT:
Chairman Victor Pietrangelo, Mayor Thomson, Alderman Gary
Hendershot, Alderman Wayne Campbell, Alderman Shirley Fisher,
Alderman Ken Feren, Alderman Norm Puttick, Alderman Selina Volpatti,
Alderman Janice Wing, Alderman Carolynn Ioannoni, Alderman Judy Orr,
Alderman Art Federow
John MacDonald, Tony Ravenda, Adele Kon, Barney Ruddell, Ray Kallio,
Doug Darbyson, Ed Dujlovic, Dean Iorfida
PRE/'$: Mr. Corey Lamcque, Niagara Falls Review; Mr. Bob McGregor (CHRE)
i) MINUTrd'
IT WAS MOVED BY ALDERMAN GARY HENDERSHOT, seconded by Alderman
Shirley Fisher that the minutes of the January 28, 2002 meeting be accepted.
Motion: Carried
2) COMMUNITY CENTRE UPD,~TE
John MacDonald apologized to Council that a written report had not been prepared due
to lengthy Community Centre discussions, late into Friday afternoon, February 8, 2002
He also advised that this report could be prepared by mid week providing ample time
for them to consider the report before Council's next meeting.
At Alderman Puttick's request, John provided a verbal update.
John reported that it is the City's intention to build a state of the art community centre.
The concept will include major features such as aquatic facility, gymnasium, multi-
purpose rooms, licenced day care, family resource centre, fitness centre, library, etc.
The major partners in this multi-use facility are: The City of Niagara Falls, the YMCA,
the Boys and Girls Club, the Library and possibly the Senior Centre. The advantage of
a multi-use shared facility is the economy of scale that can be achieved.
While the shared model provides for the sharing of various major spaces, proprietary
space would also be provided to each partner for programme activity, administrative
offices, meeting space, etc. A budget of $20 million has been established for this
project of which $15 million has been committed by the City. The building is limited in
size as a result of the capital budget.
Recently the Boys and Girls Club has stated that the shared multi-use model will not
meet their needs. In support of their position, they have indicated that many of their
programmes are licenced by the Provincial Government who insists that they have
exclusive space to run these programmes. As a result, the Boys and Gids Club are
proposing that they be provided with exclusive space within the Community Centre and
that they not participate in the shared model. The significance of this request is that
capital costs for the project would increase by $3 - 4 million. The operating costs would
also increase as the Boys and Gids Club would now be responsible to pay the cost to
operate approximately 32,000 square feet which is approximately 50% greater than
their current space.
Alderman Pietrangelo who is Council's representative to both the YMCA and the Boys
and Girls Club advised Council that there is no other facility in the world that operates a
YMCA and Boys and Gids Club at the same time. He indicated that the Boys and Girls
Club would be willing to stay where they are if additional capital funds were not
available but would not want to lose the City's annual support. The YMCA is in a much
more urgent position to move due to the deteriorating condition of their building.
Responding to many questions by Council, John MacDonald advised the Council that
although there has been some concern regarding the shared model by the Boys and
Gids Club, this was the first the City was told that a shared model is unacceptable to
them. Concerns about the effect this might have on the City's SuperBuild funding
prompted John to advise the Council that our application has been short listed and this
change would necessitate a revision to our submission. We have requested a $6
million grant from the SuperBuild programme.
In a response to Alderman Hendershot regarding the cost of delay it was pointed out
that staff have been advised that each month we delay the project our construction cost
is increased by $50,000.
The following actions were requested by Council:
The report should include the letter from the Provincial Government which has
recently been received by the Boys and Gids Club regarding the need for
exclusive space.
The report should indicate the number of Boys and Gids Clubs currently
operating in Ontario.
The report should indicate how much money the City is currently contributing to
the two facilities and how cost effective it would be to have them under the same
roof.
The report should include the Boys and Gids Club's concerns with regard to
sharing the facilities.
Page 2 of 3
5. The report should set out the financial situation of the project (ie. City's funding,
land donation, fund raising goals)
6. The report should indicate the number of members involved in each facility.
3. NEW B U/! N FJ'J'
IT WAS MOVED BY ALDERMAN FEREN, seconded by Alderman Volpatti that the
meeting move onto the Committee of the Whole agenda.
Motion: Carried
4. ,,.~DJOURNMENT
MEETING WAS ADJOURNED, MOVED BY ALDERMAN VOLPATTI, seconded by
Alderman Fisher at 5:30 p.m.
Page 3 of 3
Niagara Falls
Community Services Department
Municipal Works
4310 Queen Street
P.O. Box 1023
Niagara Falls, ON L2E 6X5
web site: www.ci~.niagarafalls.on.ca
Tel: (905) 356-7521
Fax: (905) 357-2354
E-maik munwks@city.niagarafalts.on.ca
MW-2002-24
Ed Dujlovic, P. Eng.
Director
Febmaryl8,2002
Alderman Victor Pietrangelo, Chair
and Members of the Community Services Committee
City of Niagara Falls, Ontario
Members:
re: MW-2002-24 - Enhanced Level of Service for New Waste
and Recycling Collection Contract
Recommendation:
It is recommended that the City continue with the enhanced level of service for waste and
recycling services provided by the Regional Municipality of Niagara.
Background:
The Region is in the process of preparing a new Region wide Waste and Recycling Contract. For
this new contract, the Region would prefer to include all enhanced level of services, per
municipality, in the contract, in order to receive more competitive pricing. Accordingly, the
Region needs confirmation from the City as to which enhanced level of service, it will require.
Currently, the City is receiving the following enhanced levels of service:
1)
Garbage/Blue Box Set Out and Collection Service for Special Needs Residents
The current cost for this service is $3,694.46 per year.
2)
Containerized Waste Collection Service
The current cost for this service, including tipping fees, is $361,019.26 per year.
3)
Street Litter Container Service
The current cost for this service is $62,517.91.
Working Together to Serve Our Community
Municipal Works · Parks, Recreation & Culture · Business Development · Building & By-Law Services
February 18, 2002 - 2 - MW-2002-24
4) Additional Corrugated Cardboard Collection Service
The annual cost for this service is $60,169.00 per year.
5) Additional Bag Limit for Curbside Collection in Tourist Areas
The cost for this service is $10,952.86 per year.
6) Additional Leaf and Yard Waste Collection Service
This service provides for biweekly leaf and yard waste collection f~om early spring to late
fall. The current cost is $165,509.96 per year.
It is staff's recommendation that the above services be included as part of the new Region Waste
and Recycling Collection Contract that it is preparing for implementation in 2003.
The Committee's concurrence with the above recommendation would be appreciated.
Recommended by:
Ed Dujlovic, P. Eng.
Director of Municipal Works
ED:kk
,The City of
Niagara Falls
Canada
Community Services Department
Parks, Recreation & Culture
7565 Lundy's Lane
Niagara Falls, ON L2H 1G9
web site: www.city.niagarafalls.on.ca
Tel.: (905) 356-7521
Fax: (905) 356-7404
E-maih akon@city.niagarafalls.on.ca
Adele Ken
Director
R-2002-10
February l8,2002
Alderman Victor Pietrangelo, Chairperson
and Members of Community Services Committee
City of Niagara Falls, Ontario
Members:
Re: R-2002-10 - Community Centre Status Report
RECOMMENDATION:
It is recommended that Council:
1)
2)
'3)
BACKGROUND:
That Council confirms its support of
the proposed partnership and its financial commitment
to the original amount of the project and that the
matter be referred to staff for further discussions
C .... ~'~"~i~ all i~.tq~S~partll~rs.
om~rms.Rs comm~tmqxtt to me t¥ommumty'~entre cmjcet.
Confirms.. its con3mitment twa maxi/hum cal;}ilal ~ontrib~ion, inc, lnfli-n~g')any fu/Imr~
contfibul~onfro~'SuperBuikd,o~,~s',~o~,o~o~,¢mm,)7~:C;
.
/ ..? ,,.' / /' // / /
Directs~C_~ty-~taff to proc~,~_?,th'/he Com~j~ Centre rokLgj,eefwithout~
The last report to Council concerning the Community Centre was October 29, 2001. That report
summarized the Conceptual Plan as approved by the Steering Committee on September 13, 2001.
The Conceptual Plan described maj or facilities and spaces including a preliminary capital budget for
the following:
an 80,000 to 85,000 net square foot facility which included an allocation of 60,000 to 70,000
net square feet of space for the shared use by the Boys & Girls Club and the YMCA.
several maj or features including an aquatic facility, lobby, gymnasium, multi purpose rooms,
licenced day care, family resource centre, food services area, YMCA adult fitness centre,
Parks, Recreation & Culture offices, library sub-branch, and senior citizens drop-in centre.
Working Together to Serve Our Community
Municipal Works Fire Se/vices Parks, Recreation & Culture Business Development
R-2002-10 -2- February 1B, 2002
The report also asked the Council to confirm a capital financial commitment from the City to the
project, specifically:
$15 million for facility and site preparation;
$1.3 million for the land;
up to $750,000 for planning and development studies.
Council was also advised that there would be a significant increase in the annual operating costs of
the Boys and Girls Club and YMCA at the new Community Centre. The City currently provides a
grant to both the Boys & Girls Club and the YMCA. The grant to the Boys & Girls Club is $194,000
and the grant to the YMCA is $90,000. The YMCA has indicated in their financial forecast that they
will no longer require a grant once they begin operating out of the new centre. The Boys & Girls
Club has indicated they will require continued grant support to the same level they are currently
receiving.
Council approved the Conceptual Plan on October 29,2001 and confirmed its financial commitment
to the project.
Project Status
The Community Centre project is at a critical stage. There are, currently, a number of significant
issues that must be resolved before this partnership can proceed with the development of the project.
The purpose of this status report is to receive direction from Council and to seek Council's continued
commitment to the project.
Project Background
The Community Centre partnership had its beginnings in a joint planning session between the City,
the Boys & Girls Club, and the YMCA on March 11, 2000. That session represented an agreement
among the three participants to share resources and work in good faith to develop a new community
centre for Niagara Falls. Several principles were established by the partnership, most importantly
the intent to share space and programs, thereby enhancing the delivery of services to the community.
This initial agreement has guided planning and decision making processes since the beginning of the
project.
Boys and Girls Club Space Request
The Boys & Girls Club stated that any "shared use" model will not meet their expected long term
needs and have identified that Provincial requirements do not permit sharing of space for certain
programs. In support of their concern, the Boys and Girls Club have provided the attached letter
from the Ministry of Community and Social Services regarding Day Nurseries Act. The Boys and
Girls Club have other concerns with a "shared use" model including security and access issues,
negotiating time and space sharing with the YMCA and their need for flexibility to accommodate
program changes that reflect community needs.
Several meetings have been held between the Boys & Girls Club, the City staff, and our consultants
R-2002-10 - 3 -
February 1B, 2002
to fully understand the Boys & Girls Club issues and to identify if these issues can be resolved. The
Boys & Girls Club position, as we understand it, is that they require the exclusive use of no less than
32,000 net sq. ft. within a new community centre, including:
a separate 25 metre, 8 lane swimming pool, change rooms, and associated infrastructure;
a separate gymnasium complex;
separate multi purpose rooms;
Boys and Girls Club reception and administration areas;
a separate licensed child care facility.
The space requested by the Boys & Gifts Club represents an increase of almost 50% from the net size
of their existing facility (approximately 21,750 net sq. ft.). Moreover, management of the new space
would represent at least a 65% increase from 2001 annual costs in annual operating expenditures to
the Boys and Girls Club. This conclusion is based on financial information provided by the Boys
and Girls Club that was reviewed by the City's Finance Department, as well as the City's financial
consultant, C.N. Watson and Associates Ltd. The City Treasurer and C.N. Watson have expressed
concerns about the Boys and Girls Club's financial capabilities to meet these additional costs and
the potential effects on the City. It is Staff's view that the allocation of a large amount of exclusive
space to the Boys & Girls Club, to the extent identified (32,000 net square feet), could represent a
further financial risk to the City.
YMCA Space Needs
The YMCA needs are based on a "shared use" model and represent approximately 43,000 net sq.
ft. Within that space, the following uses have been identified:
adult fitness centre for exclusive use of YMCA members;
a shared use aquatic centre, gymnasium, multi purpose rooms and related infrastructure;
YMCA administration reception areas;
racquet courts and/or running track, as the capital budget will permit,
Other Space Needs
Space has also been allocated for the relocation of the City Parks, Recreation & Culture offices, the
establishment of a library sub-branch, and the possible relocation of the Coronation Seniors Centre.
The City estimated space requirements for these uses are approximately 12,500 net sq. ft.
"Shared Use" and "Exclusive Use" Models
There are significant differences in the size, construction costs and operating expenses between a
"shared use" model and a concept where space is designed exclusively for the use and management
of one organization. The project architects estimate that the differences in costs and space needs
between the two models are in the order of 25 percent. Preliminary estimates of space have not
considered specific space sharing designs, since the Project Architects have not yet initiated the
design. Therefore, the estimates noted in the "shared use" model would be reduced and the costs
of the "shared use" model could be lower.
R-2002-10 - 4 - February 18, 2002
The total square footage for the "shared use" and "exclusive use" models are summarized as
follows:
Boys & Girls Club
YMCA
City, Library, Seniors
"Shared Use"
68,000 net sq. ft.
12,500 net sq. ft.
"Exclusive Use"
32,000 net sq. ft.
43,000 net sq. fi.
12,500 net sq. ft.
Totals: 80,500 net sq. fi. 87,500 net sq.
Preliminary Cost Estimates
The Project Architect, John MacLennan, has developed preliminary cost estimates to allow
comparison between "shared use" and "exclusive use" space models. These are summarized as
follows:
"Shared Use Model"
(2001$)
"Exclusive Use Model"
(20015)
Construction Cost
$16 million
$19.25 million
Site Preparation & Servicing $1 million
$1 million
Architect Fees & Expenses,
Furnishings & Equipment,
Landscaping, Exterior Lighting
$1.9 million
$ 2.4 million
Contingency Costs
$1.6 million
$1.93 million
Totals: $ 20.5 million $ 24.5 million
The estimated cost difference between the "shared use" model and the "exclusive use" model is
at least $4 million. As noted, the difference in costs would be higher once the project architect
initiated the design and determines specific areas of sharing and reducing the space requirements
under the "shared use" model.
Project Ownership
The City's position has been that the City retains ownership of the site and the new Community
Centre. Long term agreements with the organizations would be developed that permit tenants the
flexibility to undertake capital improvements and enhancements.
R-2002-10 -5~ February 1B, 2002
The Partners Workshop
A workshop was held on February 8, 2002 and was attended by representatives of the Boys & Girls
Club, the YMCA, City staff, MPP Bart Maves office, the project architect, the City's financial
consultant, and the facilitator of the workshop, David Schram. The purpose of the workshop was
to review relevant information, preliminary details and background information related to:
· the consideration of alternative space models;
· discuss options for addressing organizational space needs, capital and construction budgets;
forecasted operational budgets.
Staff's view was that the workshop was a productive session that clearly defined the participants
positions, project issues, financial constraints, and specific organizational needs. Several issues
arising from the workshop require Council's consideration. They are as follows:
l)
Staff has assumed that the $15 million commitment made by Council and confirmed on
October 29, 2001 was a maximum capital contribution to the cost of Community Centre
construction. Moreover, if the City was successful in receiving SuperBuild funding it was
assumed that any contribution would be used to reduce the City's $15 million contribution.
Application has been made to SuperBuild in the amount of $6 million. Staff recommends
that Council confirm this approach to its funding commitment.
2)
The Boys & Girls Club has confirmed that it will not continue its participation in the
Community Centre project if its minimum space needs cannot be met. To meet these needs,
the project budget would require an increase of $4 million and a commitment by Council to
make a similar increase in its financial commitment to the project.
3)
If City Council decides to fund this project up to its previous commitment of $15 million,
then the principal tenant will be the YMCA and the estimated size would be 58,500 net
square feet. By way of comparison, in a project involving only one principal tenant, it is
estimated that costs could potentially be reduced by approximately $3.5 to $5.5 million less
than the "shared use model" and approximately $7.5 to $9.5 million less than the
"exclusive model" project cost. All of these estimates are preliminary, and exact estimates
would have to be brought back to Council for its approval.
Community Centre Funding
If City Council decides to increase its maximum contribution by at least $4 million to the
Community Centre project, then there are two sources of funding:
R-2002-10 -6- February l8,2002
1) Incur Debt Through a Debenture Process
The City's ability to incur an additional $4 million in debt may exceed the City's debt
capacity. Council's decision to incur additional debt for this project will reduce our ability
to fund other Capital Works projects.
2) Use SuperBuild Funding
This use of SuperBuild funding is problematic in that the City has no guarantee that funding
will be provided or whether all or only part ofthe $6 million request will be made available.
The option also potentially affects the City's financial situation, since staff has always
assumed any money received from SuperBuild would be used to reduce the $15 million
commitment.
The City's Finance Division cannot support incurring additional debt within our current/future debt
schedule for this project.
In Conclusion
The City, the Boys & Girls Club, and the YMCA have been working together since the workshop
to develop a communications program that clearly and fairly reports on the changes that have
occurred in this project. Regardless of the direction that Council chooses the partners have
committed to developing communications strategies that put this project in its most positive light
and ensures that the panners' long term operations and the project are not negatively impacted.
Until Council makes a decision, the Community Centre project is on hold including the planning,
capital campaign, site preparations and facility design. This is the second major delay in this project.
We are advised by our consultants that each month of&lay represents an increase of at least $50,000
in construction costs. It is in the best interest of the project that Council considers this matter and
provides direction to Staff.
Recommended~ '
Adele Kon
Director of Parks, Recreation & Culture
Respectfully Submitted: //~
John MacDon~al~~
~inistrative Officer ~
SH/das
Attachment
02/1 /2002 TUE 10:51 F&I 374 3557 ay0r/CAO 001/001
Id ~isi~y of Mini~re ~$
Ontario
23, 2002
Ms. JoAlme Hell
Boys aJxl Girls Club of Ni~ara
6681 Culp Slrmt
Niagara Falls, Ontario
1..20 2C5
De~ Ms. ltee,
Re: Design fo~ ~be relocation of licensed child care
As you lud'_tc-_~a_ during the licence renewal inapectien, work is p~ogre~slng in regards to relucating ~e Boys and Girls
Club with the licens~ child care cemrc to the propused new building. You also rated eat drawings are being lx-epar~d
for housing ~ ~enununity ~k~ in tbe same building.
Outing the planning ~tage please ensure eat/he space for the licensed ~en~e incorpomtos the requirements for
licensing. Due to the lx~*,, compenu~us provided by the Boys and Girls Club (eat LX full day, before and aftor
school evening and weakend ca'c) the roans to be licensed aral the wnshroem/coaevom areus must be adjacent to each
other.
The placemen! of apace in close proximity will ensa'c complisnca ~ the licensed capacity. The l~cence is issued
based on a capacity for each room. At various ttme~ this capacity will limit the number of club members using the space
when the licensed Ixngram is underway. For example, the maximum number of chikiren 6 y e~,'s to 12 yca~ ofnge in
any room is 30, During licaased hours this limit would include all chlidrea using the gym.
Cleae ptoximi~y will also ensure colment adull supervislun of the chiidrea es reqllired under seclien 57 of the Duy
Nurseries Act, and will allow compliance with section 47.1(!) regarding the approved bchnviour manage~nent policy
w~ch ~ what practices me pefmttled. Additionally it ~ emure tho secllrity sy~tom will monitor bo~ children
amd adults enm'ing and leaving the building. If the q~ce were to be shared by other people in the buiMing they must be
aware of thc lim~ during llceueq care.
It is expected ~a~ a copy of li~e drawings vn'l! be sent to this MCS$ office for appeovM before the plan is
C~ce the requirements oflbe Da~.v Nutscries Act ate met, a liccnce can be issued upon completion of the boikling. In
this case the centre i~ comideted a move and expansion of ez, isgng space. I have forwarded e cepy of this iettc~ to the
Regional Municipality of Nln~_e~a,. the child care system menage, c, so ~ they are aware ~hat there wiU be a change in
the service location and cepaci~,. Please do n~t bessie to cemact me if you require further ciartfiea6oe.
Pro~rz~m Adviser
Ruth Wdls, Program Supervisor
Pat Heklebrecht