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2014/09/23 Niagaraa11sa COUNCIL MEETING September 23, 2014 PRAYER: Councillor Morocco ADOPTION OF MINUTES: Council Minutes of September 9, 2014 DISCLOSURES OF PECUNIARY INTEREST Disclosures of pecuniary interest and a brief explanation thereof will be made for the current Council Meeting at this time. * * * * * INFRASTRUCTURE MATTERS 5:00 P.M. 1. F-2014-43 - OLG Reserve Fund Update 2. MW-2014-48 - Millennium Trail - Phase 3 ( Niagara Falls Lions Legacy Trail) Tender Award - Contract# 2014-361-14 3. MW-2014-44 - Tender Award Contract No. 2014-307-13. Sylvia Place Sewer Separation and Road Reconstruction * * * * * REPORTS CONSENT AGENDA THE CONSENT AGENDA ISA SET OF RE PORTS THAT COULD BE APPROVED IN ONE MOTION OF COUNCIL. THE APPROVAL ENDORSES ALL OF THE RECOMMENDATIONS CONTAINED IN EACH OF THE REPORTS WITHIN THE SET. THE SINGLE MOTION WILL SAVE TIME. PRIOR TO THE MOTION BEING TAKEN, A COUNCILLOR MAY REQUEST THAT ONE OR MORE OF THE REPORTS BE MOVED OUT OF THE CONSENT AGENDA TO BE CONSIDERED SEPARATELY. - 2 - BDD-2014-06 - Small Business ENTERPRISE Centre ( SBEC/BDD), Ministry of Economic Development, Trade and Employment. (MEDTE)/Ministry of Research and Innovation (MRI). Small Business Enterprise Centre Core Grant Agreement F-2014-38 - Ontario Ice Storm Assistance Program F-2014-40 - Monthly Tax Receivables Report F-2014-41 - Municipal Accounts MW-2014-45 - Tender Award, Contract No. 2014-272-12 Furlong Avenue Watermain Replacement. Contract No. 2014-292-12 Varsity Avenue Watermain Replacement. PBD-2014-52 - PLC-2014-005, Request for Removal of Part Lot Control Blocks 86, 88 and 89 and Lots 72-75 and 82-84 inclusive, Registered Plan 59M-395. Saw Mill Drive and Chemonda Street. Chippawa West Phase 2 Plan of Subdivision. Applicant: Queensway Chippawa Properties Inc. PBD-2014-54 - PLC-2014-006, Request for Removal of Part Lot Control Block 116, Plan 59M-379. 5838 to 5865 Osprey Avenue, Fernwood Phase 2 Subdivision. Applicant: Mountainview Homes. TS2014-33 - RFT-40-2014 Tender for Supply of Services for Sanding and Salting of Municipal Properties. TS-2014-34 - Dunn Street at Carlton Avenue School Crossing Guard Review. MAYOR'S REPORTS, ANNOUNCEMENTS * * * * * COMMUNICATIONS AND COMMENTS OF THE CITY CLERK 1. CUPE Ontario - requesting that October 29th,2014, be proclaimed as "Child Care Worker & Early Childhood Educator Appreciation Day" in the City of Niagara Falls. RECOMMENDATION: For the Approval of Council 2. Ontario Lung Association -requesting that the Month of November be proclaimed as " Lung Month" in the City of Niagara Falls. RECOMMENDATION: For the Approval of Council. 3. Fire Prevention Week - requesting that the week of October 5-11, 2014 be proclaimed as"Fire Prevention Week"and October 11, 2014 be designated as" Fire Service Recognition Day", in the City of Niagara Falls. RECOMMENDATION: For the Approval of Council. - 3 - 4. Chabad Niagara - requesting approval for Fireworks for October 12, 2014 event. RECOMMENDATION: For the Consideration of Council, subject to insurance requirements. 5. Tender Wishes - requesting that a park be named after Jay Cochrane. RECOMMENDATION: Refer to Staff. 6. Niagara Falls International Marathon - requesting the provision of Transit buses and drivers for the annual event. RECOMMENDATION: For the Consideration of Council 7. Lundy's Lane BIA - requesting approval of replacement board members. RECOMMENDATION: For the Approval of Council Additional items for Council's Consideration: The City Clerk will advise of any items for council consideration. RATIFICATION OF "IN CAMERA" MATTERS PRESENTATIONS/ DEPUTATIONS 6:00 Crime Stoppers Michael White CPP CRM, Program Manager, Crime Stoppers of Niagara, will address Council on their program and ask for City participation in their"Driving the Message Home" campaign. 1812 Task Force Representatives from the 1812 Task Force will do a wrap up of the group's activities. Red Raiders The Niagara Falls Red Raiders JUEL Prep Girl's basketball team will be recognized for winning the Ontario Cup Championship. - 4 - PLANNING MATTERS 7:00 P.M. Public Meeting AM-2014-006, Zoning By-law Amendment Application 9440 Netherby Road Applicant: Randy Swanson Agricultural Purposes Only Zoning Background Material: Recommendation Report: PBD-2014-51 * * * * * BY-LAWS The City Clerk will advise of any additional by-laws or amendments to the by- law listed for Council consideration. 2014-126 A by-law to establish Part 4 on Reference Plan 59R-15107 as a public highway, to be known as and to form part of Morrison Street. 2014-127 A by-law to designate Blocks 86, 88 and 89 and Lots 72, 73, 74, 75, 82, 83 and 84, Registered Plan 59M-395, not be subject to part-lot control (PLC- 2014-005). 2014-128 A by-law to designate Block 116, Registered Plan 59M-379, not be subject to part-lot control (PLC-2014-006). 2014-129 A by-law to amend By-law No. 79-200, to permit a 3 storey, 30 unit apartment dwelling (AM-2013-016). 2014-130 A by-law to amend By-law No. 2012-63, which amended By-law Nos. 2010- 152 and 79-200, and to amend By-law No. 2008-206,which amended By-law No. 79-200, to guide the development of Block 64, Registered Plan 59M-376 (Deerfield Estates Phase 8 Plan of Subdivision) and Block 209, Registered Plan 59M-384 (Deerfield Estates Phase 9 Plan of Subdivision) (AM-2014- 005). 2014-131 A by-law to provide for hours of voting on election day and reduced hours of voting in institutions and retirements homes. 2014-132 A by-law to amend By-law 2010-137, a by-law to establish the Niagara Compliance Audit Committee. 2014-133 A by-law to authorize the execution of an agreement with Her Majesty the Queen in right of the Province of Ontario, as represented by the Minister of - 5 - Research and Innovation, respecting the program related to the Area Small Business Enterprise Centre. 2014-134 A by-law to authorize the payment of$40,602,531.77 for General Purposes. 2014-135 A by-law to adopt, ratify and confirm the actions of City Council at its meeting held on the 23' day of September, 2014. NEW BUSINESS F-2014-43 NiagaraJalls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of Council City of Niagara Falls, Ontario SUBMITTED BY: Finance Department SUBJECT: F-2014-43 OLG Reserve Fund Update RECOMMENDATION That Council approve the projects totaling $1,868,000 identified in this report and use funding from the OLG Municipality Contribution Agreement Reserve. EXECUTIVE SUMMARY In 2013, the City of Niagara Falls approved the new Municipal Contribution Agreement with the Ontario Lottery and Gaming Corporation (OLG). This agreement significantly increased the City's hosting fees from $3.0M annually. For the period ending March 31, 2014, the City received $21,263,695. Throughout the first period, staff has updated Council regularly on the commitments and use of the revenues received as a result of this Agreement. This report provides a summary of the funds advanced and recommends additional capital projects be undertaken to utilize funds received. Prior to approving the recommendation in this report, Council has previously committed $19,393,571 of the funds received. Senior staff was directed to provide a listing of projects that were critical and could be commenced immediately. The recommended list of $1,868,000 covers a cross section of capital reinvestment needs as well as one operating requirement. It should be noted that revenues received from the contribution agreement have been used in a variety of ways including levy reduction, capital reinvestment, regional policing, establishment of a reserve for future hospital development and economic development initiatives. September 23, 2014 F-2014-43 BACKGROUND In September 2013, Council approved the Municipal Contribution Agreement with the Ontario Lottery and Gaming Corporation (OLG). This Agreement increased the hosting fee to the municipality for the two casinos located in Niagara Falls. The agreement, while signed in September 2013, was retroactive to April 2013. The funding period is based on the Province's fiscal year, specifically April 2013 and concluding March 31, 2014. Payments, based on a percentage of gaming revenues, are received by the City each quarter. Staff have updated Council previously on the use of funds received during the first year. The purpose of this report provides Council with an update on what expenditures have been approved and the additional approvals staff are recommending. ANALYSIS/RATIONALE The hosting agreement provides the municipality with a significant revenue increase from the previous agreement which was established in 1998 when Casino Niagara opened. Under the previous agreement, the municipality originally received $2.6 million and had, over time, increased to $3 million annually. In addition, effective during the original agreement's era, OLG provided the Niagara Regional Police Service with additional funding of $4.2 million annually for enhanced policing in the area of the Casino and tourist area. The new Municipal Contribution Agreement is the same as agreements existing between the OLG and other municipalities that host casino properties, in that the agreements are only between the local municipality and the OLG. As a consequence, the City of Niagara Falls has been charged with the responsibility of renegotiating the policing agreement. The City received a total of $21,263,695 during the first year ending March 31, 2014. During the year, staff had provided to Council a series of requests for spending which were approved within individual reports. At this time, staff has approximately $1.9 million remaining unallocated for use. Senior staff were asked to identify additional projects (both operating and capital) that require funding. Only those projects that are ready to proceed at this time and meet critical Operating or Capital needs are being advanced. A total of $1,868,000 in projects were identified. The list of projects are shown in Chart 1. The project list is spread across operating departments and is consistent with the objectives established by Council. September 23, 2014 F-2014-43 FINANCIAL/STAFFING/LEGAL IMPLICATIONS This report is the culmination of the first fiscal year under the new agreement. If the new projects identified in the recommendation are approved, the funds received will have been used for a variety of operating, capital needs as well as for future investments. Chart 2 summarizes how the funds have been allocated. In September 2013, report F-2014-43 identified 5 areas for Council to utilize the available funding for. a) Tax Relief Under the previous agreement, Council had committed $3 million annually to the operating budget to offset the annual tax levy, which is a benefit to property owners. In 2014, Council approved the use of an additional $2,945,000 to offset the reduction in revenues resulting from the Region of Niagara's tax policy changes. As Council is aware, the City is appealing the assessment value of the Casino properties. The tax levy support represents 27.9% of the monies received. b) Niagara Falls Hospital Investment The Province has undertaken a review of future hospital locations within the Southern Tier of the Niagara Peninsula. The preferred site is located in Niagara Falls. Under Ministry of Health guidelines, the local municipality is required to provide 10% of the capital costs of the hospital. In most other municipalities, the municipality creates a special levy for these costs. The Contribution Agreement provides a funding opportunity for the City's portion of the expenses. Staff have recommended that a formula based approach be used that establishes a commitment of 1.5% of the amount received to this future investment. This will be established in a separate reserve fund to be used for the future Niagara Falls hospital. For 2013/2014 this commitment is $318,955. c) Capital Asset Reinvestment City staff have indicated, at numerous times, that the biggest challenge facing the City is the need for increased funding to replace the City's existing infrastructure. The additional funding provided in the hosting agreement provides an opportunity to increase the reinvestment in infrastructures. At the present time, the City is finalizing a Capital Asset Management Plan (AMP). The requirements of future Federal Gas Tax Agreement, as well as Federal and Provincial infrastructure grants programs will be dependent upon a Council endorsed AMP. Staff have initiated capital reinvestment of the amounts received. Chart 2 shows that the capital investment, utilized 49.42% of the monies received. September 23, 2014 F-2014-43 d) Economic Development Initiatives Staff recognizes that the new Municipality Contribution Agreement changes the formula for the City's revenue. This new arrangement provides the municipality with an incentive to invest in economic development activities that will grow and maintain revenues at the gaming sights. Increasing the revenues at the casinos will increase the City's revenue under the agreement. As a result, staff believes that dedicating a portion of the annual funding amount to economic development initiatives that will enhance casino revenues should be considered. In the first year two initiatives were approved, the 2014 Destination Marketing and commitment to Rendezvous Canada Showcase, totaling $250,000 were funded. In addition, site improvements to the Montrose Business Park is included in the list of recommended projects. e) Debt Deferral The municipality had previously approved capital projects that require debt financing. In 2013, the City deferred borrowing on the projects, amounting to $6.2 million. In the summary, these have been identified in the capital project section, since all of the schedule debt issuance was for capital projects. f) Niagara Regional Police Services In 2014, the City entered into an agreement to fund additional policing in the Casino area. This is a continuation of the previous agreement between OLG and NRPS. The annual cost of the policing contract is $4.2 million. The policing contract represents 19.75% of the amounts received. 2014- 2015 Hosting Revenues Received To Date Council requested that staff provide an update on the second year of the Contribution agreement. As previously reported, the City of Niagara Falls received $6,715,070 in July for the first quarter which was a 4.37% increase from the same quarter last year. There are a few commitments that Council should be aware of. Firstly, staff have included both the levy reduction and tax policy reduction as commitments. Secondly, in the 2014 budget deliberations, the one time costs of the municipal election was funded from the agreement. Likewise, the 2014/15 commitment to the NRPS has been identified at the same amount. Similarly, the City's portion of the new municipal transit (WEGO) facility was included as well as the capital projects approved for the Lundy's Lane Gateway and Streetlight improvements. Chart 3 identifies the anticipated funds to be received and the expenditure commitments. September 23, 2014 F-2014-43 CITY'S STRATEGIC COMMITMENT Financial Sustainability Investment and Sustainability of City Infrastructure LIST OF ATTACHMENTS Chart 1 - Additional Projects Recommended Chart 2 - Summary of Allocated Funds Chart 3 - Summary of Projected Funds Recommended by: n fir,Todd Harrison, Direc r of inance Respectfully submitted: 2-1' 1 c�_. Ken Todd, Chief Administrative Officer T. Harrison �` CHART 1 ADDITIONAL PROJECTS RECOMMENDED F-2014-43 Department Project Name Amount Explanation Municipal Works Ash Tree Removal Murray Hill Bridge $ 40,000 220,000 Immediate removal of trees affected by Emeral Ash Borer Preventative maintenance on municipally owned pedestrian bridge Victoria Avenue Street 160,000 Engineering design for future investment in area Street Sweeper 220,000 Replacement for equipment well past expectant life Kalar Park Enhancements 100,000 Park enhancements Lions Trail-Millenium Trail 403,000 Extension of Millenium Trail Transportation Smart Card Reload System at 4 City facilities $ 50,000 Improved customer service to transit customers by providing increased availability for reloading transit Smart Cards Parking Permit module 35,000 Customer Service enhancements Portable Washroom/Lunchroom facilities at 2 locations for bus drivers 100,000 Requirements to provide health and safety requirements to transit operators Transit Hub Improvements at Target 100,000 Customer Service enhancements at City transit hub To provide required upgrades to traffic signals, as current Traffic Signal Rebuilds (1 intersection) 200,000 program is lagging due to underfunding Recreation & Culture Chippawa Arena Accessible Entrance 20,000 To address accessibility concerns Gale Centre Railings 20,000 To address safety issues Business Development Business Park Site Development 200,000 To prepare site for resale Total $ 1,868,000 CHART 2 F-2014-43 OLG Contributory Agreement Summary of Revenues and Expenditures For the 12 month period ending March 31, 2014 2013-2014 Total Received $21,263,695 Operating Items Tax Subsidy $3,000,000 2014 Tax Policy $2,945,000 Economic Development Issues $250,000 Ash Tree Removal Contract(NEW) $40,000 $6,235,000 29.32% Amounts available after City Operating $15,028,695 Regional Commitments NRP agreement for policing $4,200,000 $4,200,000 19.75% Amounts available after City and Regional Operating commitments $10,828,695 Capital Projects Approved Debt avoided on past capital projects $6,201,595 Preauthorized Engineering Designs $2,217,275 Lundy Lanes Gateway $150,935 Chippawa Boat Ramp $50,000 Oakes park Scoreboard $29,811 Murray Hill Pedestrain Bridge Rehab(NEW) $220,000 Victoria Avenue Streetscape Engineering(NEW) $160,000 Street Sweeper(NEW) $250,000 Kalar GFHS Site Development(NEW) $100,000 Smart Card Reload System (New) $50,000 Parking Permit Module(New) $35,000 Bus Stop Service Enhancements(New) $100,000 Transit Hub Improvements(Target Stop)(New) $100,000 Traffic Signal Rebuilds( 1 additional intersection)(NEW) $200,000 Chippawa Arena Assessibility Entrance(NEW) $20,000 Gale Centre Railings(NEW) $20,000 Business Park Site(NEW) $200,000 Millenium Trail Expansion (Lions Club Project)(NEW) $403,000 $10,507,616 49.42% Amounts available after Operating,Regional $321,079 Council Commitment to new Hospital (1.5%) $318,955 1.50% Balance in reserve fund after all commitments are funded $2,124 CHART 3 F-2014-43 City of Niagara Falls OLG Contributory Agreement Summary of Revenues and Expenditures( Projected) For the 12 month period ending March 31, 2015 2014-2015 Total Expected $21,263,695 Operating Items Tax Subsidy $3,000,000 2014 Tax Policy $2,945,000 Economic Development Issues $0 2014 Election costs $175,000 $6,120,000 28.78% Anticipated amounts available after City Operating $15,143,695 Regional and Debt Commitments NRP agreement for policing $4,200,000 Debt avoided on past capital projects $0 $4,200,000 19.75% Anticipated amounts available after Regional Expenditures $10,943,695 Capital Projects Approved City Portion of New Bus Terminal $3,414,500 LLBIA Gateway and Light Enhancements $189,915 $3,604,415 16.95% Anticipated amounts available after Committed Capital $7,339,280 Council Commitment to new Hospital (1.5%) $318,955 1.50% Amounts available to 2015 Council $7,020,325 _112:41, MW-2014-48 Niagarafa11s September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Municipal Works SUBJECT: MW-2014-48 Millennium Trail - Phase 3 (Niagara Falls Lions Legacy Trail) Tender Award - Contract #2014-361-14 RECOMMENDATION 1. That the contract be awarded to the lowest bidder Stevensville Lawn Service at the \ tendered price of $ 935,089 (excluding HST), and 2\ That the additional funds required for this contract be approved. That staff continue their efforts to offset this additional expenditure from external sources including the sponsorship and donation opportunities from the Niagara Falls Lions Club as the project Partner. 4.\ That the Mayor and Clerk be authorized to execute the necessary contract documents. * That the tender be cancelled, the matter be referred back to staff to revise the scope of the project, within the budget parameters, with input from the intersted stakehol EXECUTIVE SUMMAI (thatOPG be cntacted to see if they would donate the Big Becky cutter head and absorb the related transporation costs. Council approval for this project was granted by adopting the recommendations set out in report MW-2013-46. Staff have been working with the various agencies such as Ontario Power Generation (OPG) Canadian National Railways (CN) and the NF Lions Club to complete the design and tender for the project. This section of the Millennium Trail is a key trail linkage from the completed Paisley- Janvary Pool Trail Section connecting to Whirlpool Road and, ultimately, to the Niagara Parks Commission Pathway. The Niagara Falls Lions Club are active community partners in this project and have indicated their desire to assist in the project through sponsorship and donor programs. Included in this project, and tender, is the display of a section of the 'Big Becky' cutter head, donated by OPG to the project. BACKGROUND The Tender Opening Committee in the presence of the City Clerk, Dean lorfida, Manager of Supply and Services Dave Butyniec the Project Manager Jeff Claydon, Landscape Architect, opened tenders on Tuesday, September 9, 2014 at 2:00 p.m. for the above noted contract. Tender documents were picked up by five (5) companies and one (1) bid was received. Listed below is a summary of the tender prices, excluding HST, received for this project. September 23, 2014 -2 - MW-2014-48 Contractor City Tender Price (excluding HST) Stevensville Lawn Service Stevensville, ON $ 935,089.00 ANALYSIS/RATIONALE The only bid was submitted from Stevensville Lawn Service, a company that has performed similar projects for the City. Staff is of the opinion that this contractor is capable of successfully undertaking this project. Stevensville Lawn Service has indicated their readiness to commence this trail project this October subject to approval. Staff has considered options to re-tender or postpone the project and believe that the tendered price is representative of the fair market price. Staff will continue to seek external funding/donations for some of the more expensive elements of the project, such the Cutter head transportation costs, gazebo and parking lot lighting). FINANCIAL IMPLICATIONS This project was approved in the 2013 / 2014 Capital budgets with a total budget of $587,000. The additional funding required for this project will be provided from the OLG Agreement revenues. CITY'S STRATEGIC COMMITMENT This recommendation is consistent with Council's strategic priority to; promote awareness and opportunity for active living, enhance economic vitality, invest in infrastructure and promote a healthy and safe community. LIST OF ATTACHMENTS 1. Location Plan 2. Capital Budget Worksheet (revised) 3. "Big Becky" cutter head photo 4. Approved Council Report MW-2013-46 ci(k-((-------i Recommended by: Geoff Holman, Director of Municipal Works d ____q Respectfully submitted:. Ken Todd, Chie Administrative Officer JC/Geoff Holman1,\ MW-2014-48 Attachment #1 w .�.. j CITY of NV GAsa FALLS ! * + F SERVICE CENTRE d k dI ...• a w'" _ e 14 _ if q tet' '�\ •_ 'N ntRc STATION V^r . u • ' - ,. e�ena Mimi.,Trail Section 3 .!# ' raw+ cx.�s. sauna., .^.. �—Proposed Tray Roo, ww.w�i�M+m®eavr ll an Proposed Trail Connections '1.-4xwm'raii Sec'�m a , USW To Nugara vaaa Camr soon , OM UI 'Patlew , _ -- SdNry♦v/Swaym Otie 4..4 cosy p.4, a g' K .. —En 9 Bee Ten 1. Easnrg,11.9iWaIXvig ad ,;!. R \ "'WW1 .,y'� p r� ., '"` __�t * a + -- N1CTtONNN •TRAIL — .4 4-i I BECKON e.COMPLETE ; . i 11 , ft ! _x S _ _ a.. mow.:.- .. '..:;. 1__.i—* MILLENNIUM TRAIL SECTION 3 CONTEXT PLAN a+ viagarafalls __ -- MW-2014-48 Capital Budget Worksheet 2014 Department Municipal Works-Parks Priority(1-3) Project Name Millennium Trail Section 3 Development(Thorold Stone to Whirlpool Rd) Included in 10 year 0 NF Lions Legacy Project Capital Plan(y/n) Project I.D.# P59 Project Description Design,planning and construction of the next section of the Millennium Trail from Thorold Stone Road to Whirlpool Road,in partnership with the NI-Lions Ulub(NI-Lions Legacy F-ro)ect) Projected Start Date: FALL 2013(ONGOING) Approved Mar.25/14 Additional Funding YEAR YEAR YEAR YEAR YEAR 2014 2014 2015 2016 2017 Opening Balance-Jan 01 (surplus)/deficit - - - - - EXPENDITURES Engineering Fees/Design/Studies 50,000 20,000 Land/Building/Furniture/ Equipment 350,000 Construction Roads Storm Sewers 15,000 Water Sanitary Sewers Sitework/Landscaping 187,000 278,000 Contingency Other 90,000 Interest Expense TOTAL EXPENDITURES 587,000 403,000 - - - FUNDING SOURCES Special Purpose Reserves Capital Holding Reserve Reserve Fund 34,000 403,000 Transfer from Operating 304,150 Development Charges 248,850 Debentures Gas Tax Provincial/Federal Grants External Contributions Interest Earned Other TOTAL FUNDING SOURCES 587,000 403,000 - - - Closing Balance-Dec 31 (surplus)/deficit - - - - - �. £: r a 'e 1 wS4 .X .n+3 ap'LF v ' _$R , W d ± f P 1 F , 1 , v c i' „. ....A- -"p,.. - - -..,,,,iip mil; t .' yew 40� A r s7 �\ , • e ' a' �`"' C't";iii4 ?. ^vii..v F � 1 /f� MW-2012-46 Niagaraplls September 24, 2013 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario The recommendation(s)contained in this report were adopted as amended by City Council SUBMITTED BY: Municipal Works SUBJECT: MW-2013-46 Lion's Legacy Trail/Millennium Trail Phase 3 Project Update RECOMMENDATION 1) That Lion's Legacy Trail Project be approved and funded by preapproving an amount of $587,000 in the 2014 Capital Budget. 2) That staff confirm their efforts to offset this expenditure from external sources. That the recommendation be approved and Jim Fyfe be appropriately recognized in conjunction with the proposed trail EXECUTIVE SUMMARY The Niagara Falls Lion's Legacy Trail(formerly Millennium Trail Phase 3) is a critical piece of the City's Trail and Bikeway's system that links the Niagara River Parkway to many parks and playgrounds throughout the community. Staff feel that this was project should be completed at this time to take advantage of synergies with existing partners. A funding strategy is required to complete this section of the trail in a timely manner. Staff is recommending that the attached budget worksheet be approved. The Capital Budget funding allocations have been made for 2013, as a result, staff recommend funding be pre- approved from the 2014 Capital Budget. BACKGROUND At it's meeting of April 24, 2012 City Council received a presentation from Mr. Jim Fyfe on behalf of the Niagara Falls Lion's Club to fund the construction of the Niagara Falls Lion's Legacy Trail, (otherwise known as Millennium Trail - Phase 3) and directed staff to expedite and partner with the Lion's Club to advance the project. Staff has prepared base plans and has been working with Ontario Power Generation (OPG) on a lease arrangement to locate the trail in the corridor that bounds the Hydro Canal on the east side. The general location is shown in attachment 1. Staff has been working with the Lion's Club to secure donations, funding and in-kind contributions to cover the costs of the project which is estimated to be approximately $587,000. ANALYSIS/RATIONALE Based on the proposal made to Council, no funds were included in the 2013 Capital Budget. It has become apparent however that interim funding and contracted services will September 24, 2013 -2 - MW-2013-46 be needed to complete the project. Staff has received valuable in-kind contributions from Strabag (engineering services, granular material). In addition OPG has offered to provide a section of the "Big Becky" cutter head which can be displayed along the trail route. While the importance of completing this project remains a priority for the municipality, it will be necessary to establish a proper budget and funding mechanism in order to complete the works. Staff will continue to pursue external funding partners. Staff has approached the Region's contractor working on the Stanley Avenue Road Improvements Project (Thorold Stone Road to Whirlpool Road) and received unit pricing to complete the works. Staff is recommending that we take advantage of these prices to minimize the costs of re tendering and re mobilization. FINANCIAL IMPLICATIONS The 2013 Capital Budget was approved earlier in the year. The final details of this project were not completed at the time of the budget preparation, therefore, this project was not included. Since that time, the details of the project have been completed and staff feel that proceeding immediately is the preferred action. Since the funding allocations for capital projects for 2013 have been fully utilized, the only available funding at this time is to utilize and preapprove a funding allocation from the 2014 Capital Budget. CITY'S STRATEGIC COMMITMENT This recommendation is consistent with Council's strategic priority to promote awareness and opportunity for active living. LIST OF ATTACHMENTS 1. Location Plan 2. 2014 Capital Project Worksheet Recommended by: Geoff Holm-n, Director of Municipal Works Respectfully submitted: -211414i Ken To d. Chief Administrative Officer Geoff Holman MW-2014-44 Niagara) 11s September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Municipal Works SUBJECT: MW-2014-44 Tender Award Contract No. 2014-307-13 Sylvia Place Sewer Separation and Road Reconstruction RECOMMENDATION 1. The contract be awarded to the lowest bidder O'Hara Trucking and Excavating Inc. at the tendered price of$892,986.25; 2. That the capital budget of $1,124,275 be approved; 3. That the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY At its meeting on May 13th, 2014 staff updated Council on the progress of the Sylvia Place Infrastructure Improvements and Farmer's Market Development, staff has finalized and tendered the first phase of construction. The Phase 1 works will include the priority sewer separation of the existing combined sewer, a full road reconstruction complete with curb and gutter, subdrain, wider sidewalks, upgraded street lighting, the implementation of stormwater management components and partial reconstruction of City Parking Lot#12. To facilitate this important first phase of construction, significant coordination with the local utilities has been undertaken. Initial plant relocations have been completed with the overall aim to remove the existing pole line and transfer of overhead utilities to underground. Advancing the necessary funding for these phase one works would capitalize on contractor interest in securing fall-winter work while serving to resolve the frequent sewer surcharging and repeated flooding along Sylvia Place. Construction may begin as early as October 1st, 2014 and is expected to take approximately forty (40) working days. September 23, 2014 - 2 - MW-2014-44 BACKGROUND In May 2014, staff updated Council on the progress of the Sylvia Place Infrastructure Improvements and Farmer's Market Development project with report MW-2014-02 (attached). The sewer separation on Sylvia Place between Ferry and Peer Streets remains a priority given the frequent sewer surcharging and repeated flooding of properties along its length. Moreover, the consequence of wet weather events is a significant storm water contribution to the Ferry Street sanitary sewer that serves as the Sylvia Place combined sewer outlet. The risks of sanitary sewer surcharging on Ferry Street and the downstream system including the volumes and overflow releases to the environment at the Stanley Avenue CSO will be reduced once the existing combined clay sewer on Sylvia Place is replaced with a new storm and sanitary sewer. This `target area' sewer separation is consistent with the recommendations presented in the 2008 Niagara Falls Pollution Control Plan. The uncontrolled stormwater runoff to Sylvia Place from City owned Parking Lot#12 is a major contributor to the flooding problems at the properties to the east. Although the parking lot rehabilitation has long been a priority due to age, an insufficient granular base and inadequate drainage of the site, improvements could not be advanced without a new storm sewer on Sylvia Place. Therefore, as part of the overall solution for the sewer surcharging and surface flooding of the area, the parking lot storm sewer collection and conveyance as well as a partial reconstruction has been included in the first phase of the site development. Utilities, specifically gas, hydro, bell and cogeco cable within the project limits service buildings fronting Main Street as well as Sylvia Place. As a consequence, these utilities crisscross throughout the site, both overhead on the existing pole line and underground. Significant coordination with the utility companies was necessary to develop and phase-in their plant relocations with the City's proposed works without interrupting service delivery. To that end, partial relocations have been completed to permit the advancement of the phase one works. ANALYSIS/RATIONALE The Tender Opening Committee, in the presence of the City Clerk, Dean lorfida, and the Project Manager, Sherri-Marie Millar, opened tenders on Tuesday, September 9th, 2014. The following is a summary of the totalled tender prices (excluding HST) from the contractor submissions, complete with corrections as noted. Contractor City Tender Price O'Hara Trucking and Excavating Inc. Niagara Falls $892,986.25 Centennial Infrastructure Niagara-on-the-Lake $995,109.50 Alfidome Construction Ltd. Niagara Falls $895,462.50 Nexterra Substructures Niagara Falls $948,247.70 September 23, 2014 - 3 - MW-2014-44 The lowest tender was received from O'Hara Trucking and Excavating Inc. in the amount of$892,986.25. Construction may begin as early as October 1st, 2014 and is expected to take approximately forty (40) working days. FINANCIAL/STAFFING/LEGAL IMPLICATIONS The total budget for Phase 1 is $1,124,275 and is identified on the attached budget worksheet. This project was not included in the 2014 Capital budget, however, delays in other projects previously approved has resulted in funding availability. As a result, those projects will be delayed until 2015. The funding sources for those projects will be used in this project. Funding requests for the projects delayed will be submitted with the 2015 Capital budget. CITY'S STRATEGIC COMMITMENT Implementation of this Capital Works project meets the intent of Council's Strategic Priorities to establish infrastructure investment priorities, and to strengthen and promote economic development within the City. LIST OF ATTACHMENTS 1. Capital Budget Sheet 2. MW-2014-02 tE� Recommended by: Geoff Holman,Dire or of Municipal Works Respectfully submitted: Ken Todd, Ch of Administrative Officer Sherri-Marie Millar, P.Eng./Geoff Holman MW-2014-44 Attachment 1 Capital Budget Worksheet 2014 Department Municipal Works-Engineering Priority(1-3) Project Name Sylvia Place Sewer Separation&Road Reconstruction Included in 10 year EJ Capital Plan(yin) Project I.D.#SS30 307-13 12-3-410030-030000 Project Description Multi-element project including sewer separation, road reconstruction c/w Transit Works and public parking lot. Projected Start Date: 1st Quarter Tender YEAR YEAR YEAR YEAR YEAR 2014 2015 2016 2017 2018 Opening Balance-Jan 01 (surplus)ideficit - - - - EXPENDITURES Engineering Fees/Design/Studies Land/Building/Fu mitu re/ Equipment Construction Roads 616,194 Storm Sewers 165,000 Water 11,135 Sanitary Sewers 46,993 Sitework/Landscaping 89,285 Utility Relocations 100,000 CA and Inspection Approvals/Materials 76,400 Construction Testing 19,268 TOTAL EXPENDITURES 1,124,275 - - - FUNDING SOURCES Special Purpose Reserves Capital Holding Reserve 941,521 Reserve Fund Transfer from Operating Development Charges Debentures Gas Tax 100,254 Provincial/Federal Grants External Contributions 82,500 Interest Earned Other TOTAL FUNDING SOURCES 1,124,275 - -Closing Balance-Dec 31 (surplus)/deficit - - - "J1 MW-2014-02 Niagara,Falls May 13, 2014 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council The recommendation(s) City of Niagara Falls, Ontario contained in this report were adopted by City Council SUBMITTED BY: Municipal Works SUBJECT: MW-2014-02 Sylvia Place Infrastructure Improvements and Farmer's Market Development RECOMMENDATION 1. That Council receive this report for information purposes. EXECUTIVE SUMMARY This report is being provided to update Council of the proposed plan of action for the development of Sylvia Place and the Farmer's Market. The separation of the combined sewer on Sylvia Place through the installation of a new sanitary and storm sewer is a priority given the frequent and repeated flooding of properties along its length. The scale of work necessary to install two new sewers along Sylvia Place between Ferry and Peer Streets offers a unique opportunity to package the necessary full road reconstruction with the reconstruction of the adjacent City owned parking lot. The fully developed site, including the future Farmers Market building must be considered so that construction works may be phased-in without duplication or reconstruction while minimizing the loss of interim measures. At this time, the design for the infrastructure replacement is almost complete enabling staff to plan the site rehabilitation. The development of the site including the new Farmers Market building can be constructed in three (3) phases. The first construction phase shall include the Sylvia Place Sewer Separation and full road reconstruction between Ferry and Peer Streets as well as the south portion of Parking Lot #12; these works could be completed in 2015. Construction of the new Farmers Market building and demolition of the existing market building complete with the reconstruction of the north section of Parking Lot#12 will be Phase 2 and 3 works respectively; both could ideally be completed in 2016. The site of the future Farmers Market Building will be beautified with interim landscaping and an access path from Main Street in preparation for the Battle of Lundy's Lane Bicentennial Celebrations. This project is a previously approved Capital Project and is underway. BACKGROUND The sewer separation on Sylvia Place is a priority. The existing vitrified clay combined sewer frequently surcharges causing not only repeated surface flooding but also sewer May 13, 2014 -2- MW-2014-02 backup to abutting properties. The Niagara Falls Pollution Control Plan (2008)specifically recommended the separation of combined sewers in this area to reduce volumes and occurrences at the Stanley Avenue CSO. The recently separated sewers on Ferry Street will provide the necessary outlets for Sylvia Place. The Historic Drummondville area as identified in the 2006 Community Improvement Plan (CIP) is centered on the intersection of Main Street and Ferry Street. The CIP recommended the redevelopment of the existing Farmers Market at the Sylvia Place parking lot. A market feasibility study that followed in 2008 made a recommendation to replace and relocate an expanded, more permanent building with the aim of boosting the Market's sustainability while serving to revitalize the Historic Drummondville area. To that end, the City purchased the adjacent Serbian Cultural Centre property and cleared the site in preparation for a new building. A second report finalized in March 2013 and entitled Niagara Falls Farmers Market, presented a number of recommendations for the preferred development of a new Farmers Market based on current trends and successful models; the report included a preliminary building floor plan. The City owned Parking Lot#12 on Sylvia Place, is comprised of both leased parking and general public pay-and-display spots. Age, an insufficient granular base and inadequate drainage of the site has contributed to the degradation of the asphalt surface quality which is currently in very poor condition. Runoff from wet weather events and snow melt flows across Parking Lot #12 toward Sylvia Place (from Main Street) and contributes to the flooding problems at the properties to the east. Rehabilitation of this parking lot has been a priority for a number of years, but could not be advanced in the absence of a storm sewer outlet. A number of City buses run along Main Street and use the stops south of Ferry Street as bus transfer points. With bus stops on both sides of the street and additionally separated by driveways and business accesses, transit customers are forced to cross Main Street and/or walk significant lengths to make connections. Customer safety is an ongoing concern given that riders are often in a hurry, impeded by weather conditions (snow, wet weather), obscured by buses or traffic and/or otherwise distracted. Making transit connections is additionally trying for elderly riders and those with mobility challenges or small children. ANALYSIS/RATIONALE The scale of the Sylvia Place sewer separation and road reconstruction works provided a unique opportunity to consider an overall site development strategy that would not only reduce the impacts of construction but serve to maximize savings related to economies of scale. That is, the stormwater management and reconstruction works for Parking Lot#12 as well as potential transit improvements could be advanced with the municipal works project, with due consideration of a new Farmers Market. A strategy to phase-in construction could also be developed that would minimize duplication, potential reconstruction or the loss of interim measures. May 13, 2014 -3- MW-2014-02 With the cooperation of the Transportation Department, municipal works staff took the lead on this multi-discipline project and retained an engineering consultant,AMEC, to complete the engineering design. The key design elements associated with the project are summarized as follows: • Decommissioning of combined sewer and replacement with both sanitary and storm sewers on Sylvia Place including new laterals and site servicing to the future market building; • Upgrade Sylvia Place to an urban cross-section including the introduction of curb and gutter, concrete sidewalk (both sides) and new asphalt pavement; • Significant utility'clean-up'and relocations(including existing overhead hydro pole line) along Sylvia Place and within Parking Lot#12. • Reconstruction of Parking Lot#12 complete with a new entrance off of Peer Street,the addition of stormwater management measures(grading,curbs,catchbasins and leads) and an upgraded granular base and asphalt surface. • Formalization of existing access from City parking lot to rear of properties fronting Main Street. • Designated walkway between the Niagara Falls Historical Museum and the future Farmers Market building; and • Upgrade street and parking lot illumination with decorative poles and luminaires to match those on Ferry Street. Transit improvements originally included a new transit hub on Sylvia Place with the aim of improving transit customer service,safety and accessibility with a single transfer stop. Due to significant stakeholder opposition, this proposal was abandoned. Instead, buses will continue to stop along Main Street while the City's Transportation Services Department considers alternate transit hub locations with the potential to improve operational and customer needs. The development of the site including the new Farmers Market building can be constructed in the three (3) phases described below. Drawings of the overall design and construction phases are included in this report as Attachment 2. Construction Phasing: Interim Measures Prior to the Battle of Lundy's Lane Bicentennial Celebrations, an interim walkway complete with basic landscaping will provide access between Main Street and the existing Farmers Market. Phase 1 The first phase of construction,will consist of the sewer separation, lighting and road works on Sylvia Place. The new parking lot access from Peer Street and the reconstruction of the southerly parking lot will also be completed. The costs associated with Phase 1 construction will be included in the 2015 Capital Budget deliberations. May 13, 2014 -4- MW-2014-02 Phase 2 The second phase involves the construction of the new Farmers Market building and associated parking for market vendors. City staff will retain an architect to undertake the market building design assignment, which could be completed by the end of 2015. The costs associated with Phase 2 construction will be included in the 2016 Capital Budget deliberations. Phase 3 The third and final phase of the site construction will include the demolition of the existing market building and reconstruction of the remaining parking lot area including the connective walkway between the new Market and the museum. These works could follow immediately after the commissioning of the new market building. Project Stakeholder Review: A meeting was held with the Main and Ferry BIA on January 22"d, 2014 to present the overall Sylvia Place design and construction phasing plan. The general consensus from the BIA was in favour of the proposed development of the site. Questions addressed during the meeting, related to rear property access, lighting pole specifications and availability of public washrooms. A second meeting was held on February 12th, 2014 with residents directly impacted by the project. Meeting invitations were hand-delivered to ten (10) properties adjacent to the proposed works; two (2) property owners attended. Following the project stakeholder meetings, comment sheets representing twelve neighbourhood properties were submitted to City Hall. The single concern repeated was that local residents strongly objected to the transit hub as originally proposed along Sylvia Place. In addition, a petition opposing the transit hub was delivered to City Hall on March 25th, 2014 with resident signatures representing an additional eleven properties. FINANCIAL IMPLICATIONS At present, the design work for the sewer separation and road construction is underway. The additional phases of the project require funding and these will be brought to Council as outlined below: Proposed Timing of Approval Project Design Phase 2015 Capital Budget Phase 1 - Sewer separation, road and parking lot reconstruction 2015 Capital Budget Phase 2 - architectural design of proposed Farmer's Market 2016 Capital Budget Phase 3 - demolition and reconstruction of Farmer's Market and reconstruction of parking lot a May 13, 2014 -5- MW-2014-02 The funding opportunities for the three project phases will be derived from a variety of sources, including Federal Gas Tax, CSO, allocations from water, sewer and parking budgets as well as the OLG reserve. The decisions on funding needs and sources will be made as part of future Capital Budget discussions. CITY'S STRATEGIC COMMITMENT This project is consistent with Council's Strategic Priorities to achieve financial stability and infrastructure sustainability objectives. LIST OF ATTACHMENTS 1. Site Map 2. Construction Phasing Plan 3. Farmers Market Building Conceptual Floor Plan t I Recommended by: >MAi,y 1 y I- `� - - Geoff Holman, Director of Municipal'Works Respectfully submitted: ` Ken Todd, Chief Administrative Officer Sherri-Marie Millar. P Eng. N C o� v Ii_\ t:-......___.--4,v:' i l ' -____- } \ \ _ t.---------: ',._-___— as +JG }. 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C X,ri 01 t S" GJ Ln a t .t ` t " y « W ce % [ Vit' 0 MW-2014-02 Attachment 3— Farmers Market Building Conceptual Floor Plan a 2 7 9 3 12 13 15 14 • 2 3 5 6 a MAGARA FALLS IARKET N iagarafalls REF: Niagara Falls Farmers Market Final Report(March 2013) BDD-2014-06 Niagaraaalls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Business Development SUBJECT: BDD-2014-06 Small Business Enterprise Centre (SBEC/BDD) Ministry of Economic Development, Trade and Employment (MEDTE) / Ministry of Research and Innovation (MRI) Small Business Enterprise Centre Core Grant Agreement RECOMMENDATION: Council authorize the Mayor and Clerk to sign the SBEC-MEDTE/MRI Core Grant Agreement. EXECUTIVE SUMMARY: The agreement between the Ministry of Economic Development, Trade and Employment /Ministry of Research and Innovation and the City of Niagara Falls provides funding for the operation of the Small Business Enterprise Centre, a division of Business Development. The new three year agreement will provide the Small Business Enterprise Centre with $90,843.50 per year for the duration of agreement. BACKGROUND: The Ministry of Economic Development, Trade and Employment has provided the City of Niagara Falls annual funding to assist with the operation of the Small Business Enterprise Centre since 2004. The Ministry of Economic Development, Trade and Employment / Ministry of Research and Innovation has moved away from an annual agreement towards a three year agreement. This new three year agreement will provide a total of$272,530.50 over the course of the three year agreement. ANALYSIS/RATIONALE: The funding assists with the operation of the Small Business Enterprise Centre. CITY'S STRATEGIC COMMITMENT: Strengthen and promote economic viability within the City of Niagara Falls. Supporting and fostering growth in small business sector. September 23, 2014 -2 - BDD-2014-06 Recommended by: , Serge Felicetti, Direc r of Business Development ki Respectfully submitted: )_,`Ken Todd, Chief Administrative Officer F-2014-38 Niagaraaalls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of Council City of Niagara Falls, Ontario SUBMITTED BY: Finance SUBJECT: F-2014-38 Ontario Ice Storm Assistance Program RECOMMENDATION For the information of Municipal Council. EXECUTIVE SUMMARY The Ontario Ice Storm Assistance Program has been put in place by the Ministry of Municipal Affairs and Housing to assist municipalities and conservation authorities affected by the December 2013 ice storm. The City of Niagara Falls submitted their expression of interest to the Ontario Ice Storm Assistance Program indicating total estimated eligible costs of $39,754. The City was denied because the Province could not support that the damages incurred in the City were due exclusively to the ice storm. More information obtained from the Ministry of Municipal Affairs and Housing during the conference call is outlined below. BACKGROUND On July 8, 2014, Council passed a resolution supporting the City of Niagara Falls to submit an expression of interest to the Ontario Ice Storm Assistance Program. Criteria for the program stated that eligible response and recovery costs must be clearly linked to the ice storm, be incremental to standard operating budgets and incurred to protect public health and safety or to secure access to public roads, sidewalks or frequently travelled routes. September 23, 2014 F-2014-38 FINANCIAL/STAFFING/LEGAL IMPLICATIONS The City received a letter dated August 5, 2014 informing us that our, "Expression of interest did not demonstrate sufficient evidence of ice damage resulting from the December 21-22, 2013 ice storm." The letter went on to further state, "The Province recognizes that other challenging weather events quickly followed the ice storm in some areas. Those events, however, brought significant snowfall or other harsh conditions, but they did not lead to damage caused by an accumulation of ice." The City participated in a conference call with the Ministry of Municipal Affairs and Housing on August 14, 2014 to discuss the reasoning for the denial of our expression of interest. The Ministry informed us that they looked for two things specifically: 1) Costs submitted are eligible, meaning they incurred on Municipal property as opposed to private property which would be ineligible; and 2) Burden of proof that clearly links the damage to the ice storm event of December 21-22, 2013. The City was informed that it was denied because the Province could not support that the damages incurred in the City were due exclusively to the ice storm. To meet the criteria, the damage incurred had to be related to an accretion of ice as opposed to other harsh weather factors. City staff was informed during the phone call that Statistics Canada does not track ice storms so the Ministry had to figure out the area of the ice storm. This was done by analyzing the data from the expression of interest packages submitted by different municipalities to understand where there was an accretion of ice. In their analysis they determined that the ice storm was limited to North Perth crossing the top of Lake Ontario to Northumberland County (map attached). The cities/towns on either side of that were only considered severe weather. The closest municipality to the City of Niagara Falls that was accepted for the next stage of the Ontario Ice Storm Assistance Program was the City of Hamilton. LIST OF ATTACHMENTS Map of North Perth to Northumberland County Recommended by: Todd Harrison, Dire for of Finance �l 1 Respectfully submitted: r Ken Todd, C ief Pdministrative Officer Tiffany Clark -�ct 1^, '.. $ C - • i� r .'k}£.fix' res=,.,i I `"'E'� <,. : F-2014-40 Niagaraaalls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of Council City of Niagara Falls, Ontario SUBMITTED BY: Finance Department SUBJECT: F-2014-40 Monthly Tax Receivables Report RECOMMENDATION That Council receive the Monthly Tax Receivables report for information purposes. EXECUTIVE SUMMARY This report is prepared monthly to provide Council with an update on the City's property tax receivables. Outstanding taxes as of August 31, 2014 were $18.4 million compared to $17.0 million in 2013. During August, tax receivables as a percentage of taxes billed increased slightly from 36.1% in 2013 to 37.0% in 2014. The City's finance staff has had continued success in resolving properties that are subject to registration for 2014. At this stage, 85.3% of properties have developed payment arrangements or have paid in full. There are currently thirty-two properties scheduled for tax sale in the next two years. BACKGROUND This report is being provided as part of the monthly financial reporting to Council by staff. It is also submitted to our banking institution for compliance with our banking agreement. ANALYSIS/RATIONALE Tax collection for 2014 lags slightly behind the collection history for 2013. Table 1 shows that taxes outstanding at August 31, 2014 are $18.4 million. This represents an increase from $17.0 million in arrears for the same period in 2013. Finance staff continues to actively pursue property owners in arrears. Table 2 provides the breakdown of outstanding taxes by assessment class. The majority of outstanding taxes are for residential and commercial properties. The chart September 23, 2014 F-2014-40 shows that the taxes owing from the commercial property class has increased from a year ago, whereas the residential property class has decreased. Finance staff takes specific collection actions for properties that are subject to registration. These action steps have been outlined in previous reports. At January 1, 2014, 389 properties were subject to registration. Table 3 summarizes the progress of these actions after eight months of activity. This table shows 85.3% of the tax accounts or 332 properties have been paid in full or the owners have made suitable payment arrangements. During August, four accounts were paid in full. In addition, the number of accounts with suitable payment arrangements including full payments increased from 83.5% (July) to 85.3% (August). Finance staff continues to make every effort to have accounts paid in order to avoid the registration process and the associated costs related to that process. Table 4 identifies the properties and associated tax arrears scheduled for tax sales in the future. During the month of August, four registered properties were redeemed. The outstanding taxes for registered properties represents 2.7% of the total outstanding taxes at month end. FINANCIAL/STAFFING/LEGAL IMPLICATIONS Tax arrears as a percentage of taxes billed in a year is a performance measure that stakeholders utilize to analyse an organization's financial strengths. Niagara Falls, due to its high reliance on commercial assessment, is traditionally higher compared to municipalities of similar size. The percentage of taxes outstanding to taxes billed as at August 31, 2014 is 37.0% which is a slight increase from 2013's value of 36.1%. The municipality has a record of full collection and earns significant penalty revenues to offset the higher measure. LIST OF ATTACHMENTS Table 1 Taxes Receivable at August 31, 2014 Table 2 Taxes Receivable by Property Class at August 31, 2014 Table 3 Number of Properties Subject to Registration Table 4 Scheduled Tax Sales Dates for Registered Properties Recommended by: Todd Harri n, Direc or of Finance Respectfully submitted: Qx\Ken Todd, Ch of Ac istrative Officer A. Felicetti TABLE 1 Total Taxes Receivable Owing at August 31, 2014 2014 2013 Outstanding Taxes @ July 31, 2014 $ 18,673,884 $ 18,849,178 Taxes Billed and Due August 29, 2014 $ 22,157,485 $ 20,959,589 Penalty charged in August $ 214,781 $ 205,044 Taxes Collected during August $ 22,627,468 $ 22,999,544 Outstanding Taxes @ August 31, 2014 $ 18,418,682 $ 17,014,267 Taxes Billed and Due September 30, 2014 $ 23,028,469 $ 22,841,570 Taxes Billed and Due October 31, 2014 $ 22,157,484 $ 20,959,588 Total Taxes to be Collected $ 63,604,635 $ 60,815,425 TABLE 2 Taxes Receivable by Property Class as at August 31, 2014 2014 % of Class 2013 % of Class Taxes Owing Taxes Owing Residential $ 30,381,814 47.77% $ 29,353,402 48.27% Multi-Residential $ 2,160,693 3.40% $ 2,078,749 3.42% Commercial $ 29,270,357 46.02% $ 27,553,579 45.31% Industrial $ 1,696,777 2.67% $ 1,749,436 2.88% Farmlands $ 94,995 0.15% $ 80,259 0.13% Total Receivables $ 63,604,635 100.00% $ 60,815,425 100.00% TABLE 3 Properties Properties Subject to Subject to Registration Registration as at July 31, 2014 as at August 31, 2014 Initial Amount 389 389 Paid in Full 95 99 25.4% Payment Arrangements 230 233 59.9% Ongoing Collection 63 56 14.4% Action Registered 1 1 0.3% 389 389 100.0% TABLE 4 Scheduled Number Taxes Tax Sales of Outstanding Date Properties Amount November 2014 20 $ 1,259,032 May 2015 5 $ 146,351 November 2015 7 $ 285,371 Totals 32 $ 1,690,754 F-2014-41 Niagarafalls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of Council City of Niagara Falls, Ontario SUBMITTED BY: Finance Department SUBJECT: F-2014-41 Municipal Accounts RECOMMENDATION That Council approve the municipal accounts totaling $40,604,471.87 for the period July 24, 2014 to September 3, 2014. EXECUTIVE SUMMARY The accounts have been reviewed by the Director of Finance and the by-law authorizing payment is listed on tonight's Council agenda. Recommended by: Todd Harris n, Directo of Finance Respectfully submitted _6\Ken Todd, Chief Ad inistrative Officer T. Harrison Page 1 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount 101 DELIVERY 376014 06-Aug-2014 MATERIALS 11.30 1198983 ONTARIO LIMITED 376015 06-Aug-2014 REFUND 3.045.37 1478575 ONTARIO LTD 376751 03-Sep-2014 REFUND 684.94 1568329 ONTARIO INC 376016 06-Aug-2014 REFUND 6,372.94 1578917 ONTARIO LIMITED 0/A WILLIAMS PLUMBING AND HEATII 376752 03-Sep-2014 CONTRACT SERVICES 2.740.50 1578917 ONTARIO LIMITED 0/A WILLIAMS PLUMBING AND HEATII 376017 06-Aug-2014 MATERIALS 1,198.14 1578917 ONTARIO LIMITED 0/A WILLIAMS PLUMBING AND HEATII 376198 13-Aug-2014 MATERIALS 3.283.40 1578917 ONTARIO LIMITED 0/A WILLIAMS PLUMBING AND HEATII 375802 30-Jul-2014 MATERIALS 3,974 71 1686541 ONTARIO INC 376018 06-Aug-2014 REFUND 1.540.94 1788615 ONTARIO LTD 376019 06-Aug-2014 REFUND 3.780.47 2030688 ONTARIO LTD 376739 28-Aug-2014 LEASES AND RENTS 9,134.16 2088937 ONTARIO INC 376020 06-Aug-2014 REFUND 1.238.58 2095527 ONTARIO LTD 376753 03-Sep-2014 ADMINISTRATIVE 1.130.00 2095527 ONTARIO LTD 375803 30-Jul-2014 ANTENNA LICENSE AGREEMENT 1,130.00 2156914 ONTARIO INC 0/A IDEAL PLUMBING&HEATING 376754 03-Sep-2014 REFUND 750.00 2156914 ONTARIO INC 0/A IDEAL PLUMBING&HEATING 376199 13-Aug-2014 CONTRACT SERVICES-WRAP2014-0 1,050.00 2249419 ONTARIO INC 376740 28-Aug-2014 LEASES AND RENTS 2,260.00 2348441 ONTARIO INC 0/A MR QUICK CAR WASH 376571 27-Aug-2014 SERVICES 108.48 359959 ONTARIO LTD 376022 06-Aug-2014 REFUND 4,498.05 374685 ONTARIO LIMITED 376023 06-Aug-2014 REFUND 1,672.71 4 IMPRINT 375804 30-Jul-2014 MATERIALS 686.08 4436 QUEEN ST LTD 376024 06-Aug-2014 REFUND 1,490 50 471791 ONTARIO INC 376025 06-Aug-2014 REFUND 4,043 77 5175 VICTORIA HOLDINGS INC 376026 06-Aug-2014 REFUND 4,386.40 800460 ONTARIO LTD.0/A FRUITBELT DEVELOPMENT 376380 20-Aug-2014 SERVICES 23,797.80 820089 ONTARIO LIMITED 376755 03-Sep-2014 REFUND 1,916.45 942352 ONTARIO LIMITED 0/A BRISK ALL GLASS 376756 03-Sep-2014 MAINTENANCE/REPAIRS 1,446.40 942352 ONTARIO LIMITED 0/A BRISK ALL GLASS 376200 13-Aug-2014 MATERIALS 96.05 984244 ONTARIO INC 376757 03-Sep-2014 REFUND 11 84 984265 ONTARIO LTD aka CIRCLE P PAVING 376201 13-Aug-2014 CONTRACT SERVICES 22,274.40 984265 ONTARIO LTD aka CIRCLE P PAVING 376566 21-Aug-2014 CONTRACT SERVICES 2,543.98 984265 ONTARIO LTD aka CIRCLE P PAVING 375805 30-Jul-2014 CONTRACT SERVICES 57,363.71 A B C RECREATION LTD 376758 03-Sep-2014 MATERIALS 576.30 I A B C RECREATION LTD 376381 20-Aug-2014 MATERIALS 235.67 A B C RECREATION LTD 375806 30-Jul-2014 MATERIALS 275 46 A J STONE COMPANY LTD 376034 06-Aug-2014 MATERIALS 1,619.38 A J STONE COMPANY LTD 376575 27-Aug-2014 MATERIALS 1,017.77 ACA ENGINEERING SERVICES 376202 13-Aug-2014 CONSULTING SERVICES 2,843.98 ACA ENGINEERING SERVICES 375807 30-Jul-2014 MATERIALS 565.00 ACCU LOCK AND SECURITY 376759 03-Sep-2014 SERVICES 146 90 ACCU LOCK AND SECURITY 376028 06-Aug-2014 MATERIALS 23.16 ADEWUMI,AYO 376029 06-Aug-2014 TRAVEL/MILEAGE 85.32 ADS LLC US DRAFT 29-Jul-2014 FLOW MONITORS 42,796.43 ADVANCE TOWING 376760 03-Sep-2014 SERVIC 180.80 ADVANCE TOWING 376030 06-Aug-2014 SERVICES 581.95 ADVANCE TOWING 376382 20-Aug-2014 SERVICES 293.80 ADVANCE TOWING 376572 27-Aug-2014 SERVICES 559.35 ADVANCE TOWING 375808 30-Jul-2014 SERVICES 565.00 ADVANTAGE RESTAURANT SUPPLY&SERVICE 376203 13-Aug-2014 MATERIALS 5,465.30 AECOM CANADA LTD 376204 13-Aug-2014 SERVICES 29.641.02 AFFILIATED CUSTOMS BROKERS LTD 376761 03-Sep-2014 SERVICES 108.47 AFFILIATED CUSTOMS BROKERS LTD 376031 06-Aug-2014 SERVICES 213.94 AGAR-GUSEK,LISA 376573 27-Aug-2014 REFUND 140.49 AINSLE,FRANCES 376032 06-Aug-2014 REFUND 1,124.54 AIR CARE SERVICES 376033 06-Aug-2014 MATERIALS 5,114.00 AIR CARE SERVICES 376383 20-Aug-2014 MATERIALS 1,047 71 AIR CARE SERVICES 375809 30-Jul-2014 MATERIALS 2,261 70 AIRON HVAC 376574 27-Aug-2014 MAINTENANCE/REPAIRS 1,966.20 ALFIDOME CONSTRUCTION 376576 27-Aug-2014 CONTRACT SERVICES 8,248.59 ALFIDOME CONSTRUCTION 376577 27-Aug-2014 MAINTENANCE/REPAIRS 40,527.70 ALISON'S SPORTS&AWARDS 376384 20-Aug-2014 MATERIALS 8.98 ALISON'S SPORTS&AWARDS 376578 27-Aug-2014 MATERIALS 63.28 ALL CLEAN WINDOW&EXTERIOR CLEANING 376205 13-Aug-2014 SERVICES 1.017.00 ALL STAR MECHANICAL PLUMBING&HEATING 376763 03-Sep-2014 WRAP 2014-0169 3,900.00 ALL STAR MECHANICAL PLUMBING&HEATING 376208 13-Aug-2014 CONTRACT SERVICES-WRAP 2013- 3,900.00 ALLEN TREE SERVICE 376207 13-Aug-2014 SERVICES 23.350.39 ALLEN'S LANDSCAPE SUPPLY DEPOT INC 376762 03-Sep-2014 MATERIALS 40.54 ALLEN'S LANDSCAPE SUPPLY DEPOT INC 376035 06-Aug-2014 MATERIALS 352.94 ALLEN'S LANDSCAPE SUPPLY DEPOT INC 376206 13-Aug-2014 MATERIALS 72.77 ALLEN'S LANDSCAPE SUPPLY DEPOT INC 376385 20-Aug-2014 MATERIALS 73.03 ALLEN'S LANDSCAPE SUPPLY DEPOT INC 376579 27-Aug-2014 MATERIALS 41.58 ALLEN'S LANDSCAPE SUPPLY DEPOT INC 375810 30-Jul-2014 MATERIALS 164.51 ALTIERI BUILDING SUPPLIES LTD 376209 13-Aug-2014 MATERIALS 171.71 ALTRO CANADA INC. 376580 27-Aug-2014 MATERIALS 106.65 Page 2 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount ALVI PROPERTIES INC 376036 06-Aug-2014 REFUND 1,156.25 AMALGAMATED TRANSIT UNION#1582 376210 13-Aug-2014 PAYROLL REMITTANCE 3,194.28 AMALGAMATED TRANSIT UNION#1582 375811 30-Jul-2014 PAYROLL REMITTANCE 3,194.28 AMCTO 376037 06-Aug-2014 SERVICES 536 75 AMEC ENVIRONMENT&INFRASTRUCTURE 376211 13-Aug-2014 SERVICES 24,972.32 AMIDATH,ARMELLE 376386 20-Aug-2014 REFUND 163.15 ANDERS,CHRIS 376581 27-Aug-2014 TRAVEL/MILEAGE 146.68 ANDREWS,EMILY 375812 30-Jul-2014 REFUND 210.26 ANDY&PAUL GYUGYEI PLUMBING&HEATING 376764 03-Sep-2014 CONTRACT SERVICES 1.808.00 ANTHONY'S EXCAVATING CENTRAL INC 376582 27-Aug-2014 SERVICES 16.272.00 ANTONIO,CHUCK 376212 13-Aug-2014 TRAVEL/MILEAGE 54.00 APOSTOLOS,PENELOPE 376387 20-Aug-2014 SCHEDULE CONFLICT 60.00 AQUICON CONSTRUCTION CO LTD 376388 20-Aug-2014 CONTRACT SERVICES 1,292,489.59 ARCHER TRUCK CENTRE WELLAND LTD 376765 03-Sep-2014 MATERIALS 2,591.05 ARCHER TRUCK CENTRE WELLAND LTD 376038 06-Aug-2014 MATERIALS 124.41 ARCHER TRUCK SERVICES LTD 376583 27-Aug-2014 MATERIALS 11.199.27 ARCTIC GLACIER CANADA INC 375813 30-Jul-2014 MATERIALS 108.00 ARDEL INVESTMENTS LIMITED 376213 13-Aug-2014 REFUND 10,381.30 ARIVA 376766 03-Sep-2014 MATERIALS 452.60 ARIVA 376039 06-Aug-2014 MATERIALS 1,139.86 ARIVA 376389 20-Aug-2014 MATERIALS 766.50 ARIVA 375814 30-Jul-2014 MATERIALS 927.31 ARMBRO TRANSPORT INC 376390 20-Aug-2014 MATERIALS 100.43 ARTISTA DESIGN&PRINT INC 376214 13-Aug-2014 MATERIALS 135.60 ARTISTA.DESIGN&PRINT INC 376391 20-Aug-2014 MATERIALS 168 37 ARTISTA DESIGN&PRINT INC 375815 30-Jul-2014 MATERIALS 320.92 ASAP SECURED INC 376392 20-Aug-2014 SERVICES 6,162.75 ASAP SECURED INC 376584 27-Aug-2014 SERVICES 23,716.63 ASSOCIATED ENGINEERING(ONT)LTD 376215 13-Aug-2014 SERVICES 20,501.48 ASSOCIATED ENGINEERING(ONT)LTD 375816 30-Jul-2014 SERVICES 700.60 AVRIL,CALEY 376393 20-Aug-2014 REFUND 175.84 B&B LIFT TRUCK SERVICE 376567 21-Aug-2014 MATERIALS 395.18 B&B LIFT TRUCK SERVICE 376588 27-Aug-2014 SERVICES 133.49 B&C TRUCK CENTRE 376041 06-Aug-2014 MATERIALS 156.30 BAIN PRINTING LIMITED 375817 30-Jul-2014 MATERIALS 79.10 BAKER 376767 03-Sep-2014 MATERIALS 884.54 BAKER 376040 06-Aug-2014 MATERIALS 983.83 BAKER 376216 13-Aug-2014 MATERIALS 286.77 BAKER 376394 20-Aug-2014 MATERIALS 177.31 BAKER 376585 27-Aug-2014 MATERIALS 445.49 BAKER 375818 30-Jul-2014 MATERIALS 202.96 BARANYAI,STEVEN 375819 30-Jul-2014 HONORARIUM 25.00 BASQUE,SYLVIO 376586 27-Aug-2014 MATERIALS 100.00 BATTLEFIELD EQUIPMENT RENTALS 376768 03-Sep-2014 LEASES AND RENTS 1,545.84 BATTLEFIELD EQUIPMENT RENTALS 376217 13-Aug-2014 MATERIALS 489.29 BATTLEFIELD EQUIPMENT RENTALS 376395 20-Aug-2014 MATERIALS 486.94 BATTLEFIELD EQUIPMENT RENTALS 376587 27-Aug-2014 SERVICES 5,826.53 BEALE,LESLIE 376769 03-Sep-2014 MATERIALS 289.27 BEAMAN,KEN 376770 03-Sep-2014 TRAVEL/MILEAGE 60.08 BEATTIES BASICS 376771 03-Sep-2014 MATERIALS 800.04 BEKOS,CONNIE 376043 06-Aug-2014 REFUND 6,925.85 BELL CANADA 376772 03-Sep-2014 SERVICES 78.54 BELL CANADA 376044 06-Aug-2014 SERVICES 78.54 BELL CANADA 376045 06-Aug-2014 REFUND 1,871.45 BELL CANADA 376398 20-Aug-2014 SERVICES 5.92 BELL CANADA 376399 20-Aug-2014 SERVICES 616.58 BELL CANADA-PUBLIC ACCESS 376397 20-Aug-2014 SERVICES 169.50 BELLI,JOHN 376773 03-Sep-2014 REFUND 847.34 BEN BERG FARM&INDUSTRIAL EQUIPMENT LTD 376774 03-Sep-2014 MATERIALS 426.79 BENNETT,TIM 376589 27-Aug-2014 MATERIALS 172.88 BERNAT,CLARK 376046 06-Aug-2014 MATERIALS 359.79 BEV HODGSON IN TRUST 376047 06-Aug-2014 REFUND 247 38 BH LUBRICATION SYSTEMS&SERVICE 376590 27-Aug-2014 VEH ID#214 353.10 BIAMONTE,LUKE 376591 27-Aug-2014 REFUND 146.02 BICKLE MAIN INDUSTRIAL SUPPLY INC 376775 03-Sep-2014 MATERIALS 294.83 BICKLE MAIN INDUSTRIAL SUPPLY INC 376048 06-Aug-2014 MATERIALS 59.83 BICKLE MAIN INDUSTRIAL SUPPLY INC 376218 13-Aug-2014 MATERIALS 341 26 BICKLE MAIN INDUSTRIAL SUPPLY INC 375820 30-Jul-2014 MATERIALS 389.86 BIG BROTHERS&BIG SISTERS OF NIAGARA FALLS 376049 06-Aug-2014 MATERIALS 300.00 BIGGARS KEY SHOP 376400 20-Aug-2014 MATERIALS 14 25 BIGGARS KEY SHOP 376592 27-Aug-2014 MATERIALS 96.62 BILCO CANADA 376219 13-Aug-2014 MATERIALS 334.48 BLAKELY,MICHAEL 375821 30-Jul-2014 REFUND 750 00 BLAYLOCK&ASSOCIATES 376401 20-Aug-2014 MATERIALS 142.25 BOB ROBINSON&SON CONSTRUCTION 376776 03-Sep-2014 CONTRACT SERVICES 20,983.72 Page 3 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount BOB ROBINSON&SON CONSTRUCTION 376777 03-Sep-2014 MATERIALS 621.50 BOB ROBINSON&SON CONSTRUCTION 376050 06-Aug-2014 SERVICES 1,892 75 BOB ROBINSON&SON CONSTRUCTION 376220 13-Aug-2014 SERVICES 2,211.98 BOB ROBINSON&SON CONSTRUCTION 376402 20-Aug-2014 CONTRACT SERVICES 9,305.75 BOB ROBINSON&SON CONSTRUCTION 375822 30-Jul-2014 SERVICES 2.038 24 BONDAR,RICHARD&BONITA 375823 30-Jul-2014 REFUND 51.49 BOOT SHOP THE 376403 20-Aug-2014 MATERIALS 128.82 BOURGET,PIERRE 376593 27-Aug-2014 REFUND 208.86 BOYS&GIRLS CLUB OF NIAGARA 376741 28-Aug-2014 GRANT 16,.066.67 BRADLEY,PRISCILLA 375824 30-Jul-2014 REFUND 414.12 BRAND BLVD INC 376778 03-Sep-2014 MATERIALS 4,442.60 BREAK A WAY CONCESSIONS 375825 30-Jul-2014 REIMBURSEMENT 1,210.65 BRIGHAM,JAMES 376051 06-Aug-2014 REFUND 226.05 BRINK,MICHAEL 375826 30-Jul-2014 MATERIALS 172.88 BRINKS CANADA LTD 376594 27-Aug-2014 SERVICES 2.699 36 BROCK FORD LINCOLN 376052 06-Aug-2014 MATERIALS 1,084.35 BROCK FORD LINCOLN 376221 13-Aug-2014 MATERIALS 1,184.67 BRODERICK&PARTNERS 376595 27-Aug-2014 SERVICES 19.732.39 BRODERICK&PARTNERS 375827 30-Jul-2014 SERVICES 1,130.00 BRODERICK&PARTNERS LLP IN TRUST 376195 07-Aug-2014 REPURCHASE OF AUCTION LANDS 48.952.37 BROWN,ANNE MARIE 376779 03-Sep-2014 REFUND 750.00 BROWN,KRISTEN 376222 13-Aug-2014 TRAVEL/MILEAGE 102.60 BRUNI JOE/CARMELA 375828 30-Jul-2014 REFUND 1.750.00 BRUNNING,MARGARET 376780 03-Sep-2014 SERVICES 65.00 BRUNNING,MARGARET 375829 30-Jul-2014 SERVICES 65 00 BUILDING INNOVATION 376596 27-Aug-2014 CONTRACT SERVICES 14.690 00 BURGESS,DAVE 375830 30-Jul-2014 MATERIALS 175 00 BURKE GROUP-THE 376404 20-Aug-2014 SERVICES 90.40 BURKE,GARY 376597 27-Aug-2014 GRANT 1,582.00 BURNS,MARILYN 375831 30-Jul-2014 REFUND 195.45 BUTYNIEC,DAVE 376781 03-Sep-2014 TRAVEL/MILEAGE 23.22 BUTYNIEC,DAVE 376223 13-Aug-2014 TRAVEL/MILEAGE 45.90 CALDWELL,RAY 376782 03-Sep-2014 SERVICES 25.00 CALE SYSTEMS INC 376224 13-Aug-2014 MATERIALS 1,934.56 CALE SYSTEMS INC 376405 20-Aug-2014 MATERIALS 2,361.12 CALE SYSTEMS INC 376598 27-Aug-2014 CONTRACT SERVICES 1,186.50 CALE SYSTEMS INC 375832 30-Jul-2014 SERVICES 1,197.80 CAMPIGOTTO,PAUL 376225 13-Aug-2014 TRAVEL/MILEAGE 90.72 CANADA TRUST COMPANY THE 376056 06-Aug-2014 REFUND 3,439.20 CANADIAN DOOR DOCTOR 376055 06-Aug-2014 MATERIALS 333.35 CANADIAN DOOR DOCTOR 376226 13-Aug-2014 MATERIALS 223 18 CANADIAN DOOR DOCTOR 376406 20-Aug-2014 MATERIALS 1,149.78 CANADIAN DOOR DOCTOR 376599 27-Aug-2014 MAINTENANCE/REPAIRS 553.70 CANADIAN DOOR DOCTOR 375834 30-Jul-2014 SERVICES 511.33 CANADIAN LINEN&UNIFORM 376784 03-Sep-2014 CONTRACT SERVICES 575.24 CANADIAN LINEN&UNIFORM 376227 13-Aug-2014 MATERIALS 147.49 CANADIAN LINEN&UNIFORM 376407 20-Aug-2014 MATERIALS 673.30 CANADIAN LINEN&UNIFORM 375835 30-Jul-2014 MATERIALS 318 72 CANADIAN NATIONAL 376785 03-Sep-2014 CONTRACT SERVICES 3.597.00 CANADIAN NATIONAL 375836 30-Jul-2014 CONTRACT SERVICES 1,101.85 CANADIAN PACIFIC RAILWAY CO 376786 03-Sep-2014 CONTRACT SERVICES 1,133.00 CANADIAN RED CROSS 376787 03-Sep-2014 MATERIALS 39 55 CANADIAN RED CROSS 376408 20-Aug-2014 MATERIALS 39.55 CANADIAN SAFETY EQUIPMENT INC 376409 20-Aug-2014 MATERIALS 14,545.19 CANAMED(MORRISON STREET)LTD 376053 06-Aug-2014 SERVICES 2,103.33 CANAMED(STAMFORD)LIMITED 376054 06-Aug-2014 REFUND 1,233.30 CANAVAN.WENDY 376783 03-Sep-2014 TRAVEL/MILEAGE 91.88 CANCORE INDUSTRIES INC 0/A HAMILTON RADIATOR SERVICE 375833 30-Jul-2014 MATERIALS 1,543.47 CANON CANADA INC 375837 30-Jul-2014 MATERIALS 295.43 CANTEC SECURITY SERVICES INC 376600 27-Aug-2014 SERVICES 16,516 04 CANTEC SECURITY SERVICES INC 375838 30-Jul-2014 SERVICES 1,687.76 CARDOSO,VANESSA 376413 20-Aug-2014 REFUND 157 83 CARLETON UNIFORMS INC 376788 03-Sep-2014 MATERIALS 88.14 CARLETON UNIFORMS INC 376410 20-Aug-2014 MATERIALS 124.18 CARQUEST 376057 06-Aug-2014 MATERIALS 60.09 CARQUEST 376411 20-Aug-2014 MATERIALS 85.11 CARQUEST 376601 27-Aug-2014 MATERIALS 218 99 CARQUEST 375839 30-Jul-2014 MATERIALS 14 24 CARR MCLEAN 376228 13-Aug-2014 MATERIALS 91.79 CARR MCLEAN 375841 30-Jul-2014 MATERIALS 920 98 CARRICK,MARZENNA 376412 20-Aug-2014 TRAVEL/MILEAGE 13716 CARRIER ENTERPRISE CANADA L.P 375840 30-Jul-2014 MATERIALS 275.01 CASTLE MECHANICAL 376414 20-Aug-2014 MAINTENANCE/REPAIRS 2,614.76 CASTLE MECHANICAL 375842 30-Jul-2014 MATERIALS 603 84 CATARACT COLLISION CENTRE 376229 13-Aug-2014 MATERIALS 621 50 Page 4 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount CENTRAL 1 CREDIT UNION ELECTRONIC PAYMENTS 376415 20-Aug-2014 REFUND 54 29 CENTRAL COMMUNICATIONS 376059 06-Aug-2014 SERVICES 485.90 CENTURY VALLEN 376060 06-Aug-2014 MATERIALS 296.06 CENTURY VALLEN 376230 13-Aug-2014 MATERIALS 1,251.17 CERIDIAN CANADA LTD 376061 06-Aug-2014 CONTRACT SERVICES 1,874.45 CERTIFIED LABORATORIES 376602 27-Aug-2014 MATERIALS 1,237.29 CH2M HILL CANADA LTD 376416 20-Aug-2014 SERVICES 6,786.19 CHARLES JONES INDUSTRIAL LTD 376789 03-Sep-2014 MATERIALS 1,131.34 CHARLES JONES INDUSTRIAL LTD 376063 06-Aug-2014 MATERIALS 100.48 CHARLES JONES INDUSTRIAL LTD 376231 13-Aug-2014 MATERIALS 1 130 11 CHARLES JONES INDUSTRIAL LTD 376417 20-Aug-2014 MATERIALS 106.08 CHARLES JONES INDUSTRIAL LTD 376603 27-Aug-2014 STORES/INVENTORY 1,005.16 CHARLES JONES INDUSTRIAL LTD 375843 30-Jul-2014 MATERIALS 1,005.34 CHATEAU PARK NIAGARA INC. 376062 06-Aug-2014 REFUND 1.169 49 CIBC ELECTRONIC BANKING OPERATIONS 376418 20-Aug-2014 REFUND 126.35 CIBC ELECTRONIC BANKING OPERATIONS 375844 30-Jul-2014 REFUND 63.98 CIMCO REFRIGERATION 375845 30-Jul-2014 MATERIALS 9.589.05 CIT FINANCIAL LTD 375846 30-Jul-2014 LEASES AND RENTS 1,796.70 CITY VIEW BUS&TRUCK REPAIR&SALES LTD 376064 06-Aug-2014 MATERIALS 233.83 CITY VIEW BUS&TRUCK REPAIR&SALES LTD 376232 13-Aug-2014 MATERIALS 476.31 CITY VIEW BUS&TRUCK REPAIR&SALES LTD 375847 30-Jul-2014 MATERIALS 1,295.67 CLIFFS WELDING&TAPPING SERVICE 375848 30-Jul-2014 MATERIALS 824.90 CLIFTON HILL BIA 376065 06-Aug-2014 2014 BIA LEVY-1ST&2ND INSTALL) 8,500.00 C-MAX FIRE SOLUTIONS 376790 03-Sep-2014 MATERIALS 212.47 C-MAX FIRE SOLUTIONS 376233 13-Aug-2014 MATERIALS 215.85 COCA-COLA REFRESHMENTS CANADA COMPANY 376791 03-Sep-2014 MATERIALS 373.91 COFFEY GEOTECHNICS INC 376234 13-Aug-2014 MATERIALS 15.856.66 COFFEY GEOTECHNICS INC 376419 20-Aug-2014 CONTRACT SERVICES 3,454.30 COFFEY GEOTECHNICS INC 376604 27-Aug-2014 CONSULTING SERVICES(FILE#305- 816.43 COFFEY GEOTECHNICS INC 375849 30-Jul-2014 CONTRACT SERVICES 1,708.56 COFFIN,ROBERT 376420 20-Aug-2014 REFUND 632.03 COGECO CABLE CANADA LP 376792 03-Sep-2014 SERVICES 847.50 COGECO CABLE CANADA LP 376066 06-Aug-2014 SERVICES 847.50 COLBEY CUSTOM FABRICATING CO LIMITED 376067 06-Aug-2014 MATERIALS 2,734.60 COLLINGS,RHONDA 375850 30-Jul-2014 REFUND 170.86 COMMERCIAL DIGITAL PRINT INC 376793 03-Sep-2014 MATERIALS 45.31 COMMISSIONAIRES 376794 03-Sep-2014 CONTRACT SERVICES 18,111.27 COMMISSIONAIRES 376236 13-Aug-2014 CONTRACT SERVICES 17,974.61 COMMISSIONAIRES 376605 27-Aug-2014 CONTRACT SERVICES 17,767 24 COMMISSIONAIRES 375851 30-Jul-2014 CONTRACT SERVICES 22,717.76 CONDOTTA MERRETT&CO INSURANCE BROKERS 376795 03-Sep-2014 CONTRACT SERVICES 2,069.416.80 CORNELL,PAULINE 375852 30-Jul-2014 REFUND 192.70 CORNEY,GAIL PATRICIA 376796 03-Sep-2014 REFUND 500.00 COSMO CONDINA PHOTOGRAPHY 376237 13-Aug-2014 MATERIALS 2,017.05 COSTELLO,DEREK R. 376238 13-Aug-2014 SERVICES 3,900.00 COSTELLO,DEREK R. 376606 27-Aug-2014 SERVICES 1,425 00 COTTON INC 376797 03-Sep-2014 CONTRACT SERVICES 23,358.96 COTTON INC 376068 06-Aug-2014 CONTRACT SERVICES 23,358.96 CRAWFORD&COMPANY(CANADA)INC 376799 03-Sep-2014 SERVICES 1,160.00 CRAWFORD&COMPANY(CANADA)INC 376069 06-Aug-2014 SERVICES 1,551.00 CRAWFORD&COMPANY(CANADA)INC 376239 13-Aug-2014 SERVICES 300.00 CRAWFORD&COMPANY(CANADA)INC 376607 27-Aug-2014 SERVICES 1,617.00 CRAWFORD&COMPANY(CANADA)INC 375853 30-Jul-2014 SERVICES 121 00 CRAWFORD SMITH&SWALLOW 375854 30-Jul-2014 SERVICES 4,181 00 CRE-8-IT SIGNS 376423 20-Aug-2014 MATERIALS 5,290.66 CROSSMAN,RICHARD 376608 27-Aug-2014 SERVICES 750.00 CRUISE,CORY 376070 06-Aug-2014 SERVICES 25 CO CUMMINS EASTERN CANADA LP 376800 03-Sep-2014 MATERIALS 332.03 CUMMINS EASTERN CANADA LP 376241 13-Aug-2014 MATERIALS 340.66 CUPE LOCAL 133 376242 13-Aug-2014 PAYROLL REMITTANCE 10,030.19 CUPE LOCAL 133 376609 27-Aug-2014 PAYROLL REMITTANCE 9,994.81 CUPE LOCAL 133 375855 30-Jul-2014 PAYROLL REMITTANCE 10.032.25 CUVIELLO,TONY 376071 06-Aug-2014 REFUND 750.00 D K TECHNICAL SERVICES INC 376248 13-Aug-2014 SERVICES 4,177 15 DAMORE,PAUL 376243 13-Aug-2014 REFUND 750 00 DANYAAL ENTERPRISES LTD 376072 06-Aug-2014 REFUND 3,094.55 DARCH FIRE 376801 03-Sep-2014 MAINTENANCE/REPAIRS 21,646.90 DARCH FIRE 376244 13-Aug-2014 MATERIALS 802.30 DAVIDSON ENVIRONMENTAL 376610 27-Aug-2014 MATERIALS 110 74 DAYTECH LIMITED 376073 06-Aug-2014 MATERIALS 12,237.90 DEGRACIA,ESTELA&FREDERICK 376611 27-Aug-2014 REFUND 201.00 DEMAR CONSTRUCTION 375858 30-Jul-2014 CONTRACT SERVICES 5,192 84 DEMOL'S TIRE SALES&SERVICE 376802 03-Sep-2014 MATERIALS 258 70 DEMOL'S TIRE SALES&SERVICE 376245 13-Aug-2014 MATERIALS 826.08 DESIGN ELECTRONICS 376074 06-Aug-2014 SERVICES 114 41 Page 5 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount DESIGN ELECTRONICS 376246 13-Aug-2014 MATERIALS 257 92 DESIGN ELECTRONICS 376424 20-Aug-2014 MATERIALS 173 74 DESIGN ELECTRONICS 375859 30-Jul-2014 MATERIALS 276 74 DESJARDINS FINANCIAL SECURITY C/O AVISON YOUNG PROPEF 376075 06-Aug-2014 REFUND 21,970.71 DIAKOW,ANDREW 375860 30-Jul-2014 REFUND 196.46 DIGGON,PATRICIA 376076 06-Aug-2014 REFUND 230 00 DIODATI,JIM 376196 12-Aug-2014 TRAVEL/MILEAGE 340.00 DIODATI.JIM 376247 13-Aug-2014 TRAVEL/MILEAGE 160 44 DIODATI,JIM 376742 28-Aug-2014 TRAVEL/MILEAGE 1.155.00 DIPARDO,LIBERATO 376077 06-Aug-2014 MATERIALS 150.00 DISTRICT SCHOOL BOARD OF NIAGARA 375861 30-Jul-2014 REFUND 2.500.00 DJOKIC,ZORAN 376427 20-Aug-2014 TRAVEL/MILEAGE 65.34 DON'S PORTABLE TOILETS 376078 06-Aug-2014 LEASES AND RENTS 1.550.36 DON'S PORTABLE TOILETS 375862 30-Jul-2014 LEASES AND RENTS 542.40 DOWNTOWN BOARD OF MANAGEMENT 376079 06-Aug-2014 2014 BIA LEVY-1 &2 INSTALLMENT 52,503 98 DRAFTING CLINIC CANADA LTD 376080 06-Aug-2014 MATERIALS 627.15 DRAFTING CLINIC CANADA LTD 376249 13-Aug-2014 SERVICES 1,656.69 DREN,KARL 376250 13-Aug-2014 TRAVEL/MILEAGE 135 00 DUFFERIN CONCRETE 376251 13-Aug-2014 MATERIALS 6,602.03 DUFFERIN CONCRETE 376612 27-Aug-2014 MATERIALS 1,252.04 DUFFERIN CONCRETE 375863 30-Jul-2014 SERVICES 983.10 DUFRESNE,SARAH 376804 03-Sep-2014 SERVICES 25.00 DUFRESNE,SARAH 376081 06-Aug-2014 SERVICES 25.00 DUFRESNE,SARAH 376428 20-Aug-2014 HONORARIUM 25.00 DULUX PAINTS 376805 03-Sep-2014 MATERIALS 31 80 DULUX PAINTS 376252 13-Aug-2014 MATERIALS 56.15 DUMONT SECURITY 376806 03-Sep-2014 SERVICES 951.64 DUMONT SECURITY 375864 30-Jul-2014 SERVICES 951.64 DURDIN,BRITTANY 376082 06-Aug-2014 TRAVEL/MILEAGE 87.37 DUXBURY LAW PROFESSIONAL CORPORATION 375865 30-Jul-2014 SERVICES 8,552.60 EASTLAND,MARI-LYNNE 376430 20-Aug-2014 MATERIALS 1.610.25 ECHOLOGICS ENGINEERING 376613 27-Aug-2014 CONTRACT SERVICES 1,865.29 ED LEARN FORD SALES LTD 376807 03-Sep-2014 MATERIALS 871.65 ED LEARN FORD SALES LTD 376431 20-Aug-2014 MATERIALS 1.401.96 ELITE PLUMBING&REPAIR 376253 13-Aug-2014 CONTRACT SERVICES-WRAP 2014 898.35 ELLIS ENGINEERING INC 376432 20-Aug-2014 CONTRACT SERVICES 10.114.95 ELLIS,JULIE 376614 27-Aug-2014 MATERIALS 78.91 ELREG DISTRIBUTORS LTD 376433 20-Aug-2014 MATERIALS 1,186.50 ELREG DISTRIBUTORS LTD 375866 30-Jul-2014 MATERIALS 1,186.50 EMCO CORPORATION 376809 03-Sep-2014 MATERIALS 7,199.23 EMCO CORPORATION 376083 06-Aug-2014 MATERIALS 1,707.89 EMCO CORPORATION 376254 13-Aug-2014 MATERIALS 695.62 EMCO CORPORATION 376434 20-Aug-2014 MATERIALS 7.983.65 EMCO CORPORATION 376615 27-Aug-2014 MATERIALS 1.638.73 EMCO CORPORATION 375867 30-Jul-2014 MATERIALS 1,116.02 ENBRIDGE 376810 03-Sep-2014 UTILITIES 1,174.89 ENBRIDGE 376811 03-Sep-2014 UTILITIES 8,160.68 ENBRIDGE 376084 06-Aug-2014 UTILITIES 24.84 ENBRIDGE 376085 06-Aug-2014 UTILITIES 7.813.97 ENBRIDGE 376255 13-Aug-2014 UTILITIES 1.061.40 ENBRIDGE 376435 20-Aug-2014 UTILITIES 761.81 ENSIGN ELECTRONIC ALARM SYSTEMS 376256 13-Aug-2014 SERVICES 1.239 30 E-QUIP RENTALS&REPAIRS INC 376812 03-Sep-2014 LEASES AND RENTS 381 88 E-QUIP RENTALS&REPAIRS INC 376258 13-Aug-2014 SERVICES 123.74 E-QUIP RENTALS&REPAIRS INC 376436 20-Aug-2014 MATERIALS 1,079.17 EQUIPMENT SPECIALIST INC 376257 13-Aug-2014 MATERIALS 543.08 ETHERINGTON,DAVE 375869 30-Jul-2014 TRAVEL/MILEAGE 99.36 ETHIER,JEANNINE 376437 20-Aug-2014 MATERIALS 25.00 EVANS UTILITY SUPPLY LTD 376438 20-Aug-2014 MATERIALS 14,151 22 EVERGREEN ESTATES DEVELOPMENT LIMITED 375870 30-Jul-2014 REFUND 1,750.00 EVERLASTING IMPRESSIONS 376813 03-Sep-2014 SERVICES 1,870.15 EVERLASTING IMPRESSIONS 376259 13-Aug-2014 SERVICES 1,040.73 EVERLASTING IMPRESSIONS 376439 20-Aug-2014 SERVICES 84.75 EVERLASTING IMPRESSIONS 375871 30-Jul-2014 SERVICES 259.90 EVOLUTION TRUCK&TRAILER SERVICE 376086 06-Aug-2014 MATERIALS 722.68 EVOLUTION TRUCK&TRAILER SERVICE 376440 20-Aug-2014 MATERIALS 513.56 EXP SERVICES INC 376441 20-Aug-2014 CONTRACT SERVICES 2,805.79 FALLS CHEVROLET CADILLAC 376260 13-Aug-2014 MATERIALS 831.61 FALLS CHEVROLET CADILLAC 376442 20-Aug-2014 MATERIALS 1,440.28 FALLS CHEVROLET CADILLAC 375872 30-Jul-2014 MATERIALS 2,093.95 FALLS ELECTRIC INC 376261 13-Aug-2014 CONSULTING SERVICES 5.847.75 FALLSVIEW BIA 376087 06-Aug-2014 2014 BIA LEVY-1ST&2ND INSTALLi 750.000.00 FANSOLATO,WAYNE 375873 30-Jul-2014 MATERIALS 150.00 FASKEN MARTINEAU DUMOULIN LLP 376617 27-Aug-2014 SERVICES 3,592 55 FASTENAL CANADA LTD 376814 03-Sep-2014 MATERIALS 506.50 Page 6 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount FASTENAL CANADA LTD 376263 13-Aug-2014 MATERIALS 575.20 FASTENAL CANADA LTD 376443 20-Aug-2014 MATERIALS 3,322.41 FASTENAL CANADA LTD 375874 30-Jul-2014 MATERIALS 725 13 FEREN SIGNS&AWNINGS LTD 376815 03-Sep-2014 MATERIALS 132.21 FESTIVALS&EVENTS ONTARIO 376444 20-Aug-2014 MATERIALS 113 00 FIRE MONITORING OF CANADA INC 376816 03-Sep-2014 SERVICES 108.48 FIRE MONITORING OF CANADA INC 376618 27-Aug-2014 SERVICES 2,125.80 FIRE SAFETY CANADA 376619 27-Aug-2014 MATERIALS 3.226 36 FISHER,BRET EUGENE 376620 27-Aug-2014 REFUND 137.93 FLEXO PRODUCTS LTD 376817 03-Sep-2014 MATERIALS 1.070.23 FLEXO PRODUCTS LTD 376088 06-Aug-2014 MATERIALS 199.61 FLEXO PRODUCTS LTD 376264 13-Aug-2014 MATERIALS 649 32 FLEXO PRODUCTS LTD 376445 20-Aug-2014 MATERIALS 271 87 FLEXO PRODUCTS LTD 376621 27-Aug-2014 MATERIALS 350 69 FLEXO PRODUCTS LTD 375875 30-Jul-2014 MATERIALS 1,525.67 FOUR J PROPERTIES INC 376089 06-Aug-2014 REFUND 7,316.13 FOX,JAMES 376446 20-Aug-2014 REFUND 154.09 FRAJDENFELD,TOM 376818 03-Sep-2014 REFUND 750.00 FRASER,HEATHER 376622 27-Aug-2014 SERVICES 160.00 FRONT ROW SPORTS LTD 375876 30-Jul-2014 REIMBURSEMENT 311.56 GALES GAS BARS 376090 06-Aug-2014 REFUND 482.34 GALES GAS BARS 376447 20-Aug-2014 FUEL 15.45 GALLANT,CHRISTOPER 375877 30-Jul-2014 REFUND 147.82 GAMMA-DYNACARE MEDICAL LABORATORIES 376623 27-Aug-2014 SERVICES 67 00 GAMMA-DYNACARE MEDICAL LABORATORIES 375878 30-Jul-2014 SERVICES 67 00 GARDNER,CAROL 376819 03-Sep-2014 MATERIALS 80.00 GAULD NURSERIES LTD 376820 03-Sep-2014 MATERIALS 129.23 GAULD NURSERIES LTD 376625 27-Aug-2014 MATERIALS 67.80 GAULD NURSERIES LTD 375879 30-Jul-2014 MATERIALS 3,539.16 GIRARDI,CHRISTINE 376448 20-Aug-2014 TRAVEL/MILEAGE 35.73 GIRARDI,CHRISTINE 376626 27-Aug-2014 MATERIALS 48.48 GIZZIE,JAMES 376449 20-Aug-2014 REFUND 190.50 GLENTEL WIRELESS CENTRE 376627 27-Aug-2014 MATERIALS 10,861.29 GLOBALSTAR CANADA SATELLITE CO 376265 13-Aug-2014 SERVICES 139 89 GO GREEN PLUMBING 376450 20-Aug-2014 CONTRACT SERVICES- WRAP2014- 3.900.00 GOODLIFE FITNESS-CORPORATE WELLNESS 376266 13-Aug-2014 MEMBERSHIP 28,476.00 GOSSE,EDMUND 376569 21-Aug-2014 REFUND 168.44 GP EMPIRE COMMUNITES(NIAGARA)LTD 376267 13-Aug-2014 REFUND 206.98 GRAND&TOY 376091 06-Aug-2014 MATERIALS 113.76 GRAYBAR CANADA 376821 03-Sep-2014 MATERIALS 2,339.30 GRAYBAR CANADA 376268 13-Aug-2014 MATERIALS 359.64 GRAYBAR CANADA 376451 20-Aug-2014 MATERIALS 1,480.68 GRAYBAR CANADA 376568 21-Aug-2014 MATERIALS 557.43 GRAYBAR CANADA 376628 27-Aug-2014 MATERIALS 1,106.03 GRAYBAR CANADA 375880 30-Jul-2014 MATERIALS 885.55 GREAT LAND(NIAGARA FALLS)INC 375881 30-Jul-2014 REFUND 103.69 GREEN,BRUCE 376629 27-Aug-2014 MATERIALS 317.25 GREEN,SIMON 375882 30-Jul-2014 TRAVEL/MILEAGE 45 00 GREENFIELD GROUP LTD 376822 03-Sep-2014 SERVICES 355.95 GREENFIELD GROUP LTD 376269 13-Aug-2014 SERVICES 3.124.45 GREENFIELD GROUP LTD 376452 20-Aug-2014 SERVICES 2,997.33 GREENFIELD GROUP LTD 376630 27-Aug-2014 SERVICES 1,228.88 GROUND AERIAL MAINTENANCE LTD 376453 20-Aug-2014 CONTRACT SERVICES 1,003.37 GROUND AERIAL MAINTENANCE LTD 376631 27-Aug-2014 CONTRACT SERVICES 10.286.91 GROUND AERIAL MAINTENANCE LTD 375883 30-Jul-2014 CONTRACT SERVICES 17,548.38 GROUND AERIAL MAINTENANCE LTD 375884 30-Jul-2014 CONTRACT SERVICES 974.47 GROWER'S CHOICE 375885 30-Jul-2014 CONTRACT SERVICES 5.537 00 GT FRENCH 376824 03-Sep-2014 MATERIALS 2,446.24 GT FRENCH 376092 06-Aug-2014 MATERIALS 2,530.91 GT FRENCH 376270 13-Aug-2014 MATERIALS 1,309 38 GT FRENCH 376454 20-Aug-2014 MATERIALS 1,577.71 GT FRENCH 376632 27-Aug-2014 MATERIALS 800.88 GT FRENCH 375886 30-Jul-2014 MATERIALS 3,111 80 GUILLEVIN INTERNATIONAL CO 376825 03-Sep-2014 MATERIALS 1.320.07 GUILLEVIN INTERNATIONAL CO 376093 06-Aug-2014 MATERIALS 437.31 GUILLEVIN INTERNATIONAL CO 376271 13-Aug-2014 MATERIALS 602.74 GUR,JOHN 376455 20-Aug-2014 REFUND 124.04 NALCO MOBILE MFG SALES&SERVICE INC 376826 03-Sep-2014 LEASES AND RENTS 621.50 NALCO MOBILE MFG SALES&SERVICE INC 376456 20-Aug-2014 SERVICES 192.67 NALCO MOBILE MFG SALES&SERVICE INC 375887 30-Jul-2014 LEASES AND RENTS 621 50 HALLEX ENGINEERING LTD 376272 13-Aug-2014 SERVICES 6.529.14 HANSLER SMITH LIMITED 376633 27-Aug-2014 MATERIALS 1,181 48 HANSLER SMITH LIMITED 375888 30-Jul-2014 MATERIALS 907 77 HARISH AGGARWAL 376273 13-Aug-2014 MATERIALS 3,812 50 HARVEY,SCOTT 376457 20-Aug-2014 SERVICES 25.00 Page 7 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount HATCH MOTT MACDONALD LTD 376827 03-Sep-2014 CONTRACT SERVICES 7.678 35 HAWKINS,PAUL 376458 20-Aug-2014 REFUND 128 57 HAYES MEDIATION ARBITRATION LTD 376274 13-Aug-2014 SERVICES 1,198 76 HAZMASTERS INC 376634 27-Aug-2014 MATERIALS 619.35 HD SUPPLY POWER SOLUTIONS 376828 03-Sep-2014 MATERIALS 223 75 HD SUPPLY POWER SOLUTIONS 376275 13-Aug-2014 MATERIALS 12,960.65 HECTRONIC USA US DRAFT 29-Jul-2014 SOFTWARE 7.716.00 HENRY,KEN 376635 27-Aug-2014 MATERIALS 175 00 HERRING,DIANE 376636 27-Aug-2014 SERVICES 300.00 HEUSERS STEEL WORKS LTD 376094 06-Aug-2014 MAINTENANCE/REPAIRS 113.00 HEUSERS STEEL WORKS LTD 376637 27-Aug-2014 MATERIALS 4,457.85 HEYKOOP,RUTH 376459 20-Aug-2014 HONORARIUM 30.00 HICKS,DEREK 375889 30-Jul-2014 MATERIALS 153.88 HILL BOLES LTD 376829 03-Sep-2014 MATERIALS 279.44 HILL BOLES LTD 376276 13-Aug-2014 MATERIALS 313.62 HODAN INVESTMENT CORPORATION 376095 06-Aug-2014 REFUND 4,139 59 HOLLOWAY,REGINALD 375890 30-Jul-2014 REFUND 337.27 HOLMAN.GEOFF 376638 27-Aug-2014 TRAVEL/MILEAGE 1,218.37 HOOD CLEANERS OF AMERICA INC 375891 30-Jul-2014 SERVICES 1.412.50 HOSPITAL ACTIVITY BOOK FOR CHILDREN THE 376639 27-Aug-2014 MATERIALS 247 47 HUDSON,JASON 376640 27-Aug-2014 MATERIALS 175 00 HUNTER,ROBERT ENOCH 376830 03-Sep-2014 REFUND 750 00 I/O CONTROLS US DRAFT 13-Aug-2014 MATERIALS 1,238.52 IAWRP US DRAFT 29-Jul-2014 CONFERENCE REGISTRATION 490.00 !BEG MACHINE KNIFE LTD 376831 03-Sep-2014 SERVICES 42.94 IBEC MACHINE KNIFE LTD 376460 20-Aug-2014 SERVICES 64.41 IBI GROUP 376096 06-Aug-2014 SERVICES 38.239.20 IBI GROUP 376641 27-Aug-2014 SERVICES 15.994.49 ICECO ADVANCED ARENA PRODUCTS 376832 03-Sep-2014 SERVICES 10,211.10 ILIJEVSKI,KATHY 376461 20-Aug-2014 REFUND 136.70 IMANS,LOGAN 376833 03-Sep-2014 SERVICES 50 00 INDEPENDENT SUPPLY COMPANY 375892 30-Jul-2014 MATERIALS 771.96 INNOVATIVE SURFACE SOLUTIONS CANADA 376277 13-Aug-2014 MATERIALS 5,213.59 INNOVATIVE SURFACE SOLUTIONS CANADA 376463 20-Aug-2014 MATERIALS 5,268.26 J J MACKAY CANADA LTD 376643 27-Aug-2014 CONTRACT SERVICES 24.91 J K JOUPPIEN HERITAGE RESOURCE CONSULTANT 376464 20-Aug-2014 SERVICES 2.093.89 JACK WATSON SPORTS INC 376835 03-Sep-2014 MATERIALS 434.44 JACKET CELLAR THE 376278 13-Aug-2014 MATERIALS 2,494.25 JACKSON.DAVE 376834 03-Sep-2014 TRAVEL/MILEAGE 188.76 JAGUAR BOOK GROUP 375893 30-Jul-2014 MATERIALS 188.62 JAMES DEURLOO 376803 03-Sep-2014 SERVICES 25 00 JAMES DEURLOO 376426 20-Aug-2014 SERVICES 25.00 JARLIAN CONSTRUCTION INC 376836 03-Sep-2014 CONTRACT SERVICES 58,798.87 JARRETT,DAVE 376642 27-Aug-2014 MATERIALS 172.88 JAX COMMERCIAL FITNESS EQUIPMENT REPAIR 376279 13-Aug-2014 SERVICES 141.25 JEFF DETLOR INC 376425 20-Aug-2014 CONTRACT SERVICES 3,900.00 JNQ HOLDINGS INC 375894 30-Jul-2014 REFUND 472 85 JOHN HARRIMAN 376098 06-Aug-2014 SERVICES 2,540 00 JOHNSON,NICHOLAS 375895 30-Jul-2014 REFUND 34.63 KAGAN SHASTRI BARRISTERS&SOLICITORS IN TRUST 376837 03-Sep-2014 CONSULTING SERVICES 3,121.63 KAGAN SHASTRI BARRISTERS&SOLICITORS IN TRUST 375896 30-Jul-2014 CONSULTING SERVICES 1.056.55 KANDU POOLS LTD 376838 03-Sep-2014 MATERIALS 18.06 KANDU POOLS LTD 376280 13-Aug-2014 REFUND 750.00 KANDU POOLS LTD 376281 13-Aug-2014 MATERIALS 257.61 KANDU POOLS LTD 375897 30-Jul-2014 MATERIALS 3.723.68 KARGO PROPERTIES INC 376099 06-Aug-2014 REFUND 1.850.29 KAUPP ELECTRIC LTD 375898 30-Jul-2014 MATERIALS 28928 KEITH'S PLUMBING&HEATING INC 376839 03-Sep-2014 CONTRACT SERVICES City Hall HVA 83,067.21 KELLY DIGS LANDSCAPING 376282 13-Aug-2014 CONTRACT SERVICES(PO#14-125) 21,419.92 KELLY DIGS LANDSCAPING 376644 27-Aug-2014 CONTRACT SERVICES 2,273.56 KELLY DIGS LANDSCAPING 375899 30-Jul-2014 CONTRACT SERVICES(PO#14-125) 19,483.31 KEN WARDEN CONSTRUCTION LTD 376840 03-Sep-2014 CONTRACT SERVICES 11.173 44 KEN WARDEN CONSTRUCTION LTD 376933 03-Sep-2014 CONTRACT SERVICES 6.200.31 KEN WARDEN CONSTRUCTION LTD 376100 06-Aug-2014 CONTRACT SERVICES(SANDING) 5,742.66 KENWORTH TORONTO LTD 376101 06-Aug-2014 MATERIALS 150 44 KEN WORTH TORONTO LTD 376465 20-Aug-2014 MATERIALS 154.51 KEN WORTH TORONTO LTD 375900 30-Jul-2014 MATERIALS 139 06 KERRY T HOWE ENGINEERING LTD 376841 03-Sep-2014 CONSULTING SERVICES(FILE#305- 68,281 38 KERRY T HOWE ENGINEERING LTD 376102 06-Aug-2014 CONSULTING SERVICES(FILE#321- 12,116.93 KERRY T HOWE ENGINEERING LTD 376466 20-Aug-2014 CONSULTING SERVICES(FILE#342- 176 28 KERRY T HOWE ENGINEERING LTD 375901 30-Jul-2014 CONSULTING SERVICES(FILE#259- 21,418.42 KINGSTON EDUCATIONAL CENTRE INC 376103 06-Aug-2014 REFUND 4.693.87 KIRKUP&URE SURVEYING LTD. 376467 20-Aug-2014 CONSULTING SERVICES(FILE#311- 310 75 KIT CARE CORPORATION 376283 13-Aug-2014 STORES/INVENTORY 27 12 KIT CARE CORPORATION 376645 27-Aug-2014 STORES/INVENTORY 135.60 Page 8 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount KLENZOID 376842 03-Sep-2014 MATERIALS 2..812.47 KNOTT,ROBERT 376027 06-Aug-2014 SERVICES 400.00 KOSANOVICH,JOVAN&KRISTY 376646 27-Aug-2014 REFUND 546.38 KOVAC,PREDRAG 375903 30-Jul-2014 REFUND 1,810.85 KRAHN,FRANK 376284 13-Aug-2014 SERVICES 200.00 KRAWCZYK CONSTRUCTION MAINTENANCE 376843 03-Sep-2014 MAINTENANCE/REPAIRS 19,582.34 KRAWCZYK CONSTRUCTION MAINTENANCE 375904 30-Jul-2014 MAINTENANCE/REPAIRS 5,451 12 KROWN RUST CONTROL 376844 03-Sep-2014 MATERIALS 738.96 KROWN RUST CONTROL 376104 06-Aug-2014 VEH ID#684 226.00 KROWN RUST CONTROL 376285 13-Aug-2014 VEH ID#686 678.00 KROWN RUST CONTROL 376647 27-Aug-2014 VEH ID#685 254 25 KROWN RUST CONTROL 375905 30-Jul-2014 MATERIALS 366.12 KWIK MIX MATERIALS LIMITED 376648 27-Aug-2014 MATERIALS 1,558.56 KYJORMAC INC 376105 06-Aug-2014 REFUND 10.593.49 LABELLE,BETH-ANN 375906 30-Jul-2014 REFUND 76.00 LAKE'S MAINTENANCE 376106 06-Aug-2014 MAINTENANCE/REPAIRS 497.20 LAKE'S MAINTENANCE 376286 13-Aug-2014 MAINTENANCE/REPAIRS 113 00 LAKE'S MAINTENANCE 376468 20-Aug-2014 MAINTENANCE/REPAIRS 920 95 LAKE'S MAINTENANCE 375907 30-Jul-2014 MAINTENANCE/REPAIRS 367.25 LALLOUET,ERIC 376287 13-Aug-2014 TRAVEL/MILEAGE 387.72 LANDTEK LIMITED 376107 06-Aug-2014 CONSULTING SERVICES(FILE#311- 11.017.50 LAURCOAT INC. 376288 13-Aug-2014 CONTRACT SERVICES 1,541.04 LAW CRUSHED STONE 376108 06-Aug-2014 MATERIALS 1,927.45 LAWLOR&CO(HAMILTON)LIMITED 376110 06-Aug-2014 STORES/INVENTORY 3,028.40 LAWNS AND MORE INC. 376109 06-Aug-2014 CONTRACT SERVICES(MAIN ST PL, 6 796 96 LAWSON PRODUCTS INC 376845 03-Sep-2014 MATERIALS 845 64 LAWSON PRODUCTS INC 376111 06-Aug-2014 MATERIALS 1.126.60 LAWSON PRODUCTS INC 376289 13-Aug-2014 MATERIALS 628.62 LAWSON PRODUCTS INC 376469 20-Aug-2014 MATERIALS 1,144.80 LAWSON PRODUCTS INC 376649 27-Aug-2014 MATERIALS 1,623.78 LAWSON PRODUCTS INC 375908 30-Jul-2014 MATERIALS 1,279.62 LEAD MECHANICAL 375909 30-Jul-2014 CONTRACT SERVICES(WRAP2013-: 900.00 LESCAR SIGNS LTD 376650 27-Aug-2014 REFUND 150.00 LESDOW,PETER J 376471 20-Aug-2014 CONSULTING SERVICES(ARCHITEC 21,596.97 LESNIAK,FRANK 376470 20-Aug-2014 REFUND 193 74 LEVA,JULI-ANN 376472 20-Aug-2014 REFUND 61.30 LIAO,JEMMA 376651 27-Aug-2014 MATERIALS 16.94 LIDSTER,JACK 376653 27-Aug-2014 CONTRACT SERVICES(WILLOUGHE 250.00 LIGHTNING EQUIPMENT SALES INC 376113 06-Aug-2014 VEH ID#535 458.78 LIPPERT&WRIGHT FUELS INC 376847 03-Sep-2014 FUEL 31,100 78 LIPPERT&WRIGHT FUELS INC 376474 20-Aug-2014 FUEL 49,245.37 LIPPERT&WRIGHT FUELS INC 375911 30-Jul-2014 FUEL 48.565 49 LIQUID INDUSTRIES CANADA 376475 20-Aug-2014 MATERIALS 166.11 LOOPSTRA NIXON LLP 376654 27-Aug-2014 CONSULTING SERVICES 3,990.03 LOOPSTRA NIXON LLP 375912 30-Jul-2014 CONSULTING SERVICES 112,660.29 LOUTH&NIAGARA ORCHARDS 376114 06-Aug-2014 MATERIALS 1,049 77 M&L SUPPLY FIRE AND SAFETY 376862 03-Sep-2014 MATERIALS 73,528.50 MACDONALD,KELLY 376476 20-Aug-2014 SERVICES(HONOURARIUM) 25.00 MACLEAN,DAVE 376848 03-Sep-2014 REFUND 150.00 MACLEOD,JOHN 376849 03-Sep-2014 TRAINING 135.60 MACWHIRTER,RICK 376291 13-Aug-2014 ADMINISTRATIVE 20 00 MAGLIN SITE FURNITURE INC 376292 13-Aug-2014 MATERIALS 4,373.10 MAIN&FERRY BIA 376115 06-Aug-2014 REMITTANCE(BIA LEVY) 27,500.00 MANCUSO,ANTONIO 376116 06-Aug-2014 REFUND 15,596.12 MANNELLA,SALVATORE JOHN 375914 30-Jul-2014 REFUND 1,750 00 MANOR CLEANERS 376477 20-Aug-2014 SERVICES 7.31 MANPOWER 375913 30-Jul-2014 SERVICES(ADMIN) 1,525.14 MAPLE LEAF COLLISION CENTRE 376293 13-Aug-2014 VEH ID#155 8 946 53 MAPMOBILITY CORP 376478 20-Aug-2014 ADVERTISING 1,261.08 MAPMOBILITY CORP 375915 30-Jul-2014 ADVERTISING 635.63 MARINE CLEAN LTD 376294 13-Aug-2014 MATERIALS 9,223.98 MARINE CLEAN LTD 376479 20-Aug-2014 MATERIALS 32,174.85 MARTIN SHEPPARD FRASER LLP 375916 30-Jul-2014 CONSULTING SERVICES 697.01 MASCIA,JOHN&MASCIA, DORA 376480 20-Aug-2014 REFUND 7,700.00 MASTRANDREA,JOHN 375917 30-Jul-2014 REFUND 243.01 MATSON,BILL 376850 03-Sep-2014 TRAVEL/MILEAGE 100 98 MATTHEWS CAMERON HEYWOOD KERRY T HOWE SURVEYING 376117 06-Aug-2014 CONSULTING SERVICES 977.45 MATTHEWS INTERNATIONAL CORP. 376851 03-Sep-2014 MATERIALS 368.09 MATTHEWS,ASHLEY 376481 20-Aug-2014 REFUND 102.85 MAURICE,STEVE 376852 03-Sep-2014 TRAVEL/MILEAGE 75.60 MAURICE,STEVE 376118 06-Aug-2014 TRAVEL/MILEAGE 82.08 MCGOWAN,JAKE 376295 13-Aug-2014 TRAVEL/MILEAGE 295 92 MCINTOSH TRADING 376853 03-Sep-2014 MATERIALS 381.45 MCLEAN,LYNNE SHERRY 376854 03-Sep-2014 SERVICES 40.00 MCMILLAN LLP 376119 06-Aug-2014 CONSULTING SERVICES 858.80 Page 9 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount MCRAE,CHRIS 375918 30-Jul-2014 MATERIALS 150.00 MCV PLUMBING&HEATING 375919 30-Jul-2014 CONTRACT SERVICES(WRAP2013-( 6,900 00 MCV PLUMBING&HEATING 375933 30-Jul-2014 REFUND 1,500 00 MEDCON MECHANICAL LTD 376296 13-Aug-2014 MAINTENANCE/REPAIRS 79.10 MEDIA PRO INC 375920 30-Jul-2014 MATERIALS 67.80 MEHTA.KAVITA&JASMIN 376856 03-Sep-2014 REFUND 500 00 METAL SUPERMARKETS 376857 03-Sep-2014 MATERIALS 1,003.37 METAL SUPERMARKETS 376297 13-Aug-2014 VEH ID#181 193.36 METAL SUPERMARKETS 375921 30-Jul-2014 VEH ID#88 69.69 METRO FREIGHTLINER HAMILTON 376858 03-Sep-2014 MATERIALS 672.33 METRO FREIGHTLINER HAMILTON 376120 06-Aug-2014 MATERIALS 7,129.91 METRO FREIGHTLINER HAMILTON 376298 13-Aug-2014 MATERIALS 428 67 METRO FREIGHTLINER HAMILTON 376482 20-Aug-2014 MATERIALS 4,067 07 METRO FREIGHTLINER HAMILTON 376655 27-Aug-2014 MATERIALS 416.83 METRO FREIGHTLINER HAMILTON 375922 30-Jul-2014 MATERIALS 3,295.96 METRO PLUMBING&HEATING 376859 03-Sep-2014 CONTRACT SERVICES 500.00 METRO PLUMBING&HEATING 376299 13-Aug-2014 CONTRACT SERVICES(WRAP2013 12,233.66 METRO PLUMBING&HEATING 376483 20-Aug-2014 MATERIALS 20.56 METRO PLUMBING&HEATING 375923 30-Jul-2014 CONTRACT SERVICES(WRAP2013-: 16.024 34 MEYER,CHRISTEL 376656 27-Aug-2014 TRAINING 45.00 MHPM PROJECT MANAGERS INC 375924 30-Jul-2014 CONSULTING SERVICES(TRANSIT f 10,170.00 MIKE'S PAINTING WALLPAPER&DECORATING 376484 20-Aug-2014 CONTRACT SERVICES 452.00 MILBERRY,RICHARD 376657 27-Aug-2014 REFUND 62.95 MILLER,CHRISTINE LYNN 376485 20-Aug-2014 REFUND 119.23 MINISTER OF FINANCE 376860 03-Sep-2014 PAYROLL REMITTANCE 69,685 48 MINISTER OF FINANCE 376861 03-Sep-2014 PAYROLL REMITTANCE 3.796.78 MINISTER OF FINANCE 376121 06-Aug-2014 PAYROLL REMITTANCE 5,714.88 MINISTER OF FINANCE 376122 06-Aug-2014 PAYROLL REMITTANCE 147,096.56 MINISTER OF FINANCE 375926 30-Jul-2014 ADMINISTRATIVE(ENCROACHMEN1 170.00 MINISTER OF FINANCE 375927 30-Jul-2014 ADMINISTRATIVE(ENCROACHMEN1 170.00 MINISTER OF FINANCE 375928 30-Jul-2014 ADMINISTRATIVE(ENCROACHMEN1 170 00 MINISTER OF FINANCE PAYMENT PROCESSING CENTRE 376123 06-Aug-2014 TRAINING 520.00 MINISTRY OF ATTORNEY GENERAL 376300 13-Aug-2014 PAYROLL REMITTANCE 1,454 79 MINISTRY OF ATTORNEY GENERAL 376658 27-Aug-2014 PAYROLL REMITTANCE 1,454 79 MINISTRY OF ATTORNEY GENERAL 375925 30-Jul-2014 PAYROLL REMITTANCE 1,454.79 MMC BUS DIVISION INC. 376124 06-Aug-2014 MAINTENANCE/REPAIRS(UNIT#206 2,672.45 MMC BUS DIVISION INC. 376486 20-Aug-2014 MAINTENANCE/REPAIRS(UNIT#298 1,426.06 MMC BUS DIVISION INC. 376659 27-Aug-2014 MAINTENANCE/REPAIRS(UNIT#298 34,751 41 MMC BUS DIVISION INC. 375929 30-Jul-2014 MAINTENANCE/REPAIRS(UNIT#247 4,435.25 MODERN LANDFILL INC 376863 03-Sep-2014 CONTRACT SERVICES 1,834 30 MODERN LANDFILL INC 376301 13-Aug-2014 CONTRACT SERVICES(SERVICE CE 2.714.50 MODERN LANDFILL INC 376660 27-Aug-2014 CONTRACT SERVICES(TRANSIT) 3,.269.91 MODERN LANDFILL INC 375930 30-Jul-2014 CONTRACT SERVICES(CHIPPAWA, 1,815.18 MOHAWK MFG&SUPPLY CO 376864 03-Sep-2014 MATERIALS 2,730.64 MOHAWK MFG&SUPPLY CO 376125 06-Aug-2014 MATERIALS 861.04 MOHAWK MFG&SUPPLY CO 376302 13-Aug-2014 MATERIALS 1,178.23 MOHAWK MFG&SUPPLY CO 376487 20-Aug-2014 MATERIALS 55.74 MOHAWK MFG&SUPPLY CO 376661 27-Aug-2014 MATERIALS 388.51 MOLLOY,DAN 376662 27-Aug-2014 MATERIALS 175.00 MONTGOMERY BROS&NORTHLAND SUPPLY 376303 13-Aug-2014 LEASES AND RENTS 3,073.60 MONTGOMERY BROS&NORTHLAND SUPPLY 375931 30-Jul-2014 CONTRACT SERVICES 4,184.11 MORIELLO FRANK 376126 06-Aug-2014 REFUND 750.00 MOROCCO,JOHN 376304 13-Aug-2014 TRAVEL/MILEAGE 235.44 MOROCCO,JOYCE 376197 12-Aug-2014 TRAVEL/MILEAGE 340 00 MULLER'S WORKWEAR 376305 13-Aug-2014 MATERIALS 203 34 MULLER'S WORKWEAR 376488 20-Aug-2014 MATERIALS 133 34 MULLER'S WORKWEAR 375932 30-Jul-2014 MATERIALS 162.66 MUNICIPAL RETIREES ORGANIZATION ONTARIO 376489 20-Aug-2014 MEMBERSHIP 75 00 MUNICIPAL WORLD INC 376865 03-Sep-2014 SUPPLIES(ELECTION) 805.20 MUNICIPAL WORLD INC 376127 06-Aug-2014 ADVERTISING 351.71 MY HOME TOUR.CA 376128 06-Aug-2014 ADVERTISING 1,128.87 NATIONAL LEASING 376306 13-Aug-2014 LEASES AND RENTS 1,924 94 NEDERMAN CANADA LIMITED 376663 27-Aug-2014 MAINTENANCE/REPAIRS 24,861.92 NEILL.LYNNE 376129 06-Aug-2014 REFUND 86.67 NEOPART CANADA INC 376130 06-Aug-2014 MATERIALS 1,334.80 NEOPART CANADA INC 376490 20-Aug-2014 MATERIALS 1,363.67 NEOPART CANADA INC 376664 27-Aug-2014 MATERIALS 222.05 NEPTUNE TECHNOLOGY GROUP(CANADA)LTD 376307 13-Aug-2014 TRAINING 250.00 NET MOTION US DRAFT 29-Jul-2014 MAINT AGREEMENT 1,718.75 NEW FLYER INDUSTRIES CANADA ULC 376131 06-Aug-2014 MATERIALS 812.65 NEW FLYER INDUSTRIES CANADA ULC 376308 13-Aug-2014 MATERIALS 3.893.32 NEW FLYER INDUSTRIES CANADA ULC 376491 20-Aug-2014 MATERIALS 2,258.24 NEW FLYER INDUSTRIES CANADA ULC 375934 30-Jul-2014 MATERIALS 3.340.87 NEXTERRA SUBSTRUCTURES INCORPORATED 376492 20-Aug-2014 CONTRACT SERVICES 303,332.95 NIAGARA ANALYTICAL LABORATORIES INC 376132 06-Aug-2014 CONTRACT SERVICES 905.13 Page 10 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount NIAGARA ANALYTICAL LABORATORIES INC 376665 27-Aug-2014 CONTRACT SERVICES 1,061.01 NIAGARA AUTO&TRUCK SERVICE CENTRE LTD 376493 20-Aug-2014 MAINTENANCE/REPAIRS 124.24 NIAGARA BATTERY&TIRE 376866 03-Sep-2014 VEH ID#483 898.80 NIAGARA BATTERY&TIRE 376133 06-Aug-2014 MATERIALS 2.499 20 NIAGARA BATTERY&TIRE 376309 13-Aug-2014 VEH ID#447 53.11 NIAGARA BATTERY&TIRE 376494 20-Aug-2014 MATERIALS 7,544.56 NIAGARA BATTERY&TIRE 376666 27-Aug-2014 VEH ID#212 18.08 NIAGARA BATTERY&TIRE 375935 30-Jul-2014 MATERIALS 836.04 NIAGARA BLOCK INC 376867 03-Sep-2014 MATERIALS 113.90 NIAGARA BLOCK INC 376495 20-Aug-2014 MATERIALS 118.88 NIAGARA CATHOLIC DISTRICT SCHOOL BOARD 376667 27-Aug-2014 REFUND 150.00 NIAGARA CUSTOM POWDER COATING INC 376868 03-Sep-2014 MATERIALS 670.37 NIAGARA CUSTOM SIGNS&GRAPHICS 376668 27-Aug-2014 MATERIALS 569.52 NIAGARA FALLS ART GALLERY 376743 28-Aug-2014 GRANT 2,250.00 NIAGARA FALLS CITY NON-PROFIT HOUSING 375936 30-Jul-2014 REFUND 133.41 NIAGARA FALLS HUMANE SOCIETY 376744 28-Aug-2014 GRANT 39,795.17 NIAGARA FALLS HUMANE SOCIETY 375937 30-Jul-2014 REMITTANCE(DOG TAGS) 200.00 NIAGARA FALLS MINOR HOCKEY ASSOCIATION 375938 30-Jul-2014 GRANT 590.00 NIAGARA FALLS PROFESSIONAL FIRE FIGHTERS ASSOC 376310 13-Aug-2014 PAYROLL REMITTANCE 7,930.56 NIAGARA FALLS PROFESSIONAL FIRE FIGHTERS ASSOC 376669 27-Aug-2014 PAYROLL REMITTANCE 9.036.95 NIAGARA FALLS PROFESSIONAL FIRE FIGHTERS ASSOC 376670 27-Aug-2014 PAYROLL REMITTANCE 7,930.56 NIAGARA FALLS PROFESSIONAL FIRE FIGHTERS ASSOC 375939 30-Jul-2014 PAYROLL REMITTANCE 9.036.95 NIAGARA FALLS PROFESSIONAL FIRE FIGHTERS ASSOC 375940 30-Jul-2014 PAYROLL REMITTANCE 34,330.56 NIAGARA FALLS TOURISM 376311 13-Aug-2014 SERVICES 146,900.00 NIAGARA FALLS TOURISM 376745 28-Aug-2014 GRANT 30,000 00 NIAGARA INFLATABLES&GAMES INC. 376869 03-Sep-2014 CONTRACT SERVICES 100.00 NIAGARA METER SERVICES INC. 376134 06-Aug-2014 CONTRACT SERVICES 5,460.95 NIAGARA METER SERVICES INC. 376312 13-Aug-2014 CONTRACT SERVICES 4.942.56 NIAGARA METER SERVICES INC. 376671 27-Aug-2014 CONTRACT SERVICES 4,717.81 NIAGARA OCCUPATIONAL HEALTH SERVICES 376672 27-Aug-2014 SERVICES 334.90 NIAGARA ON THE LAKE HYDRO INC 376673 27-Aug-2014 UTILITIES 135.58 NIAGARA PARKS COMMISSION 376870 03-Sep-2014 CONTRACT SERVICES 102,502.09 NIAGARA PARKS COMMISSION 376135 06-Aug-2014 MATERIALS(WONDER PASS-ADUL 1,306.51 NIAGARA PARKS COMMISSION 376497 20-Aug-2014 MATERIALS(WEGO-ADULTS&CHI 44,000.00 NIAGARA PARKS COMMISSION 375941 30-Jul-2014 MATERIALS(WEGO ADULTS) 15,908.00 NIAGARA PENINSULA AMATEUR RADIO CLUB 375944 30-Jul-2014 SERVICES(HONORARIUM) 100.00 NIAGARA PENINSULA ENERGY INC 376934 03-Sep-2014 CONTRACT SERVICES 86,518.49 NIAGARA PENINSULA ENERGY INC 376935 03-Sep-2014 UTILITIES 114,085.95 NIAGARA PENINSULA ENERGY INC 376136 06-Aug-2014 UTILITIES 4.556.46 NIAGARA PENINSULA ENERGY INC 376313 13-Aug-2014 UTILITIES 4,809.09 NIAGARA PENINSULA ENERGY INC 376498 20-Aug-2014 UTILITIES 2,192.33 NIAGARA PENINSULA ENERGY INC 376674 27-Aug-2014 UTILITIES 8,635.19 NIAGARA PENINSULA ENERGY INC 375942 30-Jul-2014 CONTRACT SERVICES 15,537.50 NIAGARA PENINSULA ENERGY INC 375943 30-Jul-2014 UTILITIES 226,437.65 NIAGARA REGION WIRE 03-Sep-2014 JULY WATER 2,197,565.32 NIAGARA REGION WIRE 05-Aug-2014 DEBENTURE 83-2011 &67-2009 744,738.78 NIAGARA REGION WIRE 12-Aug-2014 TAX LEVY/RECYCLING 18,516,927.00 NIAGARA REGION WIRE 18-Aug-2014 DEBENTURE 97-2010 517,048.40 NIAGARA REGION WIRE 28-Jul-2014 DEBENTURE 88-2004 484,714.08 NIAGARA REGION WIRE 28-Jul-2014 COST SHARING 33,343.66 NIAGARA REGION WIRE 28-Jul-2014 FCM CONFERENCE 215,000.00 NIAGARA REGION WIRE 31-Jul-2014 JUNE WATER 2,150,838.12 NIAGARA REGIONAL BROADBAND NETWORK 376675 27-Aug-2014 SERVICES(GALE) 6,046.99 NIAGARA REGIONAL HOUSING 375946 30-Jul-2014 REFUND 88.47 NIAGARA REGIONAL POLICE SERVICE 376872 03-Sep-2014 SERVICES(CORONATION) 100.00 NIAGARA REGIONAL POLICE SERVICE 376314 13-Aug-2014 SERVICES(WILLOUGHBY) 150.00 NIAGARA REGIONAL POLICE SERVICE 375945 30-Jul-2014 SERVICES(CITY HALL) 100.00 NIAGARA RUBBER SUPPLY INC 376315 13-Aug-2014 VEH ID#138 22.69 NIAGARA RUBBER SUPPLY INC 376499 20-Aug-2014 MATERIALS 46.10 NIAGARA SPRING SERVICE LTD 376316 13-Aug-2014 MATERIALS 1,784.07 NIAGARA SPRING SERVICE LTD 376500 20-Aug-2014 MAINTENANCE/REPAIRS 399.12 NIAGARA THIS WEEK 376501 20-Aug-2014 ADVERTISING(1137512) 343.52 NIAGARA THIS WEEK 375947 30-Jul-2014 ADVERTISING(504808) 339.00 NIAGARA VIDEO PRODUCTIONS 376502 20-Aug-2014 MATERIALS 1,130.00 NIAGARA WATER CONDITIONING LTD 376676 27-Aug-2014 MATERIALS 484.77 NICHOLLS MARINE LTD 376317 13-Aug-2014 MAINTENANCE/REPAIRS 258.18 NICHOLLS MARINE LTD 376503 20-Aug-2014 MAINTENANCE/REPAIRS 550.17 NICK'S TRUCK PARTS INC. 376505 20-Aug-2014 VEH ID#88 26.50 NICK'S TRUCK PARTS INC. 376677 27-Aug-2014 MATERIALS 243 99 NICKS,JOAN 376504 20-Aug-2014 SERVICES(HONOURARIUM) 300.00 NORJOHN CONTRACTING&PAVING LTD 376506 20-Aug-2014 CONTRACT SERVICES 199,910.55 OBOA NIAGARA CHAPTER 375948 30-Jul-2014 TRAINING 500.00 OBOA NIAGARA CHAPTER 375949 30-Jul-2014 TRAINING 500.00 OBOA NIAGARA CHAPTER 375950 30-Jul-2014 TRAINING 500.00 OES INC 376678 27-Aug-2014 MATERIALS 32.077.31 Page 11 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount O'HARA TRUCKING&EXCAVATING 376318 13-Aug-2014 CONTRACT SERVICES 10,149 10 OMERS 376873 03-Sep-2014 PAYROLL REMITTANCE 33,526.12 OMERS 376874 03-Sep-2014 PAYROLL REMITTANCE 651.410.90 OMERS 376137 06-Aug-2014 PAYROLL REMITTANCE 1,705,474 18 OMERS 376138 06-Aug-2014 PAYROLL REMITTANCE 49,411 38 ONOFRIO,CARL DAVID 376875 03-Sep-2014 SERVICES 50 00 ONOFRIO,CARL DAVID 376507 20-Aug-2014 SERVICES(HONOURARIUM) 40 00 ONOFRIO,CARL DAVID 375951 30-Jul-2014 SERVICES(HONORARIUM) 25 00 ONTARIO AGRA PIPING&SUPPLIES INC 376139 06-Aug-2014 MATERIALS 711.00 ONTARIO BUILDING OFFICIALS ASSOCIATION 376679 27-Aug-2014 DONATION 5,000 00 ONTARIO ENVIRONMENTAL&SAFETY NETWORK LTD 376508 20-Aug-2014 SERVICES 1,945 18 ONTARIO MUSEUM ASSOCIATION 376509 20-Aug-2014 TRAINING 446.35 ONTARIO POWER GENERATION INC 376140 06-Aug-2014 LEASES AND RENTS 2,101.80 ORKIN CANADA CORPORATION 376319 13-Aug-2014 CONTRACT SERVICES 97 18 ORLANDO,JOSEPH&ORLANDO, BRITTANY 376141 06-Aug-2014 REFUND 161.97 OSPREY MEDIA LP 376142 06-Aug-2014 REFUND 817.94 OVICS.ORI 376680 27-Aug-2014 REFUND 227.72 PAGENET OF CANADA INC 376510 20-Aug-2014 SERVICES 16.89 PALMER,ELLIOTT 376808 03-Sep-2014 REFUND 500.00 PAMBOOKIAN INDUSTRIES LTD 376143 06-Aug-2014 REFUND 2.551.21 PAOLONE,MICHAEL ANTHONY 375952 30-Jul-2014 REFUND 750.00 PAPETTI,TRACEY 376511 20-Aug-2014 REFUND 250 52 PARTHENIOU,STELLA 376144 06-Aug-2014 REFUND 750.00 PARTSOURCE 376320 13-Aug-2014 MATERIALS 175.67 PAT MCANDREWS 376681 27-Aug-2014 MAINTENANCE/REPAIRS 593.25 PATTERSON,AMBER 376512 20-Aug-2014 REFUND 119.88 PEC ROOF MAINTENANCE 376876 03-Sep-2014 MAINTENANCE/REPAIRS 435.60 PEC ROOF MAINTENANCE 376321 13-Aug-2014 MAINTENANCE/REPAIRS(COURT H( 485.88 PEC ROOF MAINTENANCE 376513 20-Aug-2014 MAINTENANCE/REPAIRS 1,083.04 PENINSULA ABSTRACT INC 376324 13-Aug-2014 SERVICES 124.89 PENINSULA ABSTRACT INC 376683 27-Aug-2014 MATERIALS 119.75 PENINSULA CONSTRUCTION INC. 376322 13-Aug-2014 CONTRACT SERVICES 649.75 PENINSULA PEST CONTROL LTD 376877 03-Sep-2014 CONTRACT SERVICES(ENVIRO SEE 135.60 PENINSULA PEST CONTROL LTD 376145 06-Aug-2014 CONTRACT SERVICES(ENVIRO SEF 152.55 PENINSULA PEST CONTROL LTD 376323 13-Aug-2014 CONTRACT SERVICES 67 80 PENINSULA PEST CONTROL LTD 376682 27-Aug-2014 CONTRACT SERVICES(FORESTRY) 67.80 PENINSULA PEST CONTROL LTD 375954 30-Jul-2014 CONTRACT SERVICES 375.16 PENINSULA PRESS LIMITED 376146 06-Aug-2014 MATERIALS 33.90 PENINSULA PURE WATER 375953 30-Jul-2014 SERVICES 385.00 PENNER BUILDING CENTRE 376878 03-Sep-2014 MATERIALS 55.11 PENNER BUILDING CENTRE 376325 13-Aug-2014 MATERIALS 150.26 PENNER BUILDING CENTRE 376514 20-Aug-2014 MATERIALS 581 65 PENNER BUILDING CENTRE 376684 27-Aug-2014 MATERIALS 174.37 PERFORMANCE PLUMBING AND HEATING 376879 03-Sep-2014 WRAP2013-0176 5,895.00 PETERSON COMMUNITY WORKSHOP 376515 20-Aug-2014 REFUND 11.30 PHARAND,STEVE 376880 03-Sep-2014 REFUND 1,188.05 PIERCY,VERONICA 375955 30-Jul-2014 REFUND 200.01 PIGEON,ROGER 376685 27-Aug-2014 TRAINING 45.00 PINDERS LOCK AND SECURITY 376516 20-Aug-2014 SERVICES 474.78 PINERIDGE TREE SERVICE LTD 376326 13-Aug-2014 CONTRACT SERVICES 3,796.80 PINERIDGE TREE SERVICE LTD 375956 30-Jul-2014 CONTRACT SERVICES 1,898.40 PINEWOOD HOMES(NIAGARA)LTD 376881 03-Sep-2014 REFUND 6,519.70 PIONEER PETROLEUMS MANAGEMENT INC 376517 20-Aug-2014 REFUND 1,840.36 PIOTROWICZ,MICHAEL 376882 03-Sep-2014 REFUND 117.42 PLASTRUCT CANADA 375957 30-Jul-2014 MATERIALS 1,613.44 PLATA,BRYON 376686 27-Aug-2014 MATERIALS 175.00 PORTER,GAIL 376327 13-Aug-2014 TRAVEL/MILEAGE 62.10 POST POS CASH MANAGEMENT SYSTEMS 376328 13-Aug-2014 EQUIPMENT 588 73 PRACTICA LTD 375958 30-Jul-2014 MATERIALS 2,257.84 PRAXAIR 376883 03-Sep-2014 MAINTENANCE/REPAIRS 237.49 PRAXAIR 376518 20-Aug-2014 MATERIALS(FIRE DEPT) 99.50 PRECISION CURB CUTTING LTD 376689 27-Aug-2014 CONTRACT SERVICES 435 86 PRECISION CURB CUTTING LTD 375959 30-Jul-2014 CONTRACT SERVICES 516.39 PREVOST COACH TRANSIT 376884 03-Sep-2014 MATERIALS 1,099.24 PREVOST COACH TRANSIT 376148 06-Aug-2014 MATERIALS 778.92 PREVOST COACH TRANSIT 376329 13-Aug-2014 EQUIPMENT 7,603.85 PREVOST COACH TRANSIT 376519 20-Aug-2014 MATERIALS 260.70 PREVOST COACH TRANSIT 375960 30-Jul-2014 MATERIALS 3,660.38 PRIMARY CARE NIAGARA-NIAGARA FALLS 375961 30-Jul-2014 SERVICES 1,500.00 PRINTING HOUSE LTD 376149 06-Aug-2014 MATERIALS 1,341.08 PRINTING HOUSE LTD 376520 20-Aug-2014 MATERIALS 192 69 PRINTING HOUSE LTD 376690 27-Aug-2014 MATERIALS 837 33 PRINTING HOUSE LTD 375962 30-Jul-2014 MATERIALS 385.56 PROJECT SHARE 376746 28-Aug-2014 GRANT 24.866.67 PRONTO PLUMBING&HEATING SERVICE 376885 03-Sep-2014 WRAP2014-0103 678.00 Page 12 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount PROVINCIAL CONSTRUCTION(NIAGARA FALLS)LTD 376691 27-Aug-2014 CONTRACT SERVICES 19.396.16 PROVINCIAL CONTRACTORS INC 376521 20-Aug-2014 MAINTENANCE/REPAIRS 17,006.50 PSECO INC 376522 20-Aug-2014 MATERIALS 180.26 PURE WATER 376330 13-Aug-2014 STORES/INVENTORY 25.00 PURE WATER 376523 20-Aug-2014 SERVICES(FIRE DEPT) 740.00 PURE WATER 376692 27-Aug-2014 STORES/INVENTORY 35 00 PURE WATER 375963 30-Jul-2014 STORES/INVENTORY 25 00 PUROLATOR COURIER 376887 03-Sep-2014 COURIER 57.95 PUROLATOR COURIER 376150 06-Aug-2014 COURIER(6890410) 173.07 PUROLATOR COURIER 376331 13-Aug-2014 COURIER(6079816) 152 58 PUROLATOR COURIER 376524 20-Aug-2014 COURIER(4886360) 99.99 PUROLATOR COURIER 376693 27-Aug-2014 SERVICES 90.37 PUROLATOR COURIER 375965 30-Jul-2014 COURIER(4886691) 139.18 PYM&COOPER CUSTOM HOMES INC 376888 03-Sep-2014 REFUND 1,750.00 QUARTEK GROUP INC 376332 13-Aug-2014 CONSULTING SERVICES(FILE#316- 223.18 R J SMITH EQUIPMENT INC 376155 06-Aug-2014 MATERIALS 1,005.70 R J SMITH EQUIPMENT INC 376528 20-Aug-2014 MATERIALS 1,836 25 R V ANDERSON ASSOCIATES LIMITED 376343 13-Aug-2014 CONSULTING SERVICES(FILE#332- 10,811.28 R. SAKS HOLDINGS INC 376896 03-Sep-2014 REFUND 750.00 R.STASIAK ENGINEERING INC 376705 27-Aug-2014 CONSULTING SERVICES(MILLENNII 4.505.88 RACO AUTO SUPPLY LTD 376889 03-Sep-2014 STORES/INVENTORY 108.21 RACO AUTO SUPPLY LTD 376151 06-Aug-2014 MATERIALS 699.35 RACO AUTO SUPPLY LTD 376333 13-Aug-2014 MATERIALS 237.72 RACO AUTO SUPPLY LTD 376525 20-Aug-2014 STORES/INVENTORY 586.47 RACO AUTO SUPPLY LTD 376694 27-Aug-2014 STORES/INVENTORY 488 16 RACO AUTO SUPPLY LTD 375966 30-Jul-2014 MATERIALS 692.80 RAINBOW GREENHOUSES LTD 376695 27-Aug-2014 MATERIALS 248.60 RAINBOW GREENHOUSES LTD 376013 30-Jul-2014 MATERIALS 300.00 RANKIN CONSTRUCTION INC 376334 13-Aug-2014 CONTRACT SERVICES(ASPHALT 0' 29,979.22 RANKIN CONSTRUCTION INC 376335 13-Aug-2014 CONTRACT SERVICES(MCLEOD RC 492,171.16 RASPAL,GREGORY 375967 30-Jul-2014 REFUND 42.31 RBC 376890 03-Sep-2014 REFUND 666.00 RBC LIFE INSURANCE COMPANY 376696 27-Aug-2014 REMITTANCE 1,501.94 RBC LIFE INSURANCE COMPANY 375968 30-Jul-2014 REMITTANCE 1,547.06 RE:SOUND MUSIC LICENSING COMPANY 376570 21-Aug-2014 ADMINISTRATIVE 133.94 READ SAWCUTTING&CORING INC. 376336 13-Aug-2014 CONTRACT SERVICES 508.50 REALTAX INC 376152 06-Aug-2014 SERVICES 1,949.25 REALTAX INC 376337 13-Aug-2014 SERVICES 1,271.25 RECEIVER GENERAL 376338 13-Aug-2014 PAYROLL REMITTANCE 498,266.21 RECEIVER GENERAL 376339 13-Aug-2014 PAYROLL REMITTANCE 1,371.37 RECEIVER GENERAL 376697 27-Aug-2014 PAYROLL REMITTANCE 1,320.97 RECEIVER GENERAL 376698 27-Aug-2014 PAYROLL REMITTANCE 468,395.48 RECEIVER GENERAL 375969 30-Jul-2014 PAYROLL REMITTANCE 7,026.78 RECEIVER GENERAL 375970 30-Jul-2014 PAYROLL REMITTANCE 1,326,881.01 RECEIVER GENERAL FOR CANADA 376699 27-Aug-2014 MAYORS ACCESSIBILITY ADVISORY 300.00 RECEIVER GENERAL FOR CANADA 376700 27-Aug-2014 REFUND 2.545.96 REGIONAL MUNICIPALITY OF NIAGARA 376893 03-Sep-2014 SERVICES 10,000.00 REGIONAL MUNICIPALITY OF NIAGARA 376894 03-Sep-2014 SERVICES 4,106.42 REGIONAL MUNICIPALITY OF NIAGARA 376153 06-Aug-2014 MATERIALS 745.87 REGIONAL MUNICIPALITY OF NIAGARA 376702 27-Aug-2014 CONTRACT SERVICES 4,106.50 REV PUBLISHING INC. 376526 20-Aug-2014 ADVERTISING 565.00 RICHARD,JASMINE 376703 27-Aug-2014 REFUND 155.25 RICOH CANADA INC 376527 20-Aug-2014 SERVICES 17,726.31 RIDLEY&ASSOCIATES APPRAISAL SERVICES LIMITED 376154 06-Aug-2014 CONSULTING SERVICES 1,566.63 ROADSIDE RENTALS INC 376340 13-Aug-2014 MATERIALS 1,114.18 ROCHESTER MIDLAND LIMITED 376895 03-Sep-2014 CONTRACT SERVICES 84.34 ROCHESTER MIDLAND LIMITED 376704 27-Aug-2014 CONTRACT SERVICES(CHIPPAWA) 549.72 ROCHESTER MIDLAND LIMITED 375971 30-Jul-2014 CONTRACT SERVICES(FH LESLIE) 3,020.83 ROGERS WIRELESS INC 376529 20-Aug-2014 SERVICES(TRAFFIC) 1.506.71 ROGERS WIRELESS INC 375972 30-Jul-2014 SERVICES(TRANSIT) 1,440 10 ROGERS,LINDA 375973 30-Jul-2014 REFUND 321.36 ROOTES,LARA 376156 06-Aug-2014 REFUND 1.053 72 ROTO-ROOTER PLUMBERS 376341 13-Aug-2014 CONTRACT SERVICES(WRAP2014 904.00 RPM PROMOTIONS 376342 13-Aug-2014 MATERIALS(CANADA DAY) 150 00 RUDAN EXPORT IMPORT LTD 376157 06-Aug-2014 REFUND 4,325.53 S.C.WATSON SERVICES 375977 30-Jul-2014 CONTRACT SERVICES 2,825.00 SACCO CONSTRUCTION LTD 376344 13-Aug-2014 CONTRACT SERVICES(SIDEWALK/( 3,678 18 SACCO,JOSEPH 376530 20-Aug-2014 SERVICES(HONOURARIUM) 50.00 SAFETY KLEEN CANADA INC 376706 27-Aug-2014 STORES/INVENTORY 1,799.37 SAFETY-KLEEN CANADA INC. 375974 30-Jul-2014 VEH ID#SHOP 1.255.74 SALIT STEEL 376158 06-Aug-2014 MATERIALS 2,000.10 SALIT STEEL 376531 20-Aug-2014 MATERIALS 2,497 30 SAMBROOK MEDIA CORPORATION 376532 20-Aug-2014 REFUND(TRANSIT ADVERTISEMEN 12,000.00 SANI GEAR FIRE 376159 06-Aug-2014 MAINTENANCE/REPAIRS 2,789.42 SANI GEAR FIRE 376345 13-Aug-2014 MAINTENANCE/REPAIRS 1,608 84 Page 13 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount SANI GEAR FIRE 376533 20-Aug-2014 MAINTENANCE/REPAIRS 3,307 81 SANI GEAR FIRE 375975 30-Jul-2014 MAINTENANCE/REPAIRS 756.54 SANTIN,BARBARA ANN 376707 27-Aug-2014 REFUND 207 27 SCHOEMER,MAX 376161 06-Aug-2014 REFUND 1,000.00 SCHRAPP,DENNIS&SCHRAPP, MARIA 376897 03-Sep-2014 REFUND 372.00 SCOTT BEST SEWER SERVICES 376708 27-Aug-2014 CONTRACT SERVICES 113.00 SCOTT BEST SEWER SERVICES 375976 30-Jul-2014 CONTRACT SERVICES 1,610 25 SCOTT,JULIA 376534 20-Aug-2014 REFUND 157.58 SEAWAY FLUID POWER GROUP 376898 03-Sep-2014 MATERIALS 338.37 SEAWAY FLUID POWER GROUP 376535 20-Aug-2014 MATERIALS 33 01 SEAWAY FLUID POWER GROUP 375978 30-Jul-2014 VEH ID#SHOP 99.83 SERVICEMASTER CLEAN OF NIAGARA 376709 27-Aug-2014 CONTRACT SERVICES(IS OFFICE) 4,404.74 SERVICEMASTER CLEAN OF NIAGARA 375979 30-Jul-2014 CONTRACT SERVICES(TRANSIT) 2,333 45 SETON 375980 30-Jul-2014 MATERIALS 69150 SHEEHAN'S TRUCK CENTRE INC 376162 06-Aug-2014 VEH ID#102 2,961.62 SHERREN,DEBORAH LYNN 376899 03-Sep-2014 REFUND 2242 SHERWIN-WILLIAMS 376900 03-Sep-2014 MATERIALS 746.88 SHERWIN-WILLIAMS 376163 06-Aug-2014 MATERIALS 136.98 SHERWIN-WILLIAMS 376346 13-Aug-2014 STORES/INVENTORY 83312 SHERWIN-WILLIAMS 375981 30-Jul-2014 MATERIALS 285.51 SHRED IT INTERNATIONAL INC 376710 27-Aug-2014 SERVICES(PARKING) 108.16 SHRED IT INTERNATIONAL INC 375982 30-Jul-2014 SERVICES(RECREATION) 108.16 SIGNATURE SIGNS 376901 03-Sep-2014 MATERIALS 7712 SIGNATURE SIGNS 376711 27-Aug-2014 MATERIALS 1,282.55 SIMPLEX GRINNELL 376538 20-Aug-2014 MAINTENANCE/REPAIRS 1,269.69 SIMPLISTIC LINES INC 376902 03-Sep-2014 MATERIALS 1,378.05 SIMPLISTIC LINES INC 376347 13-Aug-2014 MATERIALS 5,024.49 SIX PAYMENT SERVICES(USA)CORP 376712 27-Aug-2014 CONTRACT SERVICES 100.00 SMITH,LEE 376348 13-Aug-2014 PETTY CASH 248.92 SNAP NIAGARA FALLS 376164 06-Aug-2014 ADVERTISING 282.50 SOCAN 376539 20-Aug-2014 ADMINISTRATIVE 384 20 SOLAR PURE ENERGIES INC. 376886 03-Sep-2014 REFUND 500.00 SOLAR PURE ENERGIES INC. 375964 30-Jul-2014 REFUND 500.00 SPEEDPRO IMAGING 375983 30-Jul-2014 MATERIALS 864.45 ST CATHARINES FREIGHTLINER TRUCK&TRACTOR 376904 03-Sep-2014 MATERIALS 1,846.65 ST CATHARINES FREIGHTLINER TRUCK&TRACTOR 376165 06-Aug-2014 VEH ID#130 160.15 ST CATHARINES FREIGHTLINER TRUCK&TRACTOR 376352 13-Aug-2014 VEH ID#130 1,681 83 ST CATHARINES FREIGHTLINER TRUCK&TRACTOR 376542 20-Aug-2014 VEH ID#88 13.23 ST CATHARINES FREIGHTLINER TRUCK&TRACTOR 376714 27-Aug-2014 VEH ID#83 47 89 ST CATHARINES FREIGHTLINER TRUCK&TRACTOR 375985 30-Jul-2014 VEH ID#130 389.72 ST JOHN AMBULANCE 376715 27-Aug-2014 GRANT 3,860.00 ST JOHN AMBULANCE 376747 28-Aug-2014 GRANT 36,638.02 STAMFORD HOME HARDWARE 376540 20-Aug-2014 MATERIALS 19.20 STANGL'S ENVIRO LAWN CARE 376350 13-Aug-2014 CONTRACT SERVICES 141.25 STAPLES ADVANTAGE 376903 03-Sep-2014 MATERIALS 365.85 STAPLES ADVANTAGE 376351 13-Aug-2014 SUPPLIES 132.63 STAPLES ADVANTAGE 376541 20-Aug-2014 STORES/INVENTORY 913.53 STAPLES ADVANTAGE 376713 27-Aug-2014 STORES/INVENTORY 631.80 STAPLES ADVANTAGE 375984 30-Jul-2014 MATERIALS 141.25 STEGNAJAIC,MLADEN&STEGNAJAIC, RADMILA 375987 30-Jul-2014 REFUND 28.22 STEVENS.LINDA 375986 30-Jul-2014 ADMINISTRATIVE 75.00 STEVENS,RICHARD 376543 20-Aug-2014 REFUND 300.00 STEVENSVILLE LAWN SERVICE INC 376353 13-Aug-2014 CONTRACT SERVICES(SERBIAN HF 83,972.51 STILLWATER CONSULTING LIMITED 376354 13-Aug-2014 TRAINING 6.780.00 STITCH IT CANADA'S TAILOR 375988 30-Jul-2014 SERVICES 24.82 STORAGE NIAGARA 376355 13-Aug-2014 SERVICES(GAMS YARD) 107.35 STORAGE NIAGARA 376716 27-Aug-2014 SERVICES(PALMER PARK) 536.75 STREAMLINE UPHOLSTERY INC 376356 13-Aug-2014 VEH ID#517 322.05 STUART,DAVE 376905 03-Sep-2014 TRAVEL/MILEAGE 121.50 SUN LIFE WIRE 03-Sep-2014 SEPT PREMIUMS 380,866.87 SUN LIFE WIRE 31-Jul-2014 AUGUST PREMIUMS 381,000.98 SUN LIFE ASSURANCE COMPANY OF CANADA-BILLING AND CO 376359 13-Aug-2014 REMITTANCE 1,318.33 SUN MEDIA CORPORATION 376168 06-Aug-2014 ADVERTISING(AMQ1015800) 9,875.54 SUNCOR ENERGY PRODUCTS PARTNERSHIP 376906 03-Sep-2014 FUEL 48,265.89 SUNCOR ENERGY PRODUCTS PARTNERSHIP 376907 03-Sep-2014 FUEL 1.300.39 SUNCOR ENERGY PRODUCTS PARTNERSHIP 376166 06-Aug-2014 FUEL 26,560.23 SUNCOR ENERGY PRODUCTS PARTNERSHIP 376357 13-Aug-2014 FUEL 74,099.66 SUNCOR ENERGY PRODUCTS PARTNERSHIP 376358 13-Aug-2014 FUEL 2,545.76 SUNCOR ENERGY PRODUCTS PARTNERSHIP 376544 20-Aug-2014 FUEL 31,773.60 SUNCOR ENERGY PRODUCTS PARTNERSHIP 376717 27-Aug-2014 FUEL 47,969.46 SUNCOR ENERGY PRODUCTS PARTNERSHIP 375989 30-Jul-2014 FUEL 70,411.85 SUPERIOR LAUNDRY SERVICE LTD. 376909 03-Sep-2014 CONTRACT SERVICES(FIRE DEPT) 53.11 SUPERIOR LAUNDRY SERVICE LTD. 376169 06-Aug-2014 CONTRACT SERVICES(FIRE DEPT) 53.11 SUPERIOR LAUNDRY SERVICE LTD. 376360 13-Aug-2014 CONTRACT SERVICES(CORONATIC 229.40 SUPERIOR LAUNDRY SERVICE LTD. 376545 20-Aug-2014 CONTRACT SERVICES(FAIRVIEW) 61.03 Page 14 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount SUPERIOR LAUNDRY SERVICE LTD. 376718 27-Aug-2014 CONTRACT SERVICES(CORONATIC 107.92 SUPERIOR LAUNDRY SERVICE LTD. 375991 30-Jul-2014 CONTRACT SERVICES(CORONATIC 229.40 SUPERIOR PROPANE 376908 03-Sep-2014 FUEL 29 67 SUPERIOR PROPANE 375990 30-Jul-2014 FUEL(CHIPPAWA ARENA) 29.67 SUTPHEN CORPORATION US DRAFT 13-Aug-2014 MATERIALS 904.45 SUTTON,CHRISTINE 376719 27-Aug-2014 REFUND 3013 TALK WIRELESS INC 376362 13-Aug-2014 MAINTENANCE/REPAIRS 163.85 TALK WIRELESS INC 376720 27-Aug-2014 SERVICES(TRANSIT) 691.56 TALK WIRELESS INC 375992 30-Jul-2014 LEASES AND RENTS(CANADA DAY) 237.30 TARALIS,DIMITRIOS 376910 03-Sep-2014 REFUND 19126 TAXITAB 376170 06-Aug-2014 CONTRACT SERVICES 3.199.59 TAXITAB 376721 27-Aug-2014 CONTRACT SERVICES 3,512.67 TAXITAB 375993 30-Jul-2014 CONTRACT SERVICES 8.060.79 TECHNICAL STANDARDS&SAFETY AUTHORITY 376911 03-Sep-2014 SERVICES 435.05 TECHNICAL STANDARDS&SAFETY AUTHORITY 376722 27-Aug-2014 CONTRACT SERVICES 960 50 TECHNICAL STANDARDS&SAFETY AUTHORITY 375994 30-Jul-2014 MAINTENANCE/REPAIRS 514 15 TELUS COMMUNICATIONS COMPANY 376912 03-Sep-2014 MATERIALS 237 30 TELUS COMMUNICATIONS COMPANY 376171 06-Aug-2014 SERVICES(FIRE) 1,658.16 TELUS COMMUNICATIONS COMPANY 376547 20-Aug-2014 MATERIALS 237.30 TELUS COMMUNICATIONS COMPANY 376548 20-Aug-2014 SERVICES 844.68 TENAQUIP LIMITED 376549 20-Aug-2014 MATERIALS 740.38 THAM,ANTHONY 376723 27-Aug-2014 REFUND 230.00 THE CURE FOUNDATION 375856 30-Jul-2014 FUNDRAISER FOR CANCER ASSOC. 166.00 THE GROUNDS GUYS 376823 03-Sep-2014 SERVICES 7,512.24 THE NIAGARA FALLS LIONS CLUB 376496 20-Aug-2014 LEASES AND RENTS(ELECTION DA 100.00 THE SECRET PLACE 376536 20-Aug-2014 REFUND 231.32 THE SENIORS REVIEW 376537 20-Aug-2014 ADVERTISING 452.00 THE TRAP DOC INC. 376918 03-Sep-2014 SERVICES 157.30 THERMO KING ONTARIO 376172 06-Aug-2014 MATERIALS 44.70 THERMO KING ONTARIO 376550 20-Aug-2014 MATERIALS 1,176.96 THERMO KING ONTARIO 375995 30-Jul-2014 MAINTENANCE/REPAIRS 603.42 THISTLEWAITE YARDWORKS 376173 06-Aug-2014 CONTRACT SERVICES 510.18 THOMPSON.INGRID 375996 30-Jul-2014 REFUND 266.92 THOMPSON,JEREMY 376913 03-Sep-2014 REFUND 202.98 THOROWEST CONSTRUCTION LTD 376174 06-Aug-2014 REFUND 2,806.34 THOROWEST PLAZA LTD 376175 06-Aug-2014 REFUND 3,023.30 THYSSENKRUPP ELEVATOR 376176 06-Aug-2014 MAINTENANCE/REPAIRS(CITY HALL 664.88 THYSSENKRUPP ELEVATOR 376724 27-Aug-2014 MAINTENANCE/REPAIRS(CITY HALL 664.88 TODD,KEN 376363 13-Aug-2014 TRAVEL/MILEAGE 201.96 TODD,KEN 376725 27-Aug-2014 TRAVEL/MILEAGE 186.25 TOOLBOX 376364 13-Aug-2014 MATERIALS 258.88 TOOLBOX 375997 30-Jul-2014 EQUIPMENT 6,234.03 TOP NOTCH PROMOTIONAL PRODUCTS INC 376914 03-Sep-2014 MATERIALS 490.08 TOROMONT 376915 03-Sep-2014 MATERIALS 176.27 TOROMONT 376365 13-Aug-2014 VEH ID#535 638.26 TOROMONT 376551 20-Aug-2014 VEH ID#535 2,761.79 TOROMONT 376726 27-Aug-2014 VEH ID#215 182.10 TRADE SECRET WEB PRINTING INC 376553 20-Aug-2014 ADVERTISING 2,820.98 TRANSAXLE PARTS(HAMILTON)INC. 376916 03-Sep-2014 STORES/INVENTORY 414.99 TRANSAXLE PARTS(HAMILTON)INC. 376177 06-Aug-2014 MATERIALS 886.71 TRANSAXLE PARTS(HAMILTON)INC. 376366 13-Aug-2014 MATERIALS 1.223.89 TRANSAXLE PARTS(HAMILTON)INC. 376552 20-Aug-2014 STORES/INVENTORY 474.15 TRANSAXLE PARTS(HAMILTON)INC. 375998 30-Jul-2014 MATERIALS 282.39 TRANSFORM-THE INSIDE OUTFITTERS 376367 13-Aug-2014 VEH ID#32 709.64 TRANSPORTATION SAFETY TRAINING 376917 03-Sep-2014 TRAINING 988.75 TREE AMIGOS LANDSCAPING INC. 376368 13-Aug-2014 CONTRACT SERVICES 13,980.18 TRUGREEN 375999 30-Jul-2014 CONTRACT SERVICES(FIRE DEPT) 585.45 TSVETKOV,VALDIMIR 376000 30-Jul-2014 REFUND 10.22 TURF CARE PRODUCTS CANADA LIMITED 376554 20-Aug-2014 MATERIALS 532.23 TURKSTRA MAZZA ASSOCIATES 376369 13-Aug-2014 REFUND 118.32 TWARDAWSKY,NICK 376919 03-Sep-2014 TRAVEL/MILEAGE 147.96 TWARDAWSKY,NICK 376178 06-Aug-2014 TRAVEL/MILEAGE 76 68 UNITED ROTARY BRUSH CORPORATION OF CANADA 376920 03-Sep-2014 VEH ID#291 819.02 UNITED WAY 376727 27-Aug-2014 PAYROLL REMITTANCE 1,192.00 UNITED WAY 376001 30-Jul-2014 PAYROLL REMITTANCE 1,780.00 UNIVERSITY OF WATERLOO 376002 30-Jul-2014 TRAINING(M.WARCHALA) 620.00 UPPER CANADA CONSULTANTS 376555 20-Aug-2014 CONSULTING SERVICES(FILE#325- 16,123.44 UPPER CANADA CONSULTANTS 376728 27-Aug-2014 MATERIALS 3.033.26 URBAN&ENVIRONMENTAL MANAGEMENT INC 376370 13-Aug-2014 CONSULTING SERVICES(FILE#304- 39,232.67 URBAN&ENVIRONMENTAL MANAGEMENT INC 376729 27-Aug-2014 MATERIALS 440.70 VACCA,FELIX GIANCARLO 376003 30-Jul-2014 REFUND 750 00 VAFAEI,GWENDOLYN 376179 06-Aug-2014 REFUND 750 00 VAIL,JENNIFER 376921 03-Sep-2014 REFUND 46 40 VAN HOUTTE COFFEE SERVICES INC CO 38 376004 30-Jul-2014 MATERIALS(TRANSIT) 191.81 VANTRIGT,KAREN 376005 30-Jul-2014 REFUND 215.93 Page 15 of 15 CITY OF NIAGARA FALLS MUNICIPAL ACCOUNTS Vendor Name Cheque No. Cheque Date Purpose Amount VARGO,MARK 376922 03-Sep-2014 REFUND 219 57 VATTOVAZ,TOM 376923 03-Sep-2014 REFUND 750.00 VECCHIO ORNAMENTAL IRON LIMITED 376006 30-Jul-2014 MAINTENANCE/REPAIRS 3,717.70 VICTORIA CENTRE BIA 376180 06-Aug-2014 REMITTANCE(BIA LEVY) 233,000.00 VIKING CIVES LTD 376181 06-Aug-2014 VEH ID#STOCK 2,513 43 VIKING CIVES LTD 376556 20-Aug-2014 VEH ID#102 1,575 90 WAJAX EQUIPMENT 376924 03-Sep-2014 VEH ID#214 2,626 39 WAJAX EQUIPMENT 376371 13-Aug-2014 VEH ID#210 873 94 WAJAX EQUIPMENT 376557 20-Aug-2014 VEH ID#214 7,317 45 WAJAX POWER SYSTEMS 376925 03-Sep-2014 MATERIALS 1.280 12 WAJAX POWER SYSTEMS 376182 06-Aug-2014 MATERIALS 477.81 WAJAX POWER SYSTEMS 376372 13-Aug-2014 MATERIALS 1,113.89 WAJAX POWER SYSTEMS 376558 20-Aug-2014 MATERIALS 2,683 41 WAJAX POWER SYSTEMS 376730 27-Aug-2014 MATERIALS 1,159.51 , WAJAX POWER SYSTEMS 376007 30-Jul-2014 MATERIALS 813.26 WAKUNICK.JAMES 376731 27-Aug-2014 MATERIALS 175.00 WALKER AGGREGATES INC 376926 03-Sep-2014 MATERIALS 3,463.70 WALKER AGGREGATES INC 376183 06-Aug-2014 MATERIALS 8,688.10 WALKER AGGREGATES INC 376373 13-Aug-2014 MATERIALS 7,349.35 WALKER AGGREGATES INC 376732 27-Aug-2014 MATERIALS 11,689.11 WALKER AGGREGATES INC 376008 30-Jul-2014 MATERIALS 903.09 WAN.KELVIN 376927 03-Sep-2014 REFUND 175.00 WASHINGTON MILLS ELECTRO MINERALS CORP 376928 03-Sep-2014 REFUND 2,28258 WATSON,GILLIAN 376009 30-Jul-2014 REFUND 92.74 WELDDARE METAL WORKS LTD 376184 06-Aug-2014 MAINTENANCE/REPAIRS 158.20 WESCO DISTRIBUTION CANADA INC 376559 20-Aug-2014 MATERIALS 200 01 WESSALE.MATTHEW 376010 30-Jul-2014 REFUND 153 31 WILD,SCOTT 376560 20-Aug-2014 REFUND 68 90 WINTER FESTIVAL OF LIGHTS 376748 28-Aug-2014 GRANT 19,928 57 WOLSELEY FRONTIER HVAC/R GROUP 376186 06-Aug-2014 MATERIALS 44.07 WOLSELEY FRONTIER HVAC/R GROUP 376374 13-Aug-2014 MATERIALS 207.14 WOLSELEY WATERWORKS GROUP 376185 06-Aug-2014 STORES/INVENTORY 179.67 WOLSELEY WATERWORKS GROUP 376561 20-Aug-2014 STORES/INVENTORY 94.92 WOLSELEY WATERWORKS GROUP 376734 27-Aug-2014 MATERIALS 840.25 WOMEN'S PLACE OF SOUTH NIAGARA INC 376749 28-Aug-2014 GRANT 1,612.50 WORK AUTHORITY 376929 03-Sep-2014 MATERIALS 150.00 WORK AUTHORITY 376187 06-Aug-2014 MATERIALS 300.00 WORK AUTHORITY 376562 20-Aug-2014 MATERIALS 1,026.24 WORK EQUIPMENT LTD 376375 13-Aug-2014 MATERIALS 3.734.85 WSIB 376930 03-Sep-2014 PAYROLL REMITTANCE 764.15 WSIB 376188 06-Aug-2014 REMITTANCE 9,938.68 WSIB 376189 06-Aug-2014 PAYROLL REMITTANCE 1,172.26 WSIB 376376 13-Aug-2014 REMITTANCE 25,601.60 WSIB 376563 20-Aug-2014 REMITTANCE 22,521.21 WSIB 376735 27-Aug-2014 REMITTANCE 4,840.35 WSIB 376011 30-Jul-2014 REMITTANCE 9,845.56 WYLIE,BRENDA 376190 06-Aug-2014 PETTY CASH 516.61 WYLIE,BRENDA 376377 13-Aug-2014 PETTY CASH 353.73 YAN,ZE HONG 376191 06-Aug-2014 REFUND 7,986.94 YELLOW PAGES GROUP 376378 13-Aug-2014 ADVERTISING 173.91 YMCA 376931 03-Sep-2014 CONTRACT SERVICES(SKATE PARI 2.829.42 YMCA 376193 06-Aug-2014 CONTRACT SERVICES 1,864.89 YMCA 376379 13-Aug-2014 MAINTENANCE/REPAIRS(MACBAIN 1,582 09 YMCA 376564 20-Aug-2014 LEASES AND RENTS 4,003.02 YMCA 376736 27-Aug-2014 CONTRACT SERVICES(SLIDE) 2,874.54 YMCA 376012 30-Jul-2014 MAINTENANCE/REPAIRS 5,930.32 YOUNG SOD FARMS LTD 376737 27-Aug-2014 MATERIALS 311.00 YWCA NIAGARA REGION 376750 28-Aug-2014 GRANT 4,277.75 ZARLENGA,FRANCO&ZARLENGA,JULIA 376194 06-Aug-2014 REFUND 1,320.16 ZEP SALES AND SERVICE OF CANADA 376565 20-Aug-2014 MATERIALS 331.99 ZONE WEST ENTERPRISES LTD 376932 03-Sep-2014 SUPPLIES 27.69 ZWIEP,STEPHANIE 376738 27-Aug-2014 MATERIALS 175.00 Total 40,604,471.87 //'4 MW-2014-45 Niagaraaalls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Municipal Works SUBJECT: MW-2014-45 Tender Award Contract No. 2014-272-12 Furlong Avenue Watermain Replacement Contract No. 2014-292-12 Varsity Avenue Watermain Replacement RECOMMENDATION 1. The contract be awarded to Alfidome Construction Ltd. at the tendered price of $613,822.00; and 2. That the Mayor and City Clerk be authorized to execute the necessary contract documents. EXECUTIVE SUMMARY The Furlong and Varsity Avenue watermain replacements have been bundled in an effort to achieve economy of scale. The replacement of the existing asbestos cement watermain on Furlong Avenue will resolve ongoing operational and maintenance issues related to break history and dead-end flushing. Finalization of the underground construction will also provide the opportunity to advance the asphalt surface rehabilitation that remains outstanding. The existing cast iron main on Varsity Avenue has approached the end of its expected service life. The risk of service delivery interruption and water quality concerns related to main failure, will be minimized by the new watermain installation. BACKGROUND The existing watermain on Furlong between Cattell Drive and the east limit is a 150mm diameter asbestos cement (AC) pipe installed in 1958. Based on a seventy (70) year lifespan, the main theoretically has a remaining service life of fourteen years; however the AC watermain has become an increasing maintenance and operational concern in recent years advancing the need for its replacement. The dead-end section of the Furlong main east of Regan Drive requires regular flushing to maintain minimum disinfection levels. Eight (8)watermain breaks along its total length have resulted in service delivery interruptions as well as increased risks related to water quality. Moreover, the existing main is aligned `under' the storm sewer along the north curb, complicating repair efforts and additionally compromising the integrity of the storm September 23, 2014 - 2 - MW-2014-45 sewer, curb and travelled portion of the roadway. The proposed PVC watermain will include new hydrants and water services to each property as well as a loop at the existing dead-end to facilitate flow circulation and reduce water losses related to main flushing. The new alignment will allow the existing main to remain in service until the new watermain is commissioned and limit service delivery interruptions to the time necessary to transfer water services. Once the Furlong Avenue watermain is replaced, an outstanding asphalt surface rehabilitation may be advanced, under separate contract. The proposed Varsity Avenue watermain works will consist of the replacement of the existing 150mm diameter cast iron watermain between McGill and Oxford Street, including a new hydrant and water services. The existing main is approaching the end of its service life and with a total length of 180m and just eight (8) services its replacement has been packaged with the Furlong Avenue waterman project to maximize construction savings through economies of scale. ANALYSIS/RATIONALE The Tender Opening Committee, in the presence of the City Clerk, Dean lorfida, and the Project Manager, Sherri-Marie Millar, opened tenders on Tuesday, September 16th, 2014. To emphasize the importance of replacing the watermains by the end of 2014, a construction schedule was required within the tender submission. Despite clear and repeated instructions to include the schedule two (2) Contractors failed to do so, rendering their respective submissions as "non-compliant". The Engineer's estimate for this project was $700,000.00. The following is a summary of the totalled tender prices (excluding HST) from the Contractor submissions, complete with corrections as noted. Contractor City Tender Price Alfidome Construction Ltd. Niagara Falls $613,822.00 O'Hara Trucking and Niagara Falls Excavating Inc. Non-Compliant Submission Centennial Infrastructure Niagara-on-the-Lake Non-Compliant Submission The only compliant tender submission was received from Alfidome Construction Ltd. in the amount of $613,822.00. This Contractor has performed similar projects for the City and is capable of successfully undertaking this project within the prescribed 40 working day work period. Construction could tentatively start by October 1st, 2014 and take an estimated forty (40) working days to complete. September 23, 2014 - 3 - MW-2014-45 FINANCIAL/STAFFING/LEGAL IMPLICATIONS Sufficient funding for these watermain replacements was secured through the 2013 and 2014 Capital Budgets. CITY'S STRATEGIC COMMITMENT Implementation of this Capital Works project meets the intent of Council's Strategic Priorities to establish infrastructure investment priorities, and to strengthen and promote economic development within the City. LIST OF ATTACHMENTS 1. Site Plan Recommended by: Geoff Holman, Director of Municipal Works Respectfully submitted: cer\Ken Todd, C ief Administrative Officer Sherri-Marie Millar, P.Eng. Ln c r-I cu 0 4-' I . ... , e-I :• .1.:, :. . ., . C . .. CU E U ..,.3,.. , - -c.,.4 .._- ro - - l's,:.,,,' --.. -- .• ',- ...- 4-, < .'' - ',.. QQA.i. ... '' '• . I '- ' '-- NS'S N• ,,:= .:. " ---s-- • - - - - .- • .....• . ,.... ''11.> - J-' .3.N:''' • ' '-- ' ' .= '...-- .4•‘ ,,,..--.,-,. ,,,,,„:, : ..,.._,::, ,,_.. ....,,,, fr . ,-, ' -..:- - '.= '=• ' '':••=4.=,'•,'-:„r--Z=. .•'.. 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"..,-,-,„‘...-,,,• , •.:,-ar::Lii..L'..1 ,, . . . . - , . :Ss:el, AI*44 •.,,• . ,...,...- • ..,,, -.., , .; „.„......., .- - ; %. .,._ .... _...„.......-. 4,400,. ,,,,. -....7..1 -.,- . ._ .. • fir.,.,. , , ' 411101° . 4 .., ... . Se < , 47.3 , _.... ,„„,.... < ke 0. (../ fa. Sr I-, --- - -N. / r:.-z . 2 ft... /z a., 15\e‘ > , < z 0 ..., ce D Li_ Ln C d- co 4 a - v o +J N in a)EC O Z 4-, VINDERMERE ?D 0 0 _ t ORCHEST.ER-RD cc ( [ C-R- _ 4 4 3-A1-AV_._ �' ,` ARSB. set...-l3NG-ACRES•DR _._ AL-E-C -- Irpir...0 ARVARC)-AV _ 1H .( o . . - 7- --vAL;OUR-GR Z o cc 1- a Evil=klY= ON=R ADA. 1`� —� a N W Z W Q ›- i- DI CC Q PBD-2014-52 Niagaraaalls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Planning, Building & Development SUBJECT: PBD-2014-52 PLC-2014-005, Request for Removal of Part Lot Control Blocks 86, 88 and 89 and Lots 72-75 and 82-84 Inclusive, Registered Plan 59M-395 Saw Mill Drive and Chemonda Street Chippawa West Phase 2 Plan of Subdivision Applicant: Queensway Chippawa Properties Inc. RECOMMENDATION 1. That Council approve the request and pass the by-law included in tonight's agenda to designate Blocks 86, 88 and 89 and Lots 72 to 75 and 82 to 84 inclusive on Registered Plan 59M-395, as exempt from Part Lot Control for a period of two years. 2. That the applicant be required to notify the City when the new deeds for the lots have been registered. EXECUTIVE SUMMARY Queensway Chippawa Properties Inc. has requested Council pass a by-law to exempt Blocks 86, 88 and 89 and Lots 72 to 75 and 82 to 84 Inclusive in the Chippawa West Phase 2 Plan of Subdivision(Plan 59M-395) from being subject to Part Lot Control. This will allow the proposed single detached lots (30 in total) to be sold once they are created. The request can be supported based on the following: • the use of this Planning Act mechanism is an acceptable alternative to a consent because the lots and blocks are located within a registered plan of subdivision; • the proposed single detached lots conform to the zoning by-law as varied; and • the by-law will permit deeds to be created for the new parcels and permit each property to be sold. BACKGROUND Proposal Queensway Chippawa Properties Inc. has submitted a request to have Part Lot Control removed from Blocks 86, 88 and 89 and Lots 72 to 75 and 82 to 84 inclusive in the September 23, 2014 -2 - PBD-2014-52 Chippawa West Phase 2 Plan of Subdivision (Plan 59M-395). The lands are located on Saw Mill Drive and Chemonda Street. The subject lands are illustrated on Schedule 1. The lands were originally proposed to be developed for a total of 16 on-street townhouse dwelling units and 14 semi detached dwelling units. However the developer is proposing the lands be relotted and developed for 30 single detached dwellings. Currently the semi detached lots (Lots 72 to 75 and 82 to 84 inclusive) are subject to By-law No. 2013-57, which lifts Part Lot Control from these lots until April, 2015. As the applicant does not expect these lots to be all sold and developed by the expiry date of this by-law he has reapplied to lift Part Lot Control from these lots. The removal of Part Lot Control is a planning tool that is intended to allow the creation of separate parcels for each of the proposed lots. ANALYSIS The subject lands are located on Saw Mill Drive and Chemonda Street in the Chippawa Phase 2 Plan of Subdivision (Plan 59M-395) which was registered in 2012. Although the application involves the removal of on-street townhouse and semi-detached dwellings from the range of available housing, it replaces those dwelling types with small single detached dwellings which are becoming a popular form of housing. There will be no change in the number of dwellings being provided on these lands. The subject blocks are zoned Residential Mixed (R3-760) by Zoning By-law No. 79-200, as amended by By-law No. 2006-205,which permits single detached dwellings. On August 26, 2014, the Committee of Adjustment approved a Minor Variance application (File No. A-2014-015) for the subject lands, varying the lot area and lot frontage regulations to accommodate the proposed lots. As this Minor Variance is now in effect, the proposed lots comply with the zoning regulations as varied. Part Lot Control provisions under the Planning Act prevent lands that are within a registered plan of subdivision from being further divided without a consent to sever. Municipalities have the ability to exempt lots and blocks from Part Lot Control to allow lot lines to be reconfigured or part of a lot or block to be conveyed without a consent. Approval of a Part Lot Control by-law is requested so that the lands can be relotted for the proposed single detached dwellings. Part Lot Control has been requested to be lifted for two years to allow for flexibility in scheduling real estate closing dates and to consider market absorption of the units. The applicant should be required to notify the City when the new deeds have been created to assist in record keeping. FINANCIAL IMPLICATIONS Additional development charges will be required for the single detached lots and will be collected at the time of submission of the Building Permit application. CITY'S STRATEGIC COMMITMENT Council's priority is to strengthen and promote economic development in the City. The application is consistent with this priority. September 23, 2014 - 3 - PBD-2014-52 LIST OF ATTACHMENTS ► Schedule 1 - Location Map Recommended by: Alex Herlovitch, Director of Planning, Building & Development Respectfully submitted: Q;\Ken Todd, Chief Administrative Officer A.Bryce:mb Attach. S:\PDR\2014\PBD-2014-52, PLC-2014-005, Blocks 86, 88 and 89 and Lots 72-75 and Lots 82-84, Registered Plan 59M-395.wpd September 23, 2014 -4- PBD-2014-52 SCHEDULE 1 Part Lot Control Application PLC 2014-005 Blocks 86, 88 and 89 and Lots 72-75 and 82-84 Inclusive, 59M-395 Queensway Chippawa Properties Inc. Location Ma. _ 1:2353 v M4 � Si MANN Si SQ0 A r *is c44,1 o d OR u., ~ s u � � s -ioND .r :::". .isr____ 1i August 2014 Subject Land NM /,r►�,,,� PBD-2014-54 Niagaraanlls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Planning, Building & Development SUBJECT: PBD-2014-54 PLC-2014-006, Request for Removal of Part Lot Control Block 116, Plan 59M-379 5838 to 5865 Osprey Avenue, Ferrnwood Phase 2 Subdivision Applicant: Mountainview Homes RECOMMENDATION 1. That Council approve the request and pass the by-law included in tonight's agenda to designate Block 116 on Registered Plan 59M-379, as exempt from Part Lot Control for a period of two years. 2. That the developer be required to notify the City when the new deeds for the lots have been registered. EXECUTIVE SUMMARY Mountainview Homes has requested that Council pass a by-law to exempt the land from being subject to Part Lot Control to allow the transfer of ownership of the seven freehold townhouse units currently under construction on Block 116. The request can be supported based on the following: • the use of this Planning Act mechanism is an acceptable alternative to a consent because the block is located within a registered subdivision; • the by-law will permit a deed to be created for each townhouse dwelling unit and permit each property to be sold; and • the zoning permits the proposed parcels sizes. BACKGROUND Proposal Mountainview Homes has submitted a request to have Part Lot Control removed from Block 116 (5838 to 5865 Osprey Avenue) located on the east side of Osprey Avenue, in the Fernwood Phase 2 plan of subdivision. The subject lands are illustrated on Schedule 1. The removal of Part Lot Control is a planning tool that is intended to allow minor boundary adjustments to lots and blocks within registered plans of subdivision. In this case, the removal of Part Lot Control is requested to allow the creation of separate parcels for each of the seven on-street townhouse dwelling units that are under construction. Refer to Schedule 2 for further detail. September 23, 2014 -2 - PBD-2014-54 ANALYSIS/RATIONALE The block of land is located within the Fernwood Phase 2 plan of subdivision (59M-379) which was registered in 2010. The subdivision contains a mix of lots for single-detached dwellings and blocks of land for on-street and block townhouses. A Building Permit was issued in April, 2014 to permit the on-street townhouse dwellings to be constructed on the subject block of land. The townhouse dwelling units and proposed parcel configurations are shown on the attached reference plan (Schedule 2). The block is zoned Residential Mixed (R3-829) by Zoning By-law No. 79-200, as amended by By-law No. 2008-99.The proposed parcels comply with the zoning regulations regarding the lot size and building setbacks. The Zoning By-law permits a maximum of six on-street townhouse dwellings on Block 116. The applicant has submitted a minor variance application to allow seven on-street townhouse dwelling units rather than the standard six. The application will be heard by the Committee of Adjustment on October 7, 2014. Normally the applicant is required to obtain approval from the Committee of Adjustment, prior to proceeding with the Part Lot Control application. However, this timing will not allow the applicant to finalize with the real estate closing of two dwelling units scheduled for November 7, 2014. The applicant has therefore requested to proceed with the Part Lot Control application prior to the Committee of Adjustment meeting. Staff is proposing that Council approve the Part Lot Control by-law and the registration of the by-law can occur after the appeal period for the Committee of Adjustment has expired. This approach will not only ensure zoning compliance for the on-street townhouse development but will also facilitate the applicant to proceed with the scheduled real estate closing of two dwelling units. Part Lot Control provisions under the Planning Act prevent lands that are within a registered plan of subdivision from being further divided without a consent to sever. Municipalities have the ability to exempt lots and blocks from Part Lot Control to allow lot lines to be reconfigured or part of a lot or block to be conveyed without a consent. Approval of the Part Lot Control by-law is required so that property lines can be created between the dwelling units to allow their sale with each unit having a separate deed. Part Lot Control has been requested to be lifted for two years to allow for flexibility in scheduling real estate closing dates and to consider market absorption of the units. This time period is acceptable given the amount of new residential development in the area. The developer should be required to notify the City when the new deeds have been created to assist in addressing and record keeping. FINANCIAL IMPLICATIONS Development charges were collected when the subdivision was registered based on the anticipation that six on-street townhouse dwelling units would be built on Block 116. The outstanding development charge for the additional unit has been paid by the applicant. CITY'S STRATEGIC COMMITMENT Council's priority is to strengthen and promote economic development in the City. The application is consistent with this priority. September 23, 2014 -3 - PBD-2014-54 LIST OF ATTACHMENTS ► Schedule 1 - Location Map ► Schedule 2 - Proposed Lots Recommended by: Alex Herlovitch, Dir for of Planning, Building & Development Respectfully submitted: t±.4,( x„'Ken Todd, Chief Administrative Officer A.Dilwaria:mb Attach. S:\PDR\2014\PBD-2014-54, PLC-2014-006, Block 116, Plan 59M-379.wpd September 23, 2014 -4- PBD-2014-54 SCHEDULE 1 Li, 09' trzt- 09'� ::2353 �` 09. �Q �a 0 \iagarajalls September 23, 2014 -5 - PBD-2014-54 SCHEDULE 2 iI OBSERVED REFERENCE POINTS(ORIN-UTM ZONE 17,NAD83(ORIGINAL) I SCHEDULE COORDINATES TC URBAN ACCURACY PER SEC 14(2)OF OREG.216710. PART LOT 1 PLAN I P.I N. AREA ORP NORTHING FASTING I, 3939som A 4772201.40 649891.60 2 238.3,q. rn 3 ' - 239 m 3sq S I 4772258.86 649854.46 i 4 BLOCK 116 I 569,4.379 I ALL OF A4265-05531LT) 234 396 m COORDINATES CANNOT,44 THEMSELVES.BE USED TO RE-ESTABLISH I 5 1 238 396 m CORNERS OR BOUNDARIES SHOWN ON THIS PIAN 6 238.3so m 7 I I 482.998 m NOTE PARTS I TO'COMBINED COMPRISE ALL OF.1.N 34265.0553(LTI PART 6 1„ V O 59,R-14877 n 0 P.I.N. 64265-0611(LT) 1 r—Z — — — — — D N86 4.4'1 VE (PUN t SE') 34.000 .ao.r.+n ''� ■ 1fence Y C u's 2.07 E.-' I ;l 7. 0 S Q„y o ` C r C Z iJ. 1 1 i o ❑2, .Z 1I Ij � _ � a > Z ., , ;�Bc,4ygR"/ `34-000 .r . 2 p 0 • Cal u V/// `� °x'"'- —., —I I.� 4 ° ; $RT2 I `17' p u r uo N t i s., % $4.44'OOYE ▪ 34.000 •re Z o • C.-_—) 4 W E,44,1m IC s PAR 3 N86'{'Opti 34.00 Ul CJI �w . D /j •j/ LAY o �. ' , v N v . • ///u Hflry Ai8644'00 r o l a.or vwc w 510 / 9rs Pif7PCRY COE 34.000 , V or O D rb � o1.00 - I .--r I .i1 YIJNNrn I �� I I S i%PART 6 �' 0 • 1I < I 1 VI Fizi !Ii N86.44'90 -/, 4 , cr" Pa sv"siev , P '- ',' i ---,I I i i'I z °, 1 I 'PA/IT/71/4Y BLOCK 1 �I m // '12. I 4 s.71! I ), Il 1 1 1'S 29.657 A / �� \\ 4481 14 40 C ( 1,05.7 �w os?�If• ` „, ARD (Ey cut+) jji,,��1- TB�UL HEND�� P.I.N. 64265-0564 2 W-P.ANS659M'S9143751469SRPR,ard.RFF40:O7.SLOCK 116.REF.901 RPIANAET 1447 A9919 2714 taw TS-2014-33 September 23, 2014 I�iagara,J�alls REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Transportation Services SUBJECT: TS-2014-33 RFT40-2014 Tender for Supply of Services for Sanding and Salting of Municipal Properties RECOMMENDATIONS 1. That the contract be awarded to the lowest bidder Sacco Construction for the supply of services for sanding/salting of parking lots designated in Areas 1, 2 and 3 for the2014 - 2015 winter season. 2. That the Mayor and City Clerk be authorized to execute the necessary agreements. EXECUTIVE SUMMARY A Request for Tender was issued for supply of materials and services for salting and Sanding of municipal parking lots including arena, municipal parking lots, fire and transit properties for the 2014 - 2015 winter season. BACKGROUND Tenders were opened September 4, 2014 in the presence of the Deputy Clerk, and Manager of Supply and Services for the Supply of Materials and Services for salt and sanding. The tender was issued for a one-year period to allow the re-alignment and revisions of snow plowing and salting/sanding contract in 2015. Two bids were received were submitted by local firms. Shown below is a summary of the bids for each of the designated areas. It is a requirement of the tender that if any contractor bidding on more than one area must confirm with the City, they have sufficient equipment and staff resources to perform services in all areas concurrently. Bids for each application are as follows Area 1 Area 2 Area 3 Sacco Construction $ 932.26 $ 819.25 $1,412.50 Total Lawn Care Services $1,265.60 1,502.90 $1,847.55 Sacco Construction submitted the lowest bid for all three areas therefore, staff recommends they be awarded the contact for supply of material and services for salting/sanding municipal properties. September 23, 2014 -2- TS-2014-33 FINANCIAL Funds have been allocated in the General Purpose Budget based on the previous winter season salting and sanding activity. STRATEGIC PRIORITIES To maintain the city standards of safety and operational needs. Recommended by: Karl Dren, Director of Transportation Services Respectfully submitted: , Ken Tod , Chief Administrative Officer P. Brown TS-2014-34 Niagaraaalls September 23, 2014 REPORT TO: Mayor James M. Diodati And Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Transportation Services Department SUBJECT: TS-2014-34 Dunn Street at Carlton Avenue School Crossing Guard Review RECOMMENDATION That a school crossing guard be stationed during the morning and after school hours to provide assistance to school children crossing at the intersection of Dunn Street and Carlton Avenue. EXECUTIVE SUMMARY A school crossing guard is warranted at the intersection of Dunn Street and Carlton Avenue to supervise the children crossing at this location. BACKGROUND The Principal of Our Lady of Mount Carmel School requested City Staff to investigate the feasibility of providing assistance for students crossing Dunn Street at Carlton Avenue. All students that previously attended St. Thomas More school have now been relocated to Our Lady of Mount Carmel School. Our Lady of Mount Carmel School is located on the west side of Carlton Avenue between Dunn Street and Corwin Crescent. The school walking boundary extends generally from the power canal to the west, McLeod Road to the south, Drummond Road to the east and Lundy's Lane to the north. Dunn Street is a City collector road that extends in an east/west direction from Fallsview Boulevard to Waters Avenue. Dunn Street consists of a grass/gravel boulevard and a concrete sidewalk on each side. The intersection of Dunn Street and Carlton Avenue is currently controlled by a single stop sign facing southbound traffic on Carlton Avenue. ANALYSIS/RATIONALE Technical studies to assess whether a school crossing guard is warranted were carried out at the intersection of Dunn Street and Carlton Avenue. The review findings indicate September 23, 2014 -2- TS-2014-34 that the warrants for the crossing guard are fulfilled based on the number of children crossing and inadequate gaps in traffic due to the volume of traffic on Dunn Street. A review of the collision files for the previous three years identifies that a collision problem does not exist at the study intersection. Driver visibility is adequate based on the straight and level alignment of both roads. Pedestrians are also afforded unrestricted visibility on either side of Dunn Street. Given the high vehicular and pedestrian crossing volumes at Dunn Street and Carlton Avenue and the lack of a suitable number of gaps in the traffic stream, Staff is recommending that a school crossing guard be assigned at the intersection of Dunn Street and Carlton Avenue to provide assistance to students crossing the road. City Staff notified the school principal of its recommendation to provide school crossing assistance at the intersection of Dunn Street and Carlton Avenue. FINANCIAL/STAFFING/LEGAL IMPLICATIONS The placement of the school crossing guard and associated school crossing signs is carried out by Transportation Services staff. Cost estimates for the signs are approximately$500. The annual cost for a school crossing guard is approximately$7,000. The expense for the remainder of 2014, will cause a deficit of approximately $2,500. The budget for 2015 will reflect the $7,000 increase for the added staff complement. CITY'S STRATEGIC COMMITMENT This initiative is supported by Council's Strategic Priorities, which include ensuring that environmental, health, and social benefits direct transportation planning and design decisions related to walking, cycling, and public transit. LIST OF ATTACHMENTS Study area drawing Recommended by: � —___ Karl Dren, Director of Transportation Services Respectfully submitted: rk Ken Todd, Chief Administrative Officer TS-2014-34 Dunn Street @ Carlton Avenue NiagaraaaTh School Crossing Guard Review NORTH C) 0 3 3 c z 5 D —IO z cnI 1 2 80 Commerce Valley Driv- Suit�1 Markham, ON L3T OB2 ��JlCC\\ Phone: 905-739-9739 . : 90 ? 740 Ontario Web: cupe.on.ca E-m.. . peont@we .rt�'� August 20, 2014 03 Q � To Ontario mayors and councils, Nit0S We are writing to ask that you and your council endorse a day of recognition for the many people •: o apL.vo'•. care to children in your community. This year will mark the 14th anniversary of our awareness day whi - .gnizes the education, skills, commitment and dedication of Early Childhood Educators (ECE) and child care staff. The Ontario Coalition for Better Child Care (OCBCC), the Canadian Union of Public Employees (CUPE) and other labour partners representing child care and ECE workers across Ontario are asking that Wednesday, October 29, 2014, be proclaimed as Child Care Worker& Early Childhood Educator Appreciation Day in accordance with the attached resolution. Many groups are recognized by way of municipal resolution. Such a day allows the community to recognize the work of various groups and to acknowledge the contributions they make in the lives of community members. Many children, families and communities benefit from the work of child care workers and ECEs. Child care and early learning also contribute to the economic life of communities. Research shows the many economic benefits accrued from affordable, accessible high quality early learning and child care. These benefits come from the number of people employed in the child care industry and because the availability of child care allows parents to work and retrain and to contribute to the economic life of society. Even if your council does not issue official proclamations, there are many ways for your municipality to participate in and celebrate this special day. We ask your council to sponsor public announcements, display our posters and distribute our buttons. Many municipalities also organize events and contests for the day or have councilors or the mayor participate in events hosted by child care centres within the municipality. A list of ideas and examples is attached. This year, Child Care Worker and Early Childhood Educator Appreciation Day (October 29) is just a few days after the municipal election (October 27). Between now and then we will be asking those of you running for re-election and other candidates for election, to make investment in child care services in your community a priority issue in your campaign. Above all, we encourage you to engage in a dialogue about the benefits of affordable, high quality child care services in your community. And we invite you to express your commitment to better child care by signing the pledge at www.idependonchildcare.ca/candidates We would like to acknowledge those municipalities celebrating child care and ECE workers across on Ontario on October 29. Do let us know whether your municipality is participating in the recognition day. Please direct any correspondence on proclamations and/or celebration activities to the attention of Uliana Siniayskaia, by mail: CUPE, 80 Commerce Valley Drive East, Markham, Ontario, L3T OB2 or by fax at 905-739-3999. Thank you for your consideration. In solidarity, Fred Hahn Sheila Olan-Maclean President, CUPE Ontario Division President, OCBCC cc: CMSMs/DSSABs us cope491 14th Annual Child Care Worker & Early Childhood Educator Appreciation Day October 29, 2014 Ideas to'pcognize the DaY • Support the resolution declaring October 29th Child Care Worker & Early Childhood Educator Appreciation Day. * Distribute buttons and posters — visit www.childcareontario.org for an order form for free materials including posters and buttons. • Host an appreciation breakfast, lunch or dinner. * This year our theme "Let's Rethink Child Care: Together We Can Make It Better" invites child care advocates to actively participate in a National multi-year campaign to put child care back on the agenda. The first step is for municipalities, schools, child care centers, workers, parents and other child care advocates to host a "kitchen table conversation". Please visit the campaign website at www.rethinkchildcare.ca to learn more about how to host a "kitchen table discussion". Municipalities * Encourage local Councilors to tour a child care centre or early learning program to learn more about the work of ECE's. Event could also generate media coverage in local papers. * Take out an ad in the local newspaper. * Take nominations from local child care centres for outstanding staff to be recognized by the Mayor through a letter, announcement or event. * Distribute information on the day to all centres and agencies with child care staff. • Organize a community-wide celebration to recognize individual staff or centres and programs. School Boards * Encourage school board trustees to tour an early learning program to learn more about the work of ECE's. Event could also generate media coverage in local papers. * Arrange to have the day announced on the school PA with the morning announcements. • Notify parents in advance. Set up a "Wall of Fame" for parents to help in writing words of thanks to each of the staff. Laminate afterwards for the staff to keep. • Notify other staff in the school and host an event with cake or dessert in the staff room. It Local Child Care Centers, Boards of Directors * Distribute carnations to staff working in child care centres. * Start the day right with a breakfast. Distribute buttons and posters and certificates of appreciation to all staff. * Have the board of directors take the staff out for dinner and an evening of fun. • Host an afternoon tea party (with desserts provided by parents) for all the staff and children. * Host coffee, tea, and treats from 4:00 pm. to 7:30 pm. to accommodate staff finishing shifts. • Give each staff member a certificate of appreciation. * Have the board of directors send out a notice to each family and ask that they contribute a fruit, jam, tea, to fill a basket for all the staff. * Have the Board of Directors provide homemade cards and chocolates. * Make a bulletin board with posters and place the certificates of appreciation on the board. * Host a Child Care Worker and Early Childhood Educator Appreciation Day event with a guest motivational speaker and refreshments. Set up a "Wall of Fame" for parents to help in writing words of thanks to each of the staff. Laminate afterwards for the staff to keep. • Have the board of directors send a letter to all families and board members accompanied by a cut-out of a hand. Ask parents to write a note to staff on the hand as a way of "giving the staff a hand" for a job well done. Then display the hands in the centre. * Put up a big poster with the staffs 'bios' and photo and have the parents sign a message on it. • Distribute cards hand made by children and parents. * Send staff a letter from the board thanking them for their commitment to children and families. * Make a donation on behalf of the staff to a shelter for women and children in your community. Host a pizza lunch for the staff. * Have the Board of Directors host an evening of celebration for all staff in honour of Child Care Worker and Early Childhood Educator Appreciation Day. * Have community businesses sponsor the day and give discounts and gifts to all staff or provide door prizes for appreciation events, or gift bag items. 2 of 3 This is just a short list of activities - there are many things you can do to recognize and celebrate the valuable role child care staff play in the lives of children, families and communities. Please contact the OCBCC for further information, posters, buttons and certificates of appreciation. Ontario Coalition for Better Child Care Phone: 416-538-0628 x 2 / toll-free 1-800-594-7514 x 2 Email at andreachildcareontario.org us,cope491 3ot3 4t" nua ild re Worker & , n a .7„.:.,y..7..., -".. -...,,- ,:: ,,,,. -,.. .,:,-, -,. , , E a� rly� h i l d h 9'., o.,,, d Educator r ► p�rcic n Day C © ;;,,:.!._,.,:,-=:'„,:,,:-',-,:„sxt:,,,,,,1;.;,..:s:.....,.,,.,....:..:,,, ,:-.,-:i,..,., ,i..::::'s-:_ ,, ,,-,-.. -:., ., -,, Resolution h #� t wkx b< ', -moi Whereas cif research' confer the be f ith � � v,;:,,,-4,,,,,..;--,---, young children rote[ ual, t roti ai, s1 ` it d C ►' latent :-F!'` comes; !. ^ - x ; x Whereas + h' d ire.-prom es t rel' -- it of n nd r � :needs of arents, child eworkers and the t4.4:4--1.;,..„44H,..,,..,,„,•„$,:,,,,,, ,_,,L, '� .1qua so t a can t , economic ands cial a of tf r co -unity:.and F ., Whereas lanyd studies s trained and kknowledgeable' Childhood Educators and child care staff are tire' most important ::ir, :.'" i u child care, and thatgood -ages and ‘,NP..,,working cond tions ere associated with higher satisfaction and mor77e, tower staff turnover. whichleads to high quality education and care; Therefore Be it Resolved that E dobe 29, 2014 be designated the th ann..., . - ...-: . ul "Child Care Worker&`Early Childhood educator Appreciation`Day..in recognition of the education, dedication and commitment of child care tnworkers to children, their families and quality of life of the commuri ty. :us/cope491 Child Care Worker and Early Childhood 410) Educator Appreciation Day October 29, 2014 OCBCC Materials Request Form -` - Materials are Bilingual (English / French) Please send the following items: Number of Buttons Number of Posters A template Certificate of Appreciation will be automatically sent with each request. Quantities are limited so please order only what you need! PLEASE PRINT! Name: Tel.# Organization: Address: City: Prov. Postal Code: Email Address: Return this form by Mon October 20 to: Fax: 416-538-6737 Mail: OCBCC, 489 College St., Suite 206, Toronto, ON M6G 1A5 E-Mail: infochildcareontario.orq Teresa Fabbro From: Carey Campbell Sent: Friday, September 12, 2014 12:53 PM To: Dean Iorfida;Teresa Fabbro Cc: Kristine Elia Subject: FW: Proclaiming Lung Month in November Thank you for taking care of next steps. carey From: Chris Yaccato [mailto:CYaccato@on.Iung.ca] Sent: Friday, September 12, 2014 12:16 PM To: Jim Diodati Subject: Proclaiming Lung Month in November This message has been sent on behalf of George Habib. President& CEO of the Ontano Lung Association. Dear Mayor Diodati, Did you know that November is Lung Month? Did you know that more than 2.4 million people in Ontario — that is one in five people in the City of Niagara Falls — lives with a chronic lung disease such as asthma, chronic obstructive pulmonary disease or lung cancer, and many more are at risk? And did you know that lung disease is the only one of the top 4 chronic diseases in Ontario that has no comprehensive plan to deal with lung health? In November, the Ontario Lung Association and our partners will engage in a series of information and outreach initiatives designed to inform and educate all Ontarians about how to protect and care for their lungs and to advocate for a comprehensive Ontario Lung Health Action Plan. If we don't act today to create an action plan to deal with lung disease, the impact to Ontario's economy by 2040, direct and indirect costs will grow to an astonishing $300 billion. I am writing to invite you to join the mayors and reeves of municipalities throughout Ontario who are supporting lung health in their communities by issuing a proclamation declaring November Lung Month in their cities and towns and to ask the Government of Ontario to create and fund an Ontario Lung Health Action Plan. A sample proclamation can be found below. In November, the Ontario Lung Association and our partners engages in a series of information and outreach initiatives designed to inform and educate all Ontarians about how to protect and care for their lungs. 1 We thank you for your consideration, and hope that you will demonstrate your municipality's support for the lung health of all its citizens by signing the attached proclamation of November as Lung Month for entry into the official record. Your commitment to issue a proclamation does have a profound effect on those living and dealing with lung disease, as it recognizes and honors the many contributions and efforts being undertaken by those dealing with lung health issues. Because when you can't breathe, nothing else matters.TM Sincerely, George Habib President and CEO, Ontario Lung Association 401-18 Wynford Drive I Toronto, ON M3C OK8 ghabib(a�on.lunq.ca I Tel: 416-864-9911, ext. 237 MPL` `1ROC( Ai} '''%i 1t , LUNG MONTH WHEREAS, in the City of Niagara Falls and throughout Ontario, one in five residents lives with lung disease; and WHEREAS, lung disease is one of the most prevalent, deadly and costly chronic diseases; and WHEREAS, the City of Niagara Falls supports all measures designed to advance and protect the health of its citizens and of Ontarians; and WHEREAS, to increase awareness of lung health issues and to inform Ontarians about the importance of their lung health, the Ontario Lung Association has designated the month of November Lung Month, NOW, THEREFORE, I, Jim Diodati, Mayor of the City of Niagara Falls, DO HEREBY PROCLAIM November, 2014 as "LUNG MONTH" In the City of Niagara Falls. 2 Fire Department Inter-Departmental Memorandum Niagarara.11s TO: Dean lorfida DATE: September 12, 2014 City Clerk FROM: Lee Smith Fire Chief Ext. 2201 RE: Fire Prevention Week - Proclamation Please arrange to have the attached Proclamation placed on the September 23, 2014 Order of Business. Fire Prevention Week will run from October 5 to October 11, 2014 and it is requested that Saturday, October 11, 2014 be designated as"Fire Service Recognition Day". This year's theme is"Working Smoke Alarms Save Lives, Test Yours Every Month!". 44771,_,Az LS:tc Attach. Working Together to Serve Our Community City of Niagara Falls Mayor's Proclamation WHEREAS the City of Niagara Falls is committed to ensuring the safety and security of all those living and visiting our city; and WHEREAS fire is a serious public safety concern both locally and nationally, and homes are where people are at the greatest risk to fire; and WHEREAS nearly 3,000 people die each year as a result of home fires; and WHEREAS roughly two-thirds of home fire deaths resulted from home fires in which no smoke alarms or no working smoke alarms were present; and WHEREAS working smoke alarms cut the chance of dying in a reported fire in half; and WHEREAS residents who have planned and practised a home fire escape plan are more prepared and will therefore be more likely to survive a fire; and WHEREAS the National Fire Protection Association recommends at least one smoke alarm on every level of the home (including the basement) outside all sleeping areas, and in all bedrooms; and WHEREAS informing the public about the importance of smoke alarm installation and maintenance serves as an essential step toward increasing the public's safety from home fires; and WHEREAS Niagara Falls first responders are dedicated to public education measures and are able to take personal responsibility to increase their safety from fire, especially in their homes; and WHEREAS the 2014 fire prevention theme for this period is"Working Smoke Alarms Save Lives, Test Yours Every Month!"; NOW THEREFORE, I James M. Diodati, Mayor of Niagara Falls, do hereby proclaim October 5 -11, 2014 as Fire Prevention Week; and FURTHER, in appreciation of the many services rendered by the members of the Fire Service of Canada, designate October 11, 2014 as "Fire Service Recognition Day"; and FURTHER, encourage all residents to protect their homes and families by heeding the potentially life-saving messages of Fire Prevention Week 2014 and to support the many public safety activities and efforts of the Niagara Falls Fire Department; and FURTHER, challenge all residents to take responsibility for their fire safety and check their homes to ensure they have a working smoke alarm on every floor of their house and outside their sleeping areas, as well as at least one working carbon monoxide alarm. Fireworks Application Permit Applied Date: Friday, September 11, 2014 Attention: City Clerk Applicant: Chabad Niagara Event: Chol Hamoed First Contact: Karen Brooker Second Contact: Rabbi Zalman Email: brooker.123@hotmail.com Phone: 905-650-5553 Phone: 905-6503493 Date &Time October 12, 2014 8:30PM Duration Approx. 6 minutes Location Jewish Welcome Centre 4617 Main Street, NF Attendance 400-500ppl Fireworks Class Consumer Fireworks VICTORY FIREWORKS INC. Supplier Contact: Darryl Goldstein Address: 45 Sims Cres., Richmond Hill, ON, L4B 1C9 Phone: 416-452-7710 Person to Contact: Bob Petri Discharge Email: bobbertech@hotmail.ca Fireworks Display Address: 2866 Effingham St., St. Catharines, ON, L2R 6P7 Phone: 905-380-8001 Qualifications Gas Licenced, TSSA Approved A section of 150' x 150' will be gated for the Fireworks Display. This is a Synagogue/ Communal event that will be finished by 9:00pm I the undersigned agree to uphold the Fireworks By-law Act 70-86 by the City of Niagara Falls. I look forward to your approval. Sincerely, Rabbi Zalman 4, 4m • TENDER I FOUNDATION July 18th, 2014 Mayor J. Diodati, City Council Attention Dean lorfida; City Clerk Re; NAMING A PARK IN HONOUR OF MR.JAY COCHRANE The Tender Wishes Foundation is submitting a formal request to name a park in honour of Mr.Jay Cochrane to recognize his significant contribution to the City of Niagara Falls and the Wish children of the Tender Wishes Foundation. Mr. Cochrane has been instrumental in promoting tourism in Niagara Falls through hia numerous years as a high wire artist. Over the years Mr. Cochrane,through donations made during his performances has generously support the Tender Wishes Foundation. As well as his support of children's charities his performances generated a significant amount of money benefitting the Tourism Industry in Niagara Falls as well as other countries throughout the world. For his love of children and animals we would really appreciate this park going forward in his name. Sincerely / . c 3 Mr. Gary Tylor. ..� President Tender Wishes Foundation Tender Wishes Foundation, P.O. Box 824, Niagara Falls, Ontario L2E 6V6 Tel 911.5-X71 -O:;fO Website: www.tenderwishes.org Fax. 905-295-7866 *,4z0.000.0.0000,40, IP NIAGARA FALLS INTERNATIONAL MARATHON September 16, 2014 To: Honorable Mayor Jim Diodati and Members of Council Re: Niagara Transit Request Dear Mr. Mayor and Members of Council, For the past several years, the Niagara Transit has supplied the Niagara Falls International Marathon with the use of approximately 6 buses and bus drivers. This service helped the marathon by shuttling participants to various areas of the race while lowering costs. This year's event takes place on October 26, 2014. We are proud of the fact that we bring significant economic impact to our community while offering activity and volunteer opportunities and keep a high standard for our city's name within the running community throughout the world. Please accept this as an official request for the donation of this service, which we want to primarily use to shuttle both the parents and children involved with our Schools Marathon Challenge from Rapidsview Drive to the Finish area and back, but also participants from the Finish Line to bus pick up. The Niagara Falls International Marathon is very proud of the success it has had in the past and is looking forward to future growth of the event. There are more than 1,000 Schools Marathon Challenge participants. This is a free event for all of these participants. We are also working with Niagara Transit for provision of special WEGO service from the Scotiabank Convention Centre to Niagara Square. We anticipate 2,000 —4,000 participants and their families will use, and pay, for WEGO service over the weekend. We are extremely grateful for all the support the city has given us over the years and look forward to continued support this year. We are proud to promote our City in all of our marketing collateral as we strive to make a name for ourselves in the road racing marathon industry! Thank you in advance for your consideration! Sincerely, Joyce Harris Race Director Niagara Falls International Marathon 5300 Willmott Street.Niagara Falls,Ontario.Canada,L2I-:2A7 Tel:(905)356-9460 Fax:(905)356-7156 inloaniagarafallsmarathon.com www niagarafallsmarathon.com Corporate Services Department Clerk's Division Inter-Department Memorandum Niagarajalls TO: Mayor James M. Diodati DATE: September 23, 2014 & Members of Council FROM: Dean lorfida City Clerk Ext. 4271 RE: Lundy's Lane BIA The LLBIA recently had a general membership meeting. Due to the non-attendance, previous Board members were removed and replaced. From BIA Administrator David Jovanovic: Last July,through your recommendation, notices were sent by registered mail to the following directors regarding continued non-attendance and complete cessation of communication with the Chair and LLBIA Board: Navin Shahani Veena Shahani Ross Barr Tejinder Kaur Singh Arvind Vyas The new members voted in are: Jay Malak - Three Diamond Inn - Hotels less than 100 rooms Anne Radojcic — Harvey's - Dining Tom Roberto — Strada West— Dining Eric Hitchcock — Oh Canada EH —Attraction Justin Nasser— Lundy's Lane Variety — Small Retail Existing members: Mark Cahill, Hilary Sitlani, Tish DiBellonia, Marjorie Ruddy, Maureen Cade, Lisa Thompson and Lisa Tokuc RECOMMENDATION: That Council approve the replacement Board members. Working Together to Serve Our Community Clerks • Finance • Human Resources • Information Systems • Legal • Planning&Development Dean Iorfida From: Program Manager; Crime Stoppers of Niagara <pm@niagaratips.com> Sent: Wednesday, September 03, 2014 10:34 AM To: Dean Iorfida Subject: RE: Appear at Council Dean, Thank you. Overall it's a presentation on the Who, What Why and How of what we are and do. If we can insert "asks" then they would be; • To develop a working relationship with the Communications Department on a joint message campaign (online/social media & print), • Approval/consideration for the involvement in our Driving the Message Home (bumper sticker) campaign, and • To inform council of our upcoming annual fundraising gala Saturday October 18th Michael White CPP CRM Program Manager; Crime Stoppers of Niagara Tell us What you know. Not who you are. CRIMEN! STOPPERS N:A.A P A Warning:The information contained in this electronic mail message,including attachments,is confidential,may be privileged and is intended for the use of the above-named individual or entity only. If you are not the intended recipient,please notify us immediately by return e-mail,or by telephone 905.932-4655,then delete this email and any copies from your system. Any dissemination,distribution or copying of this message or its contents is strictly prohibited. From: Dean lorfida [mailto:diorfida@niagarafalls.ca] Sent: September 3, 2014 10:05 AM To: 'Program Manager; Crime Stoppers of Niagara' Subject: RE: Appear at Council Thanks for your flexibility, Michael. Deputations are usually at 7:00 p.m. If you wish to do a powerpoint presentation, send it to me by noon hour of the 23rd, so I can have it loaded onto our Council Chambers' computer. Do you have a particular"ask" of Council or anything they should have in their Council agendas? Or is it just an information presentation? Thanks Dean 1 From: Program Manager; Crime Stoppers of Niagara [mailto:pm©niagaratips.com] Sent: Tuesday, September 02, 2014 12:18 PM To: Dean Iorfida Subject: RE: Appear at Council Dean, September 23rd works. Please let me know what time you would like us to be there and any other details or requirements necessary for our presentation. Thanks. Michael White CPP CRM Program Manager; Crime Stoppers of Niagara Tell us What you know. Not who you are. CRIMEIiI STOPPERS 1. c f A 1.h.r Warning:The information contained in this electronic mail message,including attachments,is confidential,may be privileged and is intended for the use of the above-named individual or entity only. If you are not the intended recipient,please notify us immediately by return e-mail,or by telephone 905.932-4655,then delete this email and any copies from your system. Any dissemination,distribution or copying of this message or its contents is strictly prohibited. From: Dean lorfida [mailto:diorfida@niagarafalls.ca] Sent: September 2, 2014 11:30 AM To: 'Program Manager; Crime Stoppers of Niagara' Subject: RE: Appear at Council Hi Michael: September 9"' is pretty packed at our Council. Would September 23rd be feasible, at all? Let me know. Thanks Dean From: Program Manager; Crime Stoppers of Niagara [mailto_pm©niagarat1ps.com] Sent: Wednesday, August 27, 2014 9:13 AM To: Dean Iorfida Subject: Appear at Council Dean, On behalf of the Board of Directors I would like to request an opportunity for Crime Stoppers of Niagara to deliver a presentation to Mayor and Council at a council meeting. 2 09/17/2014 CRIME STOPPERS OF NIAGARA CITY OF MAGMA FALLS CRIMEI41 STOPPERS OF aA WHAT IS CRIME STOPPERS? CRIMEI+1 STOPPERS i 09/17/2014 WHAT IS CRIME STOPPERS? CRIME STOPPERS IS A SAFE AND - ANONYMOUS AVENUE FOR THE PUBLIC TO PROVIDE INFORMATION ABOUT A CRIMINAL OFFENCE. CRIMEI'1 STOPPERS HOW IT ALL BEGAN... IN CA - BORN1976 DETECTIVENADIAN GREG MACALEESE WAS INVESTIGATING THE HOMICIDE OFA GAS STATION ATTENDANT etift4o) NEW MEXICO. CRIMEI'1 STOPPERS Cr JJ.AAR,: 2 09/17/2014 HOW IT ALL BEGAN... THE INVESTIGATION REACHED A DEAD END HE HAD A LOCAL CABLE TELEVISION COMPANY STAGE A RE- ENACTMENT ON LOCATION. k r4 WITHIN 24 HOURS SEVERAL TIPS • t 4 WERE RECEIVED THAT HELPED SOLVE THE CASE. t CRIMEI'1 STOPPERS Or NIASAVA • HOW IS CRIME STOPPERS ORGANIZED? WE ARE A NOT-FOR-PROFIT CHARITABLE ORGANIZATION THAT IS RUN BY A VOLUNTEER BOARD OF DIRECTORS. CRIMEI'1 STOPPERS 3 09/17/2014 OUR MISSION STATEMENT CRIME STOPPERS IS COMPRISED OF DIVERSE, ACTIVE AND DEDICATED COMMUNITY REPRESENTATIVES. CRIME STOPPERS PROVIDES SEVERAL METHODS FOR LOCAL LAW ENFORCEMENT TO RECEIVE INFORMATION ON CRIMES. THESE EFFORTS INCREASE TIPS WHICH, IN TURN, INCREASE ARRESTS IN OUR COMMUNITY. CRIMEI'I STOPPERS Of IrIA G.IQF HOW DOES THE PUBLIC LEAVE A TIP? Call 1-800-222-TIPS (8477) Online www.crimestoppersofniagara.com Text 274637 (CRIMES) include "Niagara" in msg CRIMEI'I STOPPERS or euneu:a 1a` 4 09/17/2014 NOW DOES IT TILL WORK? CRIMEI.1 STOPPERS WHAT CRIMES ARE OF INTEREST? 09/17/2014 THE IMPACT - ITS INTHE NUMBERS 1894 Arrests made 3398 Cases cleared $76,200 Rewards paid $5,901,760 Property $30,762,520 Drugs $36,664,280 Total $ recovered seized recovered CRIMEI'1 STOPPERS OF NIA<AkA THE PARTNERSHIP CRIMEI'1 Media STOPPERS Community OF NIAGARA Law Enforcement CRIMEI'1 STOPPERS 6 09/17/2014 PARTNERSHIPS - MEDIA tco pG ,,,_,_,.. _ ,..: , 4' x With the co-operation of local ,. . c :, CHCH x hi,r;-': media, television re- 1 enactments focus the public's l�� ,' •r attention on local unsolved ' i► r - _J crimes. � ' �`lip Q CRIME 141 FUNDRAISING/ AWARENESS / STOPPERS Y.A.—M yun ---- ' '''?,':i:'1'Ir:SC';;;;;': i PARTNERSHIPS INITIATIVES • `i'w -- � i j , „ rr1 jIf?r - i � � - ti ler � -sem'*„•-t 9 � ; . r-a qw s 1. _ --- „ ,,,.,:„.,-,:,:,?4,v.viy.,:„,,„ - ....,, sr �� JLG , 000 0 t....„,_:1. al ' 2. ,„„,,,, f Res 7 09/17/2014 THE ASK •TELL OUR STORY • DRIVE THE MESSAGE HOME CAMPAIGN •A GOURMET GALA ro CRIMEI'1 STOPPERS O! iIFOFRF THANK YOU FOR YOUR TIME! Crime doesn't pay. Crime Stoppers does! CRIMEI&1 STOPPERS Cx !JIA�:.FI'F 8 Dean Iorfida From: Clark Bernat Sent: Friday, September 05, 2014 3:53 PM To: Dean Iorfida Cc: Kathy Moldenhauer Subject: 1812 Task Force Dean—the 1812 task force had its' last official meeting yesterday. They requested that they have time at council to thank them for their support and do wrap up of all that has been achieved. Know that we are running short on meetings, and short on time. Is there any chance to give them 5 minutes at either the meeting on the 23rd or Nov. 11th to do this. Or are these meetings really(or traditionally)jammed with end of term issues. It would either be Don or Gord presenting, I will have them do a powerpoint with minimal speaking. Understood if it isn't possible, or if the timing is horrendous to get something like this on the agenda. I have already verbally mentioned that to the group (however there were two former councillors—Paisley and Brian Merrett—who thought it would be a good idea) so I am following up on it. Let me know. Clark Bernat Manager Niagara Falls Museums www.niagarafallsmuseums.ca 905-358-5082 Check out [No] Vacancy before it closes on September 7th 1 I r- > z z z G) E a -Im XI co PBD-2014-51 Niagaraaalls September 23, 2014 REPORT TO: Mayor James M. Diodati and Members of the Municipal Council City of Niagara Falls, Ontario SUBMITTED BY: Planning, Building & Development SUBJECT: PBD-2014-51 AM-2014-006, Zoning By-law Amendment Application 9440 Netherby Road Applicant: Randy Swanson Agricultural Purposes Only Zoning RECOMMENDATION That Council approve the Zoning By-law amendment application to restrict the use of Part 2 to agricultural purposes only and establish the site specific regulations outlined in this report, thereby facilitating the future severance of Part 1 containing a surplus farm dwelling. EXECUTIVE SUMMARY The applicant has requested a zoning amendment to limit the use of Part 2 to agricultural uses only and to allow the existing dwelling and accessory structure to remain on Part 1, facilitating the future severance of Part 1. The amendment is recommended as the proposal complies with the Provincial Policy Plan and the City's Official Plan with respect to the protection of agricultural areas and the severance of surplus farm dwellings. BACKGROUND Proposal A zoning amendment is requested for a 21 hectare (52 acre) parcel of land known as 9440 Netherby Road and shown as Parts 1 and 2 on Schedule 1. The applicant, a full-time farmer, proposes to sever off a parcel of land with a dwelling on it (Part 1), while retaining Part 2 for agricultural purposes only. A portion of Part 2 extends into the City of Port Colborne and is subject to the requirements of Port Colborne. Schedule 1 shows details of the proposed severance. The land is designated Good General Agriculture in the City's Official Plan. The use of the land is regulated by Zoning By-law No. 70-69 (Humberstone By-law). The Official Plan, as well as Provincial and Regional Policies, direct the protection and retention of agricultural lands for agricultural purposes. To conform to these policies and to facilitate the severance of Part 1, the applicant is requesting the zoning of Part 2 be site specifically amended to permit agricultural uses only. In addition, the applicant is requesting a residence not associated with an agricultural use, subject to site specific lot area and rear yard depth regulations, be permitted on Part 1 to recognize the existing surplus dwelling, the lot area of the proposed parcel and the rear yard of the accessory structure. September 23, 2014 -2 - PD-2014-51 The land is subject to a consent application (File B-2014-043) to sever off Part 1 from Part 2. This application was approved in principle by the Committee of Adjustment on August 26, 2014 and is subject to the final approval of the requested zoning amendment. Site Conditions and Surrounding Land Uses Part 1 is occupied by a dwelling and a barn. Part 2 is used for the growing of field crops. The surrounding lands are used primarily for agricultural purposes or are occupied by significant natural areas. Several rural residences fronting onto Netherby Road and South Brookfield Road are located in proximity to the subject lands. Circulation Comments Information regarding the proposed Zoning By-law Amendment was circulated to City divisions, the Region, agencies and the public for comment. The following summarizes the comments received to date: • Regional Municipality of Niagara - No objections in principle. Staff is satisfied that Part 2 is being consolidated with existing farm operations. - As a condition of the consent, the Region required the proposed easterly lot line for Part 1 be moved approximately 4.41 metres to the east to accommodate the existing septic system. • Town of Port Colborne - No objections to the Zoning By-law Amendment Application. - To conform with Provincial and Regional Policies and Port Colborne's Official Plan, the portion of the parcel within Port Colborne is to be rezoned for agricultural purposes only. Port Colborne Planning staff requested a condition be added to the consent approval that the portion of the land within Port Colborne be rezoned for agricultural purposes only. • Transportation Services, Municipal Works, Legal Services, Fire Services, Transit - No objections. Neighbourhood Open House A neighbourhood open house was held on August 20, 2014 to introduce the proposal to area property owners. No neighbours attended the open house to hear about the proposal or to provide comments. ANALYSIS 1. Provincial Policy Statement The Planning Act requires City planning decisions to comply with Provincial Policy. The Provincial Policy Statement states that prime agricultural areas are to be protected for long-term agricultural use. Severances are only permitted to separate September 23, 2014 -3 - PD-2014-51 a residence surplus to a farming operation as a result of consolidation. In these cases no new dwelling is to be permitted on the remnant parcel of farmland. Rezoning Part 2 for agricultural purposes only ensures that the proposed severance of Part 1 complies with Provincial policies. To ensure full compliance with Provincial policies, the portion of the land within Port Colborne should also be zoned for agricultural purposes only. This has been secured through a condition of the consent approval. 2. Regional Policy Plan The Regional Policy Plan permits consents for severances for farming operations as a result of a farm consolidation. To ensure lands are protected for long term agricultural use, the parcel to be retained and consolidated with agricultural operations is to be zoned for agricultural purposes only. The Region notes that the requested zoning is necessary to fulfill conditions for the creation of the surplus dwelling lot and is satisfied the proposal meets the intent of the Regional Policy Plan. 3. Official Plan The lands are designated Good General Agriculture. Good General Agriculture lands are intended to be used for agricultural purposes as well as forestry and conservation. Farm related residential dwellings are also permitted. The City's policy provides that a surplus farm dwelling may be severed from farm lands where two or more farms are being consolidated. In order to do this the remnant farm parcel is to be rezoned to preclude any future dwelling. The parcel containing the surplus dwelling is to be restricted to 0.4 hectares (1 acre) in size unless additional area is required to support a well and sewage disposal system. The requested rezoning complies with the Official Plan as follows: - Rezoning the farm remnant parcel (Part 2) for agricultural purposes only will ensure the agricultural land is preserved as intended by the Official Plan. - Part 1 is 0.6 hectares in size which is the minimum size to accommodate the existing dwelling and accessory structure, and septic bed. In accordance with the Regional Public Health comments, the easterly lot line was required to be shifted eastward 4.41 metres, as a condition of the consent, to ensure the required buffer around the septic bed is provided. The lot area has been minimized as much as practical and active agricultural lands are not being lost. 4. Zoning By-law The Humberstone By-law (By-law No. 70-69) permits the land to be used for agricultural purposes and an associated residence. To meet the intent of Provincial and Regional policies and the City's Official Plan, the applicant has requested the retained parcel (Part 2) be rezoned to permit agricultural uses only. This request is essential to meet Provincial, Regional and City policy. September 23, 2014 -4- PD-2014-51 To facilitate the severance of surplus farm dwelling, the following site specific regulations are requested for Part 1: Standards Proposed Residence (Dwelling) Permitted only with Permitted an agricultural use Minimum Lot Area 10.12 ha(25 acres) 0.6 ha Minimum Rear Yard Depth 3 m (25 feet) 3 m The lot area reduction will recognize the size of Part 1 while the rear yard depth reduction recognizes the rear yard setback of the barn. No commercial or agricultural use will be permitted in the barn. The requested regulations facilitate the severance and are therefore supportable. CITY'S STRATEGIC COMMITMENT The proposed zoning conforms with the intent of the Official Plan in terms of protecting the integrity of agricultural areas. LIST OF ATTACHMENTS ► Schedule 1 - Location Map ► Schedule 2 - Site Plan Recommended By: Auk: Alex Herlovitch,,Director of Planning, Building & Development *41 Respectfully Submitted: Ken Todd, Chief Administrative Officer A.Bryce:mb � Attach. S:\PDR\2014\PBD-2014-51,AM-2014-006, 9440 Netherby Road, Randy Swanson.wpd September 23, 2014 -5- PD-2014-51 SCHEDULE 1 LOCATION MAP Subject Land 1 i -1---t'-- 2:4706 TART 1 1 NETHERBY RD-- NET-HERBY-RD-_ __._—___ ___ 4EqDj U V7 I RT COLBORN ,TOE Amending the Zoning By-law No. 70-69 September 2014 Location: 9440 Netherby Road Applicant; Randy Swanson AM-2014-006 September 23, 2014 -6 - PD-2014-51 SCHEDULE 2 NETHERBY ROAD - REGIONAL ROAD 25 r (26.21 m WIDE) TREES AA �.qS ROAD WIDENINGCP 7� S 15277 J` ( PART 5 i��,e.�.EVELNG PIAN 59R-1117 r "J" S v..q " �^ ARf2 1 157.111) R i 91.111 PART 1 0. ,h 5,965 sq m. (0 60 no) Porto n 0 P./ N 9 I N 119.11 -o I i Z PART 2 AW W 206.777 sq. (20.7 ha.) wf m, W 3 0 NIAGARA FALLS: 111,031 sq.m. (I I I ha) wPORI COLBCRNE: 95,748 sq.m (9 6 ho) p U) 8 0.'4 tvN LI CITY OF NIAGARA FADS \ 4.4 U.r'n 8.89 '3 -r---- IL O0J 80.47 N < 0O ,( CITY OF PORT -_OI RCRNE ��yyQ is 1 T Q n '1 pq1 _.r). 11� (-t - J •'+.�)v it sr Oi ri( N `)zu 9 N O 2 PART 1, 1---,f1-7--r-PLAN/ 59R-4982 1L -L ` < A I AIL1/ AV 437.53 LANDS — CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to establish Part 4 on Reference Plan 59R-15107 as a public highway, to be known as and to form part of Morrison Street. WHEREAS Section 31 of the Municipal Act, 2001 provides, in part, that a municipality may pass a by-law to establish a highway; THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. That Part 4 on Reference Plan 59R-15107 in the City of Niagara Falls, in the Regional Municipality of Niagara, be established for public highway purposes. 2. That said Part 4 on Reference Plan 59R-15107 in the City of Niagara Falls that is hereby established as a public highway, be known as and form part of Morrison Street. Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014. Second Reading: September 23, 2014. Third Reading: September 23, 2014. CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to designate Blocks 86, 88 and 89 and Lots 72, 73, 74, 75, 82, 83 and 84, Registered Plan 59M-395, not be subject to part-lot control (PLC-2014-005). WHEREAS subsection 50(7) of the Planning Act, R.S.O. 1990, provides, in part, that the council of a local municipality may by by-law designate lands that would otherwise be subject to part-lot control, not be subject to such part-lot control; AND WHEREAS such by-laws are required under subsection 50(7.1) of the Planning Act to be approved by the appropriate approval authority, that being the Regional Municipality of Niagara as per subsection 51(5) of the Planning Act, subsequently delegated to the City of Niagara Falls by Regional Municipality of Niagara By-law No. 8819-97; AND WHEREAS the said lands are zoned by By-law No. 2006-205 to permit the erection of single detached dwellings thereon; AND WHEREAS the owner of the said lands proposes to divide Blocks 86, 88 and 89 and Lots 72, 73, 74, 75, 82, 83 and 84 into a total of 30 parcels to be sold separately; AND WHEREAS the Council of The Corporation of the City of Niagara Falls deems it expedient to designate that the said lands not be subject to part-lot control. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. That subsection 50(5) of the Planning Act, R.S.O. 1990, not apply to Blocks 86, 88 and 89 and Lots 72, 73, 74, 75, 82, 83 and 84, Registered Plan 59M-395, in the City of Niagara Falls, in the Regional Municipality of Niagara. 2. This by-law shall remain in full force and effect for two years from the date of passage of this by-law, after which time this by-law shall expire and be deemed to be repealed and of no effect. Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014 Second Reading: September 23, 2014 Third Reading: September 23, 2014 U:\By-Laws\2014 By-Laws\140923\PLC-2014-005 By-law.wpd CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to designate Block 116, Registered Plan 59M-379, not be subject to part-lot control (PLC-2014-006). WHEREAS subsection 50(7) of the Planning Act, R.S.O. 1990, provides, in part, that the council of a local municipality may by by-law designate lands that would otherwise be subject to part-lot control, not be subject to such part-lot control; AND WHEREAS such by-laws are required under subsection 50(7.1) of the Planning Act to be approved by the appropriate approval authority, that being the Regional Municipality of Niagara as per subsection 51(5) of the Planning Act, subsequently delegated to the City of Niagara Falls by Regional Municipality of Niagara By-law No. 8819-97; AND WHEREAS the said land is zoned by By-law No. 2008-99 to permit the erection of on-street townhouse dwellings thereon; AND WHEREAS the owner of the said lands proposes to reconfigure Block 116, into a total of seven parcels to be sold separately; AND WHEREAS the Council of The Corporation of the City of Niagara Falls deems it expedient to designate that the said land not be subject to part-lot control. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. That subsection 50(5) of the Planning Act, R.S.O. 1990, not apply to Block 116, Registered Plan 59M-379, in the City of Niagara Falls, in the Regional Municipality of Niagara. 2. This by-law shall remain in full force and effect for two years from the date of passage of this by-law, after which time this by-law shall expire and be deemed to be repealed and of no effect. Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014 Second Reading: September 23, 2014 Third Reading: September 23, 2014 S:\PART LOT CONTROL\2014\PLC-006\Block 116 59M-379 PLC By-law wpd CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to amend By-law No. 79-200, to permit a 3 storey, 30 unit apartment dwelling (AM- 2013-016). THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. The Lands that are the subject of and affected by the provisions of this by-law are described in Schedule 1 of this by-law and shall be referred to in this by-law as the "Lands". Schedule 1 is a part of this by-law. 2. The purpose of this by-law is to amend the provisions of By-law No. 79-200, to permit the use of the Lands in a manner that would otherwise be prohibited by that by-law. In the case of any conflict between a specific provision of this by-law and any existing provision of By-law No. 79-200, the provisions of this by-law are to prevail. 3. Notwithstanding any provision of By-law No. 79-200 to the contrary, the following uses and regulations shall be the permitted uses and regulations governing the permitted uses on and of the Lands. 4. The permitted uses shall be the uses permitted in a R5B zone 5. The regulations governing the permitted uses shall be: (a) Minimum lot area 130 square metres for each dwelling unit (b) Minimum front yard depth 22 metres plus any applicable distance specified in section 4.27.1 (c) Minimum number of parking 1.25 spaces per dwelling unit spaces (d) Minimum landscaped open space 34% of the lot area (e) The balance of regulations specified for a R5B use 6. All other applicable regulations set out in By-law No. 79-200 shall continue to apply to govern the permitted uses on the Lands, with all necessary changes in detail. 7. No person shall use the Lands for a use that is not a permitted use. 8. No person shall use the Lands in a manner that is contrary to the regulations. 9. The provisions of this by-law shall be shown on Sheet B5 of Schedule "A" of By-law No. 79-200 by redesignating the Lands from R1 D, in part, and R2, in part, to R5B and numbered 1008. -2- 10. Section 20 of By-law No. 79-200 is amended by adding thereto: 20.1 .1008 Refer to By-law No. 2014- . Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014 Second Reading: September 23, 2014 Third Reading: September 23, 2014 S\ZONING'AMS\20 i 3\By-laws\ByamO1 o.wpd y SCHEDULE 1 TO BY-LAW No. 2014- s Subject Land ` I r_ z z C") 132.77m 132.77m DELTA D9 3 0 z 73 0 cn tm 7 _ o BADGER RD Amending Zoning By-law No, 79-200 Description: Pt Twp Lt 156 Stamford As In ST37943; Niagara Fads Applicant: 2372198 Ontario Inc. Assessment #: 272509000643800 AM-2013-0" . 7-,ninn6M'.4M_1 -7nninrt man Aug sr 2O:l1 CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to amend By-law No. 2012-63, which amended By-law Nos. 2010-152 and 79- 200, and to amend By-law No. 2008-206, which amended By-law No. 79-200, to guide the development of Block 64, Registered Plan 59M-376 (Deerfield Estates Phase 8 Plan of Subdivision) and Block 209, Registered Plan 59M-384 (Deerfield Estates Phase 9 Plan of Subdivision) (AM-2014-005). THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1 . By-law No. 2012-63 is amended by deleting section 1 and inserting the following: "1. By-law No. 2010-152 is amended by deleting sections 2, 5, 9, 10, 11, 12, 13, 14.1, 14.2, 14.3, 15 and 16 and inserting the following: 2. The Lands shall be identified as five parcels, known as Parcels R1E, R1E-918, R4-919, R5C-921 and R1 F-964. 5. The permitted uses of the Lands shall be: (a) For Parcels R1E, R1E-918 and R1 F-964, the uses permitted in a R1E zone (b) For Parcel R4-919, two or more townhouse dwellings, each containing not more than 8 townhouse dwelling units (c) For Parcel R5C-921, the uses permitted in a R4 zone, a R5C zone and a retirement home 9. The regulations governing the permitted uses on Parcel R1 F-964 shall be: (a) Minimum lot area 290 square metres (b) Minimum lot frontage (i) for an interior lot 10 metres (ii) for a corner lot 12 metres (c) Lot frontage interpretation where side lot lines are not parallel, the lot frontage shall be the distance between side lot lines measured at a point 6 metres from the front lot line -2- (d) Minimum front yard depth (i) for a one family 3 metres detached dwelling (ii) for a private garage 6 metres with driveway access from the front yard (e) Minimum rear yard depth 7.5 metres (f) Minimum interior side yard 0.9 metres width, subject to the provisions of clause (a) of section 5.1 of By-law No. 79-200 (g) Minimum exterior side yard width (i) for a one family 3 metres detached dwelling (ii) for a private garage 6 metres with driveway access from the exterior side yard (h) Maximum lot coverage 45% (i) Maximum height of building 10 metres subject to or structure section 4.7 of By-law No. 79-200 (j) Maximum number of one 1 only family detached dwellings per lot (k) Parking and access in accordance with section requirements 4.19.1 of By-law No.79-200 (I) Accessory buildings and in accordance with sections accessory structures 4.13 and 4.14 of By-law No. 79-200 (m) Use of lot area for surface in accordance with section parking 4.19.3 of By-law No. 79- 200, except the maximum lot area that can be used -3- for surface parking shall be 25%, and the maximum width of a driveway in the front yard shall be 55% of the lot frontage (n) Minimum landscaped open 30% of the lot area space 10. The regulations governing the permitted R5C uses on Parcel R5C- 921 shall be: (a) Minimum lot area 100 square metres for each dwelling unit/private living unit (b) Maximum lot area 130 square metres for each dwelling unit/private living unit (c) Minimum yard from any 7.5 metres street (d) Minimum landscaped open 30% of the lot area, which space shall include a minimum 3 metre wide landscaped open space strip between a street and a parking area, save and except for any driveways (e) The balance of regulations specified for an R5C use 11. The regulations governing the permitted R4 uses on Parcel R5C-921 shall be: (a) Minimum lot area 185 square metres for each dwelling unit (b) Minimum exterior side yard 4.5 metres width (c) Minimum distance between 3 metres buildings (d) Maximum number of 9 dwelling units in a townhouse dwelling or group dwelling -4- (e) Minimum privacy yard depth for each townhouse dwelling unit, as measured from the exterior rear wall of every dwelling unit (i) for each townhouse 5.7 metres dwelling unit that does not abut a street (ii) for each townhouse 7 metres dwelling unit that abuts Kalar Road (iii) for all other 7.5 metres townhouse dwelling units (f) Minimum perpendicular 6 metres width of manoeuvring ailse (g) The balance of regulations specified for an R4 use 12. All other applicable regulations set out in By-law No. 79-200 shall continue to apply to govern the permitted uses on the Lands, with all necessary changes in detail. 13. No person shall use the Lands for a use that is not a permitted use. 14. No person shall use the Lands in a manner that is contrary to the regulations. 15. The provisions of this By-law shall be shown on Sheets B4 and B5 of Schedule "A" of By-law No. 79-200 by redesignating the Lands from DH to R1E, in part, R1E and numbered 918, in part, R4 and numbered 919, in part, R5C and numbered 921, in part, and R1 F and numbered 964, in part. 16. Section 20 of By-law No. 79-200 is amended by adding thereto: 20.1 .918 Refer to By-law No. 2010-152, as amended by By-law No. 2012-63 20.1.919 Refer to By-law No. 2010-152, as amended by By-law No. 2012-63 20.1.921 Refer to By-law No.2010-152, as amended by By-law No. 2012-63 -5- 20.1.964 Refer to By-law No. 2010-152, as amended by By-law No. 2012-63" 2. By-law No. 2008-206 is amended by deleting section 7 and inserting the following: "7. The regulations governing the permitted R4 uses on the portion of the Lands labeled Parcel R5B-847 shall be: (a) Minimum lot area 185 square metres for each dwelling unit (b) Minimum exterior side yard width 4.5 metres (c) Minimum distance between 3 metres buildings (d) Maximum number of dwelling units 9 in a townhouse dwelling or group dwelling (e) Minimum privacy yard depth for each townhouse dwelling unit, as measured from the exterior rear wall of every dwelling unit (i) for each townhouse 5.7 metres dwelling unit that does not abut a street (ii) for each townhouse 7 metres dwelling unit that abuts Kalar Road (iii) for all other townhouse 7.5 metres dwelling units (f) Minimum perpendicular width of 6 metres manoeuvring ailse (g) The balance of regulations specified for an R4 use" Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014 Second Reading: September 23, 2014 Third Reading: September 23, 2014 S\ZONING\AMS\2014\By-laws\Byam005.wpd CITY OF NIAGARA FALLS By-law No. 2014- A by-law to provide for hours of voting on election day and reduced hours of voting in institutions and retirements homes. WHEREAS Section 46(3) of the Municipal Elections Act, S.O. 1996 provides that a municipal council may pass a by-law with respect to reduced voting hours in voting places in retirement homes or those institutions as defined in Section 45(7) of the said Act, where the voting place is only for the use of the residents; THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. Those voting places as shown in Schedule "A" attached hereto and forming part of this by-law, shall be open between the hours of 10:00 a.m. and 8:00 p.m. 2. Those voting places as shown in Schedule "B" attached hereto, shall be open for reduced hours as also detailed in Schedule "B". Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014. Second Reading: September 23, 2014. Third Reading: September 23, 2014. SCHEDULE "A" to By-law Number 2014- VOTING PLACES* TO BE OPEN BETWEEN THE HOURS OF 10:00 A.M. AND 8:00 P.M. Polls 1 & 2 Polls 17 & 18 Gale Centre Niagara Falls Museum 4171 Fourth Avenue 5810 Ferry Street Polls 3 & 7 Polls 19 & 26 Valley Way School St. Andrew's United Church 5315 Valley Way 5645 Morrison Street Poll 4 Polls 20 & 21 Christ Church Lundy's Lane United Church 4750 Zimmerman Avenue 6085 Lundy's Lane @ Hanan Ave. Poll 5 Polls 22 & 24 Buckley Towers Lions Club 4900 Buckley Avenue 4981 Drummond Road Poll 6 Polls 23 & 27 Victoria Avenue Libarary Optimist Club 4848 Victoria Avenue 7085 Morrison Street Polls 8 & 9 Poll 25 St. Ann's Roman Catholic Church Queensway Free Metholdist Church 5740 Buchanan Avenue 4397 Dorchester Road Polls 10 & 12 Poll 28 Father Hennepin School St. Paul High School 6032 Churchill Street 3834 Windermere Road Polls 11 & 14 Poll 29 St. Thomas More Church St. Gabriel School Lalemant 6548 Dorchester Road 6121 Vine Street Poll 13 & 46 & 48 Poll 30 MacBain Community Centre Orchard Park School 7150 Montrose Road 3691 Dorchester Road Polls 15 & 16 Princess Margaret School Poll 31 6624 Culp Street St. John's Anglican Church 3428 Portage Road Polls 32 & 37 Poll 49 & 59 Prince Philip School Ecole Notre-Dame-de-la-Jeunesse 3112 Dorchester Road 7374 Wilson Crescent Polls 33 & 34 Poll 50 & 62 Victoria Public School Chippawa Lion's Club 5635 Heritage Drive 3970 Welland Street Polls 35 & 57 Polls 52 & 53 Mountain Park Church Chippawa Willoughby Memorial Arena 6970 Mountain Road 9000 Sodom Road Poll 36 Poll 54 Mary Ward School Fire Station #5 (Willoughby Fire Hall) 2999 Dorchester Road 11208 Sodom Road Polls 38 & 39 Poll 55 Club Italia Fire Station #6 (Crowland Fire Hall) 2525 Montrose Road 8061 Schisler Road Polls 40 & 58 Poll 56 Casino Associate Centre Forestview School 4200 Montrose Road 8406 Forestview Blvd Poll 41 Poll 61 St. Vincent de Paul School Kate S. Durdan - Loretto Catholic School 3900 Kalar Road 6855 Kalar Road Polls 42 & 60 Cardinal Newman School 8120 Beaverdams Road *Please note that all voting places are handicapped accessible. Polls 43 & 51 Greendale Public School 5504 Montrose Road Polls 44 & 45 Westlane Secondary School 5960 Pitton Road Poll 47 St. Michael's High School 8699 McLeod Road SCHEDULE "B" to By-law Number 2014- VOTING PLACES (ROVING POLLS) TO BE OPEN BETWEEN THE HOURS OF: Voting Place #1 10 a.m. to 2 p.m. Voting Place #9 10 a.m. to 2 p.m. Oakwood Park Lodge Meadows of Dorchester 6747 Oakwood Drive 6623 Kalar Road Voting Place #2 3 p.m. to 7 p.m. Voting Place #10 10 a.m. to 7 p.m. Millennium Trail Manor Greater Niagara General Hospital 6861 Oakwood Drive 5546 Portage Road Voting Place #3 10 a.m. to 2 p.m. Voting Place #11 10 a.m. to 2 p.m. Queenston Place La Residence Joie de Vivre 6440 Valley Way 5800 Dixon Street Voting Place #4 3 p.m. to 7 p.m. Voting Place #12 3 p.m. to 7 p.m. Valley Park Lodge Cavendish Manor 6400 Valley Way 5781 Dunn Street Voting Place #5 3 p.m. to 7 p.m. Voting Place #13 10 a.m. to 2 p.m. Greycliff Manor Bella Senior s Residence 8158 Lundy's Lane 8720 Willoughby Drive Voting Place #6 10 a.m. to 2 p.m. Voting Place #14 3 p.m. to 7 p.m. Lundy Manor Willoughby Manor 7860 Lundy s Lane 3584 Bridgewater Street Voting Place #7 10 a.m. to 2 p.m. Voting Place #15 3 p.m. to 7:00 p.m. Eventide Home River Road Retirement 5050 Jepson Street 4067 River Road Voting Place #8 3 p.m. to 7 p.m. Stamford Estates 3900 Portage Road CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to amend By-law 2010-137, a by-law to establish the Niagara Compliance Audit Committee. WHEREAS Section 81.1 of the Municipal Elections Act, 1996, as amended, provides a council or local board shall, before October 1 of an election year, establish a compliance audit committee for the purposes of Section 81; and WHEREAS Niagara Falls City Council approved the Niagara Compliance Audit Committee and related terms of reference, as per CD-2010-06 and By-law 2010-137; and WHEREAS as per the Terms of Reference, a nomination committee consisting of a majority of the Clerks of the Joint Area Participants reviewed the applications for the committee and are submitting the short list of candidates to their respective Councils or Boards for approval. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. That Schedule "B" is deleted and replaced by the attached hereto and is hereby approved and adopted. 2. That By-law 2010-150 is hereby repealed. Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014 Second Reading: September 23, 2014 Third Reading: September 23, 2014 Schedule "B" Allan Andrews John Bald David Barrett Bob Hildebrandt Margo Pinder James A. Cringan Yasir Nouri CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to authorize the execution of an agreement with Her Majesty the Queen in right of the Province of Ontario, as represented by the Minister of Research and Innovation, respecting the program related to the Area Small Business Enterprise Centre. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. An agreement between the Corporation of the City of Niagara Falls and Her Majesty the Queen in right of the Province of Ontario, as represented by the Minister of Research and Innovation, respecting the program related to the Area Small Business Enterprise Centre, as attached hereto, is hereby approved and authorized. 2. The Clerk is hereby authorized to execute the agreement. 3. The Clerk is hereby authorized to affix the corporate seal thereto. Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014. Second Reading: September 23, 2014. Third Reading: September 23, 2014. THE AGREEMENT effective as of the 1st day of April, 2014. BETWEEN: HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Research and Innovation (the "Province") - and - THE CORPORATION OF THE CITY OF NIAGARA FALLS (the "Recipient") BACKGROUND: The Recipient intends to undertake the activities and services relating to the Program as described in the Annual Business Plan and Budget, which are intended to provide important resources to entrepreneurs and businesses in the local municipality where the Recipient is located and the surrounding region. The Recipient's above noted activities and services are expected to result in the establishment of new businesses, the expansion of existing businesses and job retention by addressing issues relating to barriers to business start-up, growth and job retention. The Recipient has applied to the Province for funds to assist the Recipient in carrying out the Annual Business Plan and Budget and the Province wishes to provide such funds on the terms and conditions contained in this Agreement. CONSIDERATION: In consideration of the mutual covenants and agreements contained herein and for other good and valuable consideration, the receipt and sufficiency of which are expressly acknowledged, the Parties agree as follows: ARTICLE 1 INTERPRETATION AND DEFINITIONS 1.1 Interpretation. For the purposes of interpretation: (a) words in the singular include the plural and vice-versa; (b) words in one gender include all genders; (c) the background and the headings do not form part of the Agreement; they are for reference only and shall not affect the interpretation of the Agreement; (d) any reference to dollars or currency shall be to Canadian dollars and currency; and (e) "include", "includes" and "including" shall not denote an exhaustive list. 1.2 Definitions. In the Agreement, the following terms shall have the following meanings: "Agreement" means this agreement entered into between the Province and the Niagara Falls and Area Small Business Enterprise Centre Page 1 of 57 Recipient and includes all of the schedules listed in section 28.1 and any amending agreement entered into pursuant to section 34.2. "Annual Business Plan and Budget" means the annual business plan and budget of the Recipient for a given Funding Year, as may be amended from time to time, detailing all of the Recipient's activities and services relating to the Program as approved by the Province. "BPSAA" means the Broader Public Sector Accountability Act, 2010(Ontario), including any directives issued pursuant to that Act. "Effective Date" means the date set out at the top of the Agreement. "Eligible Expenditures" has the meaning set out in Schedule "G" which are incurred by the Recipient after the Effective Date and prior to the Expiry Date. "Event of Default" has the meaning set out in section 14.1. "Expiry Date" has the meaning set out in section 3.1. "Failure" has the meaning set out in section 33.1(a). "Force Majeure" has the meaning ascribed to it in Article 26. "Funding Year" means: (a) in the case of the first Funding Year, the period commencing on the Effective Date and ending on the following March 31; and (b) in the case of Funding Years subsequent to the first Funding Year, the period commencing on April 1 following the end of the previous Funding Year and ending on the following March 31. "Funds" means the money the Province provides to the Recipient pursuant to the Agreement. "Indemnified Parties" means her Majesty the Queen in right of Ontario, her ministers, agents, appointees and employees. "Initial Business Plan and Budget" means the Business Plan and Budget for the first Funding Year attached to the Agreement as Schedule "A". "Maximum Funds" means $272,530.50. "Notice" means any communication given or required to be given pursuant to the Agreement. "Notice Period" means the period of time within which the Recipient is required to remedy an Event of Default, and includes any such period or periods of time by which the Province considers it reasonable to extend that time. "Parties" means the Province and the Recipient. "Party" means either the Province or the Recipient. Niagara Falls and Area Small Business Enterprise Centre Page 2 of 57 "Program" has the meaning set out in schedule "B". "Reports" means the reports described in Schedule "D". "SBEC" has the meaning set out in Schedule "B". "SBEC Program Guidelines" means the guidelines attached as Schedule "B". "Term" has the meaning set out in section 3.1. ARTICLE 2 REPRESENTATIONS, WARRANTIES AND COVENANTS 2.1 General. The Recipient represents, warrants and covenants that: (a) it is, and shall continue to be for the Term, a validly existing legal entity with full power to fulfill its obligations under the Agreement; (b) it has, and shall continue to have for the Term, the experience and expertise necessary to deliver the Program and carry out the activities and services described in the Annual Business Plan and Budget; (c) unless otherwise provided for in the Agreement, any information the Recipient provided to the Province in support of its request for funds (including information relating to any eligibility requirements)was true and complete at the time the Recipient provided it and shall continue to be true and complete for the Term; (d) it shall deliver the Program and carry out the activities and services described in the Annual Business Plan and Budget in compliance with all applicable SBEC Program Guidelines; (e) it shall submit an updated Annual Business Plan and Budget each year of the Term for approval by the Province in accordance with Schedule "D"; (f) it shall comply with the terms and requirements of Schedule "I" - Communications Protocol; (g) it is in compliance with all applicable federal and provincial laws and regulations and all municipal by-laws, and does not know of or have reasonable grounds to know of, any fact that could result in or give rise to non-compliance with any such laws, regulations or by-laws; and (h) it shall provide all services to the public described in the Annual Business Plan and Budget in accordance with the French Language Services Act(Ontario), by taking appropriate measures in that regard, including among other things, providing signs, notices and other information on such services and communicating with the public to make it known to members of the public that such services are available in French at the choice of an member of the public. In this regard, subject to the Province's satisfaction, the Recipient shall, among other things that the Province may require from time to time, ensure that: (i) the portions of the Recipient's website relating to the activities and services described in the Annual Business Plan and Budget are available in French; Niagara Falls and Area Small Business Enterprise Centre Page 3 of 57 (ii) all public documents relating to the activities and services described in the Annual Business Plan and Budget are available in French; (iii) bilingual (English/French) signs are posted as needed; (iv) it has developed a protocol for providing Francophone clients with services in French; and by no later than May 1 of every year during the Term, it shall submit a written report to the Province regarding its provision of French language services and how it is meeting the requirements of this section. The report shall be in a form and content satisfactory to the Province. 2.2 Execution of Agreement. The Recipient represents and warrants that: (a) it has the full power and authority to enter into the Agreement; and (b) it has taken all necessary actions to authorize the execution of the Agreement. 2.3 Governance. The Recipient represents, warrants and covenants that it has, and shall maintain, in writing, for the period during which the Agreement is in effect: (a) a code of conduct and ethical responsibilities for all persons at all levels of the Recipient's organization; (b) procedures to ensure the ongoing effective functioning of the Recipient; (c) decision-making mechanisms; (d) procedures to provide for the prudent and effective management of the Funds; (e) procedures to enable the successful completion of the activities and services described in the Annual Business Plan and Budget; (f) procedures to enable the timely identification of risks to the completion of the activities and services described in the Annual Business Plan and Budget and strategies to address the identified risks; (g) procedures to enable the preparation and delivery of all Reports required pursuant to Article 7; and (h) procedures to deal with such other matters as the Recipient considers necessary to ensure that the Recipient carries out its obligations under the Agreement. 2.4 Supporting Documentation. Upon request, the Recipient shall provide the Province with proof of the matters referred to in this Article 2. ARTICLE 3 TERM OF THE AGREEMENT 3.1 Term. The term of the Agreement (the "Term") shall commence on the Effective Date and shall expire on June 30, 2017 (the "Expiry Date") unless terminated earlier pursuant to Article 12, Article 13 or Article 14. ARTICLE 4 FUNDS AND CARRYING OUT THE ANNUAL BUSINESS PLAN AND BUDGET Niagara Falls and Area Small Business Enterprise Centre Page 4 of 57 4.1 Funds Provided. The Province shall: (a) provide the Recipient up to the Maximum Funds to pay for Eligible Expenditures; (b) provide the Funds to the Recipient in accordance with the payment schedule attached to the Agreement as Schedule "C"; (c) deposit the Funds into an account designated by the Recipient provided that the account: (i) resides at a Canadian financial institution; and (ii) is in the name of the Recipient. 4.2 Limitation on Payment of Funds. Despite section 4.1: (a) the Province is not obligated to provide any Funds to the Recipient until the Recipient provides the insurance certificate or other proof as provided for in section 11.2; (b) the Province is not obligated to provide instalments of Funds until it is satisfied with the progress of the Recipient under the relevant Annual Business Plan and Budget; (c) the Province is not obligated to provide instalments of Funds until it has received the reports described in Schedule "D", as applicable, in a form and content acceptable to the Province; (d) any disbursement of Funds to the recipient shall be subject to applicable provisions of the Province's Travel, Meal and Hospitality Expenses Directive, as amended from time to time, and a summary of which is contained in Schedule "H" hereto; (e) the Province may adjust the amount of Funds it provides to the Recipient in any Funding Year based upon the Province's assessment of the information provided by the Recipient pursuant to section 7.1; and (f) if, pursuant to the provisions of the Financial Administration Act(Ontario), the Province does not receive the necessary appropriation from the Ontario Legislature for payment under the Agreement, the Province is not obligated to make any such payment, and, as a consequence, the Province may: (i) reduce the amount of the Funds and, in consultation with the Recipient, change the Annual Business Plan and Budget; or (ii) terminate the Agreement pursuant to section 13.1. 4.3 Use of Funds and Annual Business Plan and Budget. The Recipient shall: (a) carry out the Annual Business Plan and Budget: (i) in accordance with the terms and conditions of the Agreement; and (ii) in compliance with all federal and provincial laws and regulations, all municipal by-laws, and any other orders, rules and by-laws related to any aspect of the Program; Niagara Falls and Area Small Business Enterprise Centre Page 5 of 57 (b) use the Funds only for the purpose of paying for Eligible Expenditures; and (c) spend the Funds only in accordance with the Annual Business Plan and Budget. 4.4 No Changes. The Recipient shall not make any changes to the Annual Business Plan and Budget without the prior written consent of the Province. 4.5 Interest Bearing Account. If the Province provides Funds to the Recipient prior to the Recipient's immediate need for the Funds, the Recipient shall place the Funds in an interest bearing account in the name of the Recipient at a Canadian financial institution. 4.6 Interest. If the Recipient earns any interest on the Funds: (a) the Province may deduct an amount equal to the interest from any further instalments of Funds; or (b) the Recipient shall pay an amount equal to the interest to the Province as directed by the Province. 4.7 Maximum Funds. The Recipient acknowledges that the Funds available to it pursuant to the Agreement shall not exceed the Maximum Funds. 4.8 Rebates, Credits and Refunds. The Recipient acknowledges that the amount of Funds available to it pursuant to the Agreement is based on the actual costs to the Recipient, less any costs (including taxes) for which the Recipient has received, will receive, or is eligible to receive, a rebate, credit or refund. ARTICLE 5 ACQUISITION OF GOODS AND SERVICES, AND DISPOSAL OF ASSETS 5.1 Acquisition. Subject to section 32.1, if the Recipient acquires supplies, equipment or services with the Funds, it shall do so through a process that promotes the best value for money. 5.2 Disposal. The Recipient shall not, without the Province's prior written consent, sell, lease or otherwise dispose of any asset purchased with the Funds or for which Funds were provided, the cost of which exceeded $10,000 at the time of purchase. ARTICLE 6 CONFLICT OF INTEREST 6.1 No Conflict of Interest. The Recipient shall carry out the Annual Business Plan and Budget and use the Funds without an actual, potential or perceived conflict of interest. 6.2 Conflict of Interest Includes. For the purposes of this Article, a conflict of interest includes any circumstances where: (a) the Recipient; or (b) any person who has the capacity to influence the Recipient's decisions, has outside commitments, relationships or financial interests that could, or could be seen to, interfere with the Recipient's objective, unbiased and impartial judgment relating to the Annual Business Plan and Budget and the use of the Funds. 6.3 Disclosure to Province. The Recipient shall: Niagara Falls and Area Small Business Enterprise Centre Page 6 of 57 (a) disclose to the Province, without delay, any situation that a reasonable person would interpret as either an actual, potential or perceived conflict of interest; and (b) comply with any terms and conditions that the Province may prescribe as a result of the disclosure. ARTICLE 7 REPORTING, ACCOUNTING AND REVIEW 7.1 Preparation and Submission. The Recipient shall: (a) submit to the Province at the address provided in section 18.1, all Reports in accordance with the timelines and content requirements set out in Schedule "D", or in a form as specified by the Province from time to time; (b) submit to the Province at the address provided in section 18.1, any other reports as may be requested by the Province in accordance with the timelines and content requirements specified by the Province; (c) ensure that all Reports and other reports are completed to the satisfaction of the Province; and (d) ensure that all Reports and other reports are signed on behalf of the Recipient by an authorized signing officer. 7.2 Record Maintenance. The Recipient shall keep and maintain: (a) all financial records (including invoices) relating to the Funds or otherwise to the Annual Business Plan and Budget in a manner consistent with generally accepted accounting principles; and (b) all non-financial documents and records relating to the Funds or otherwise to the Annual Business Plan and Budget. 7.3 Inspection. The Province, its authorized representatives or an independent auditor identified by the Province may, at its own expense, upon twenty-four hours' Notice to the Recipient and during normal business hours, enter upon the Recipient's premises to review the progress of the activities and services described in the Annual Business Plan and Budget and the Recipient's expenditure of the Funds and, for these purposes, the Province, its authorized representatives or an independent auditor identified by the Province may: (a) inspect and copy the records and documents referred to in section 7.2; and (b) conduct an audit or investigation of the Recipient in respect of the expenditure of the Funds and/or the activities and services described in the Annual Business Plan and Budget. 7.4 Disclosure. To assist in respect of the rights set out in section 7.3, the Recipient shall disclose any information requested by the Province, its authorized representatives or an independent auditor identified by the Province, and shall do so in a form requested by the Province, its authorized representatives or an independent auditor identified by the Province, as the case may be. 7.5 No Control of Records. No provision of the Agreement shall be construed so as to give the Province any control whatsoever over the Recipient's records. Niagara Falls and Area Small Business Enterprise Centre Page 7 of 57 7.6 Auditor General. For greater certainty, the Province's rights under this Article are in addition to any rights provided to the Auditor General pursuant to section 9.1 of the Auditor General Act(Ontario). ARTICLE 8 CREDIT 8.1 Acknowledge Support. Unless otherwise directed by the Province, the Recipient shall, in a form approved by the Province, acknowledge the support of the Province in any publication of any kind, written or oral, relating to the activities and services described in the Annual Business Plan and Budget. 8.2 Publication. The Recipient shall indicate, in any of its publications, of any kind, written or oral, relating to the activities and services described in the Annual Business Plan and Budget, that the views expressed in the publication are the views of the Recipient and do not necessarily reflect those of the Province. ARTICLE 9 FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY 9.1 FIPPA. The Recipient acknowledges that the Province is bound by the Freedom of Information and Protection of Privacy Act(Ontario) and that any information provided to the Province in connection with the Program and the Annual Business Plan and Budget or otherwise in connection with the Agreement may be subject to disclosure in accordance with that Act. ARTICLE 10 INDEMNITY 10.1 Indemnification. The Recipient hereby agrees to indemnify and hold harmless the Indemnified Parties from and against any and all liability, loss, costs, damages and expenses (including legal, expert and consultant fees), causes of action, actions, claims, demands, lawsuits or other proceedings, by whomever made, sustained, incurred, brought or prosecuted, in any way arising out of or in connection with the Program, the activities and services described in the Annual Business Plan and Budget or otherwise in connection with the Agreement, unless solely caused by the negligence or wilful misconduct of the Province. ARTICLE 11 INSURANCE 11.1 Recipient's Insurance. The Recipient represents and warrants that it has, and shall maintain for the Term, at its own cost and expense, with insurers having a secure A.M. Best rating of B+ or greater, or the equivalent, all the necessary and appropriate insurance that a prudent person carrying out activities and services similar to those described in the Annual Business Plan and Budget would maintain, including commercial general liability insurance on an occurrence basis for third party bodily injury, personal injury and property damage, to an inclusive limit of not less than two million dollars ($2,000,000) per occurrence. The policy shall include the following: (a) the Indemnified Parties as additional insureds with respect to liability arising in the course of performance of the Recipient's obligations under, or otherwise in connection with, the Agreement; Niagara Falls and Area Small Business Enterprise Centre Page 8 of 57 (b) a cross-liability clause; (c) contractual liability coverage; and (d) a 30 day written notice of cancellation, termination or material change. 11.2 Proof of Insurance. The Recipient shall provide the Province with certificates of insurance, or other proof as may be requested by the Province, that confirms the insurance coverage as provided for in section 11.1. Upon the request of the Province, the Recipient shall make available to the Province a copy of each insurance policy. ARTICLE 12 TERMINATION ON NOTICE 12.1 Termination on Notice. The Province may terminate the Agreement at any time upon giving at least 30 days Notice to the Recipient. 12.2 Consequences of Termination on Notice by the Province. If the Province terminates the Agreement pursuant to section 12.1, the Province may: (a) cancel all further instalments of Funds; (b) demand the repayment of any Funds remaining in the possession or under the control of the Recipient; and/or (c) determine the reasonable costs for the Recipient to wind down the activities and services described in the Annual Business Plan and Budget, and: (i) permit the Recipient to offset the costs determined pursuant to section 12.2(c), against the amount owing pursuant to section 12.2(b); and/or (ii) subject to section 4.7, provide Funds to the Recipient to cover the costs determined pursuant to section 12.2(c). ARTICLE 13 TERMINATION WHERE NO APPROPRIATION 13.1 Termination Where No Appropriation. If, as provided for in section 4.2(f), the Province does not receive the necessary appropriation from the Ontario Legislature for any payment the Province is to make pursuant to the Agreement, the Province may terminate the Agreement immediately by giving Notice to the Recipient. 13.2 Consequences of Termination Where No Appropriation. If the Province terminates the Agreement pursuant to section 13.1, the Province may: (a) cancel all further instalments of Funds; (b) demand the repayment of any Funds remaining in the possession or under the control of the Recipient; and/or (c) determine the reasonable costs for the Recipient to wind down the activities and services described in the Annual Business Plan and Budget and permit the Recipient to offset such costs against the amount owing pursuant to section 13.2(b). Niagara Falls and Area Small Business Enterprise Centre Page 9 of 57 13.3 No Additional Funds. For purposes of clarity, if the costs determined pursuant to section 13.2(c) exceed the Funds remaining in the possession or under the control of the Recipient, the Province shall not provide additional Funds to the Recipient. ARTICLE 14 EVENT OF DEFAULT, CORRECTIVE ACTION AND TERMINATION FOR DEFAULT 14.1 Events of Default. Each of the following events shall constitute an Event of Default: (a) in the opinion of the Province, the Recipient breaches any representation, warranty, covenant or other material term of the Agreement, including failing to do any of the following in accordance with the terms and conditions of the Agreement: (i) carry out the activities and services described in the Annual Business Plan and Budget; (ii) use or spend Funds; and/or (iii) provide, in accordance with section 7.1, Reports or such other reports as may have been requested pursuant to section 7.1(b); (b) the Recipient's operations, or its organizational structure, changes such that it no longer meets one or more of the applicable eligibility requirements of the program under which the Province provides the Funds; (c) the Recipient makes an assignment, proposal, compromise, or arrangement for the benefit of creditors, or is petitioned into bankruptcy, or files for the appointment of a receiver; (d) the Recipient ceases to operate; and (e) an event of Force Majeure that continues for a period of 60 days or more. 14.2 Consequences of Events of Default and Corrective Action. If an Event of Default occurs, the Province may, at any time, take one or more of the following actions: (a) initiate any action the Province considers necessary in order to facilitate the successful continuation or completion of the activities and services described in the Annual Business Plan and Budget; (b) provide the Recipient with an opportunity to remedy the Event of Default; (c) suspend the payment of Funds for such period as the Province determines appropriate; (d) reduce the amount of the Funds; (e) cancel all further instalments of Funds; (f) demand the repayment of any Funds remaining in the possession or under the control of the Recipient; (g) demand the repayment of an amount equal to any Funds the Recipient used, but did not use in accordance with the Agreement; Niagara Falls and Area Small Business Enterprise Centre Page 10 of 57 (h) demand the repayment of an amount equal to any Funds the Province provided to the Recipient; and/or (i) terminate the Agreement at any time, including immediately, upon giving Notice to the Recipient. 14.3 Opportunity to Remedy. If, in accordance with section 14.2(b), the Province provides the Recipient with an opportunity to remedy the Event of Default, the Province shall provide Notice to the Recipient of: (a) the particulars of the Event of Default; and (b) the Notice Period. 14.4 Recipient not Remedying. If the Province has provided the Recipient with an opportunity to remedy the Event of Default pursuant to section 14.2(b), and: (a) the Recipient does not remedy the Event of Default within the Notice Period; (b) it becomes apparent to the Province that the Recipient cannot completely remedy the Event of Default within the Notice Period; or (c) the Recipient is not proceeding to remedy the Event of Default in a way that is satisfactory to the Province, the Province may extend the Notice Period, or initiate any one or more of the actions provided for in sections 14.2(a), (c), (d), (e), (f), (g), (h) and (i). 14.5 When Termination Effective. Termination under this Article shall take effect as set out in the Notice. ARTICLE 15 FUNDS AT THE END OF A FUNDING YEAR 15.1 Funds at the End of a Funding Year. Without limiting any rights of the Province under Article 14, if the Recipient has not spent all of the Funds allocated for the Funding Year as provided for in the Annual Business Plan and Budget, the Province may: (a) demand the return of the unspent Funds; or (b) adjust the amount of any further instalments of Funds accordingly. ARTICLE 16 FUNDS UPON EXPIRY 16.1 Funds Upon Expiry. The Recipient shall, upon expiry of the Agreement, return to the Province any Funds remaining in its possession or under its control. ARTICLE 17 REPAYMENT 17.1 Debt Due. If: (a) the Province demands the payment of any Funds or any other money from the Recipient; or Niagara Falls and Area Small Business Enterprise Centre Page 11 of 57 (b) the Recipient owes any Funds or any other money to the Province, whether or not their return or repayment has been demanded by the Province, such Funds or other money shall be deemed to be a debt due and owing to the Province by the Recipient, and the Recipient shall pay or return the amount to the Province immediately, unless the Province directs otherwise. 17.2 Interest Rate. The Province may charge the Recipient interest on any money owing by the Recipient at the then current interest rate charged by the Province of Ontario on accounts receivable. 17.3 Payment of Money to Province. The Recipient shall pay any money owing to the Province by cheque payable to the "Ontario Minister of Finance" and mailed to the Province at the address provided in section 18.1. ARTICLE 18 NOTICE 18.1 Notice in Writing and Addressed. Notice shall be in writing and shall be delivered by email, postage-prepaid mail, personal delivery or fax, and shall be addressed to the Province and the Recipient respectively as set out below, or as either Party later designates to the other by Notice: To the Province: To the Recipient: The Ministry of Research and Business Development Innovation Department 56 Wellesley Street West 4310 Queen Street Toronto, Ontario Niagara Falls, Ontario M7A 2E7 L2E 6X5 Attention: Madge Linton, Dean lorfida, Manager, Entrepreneurship City Clerk Partnerships Fax: (416) 325-6538 Fax: (905) 357-9293 Email:diorfida©niagarafalls.ca 18.2 Notice Given. Notice shall be deemed to have been received: (a) in the case of postage-prepaid mail, seven days after a Party mails the Notice; or (b) in the case of email, personal delivery or fax, at the time the other Party receives the Notice. 18.3 Postal Disruption. Despite section 18.2(a), in the event of a postal disruption: (a) Notice by postage-prepaid mail shall not be deemed to be received; and (b) the Party giving Notice shall provide Notice by email, personal delivery or by fax. ARTICLE 19 CONSENT BY PROVINCE Niagara Falls and Area Small Business Enterprise Centre Page 12 of 57 19.1 Consent. The Province may impose any terms and/or conditions on any consent the Province may grant pursuant to the Agreement. ARTICLE 20 SEVERABILITY OF PROVISIONS 20.1 Invalidity or Unenforceability of Any Provision. The invalidity or unenforceability of any provision of the Agreement shall not affect the validity or enforceability of any other provision of the Agreement. Any invalid or unenforceable provision shall be deemed to be severed. ARTICLE 21 WAIVER 21.1 Waivers in Writing. If a Party fails to comply with any term of the Agreement, that Party may only rely on a waiver of the other Party if the other Party has provided a written waiver in accordance with the Notice provisions in Article 18. Any waiver must refer to a specific failure to comply and shall not have the effect of waiving any subsequent failures to comply. ARTICLE 22 INDEPENDENT PARTIES 22.1 Parties Independent. The Recipient acknowledges that it is not an agent, joint venturer, partner or employee of the Province, and the Recipient shall not take any actions that could establish or imply such a relationship. ARTICLE 23 ASSIGNMENT OF AGREEMENT OR FUNDS 23.1 No Assignment. The Recipient shall not assign any part of the Agreement or the Funds without the prior written consent of the Province. 23.2 Agreement to Extend. All rights and obligations contained in the Agreement shall extend to and be binding on the Parties' respective heirs, executors, administrators, successors and permitted assigns. ARTICLE 24 GOVERNING LAW 24.1 Governing Law. The Agreement and the rights, obligations and relations of the Parties shall be governed by and construed in accordance with the laws of the Province of Ontario and the applicable federal laws of Canada. Any actions or proceedings arising in connection with the Agreement shall be conducted in Ontario. ARTICLE 25 FURTHER ASSURANCES 25.1 Agreement into Effect. The Recipient shall do or cause to be done all acts or things necessary to implement and carry into effect the terms and conditions of the Agreement to their full extent. ARTICLE 26 CIRCUMSTANCES BEYOND THE CONTROL OF EITHER PARTY Niagara Falls and Area Small Business Enterprise Centre Page 13 of 57 26.1 Force Majeure Means. Subject to section 26.3, Force Majeure means an event that: (a) is beyond the reasonable control of a Party; and (b) makes a Party's performance of its obligations under the Agreement impossible, or so impracticable as reasonably to be considered impossible in the circumstances. 26.2 Force Majeure Includes. Force Majeure includes: (a) infectious diseases, war, riots and civil disorder; (b) storm, flood, earthquake and other severely adverse weather conditions; (c) lawful act by a public authority; and (d) strikes, lockouts and other labour actions, if such events meet the test set out in section 26.1. 26.3 Force Majeure Shall Not Include. Force Majeure shall not include: (a) any event that is caused by the negligence or intentional action of a Party or such Party's agents or employees; or (b) any event that a diligent Party could reasonably have been expected to: (I) take into account at the time of the execution of the Agreement; and (ii) avoid or overcome in the carrying out of its obligations under the Agreement. 26.4 Failure to Fulfil Obligations. Subject to section 14.1(e), the failure of either Party to fulfil any of its obligations under the Agreement shall not be considered to be a breach of, or Event of Default under, the Agreement to the extent that such failure to fulfill the obligation arose from an event of Force Majeure, if the Party affected by such an event has taken all reasonable precautions, due care and reasonable alternative measures, all with the objective of carrying out the terms and conditions of the Agreement. ARTICLE 27 SURVIVAL 27.1 Survival. The provisions in Article 1, any other applicable definitions, sections 4.6(b), 5.2, 7.1 (to the extent that the Recipient has not provided the Reports or other reports as may be requested by the Province to the satisfaction of the Province), 7.2, 7.3, 7.4, 7.5, 7.6, Articles 8 and 10, sections 12.2, 13.2, 13.3, 14.1, 14.2(d), (e), (f), (g) and (h), Articles 16, 17, 18, 20, 24, 27, 28, 30, 31 and 34, and all applicable cross-referenced provisions and schedules shall continue in full force and effect for a period of seven years from the date of expiry or termination of the Agreement. ARTICLE 28 SCHEDULES 28.1 Schedules. The Agreement includes the following schedules: (a) Schedule "A" —Annual Business Plan and Budget; Niagara Falls and Area Small Business Enterprise Centre Page 14 of 57 (b) Schedule "B"—SBEC Program Guidelines; (c) Schedule "C" — Payment Schedule; (d) Schedule "D" - Reporting Requirements; (e) Schedule "E" - Financial Certificate; (f) Schedule "F" - Request for Disbursement; (g) Schedule "G" - Eligible Expenditures; (h) Schedule "H" - Summary of the Travel, Meal and Hospitality Expenses Directive; (i) Schedule "I" - Communications Protocol; and (j) Schedule "J" —Auditor's Certificate. ARTICLE 29 COUNTERPARTS 29.1 Counterparts. The Agreement may be executed in any number of counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. ARTICLE 30 JOINT AND SEVERAL LIABILITY 30.1 Joint and Several Liability. Where the Recipient is comprised of more than one entity, all such entities shall be jointly and severally liable to the Province for the fulfillment of the obligations of the Recipient under the Agreement. ARTICLE 31 RIGHTS AND REMEDIES CUMULATIVE 31.1 Rights and Remedies Cumulative. The rights and remedies of the Province under the Agreement are cumulative and are in addition to, and not in substitution for, any of its rights and remedies provided by law or in equity. ARTICLE 32 BPSAA 32.1 BPSAA. For the purposes of clarity, if the Recipient is subject to the BPSAA and there is a conflict between any of the requirements of the Agreement and the requirements of the BPSAA, the BPSAA shall prevail. ARTICLE 33 FAILURE TO COMPLY WITH OTHER AGREEMENTS 33.1 Other Agreements. If the Recipient: (a) has failed to comply (a "Failure") with any term, condition or obligation under any other agreement with Her Majesty the Queen in right of Ontario or a Crown agency; Niagara Falls and Area Small Business Enterprise Centre Page 15 of 57 (b) has been provided with notice of such Failure in accordance with the requirements of such other agreement; (c) has, if applicable, failed to rectify such Failure in accordance with the requirements of such other agreement; and (d) such Failure is continuing, the Province may suspend the payment of Funds for such period as the Province determines appropriate. ARTICLE 34 ENTIRE AGREEMENT 34.1 Entire Agreement. The Agreement constitutes the entire agreement between the Parties with respect to the subject matter contained in the Agreement and supersedes all prior oral or written representations and agreements. 34.2 Modification of Agreement. The Agreement may only be amended by a written agreement duly executed by the Parties. The Parties have executed the Agreement on the dates set out below. HER MAJESTY THE QUEEN IN RIGHT OF ONTARIO as represented by the Minister of Research and Innovation Bill Mantel, Date Assistant Deputy Minister Research, Commercialization and Entrepreneurship Division THE CORPORATION OF THE CITY OF NIAGARA FALLS By: Dean lorfida, City Clerk Date I have authority to bind the Recipient. Niagara Falls and Area Small Business Enterprise Centre Page 16 of 57 SCHEDULE "A" INITIAL BUSINESS PLAN AND BUDGET r� i.t- Ontario Small Business Enterprise Centre (SBEC) Business Plan For Entrepreneurship Branch Ministry of Research and Innovation (MRI) Effective April 1, 2014— March 31, 2017 SBEC Name: Niagara Falls SBEC Michael Warchala, Small Business Consultant Submitted By: Date Submitted: June 27, 2014 905-356-7521 x 5004 Telephone: mwarchala@niagarafalls.ca Email: Economic "" - Development/ Partner's Signature Serge Felicetti, Director of Business Development Multi-Year Business Plan Niagara Falls and Area Small Business Enterprise Centre Page 17 of 57 EXECUTIVE SUMMARY 1. ACCOMPLISHMENTS Consultations The Niagara Falls Small Business Enterprise Centre (NFSBEC) conducted 300 free one-on- one consultations in 2013/14. These included 225 consultations with new clients; and 75 repeat consultations. A further breakdown indicates that of the 300 consultations, 222 (74%) were with start-up businesses, and 72 (26%) were with existing businesses. Office Relocation The biggest accomplishment of the NFSBEC was the relocation of the office from the 2nd Floor of City Hall into a newly renovated street-level store front location (4321 Queen St.), directly across the street from Niagara Falls City Hall. A search was conducted for suitable locations, and in April/May 2013 the NFSBEC moved from approximately 400 sq. ft., to 4,000 sq. ft. In addition to high visibility in the downtown central business district, the NFSBEC now features a dedicated front-desk reception area with numerous resources on display. The NFSBEC has a dedicated professional board room, a large training room with modern audio/visual capabilities, and a large open area with public access workspace. The NFSBEC has signed a 5 year lease with option to renew for a further 5 years upon at the completion of the current lease period. Small Business Enterprise Centre Update The NFSBEC continues to aid people in realizing their dream of opening and growing their small business. The NFSBEC continues to provide clients with monthly seminars covering topics such as How to Write a Business Plan, Market Research & Advertising, Taxation (CRA), Franchising, WSIB requirements as well as partnering and offering other business events and seminars. Summer Company Program As part of the Ministry of Economic Development, Trade and Employment's Youth Entrepreneurship Strategy, the NFSBEC delivered the Summer Company program in 2013. Five students were recommended for approval into the program, with all five successfully completing the program. All five students spoke very positively of the program providers, mentors, and the learning opportunity that was provided to them. Learn @ Lunch Series The Niagara Falls and St. Catharines Enterprise Centre's partnered with Innovate Niagara to bring another year of the popular learn @ lunch seminar series. These popular seminars consisted of the following: December 12, 2013 -Quality for Startups Presenter: Professor from Goodman School of Business at Brock University February 6, 2014 - Intellectual Property and the Presenter: Representative from Gowlings Law Patent Process Firm April 3, 2014 - Understanding Who Your Presenter: Representative from Innovate Niagara Customer Is June 5, 2014 - Building Your Company Brand Presenter: Representative from Inspired Through Communications Communications Niagara Falls and Area Small Business Enterprise Centre Page 18 of 57 Economic Impact The NFSBEC conducts monthly ECR reporting using an ECR Tracking Template provided by MEDEI. In 2013/14 the NFSBEC worked with 115 entrepreneurs who started their business, leading to the creation of 159 jobs. Relative to previous/forecast numbers (141 and 172, respectively) these numbers are slightly lower, however due to a new method for ECR Tracking (template); only actual numbers are counted, whereas previous methods proportionally extrapolated ECR numbers across clients that the NFSBEC was unable to reach within 3 attempts. 2. FUTURE DIRECTIONS Strategic Review Implementation The NFSBEC was recently part of the ONE strategic review (regional self-assessment). From this exercise, three key action items were identified: 1) Establish a formal, Regional Working Group linking the key ONE partners and small number of key partners and stakeholders in an effort to continuously improve and coordinate activity within the ecosystem. 2) Building on the efforts by Innovate Niagara, develop a practical Client Relationship Management (CRM) system that will allow key stakeholders in the region to better coordinate information and support for regional clients. 3) Collaborate to ensure that, websites and support structures emphasize the region's "no wrong door" approach, and ensure (through shared calendars and other tools) that information and events are closely coordinated. The focus will be to implement the action items identified. The first step of creating a regional working group, NESPN (Niagara Entrepreneurship Service Provider Network) has been done and initial meeting was undertaken. Terms of reference, a group chair, and quarterly meetings will be put in place shortly. The NFSBEC has also partnered with the St. Catharines Enterprise Centre and Innovate Niagara to create a regional mentoring networking through an online platform, MentorUp. This program will be implemented and will assist entrepreneurs by providing much needed mentorship. Youth Entrepreneurship Focus The Niagara Region is experiencing high youth unemployment. To combat this, a focus will be placed on assisting youth with business start-up and expansion. As part of the Starter Company program, a youth entrepreneurship coordinator will be responsible for administering and promoting youth entrepreneurship programs, and targeting youth business. Client Financing New business financing for clients has always been an obstacle and drawback to new business start-up. This was somewhat alleviated when the NFSBEC became a Futurpreneur (formerly called CYBF) community partner. However, due to eligibility requirements (specifically age); many entrepreneurs are unable to access this funding. To tackle this issue, the NFSBEC has done Niagara Falls and Area Small Business Enterprise Centre Page 19 of 57 outreach to local financial institutions. To date, outreach has been done with both Meridian Credit Union as well as First Ontario credit union. This has been fruitful, with the a banking package being developed for SBEC clients through Meridian Credit Union and approval to become a referral partner for the First Ontario Credit Union Micro Financing program. These programs will come into effect midway through 2014. Additional programs will be investigated to assist entrepreneur's access funding as well. Repeat Client Consultations / Engagement While the NFSBEC has strong consultation and ECR numbers, there will be a bigger push towards more client follow-up and repeat client consultations. This has already been evidenced early in 2014/15, as repeat consultations are proportionally higher than in previous years. There has and will be a step up in client follow-up with the focus on more guidance and advice being provided to new entrepreneurs, increasing their start-up success rate. Regional Overview/Profile and Assessment 3. KEY OBJECTIVES AND STRATEGIC PLAN Client Objectives Numbers Groups Business start-ups 1. Maintain New Consultations Levels 300 annually 2. Increase repeat consultations 60 annually ' 3. Continue outreach to Fort Erie/Port Colborne 4. Staff Professional Development The NFSBEC aims to maintain or increase annual consultation levels of 300 start-up consultations. Each consultation is defined as lasting approximately 1 hour or more. The new store-front location has greatly increased visibility and with 290 walk-in clients in 2013/14 (up from 154 in 2012/3). These numbers are expected to increase with additional programming. Of note, not all 290 walk-ins translate to consultation, as many clients have shorter inquiries and do not meet with staff for one hour or longer. Staff will follow-up more rigorously with clients who have received consultations in the past 3-4 months, with regular follow-up. The goal is to offer clients another consultation to improve their success rate of a business they have starter; or provide additional assistance to clients who may still be in the early planning phase. The NFSBEC has forged strong community partnerships in other communities, and will continue to grow those relationships, with the end goal of providing consultations or seminars within Fort Erie and Port Colborne. Further, to improve client value, staff will continue to undertake professional development to improve skills and knowledge. Existing business (Support/Development) 1. Mentorship Program 6 businesses 2. Training / Seminars 8 annually 3. Office Space Co-location 7 offices 4. Site Visits 3 monthly Youth, including: Youth Facing Multiple Barriers, and/or in High Needs Areas and other groups such as: Francophone, Aboriginal, and Recent Immigrants. 1. Youth Entrepreneurship Coordinator (YEC) 2. Outreach Niagara Falls and Area Small Business Enterprise Centre Page 20 of 57 3. OCEA Kick Staring Entrepreneurship Program 4. Partnership Maintenance The hiring of a youth entrepreneurship coordinator (YEC) will be the most important resource in accomplishing the key objective of reaching out to youth looking at entrepreneurship as a viable career option. In addition to coordinating the Starter Company program, will also be responsible for promoting all youth programs throughout the NFSBEC service area. This will include meeting with current and new community partners, attending information fairs (specifically geared at youth), and providing presentations at high schools and organizations serving youth (including youth facing multiple barriers). The YEC will also be responsible for identifying new avenues of promotion and ensuring that client groups are reached effectively. The NFSBEC has also partnered with Brock University on the On-Campus Entrepreneurship Activities (OCEA) with OCE program — with the program being officially approved as of mid- June 2014. NFSBEC staff will sit on the entrepreneurship committee and develop a youth- centric training program, opening the door to entrepreneurship through mentor supported experiential learning and will help kick-start the early stage entrepreneurial ideas of Niagara's youth. The NFSBEC will maintain strong working relationships with the Niagara Folks Arts Centre, serving newcomers; and the Fort Erie Native Friendship Centre / NPAAMB, serving the Aboriginal community. The NFSBEC will continue to work with the Aboriginal service groups in offering their clients business resources, and will work in conjunction with these service groups on an annual Aboriginal focused business event. Strategic Overview The NFSBEC was recently part of the ONE strategic review (regional self-assessment). From this exercise, three key action items were identified: 1) Establish a formal, Regional Working Group linking the key ONE partners and small number of key partners and stakeholders in an effort to continuously improve and coordinate activity within the ecosystem. 2) Building on the efforts by Innovate Niagara, develop a practical Client Relationship Management (CRM) system that will allow key stakeholders in the region to better coordinate information and support for regional clients. 3) Collaborate to ensure that, websites and support structures emphasize the region's "no wrong door" approach, and ensure (through shared calendars and other tools) that information and events are closely coordinated. The focus will be to implement the action items identified. The first step of creating a regional working group, NESPN (Niagara Entrepreneurship Service Provider Network) has been done and initial meeting was undertaken. Terms of reference, a group chair, and quarterly meetings will be put in place shortly. This group will be working towards ensuring all three action items identified through the strategic review are met. Additionally, the NFSBEC has joined other ONE members (St. Catharines Enterprise Centre, Innovate Niagara) on the creation of a regional mentoring networking (MentorUp) that will be launched in the latter part of 2014. Niagara Falls and Area Small Business Enterprise Centre Page 21 of 57 4. COMMUNITY PARTNERS The NFSBEC has always prided itself with having a great community of partners to share resources with and collaborate on a variety of events. This allows the NFSBEC to heighten office awareness within our catchment area. Below is a list of community partners/ organizations that the NFSBEC works closely with: Niagara Falls Chamber of Commerce The NFSBEC is a member of the Niagara Falls Chamber of Commerce and regularly attends networking events. Chamber staff directs new and existing business directly to the NFSBEC to have their inquiries answered. In March 2014, the NFSBEC and Niagara Falls Chamber partnered together and hosted a "Business After 5"event that was attended by 120 business owners/professionals. This partnership provides the NFSBEC with excellent awareness amongst within the business community. The Niagara Falls Chamber of Commerce proudly displays the NFSBEC logo and redirect link on its website. Greater Fort Erie Chamber of Commerce/ Port Colborne Chamber of Commerce The NFSBEC is also a member of the two Chambers of Commerce and partners on events. Fort Erie hosts an annual business trade show that is always attended by the NFSBEC. Niagara Folk Arts Council The NFSBEC is the go to organization for business resources for the Niagara Folk Arts Council. Clients considering self-employment are regularly referred to the NFSBEC and offices partner on entrepreneurship programs directed towards the newcomer community, i.e. "Business Skills for New Canadians" This strategic alliance continues to drive newcomer entrepreneurs to the NFSBEC and has resulted in extensive word of mouth recognition among their communities that the NFSBEC is an invaluable source of business start-up advice in support Niagara Falls Public Library (NFPL) Market research seminars continue to be delivered in conjunction with the NFPL, and NFPL library staff. The library also shares resources with NFSBEC, allowing us to offer more resources, without the capital outlay. Our relationship also effectively increases awareness of the NFSBEC and its services to mutual clients. NFSBEC promotional material is displayed strategically. Niagara Economic Development Corporation (NEDC) An effective informational alliance has been established with the Niagara Economic Development Corporation, another non-profit organization mandated to advance economic prosperity in Niagara. Working relationships with regional economic development officers allow access to extensive subscription and in-house market research databases, otherwise unavailable to the SBEC, in which specific data inquiries from SBEC clients can be collected and forwarded to our mutual clients. This relationship also proves valuable for sharing of economic development tools and information relating to current business development events and initiatives by partner organizations and other municipalities in the region. Business Development Bank of Canada Extensive networking maintained by the Small Business Consultant, and Business Information Officer with local BDC representatives has resulted in an effective referral Niagara Falls and Area Small Business Enterprise Centre Page 22 of 57 system of SBEC clients seeking financing assistance being directed to the BDC as a viable funding option; and BDC clients regularly being referred to the NFSBEC for business planning, market research, and business regulatory advice and information provision. This results in heightened awareness of SBEC services and initiatives and increased traffic at the Centre itself. Meridian Credit Union The NFSBEC has recently made in roads with Meridian Credit Union and promotional material is now displayed within the branch. Meridian staff has toured the NFSBEC and are aware of the services offered. Additionally, a banking program for clients has been created that allows entrepreneurs one year of free banking while their business goes through its start-up stages. First Ontario Credit Union The NFSBEC has recently become a referral organization for the First Ontario MicroLoan program. This allows NFSBEC clients to access up to $2,500 in financing through First Ontario based on a recommendation by NFSBEC staff. This program helps address the financing needs of NFSBEC clients, as identified in previous years. Downtown Business Improvement Area (BIA) The NFSBEC works very closely with the Niagara Falls Downtown BIA. Over 100 members (businesses) are part of the BIA and are now aware of the service offered. The NFSBEC has partnered with the BIA on events and has hosted the most recent BIA AGM. Promotional materials are shared and distributed to clients of both organizations. Niagara College (Business Development Centre) Niagara College Business Development Centre has administered the E.I. Self-Employment Benefit Program in our area for many years. The NFSBEC continues to maintain a longstanding alliance with the NC BDC in which their clients frequent the SBEC for additional business planning and market research assistance in completing their program requirements. These mutual clients, as new small business owners, draw on SBEC resources long after their activities with the College and have become SBEC success stories in the past. Active word of mouth referrals during consultations have long been reciprocal. Business Education Council (BEC) The Business Education Council (BEC) is an affiliate/partner organization that is used regularly in cross-promotion of partner events and services through their professional network. This relationship has provided an excellent platform to highlight viability of entrepreneurship as a career choice to local high school and post-secondary students. It also facilitated a closer working relationship between local educators, entrepreneurs, and the SBEC with an ultimate objective of heightening awareness and participation in SBEC youth programs and fostering the spirit of entrepreneurship among Niagara's Youth. Fort Erie Native Friendship Centre & NPAAMB The NFSBEC has partnered with the Fort Erie Native Friendship Centre and provides business resources to Aboriginal clients looking at starting a business. The NFSBEC also provides business information to students accessing seminars related to small business. Niagara Falls and Area Small Business Enterprise Centre Page 23 of 57 Fort Erie Business Success & Loan Centre (BSL) NFSBEC has a mutually beneficial relationship with the BSL to cross-promote seminars, services and events to entrepreneurs in Fort Erie. Referral of clients allows our office to communicate with entrepreneurs all over the region for increased business success in the community. The BSL also has an administered private loan program that clients in our office seeking financing can apply for. Fort Erie Job Gym The Fort Erie Job Gym provides employment services for individuals in Greater Fort Erie. The NFSBEC has partnered with the job gym to provide one-on-one consultations to job gym clients interested in entrepreneurship. St. Catharines Enterprise Centre The St. Catharines Enterprise Centre is the SBEC servicing the other half of the Niagara Region. The offices regularly partner to co-host events (i.e. Summer Company Launch and Training, Seminars, E-Business, Bridges). This allows both SBECs to cost share and provide greater efficiency. Both offices have worked very closely in the past helping improve client value. Innovate Niagara Innovate Niagara, the local RIC, and the NFSBEC have a reciprocal client referral mechanism in place. Events are co-hosted (i.e. Learn @ Lunch series) to improve efficiency and ensure excellent collaboration amongst ONE members. This is My Niagara This is My Niagara is a proactive initiative set in place to inspire a movement towards connecting young talent with small and medium sized businesses in Niagara. The NFSBEC partnered with the initiative as a link between business and students. This has allowed the NFSBEC to increase awareness of our service to youth in Niagara. Futurpreneur(formerly CYBF) The NFSBEC is a community partner of the Futurpreneur program. This allows NFSBEC clients to access and receive mentorship from the variety of start-up and expansion financing programs available through Futurpreneur. In collaboration, 1-2 Entrepeer events are hosted annually. 5. PARTNERSHIP COMMUNICATIONS The NFSBEC is responsible for keeping all levels of local government informed of the ongoing programs and events put on by our Centre. Ensuring government officials have up- to-date material to be distributed amongst their constituents. NFSBEC invites all representatives from local government and council to attend events and allows speaking opportunities where applicable. Promotional material is available at the local MPP and MP offices throughout the year. Networking activities can also be seen to heighten the awareness of the office through a variety of business organizations such as the Chamber of Commerce, BIA, Tourist Associations, Local Media Generators, Financial Institutions, Economic Development Niagara Falls and Area Small Business Enterprise Centre Page 24 of 57 Corporations, small business professionals (i.e. bankers, lawyers, accountants, insurance brokers etc.) as well as local libraries and the municipal, provincial and federal levels of government. NFSBEC staff regularly attend networking events hosted by community partners and provide support were applicable. 6. ONTARIO VISUAL IDENTITY The NFSBEC adheres to all Ontario visual identity guidelines and displays the Trillium Logo and ONE brand logo at all times. The NFSBEC is always portrayed as a provincial-municipal partnership to all existing and new community partners; as well as any individuals requesting information about the services offered. The NFSBEC has a large Ontario Trillium logo as well as ONE brand at the reception area. The Ontario Trillium logo / ONE brand logo is displayed on all marketing materials development by the NFSBEC and distributed to all community partners. Presentations, brochures and publications all include the logos. The Province of Ontario, as a funding partner is identified at all key events. 7. ECONOMIC IMPACT Economic Impact is tracked monthly using the Enterprise Centre Reporting (ECR) tracking template provided by the Ministry of Economic Development, Employment and Infrastructure (MEDEI). Each client fills out an intake form with their information that is then used for ECR tracking. At the end of the month this data (and client notes) are input into the Salesforce CRM programming and all consultations are recorded in the ECR tracking template. The Business Information Officer contacts all clients via face to face, telephone, email, and records business started,jobs created, business expanded, and a brief note about each business. If a client is unable to be reached during a given month, they are contacted subsequently in the following month(s). If the client has started a business or created jobs, that data is recorded accordingly. Data is then input into the ECR tracking portal. This method has worked very well with an accurate portrayal of SBEC activities. BUSINESS OPERATIONS The NFSBEC is a division of the City of Niagara Falls Business Development Department and reports directly to the Director of Business Development. Monthly ECR numbers are input in the online ECR portal (as per reporting requirements) and are also shared with the Director. The Small Business Consultant and Director work together each year during budget time to ensure adequate funding is in place to ensure all of the requirements can be met. The organizational structure remains the same for 2014/15. The Small Business Consultant and Director of Business Development meet monthly to discuss the operations of the NFSBEC and to ensure that the office operates smoothly and is meeting all of its requirements to MEDEI and the City of Niagara Falls. The NFSBEC is in regular contact with MEDEI Regional Advisor, and any concerns/questions are address promptly via email, telephone or in person. 8. CLIENT MARKETING AND OUTREACH The NFSBEC began utilizing social media more extensively in the latter half of 2013. Currently, the NFSBEC manages Facebook (wins<<v.facecccK_cGninfsce.,) and Twitter Niagara Falls and Area Small Business Enterprise Centre Page 25 of 57 ( vWN OM,NFErterpr seutr) accounts with approximately 200 subscribers on each channel. Events, seminars, updates, and news releases are all publicized on our social media channels. The NFSBEC updates each social media channel on average 1-2 times per week. The NFSBEC also maintains a client newsletter database, fully compliant with Canadian Anti-spam Law (CASL). This list contains over 300 businesses that have opted to receive information from the NFSBEC. On average, the NFSBEC sends out information 1-2 per month to ensure clients are not receiving an overload of information. The NFSBEC regularly attends all relevant tradeshows and fairs (Fort Erie Chamber Annual Business Tradeshow, Niagara Networks Annual Trade Show, Niagara College Job Fair, Brock University Job Fair, BEC NextSteps Trade Show etc.) reaching a broad range of clients. The Chamber of Commerce trade shows target existing businesses; the secondary and post-secondary trade show target youth; BEC NextSteps trade show targets vulnerable youth). Additionally, staff regularly attends Chamber of Commerce seminars, Business After 5's, other career shows, and youth events (NEXTNiagara, Connect Niagara, Entrepeer). These events allow staff to network with community leaders and local businesses, as well as prospective and existing business owners. Marketing materials, such as rack cards, business cards, branded brochure holders are distributed annually (or more frequently if requested) to all community partners and service providers. The NFSBEC also regularly advertises in local newspapers (Niagara Falls Review, Business Link Niagara, Niagara This Week, SNAP Niagara) and through Chamber of Commerce e- blasts and directories. In 2013/14 the NFSBEC attended 15 youth outreach events/meetings. With the hiring of a youth entrepreneurship coordinator, it is expected that this number will increase to 25 youth outreach events. Staff attended 12 business development events with close to 1000 attendees. These numbers are expected to increase to at least 15 events per year. 9. EVENTS E-Business and Bridges to Better Business events are encouraged to be offered by the majority of SBECs on a yearly basis. Women (on/around March 8th - International Women's Day), Aboriginal, Francophone, Youth, and Accessibility events are offered in SBECs where appropriate for the community. Expected Numbers Planned Events 1. E-Business (3 events) x (25 attendees) = 75 2. Bridges to Better Business (3 events) x (80 attendees) = 240 3. Aboriginal (3 events) x (25 attendees) = 75 10. HUMAN RESOURCES The NFSBEC is staffed by two full-time employees comprised of a Small Business Consultant/Officer Manager and a Business Information Officer. 1) Small Business Consultant, Office Manager 2) Business Information Officer Niagara Falls and Area Small Business Enterprise Centre Page 26 of 57 The Small Business Consultant develops, supports and nurtures small and medium sized businesses based in Niagara Falls in Partnership with the Ministry of Economic Development, Employment and Infrastructure. The Small Business Consultant is also responsible for the overall strategy for start-up service programs by identifying opportunities to establish new programs, manage staff, interns and volunteers, and associated budget. Other tasks such as management/oversight of local site visits to gather company and industry intelligence, development/promotion of small business services and programs, including presentations to relevant business and community groups to promote awareness are the responsibilities of the Office Manager. The Business Information Officer role is designed to support the Small Business Consultant and the Small Business Enterprise Centre. The Business Information Officer is responsible for the SBEC in the absence of the Consultant in addition to his/her duties. The Business Information Officer works with entrepreneurs by provided guidance and advice in their business start-up and expansion. Staff regularly attend professional development and work towards the requirements for the EDAC Ec.D. designation. In 2014/15 and 2015/16 the staff will be complemented by a youth entrepreneurship coordinator as part of the Summer Company program. 11. BILINGUAL SERVICES (for SBECs in officially designated bilingual areas) As per the French Language Services Act, the Niagara Falls SBEC offers client consultations in French should a client make the request. In conjunction with the City of Niagara Falls Human Resources Department, a list of French speaking staff is held on file. Should a request arise for French language services, a French speaking staff member is available to meet the request. Furthermore, if staff is unavailable to meet during a requested time period, the Niagara Falls SBEC has reached out to Aeris Language Solutions (a local translation firm; a - d a=; rs ::c ij that will provide translation services on a as need basis. The Niagara Falls SBEC features bilingual external window/door signage as well as a services listing in French at the front desk reception. All Ontario funded programs are offered to clients in English or French. Collateral for Ontario funded programs (Summer Company, Starter Company etc.) is displayed in both English and French. The City of Niagara Falls IT department implemented a translation feature that enables users to automatically translate all SBEC material into French, including all navigation items. Active offer at the Niagara Falls SBEC To ensure that members of the public know they have the right to use the official language of their choice when dealing with the NFSBEC the Centre is required to actively offer services in both languages. The requirement consists of informing the public that services are available in both official languages. This includes answering the telephone in both languages and posting bilingual signs. 12. ACCESSIBILITY FOR ONTARIANS WITH DISABILITIES The NFSBEC will provide services that meet our obligations under the Accessibility for Ontarians with Disabilities Act(AODA). The programs and services at the NFSBEC are delivered in a manner that complies with the requirements of AODA and promotes the Niagara Falls and Area Small Business Enterprise Centre Page 27 of 57 participation of persons with disabilities and considers their expectations of dignity, independence and integration. The NFSBEC is in full compliance with AODA developed in five key areas of daily living: Customer Service, Built Environment, Employment, Information Communications, and Transportation this includes visible and invisible disabilities. This NFSBEC (and City of Niagara Falls) ensure that all staff receives training on how to serve people with disabilities, including staff involved in developing customer service policies, practices, and procedures and people who deal with the public or other third parties on behalf of the provider. New staff will also be expected to undergo AODA training to address barriers people with disabilities may experience in getting good and services. AODA training will also ensure all staff understands the requirements of the standard, how to communicate with people with different disabilities and support needs, how to use assistive devices, and what to do if person is having trouble accessing services. The NFSBEC allow people with disabilities bring their service animals/support persons onto parts of the premises open to the public or other third parties except where animals are otherwise excluded by law. Staff takes the time to communicate with a person with a disability in a manner that takes into account his or her disability. Niagara Falls and Area Small Business Enterprise Centre Page 28 of 57 13. BUDGET EnE Gra Busies II � nBusiesrvrise t�Nre( 1�r�'�+ 1 . - W Yr 1(2014115) Yr 2(2015116) Yr 3(2016117) PROJECT TOTALS MRI i City of Niagara In-Kind Total Yr 1 MRI City of Niagara 1 In-Kind City of Niagara In-Kind 1 City of Niagara In-Kind l Total Yr 2 MRI Total Yr3 MRI Mand Total Falls Contributions Falls Contributions Falls Contributions Fails Contdbuuons Expenses by Source I 1 11 1 ii Staffing Expenses 1 1 Briar acstness Coins,.tart F' 328.931 00: 328,931.00] $57,862.00 $30.692001, $30,693.001 $61,385.00 531,615.00 $31.616.001 $63,231.00 $91.238.001 $91.240.001: $182,478.00 9sress Nicaratior ,ower F7, $25,035.00 $25,035 .001 $50,070.00 $26.560.00 $26,561-00 $53,121.00 $27.357.00 327,358.00 $54,715.00 $78,952.001 $78,954.001 $157,906.00 'Sub-Total $53,966.001 $53,966.00_ $107,932.00 $57,252.00 $57,254.001 $114,506.00 $58,972.00 $58,974.00. $117,946.00 $170,190.00 $170,194.00 $340,384.00 I Benefits Expenses 311079.00' $11.079.00: $22,158.00 311.754-00 $11.754.00: $23,508.00 $12,10700 $12.107.00 1 $24,214.00 $34,940.001 $34,940.001 x,880.00 Sub-Total $11,079.00( $11,079.00 , $22 ,158.00 $11,754.00 $11,754.001 $23,508.00 $12,107.00, $12,107.001 $24,214.00 $34,940.00 $34,940.001 $69,880.00 i Program Expenses ) -m,e M o= i Rego a Neetirg, $457301 1 $457.00 3310.00 1 $310.00 $310.001 $310.00 $1.077.001 S0.00:, $1,077.00 =arel2 ONE $940.00 $940.00 $643.50 $643.50 $643.50: $643.50 $2.227,00 $0.00 $2,227.00 1.E'er!'Brollies'o Better i 1 IBos,ress' $4143.50 52.000 001 52,000.00 $8,143.50 54,000.00, $2,000.00 32.000 00 $8,000.00 $4.000.00: 52.000.00: 52,000.00 $8,000.00 512 143.50 $6.000.001 36.000.00 $24,143.50 E kr. E-Busress $2.000.00, $2,000.00 $2.000.00, $2,000.00 32.000 001 $,000.00 56,000.00: S0.00. $6,000.00 .E lir r abongma. $2.000.00 $2,000.00 $2.000,00 $2,000.00 $2,000,00 $2,000.00 36.000 00 $000: $6,000.00 Memoersnlgs $1,150.00 $1,150.00 31,150.00 $1,150.00 $1,150.00 $1,150.00 $0.00 $3,450.00 $3,450.00 0 n's'noes ' $3.650.001 $3,650.00 1 33,650.00, $3,650.00i $3,650 00 $3,650.00 50,00 510.950.001 $10,950.00 $7.455.301, $8.295.001 $15,750.00 $3.494.00 312 256.001 $15,750.00 31421.001 314,329001 $15,750.00 $12,370,00: $34.880.001 $47,250.00 rlateras 531.000.001 $31,000.00 I $31,100.00 $31,100.00 1 $31.100.00' $31,100.00 $0.00 393.200.00' $93,200.00 1.Professionaloe�elapment $4.150.00 $4,150.00 $4 150.00 $4,150.00 $4,150.00 $4,150.00 $0.00 $12,450.001 $12 ,450.00 Pert 58,803.001 341.197.00 $50,000.00 39,390.001 $40,610.001 $50,000.00 $4,390.00, $45.610.001 $50,000.00 $22.583.00 $127417.001, $150,000.00 Sub-Total $25,798.50' $91.442.001 $2,000.00 $119,240.50 $21,837.501 $94,916.001. $2,000.00$118,753.50 $14,764.50 $101,989.00' $2,000.00 $118,753.50 $62,400.501 $288,347.00'' $6,000.00 $356,747.50 Administra5 j (o n•ore ban GAB ar'ctal 1 t 1 $5.000.00' 1 $5,000.00 $5.000.001 1 $5,000.00 oocesuopnes S4,500 00 $4,500.00 t $4,500.00 $4,500.00 $4.500.00 $4,500.00 $13,500.001 $13,500.00 Sub-Total ' $4,500.00 $4,500.00 $4,500.00 $4,500.00 $5,000.00 $4,500.00 $9,500.00 $5,000.001 $13,500.00 $18,500.00 Total Expenses $90,843.50 $160,987.00 $2,000.00 $253,830.50 $90,843.50 $168,424.00 $2,000.00$261,267.50 $90,843.50 $177,570.00 $2,000.00 $270,413.50 $272,530.50 $506,981.00 $6,000.00 $785,511.50 ,Total Requested MRI Funding $272,530.50 TOTAL PROJECT COST $785,511.50 Niagara Falls and Area Small Business Enterprise Centre Page 29 of 57 14. CLIENT SERVICE STANDARDS As part of the City of Niagara Falls corporate values (leadership, teamwork, accountability, respect), all employees including SBEC staff participate in two rounds of customer service excellence training. ONLINE The NFSBEC regularly update information about our programs and services. The information contained on this website is informative and clear, accessible to clients with disabilities and accurate and reliable. Information and news about programs is posted on the NFSBEC Facebook page as well. EMAIL All email requests are answered within 24 hours— if the inquiry requires additional research/resources, clients are acknowledged of receipt and informed of the anticipated date/time or reply, which usually is not more than 2-3 days. If staff cannot answer a client's question staff will do their best to refer another source of information. Staff will also provide the information to clients in an accessible format. TELEPHONE When clients contact the office via phone NFSBEC staff will answer the phone within 3 rings and identify ourselves by name. A teletypewriter accessible line is also provided within Niagara Falls City Hall for client accessibility. If unavailable, voicemail is answered within 24 hrs. CUSTOMER SERVICE COUNTER Our customer service counter is open and available for service Monday- Friday 8:30am- 4:30pm. Clients are greeted courteously and provided with information as requested. Staff have also undergone training to give information in an accessible format on request and welcome clients to use a personal assistive device, be accompanied by a guide dog or service animal or bring a support person. GENERAL CONSULTATIONS Clients should never wait more than one week to have a consultation with the Small Business Consultant or Business Information Officer. Consultations are based on the convenience of clients and takes into account client accessibility. If staff are provided with a business plan for revision at least one week is needed for proper revisions, but all efforts are made to shorten that time. Every effort is made to serve walk-in clients with a same day consultation if schedules permit. Niagara Falls and Area Small Business Enterprise Centre Page 30 of 57 SCHEDULE "B" SBEC PROGRAM GUIDELINES tirOntario MINISTRY OF RESEARCH AND INNOVATION (MRI) SMALL BUSINESS ENTERPRISE CENTRE (SBEC) GUIDELINES I. BACKGROUND In recognition of the vital role that entrepreneurial activity and businesses play in Ontario's economy and specifically in the growth and prosperity of local communities, the Province of Ontario (and various Municipalities agreed to establish the "Small Business Enterprise Centres" ("SBECs") that resulted in the creation and operation of SBECs in local communities across the province. The SBEC program (the "Program") began in the mid 1980's with a few pilot Business Self-Help Offices (BSHOs). There are currently 57 SBEC locations across Ontario. II. PROGRAM DESCRIPTION The Ministry of Research and Innovation ("MRI") provides discretionary funding to municipalities and non-profit entities, through the Program (as further described below), for SBECs. SBECs provide client services and supports to entrepreneurs and new businesses within a municipality and surrounding service region. The SBECs assist in the formation and support of new businesses by promoting their early growth and success. The Program is part of the Ontario Network of Entrepreneurs ("ONE"). ONE was launched on May 15, 2013 and is made up of MRI funded SBECs, Regional Innovation Centres ("RICS") and MRI's Business Advisory Services. III. PROGRAM MANDATE The mandate of the Program is to help build a prosperous and fair Ontario by: 1. Assisting small "Main Street" businesses, including entrepreneurs and new business start-ups. 2. Providing stability and early-growth support to existing small businesses which are typically: • Less than five (5) years in operation, and • Have under ten (10) employees 3. Improving the success rate and longevity of small businesses in Ontario. 4. Raising the profile and promoting small businesses in Ontario as an important part of the community and as a viable career choice. Niagara Falls and Area Small Business Enterprise Centre Page 31 of 57 SBECs provide: • Training and business skills development to help small businesses maintain or expand their own business; • Business supports to help start businesses, and to help businesses to prosper and expand; • A variety of services, events, and activities targeted at supporting small businesses; • Data collection of a number of metrics to help understand and assess the local economic environment and performance; • Support to youth entrepreneurs by participating in youth entrepreneurship programming as identified by the Province, such as Summer Company, and outreach to organizations who serve vulnerable youth, such as, but not limited to the following: o Francophone, o Aboriginal, o Youth facing multiple barriers, and/or o Youth in high needs areas. IV. FUNDING ARRANGEMENTS 1. MINISTRY AND MUNICIPAL/NON-PROFIT FUNDING ARRANGEMENTS • The Program is funded in part by MRI. • The Ministry of Northern Development and Mines ("MNDM")funds the Program in Northern Ontario locations, in partnership with MRI. Under the Program, individual municipalities or other non-profit entities receive discretionary grant funding from MRI or MNDM for the delivery of the Program and services within local communities. • The municipality or non- profit entity may also provide their own funding for operation of the SBEC. • SBECs are not MRI offices, agencies or otherwise a part of MRI or the Province; SBEC staff are primarily municipal employees or employees of non-profit entities. SBECs are managed locally, coordinated and networked provincially, and eligible for financial support under grant agreements ("Grant Agreements") with the relevant Ministry, and other private sector supports. • SBECs must enter into a Grant Agreement acceptable to MRI in order to receive any funding under the Program. • Funding by the Province for this program is discretionary and the Program is a non-entitlement program. As such, notwithstanding that an applicant for funding has submitted a complete application and met all program criteria, there is no guarantee that the applicant will be awarded funding by the Province. 2. OTHER PUBLIC SUPPORTS OR PRIVATE SECTOR PARTNERSHIPS/SPONSORSHIPS SBECs are encouraged to seek public supports in addition to funding that may be provided by the Province or private sector partnerships/sponsorships in order to supplement the resource base available for client services. Additional funding Niagara Falls and Area Small Business Enterprise Centre Page 32 of 57 supports may be in the form of cash, in-kind, and program/project base contributions. PROGRAM REQUIREMENTS AND SERVICES 1. GENERAL DESCRIPTION: Under the Grant Agreements, individual SBECs must be engaged in business activities in their communities, the surrounding community area (the "Service Region") and the ONE region and meet the following requirements: • SBECs are required to engage with the community by offering business services, financing options, programs, events, and activities to clients throughout the Service Region. • SBECs must also undertake data collection, participate in MRI youth entrepreneurship programming and other MRI programming, maintain client information in a confidential manner, and maintain appropriate organizational insurance coverage. • SBECs are required to attend and participate in all MRI and MNDM sponsored or funded events, such as Regional Meetings and ONE Conference events. • SBECs are required to follow these Program Guidelines. 2. COMMUNITY ENGAGEMENT: As ONE members, SBECs should be: • Active in the community, developing, and promoting their Centres as a visible resource, and • Providing services within the Program Mandate to all individuals who visit or contact the SBEC, regardless of their place of residence. 3. EVENTS, ACTIVITIES AND SERVICES: • As part of ONE, SBECs should undertake business outreach and networking activities with organizations who serve: vulnerable youth, such as, but not limited to the following: Francophone, Aboriginal, youth facing multiple barriers, and/or youth in high needs areas. • Business outreach and networking activities should also include: local businesses, Chambers of Commerce, post-secondary institutions etc. within the specific SBEC's Service Region, which may be both within and outside the Municipality Administrative Area. Events to be organized by SBECs in connection with the Program are to focus on entrepreneurship, small and medium business, and business development. These business outreach and networking activities may include but are not limited to offering or undertaking: • Information kiosks, • Workshops/seminars, • Speaking engagements, • Small business and entrepreneurship events targeted at: o E-Business events, o Bridges to Better Business events, Niagara Falls and Area Small Business Enterprise Centre Page 33 of 57 o Women, including events for International Women's Day, o The Francophone community, o The Aboriginal community, o The youth community, o Accessibility events, and o Other local business events. • Mentoring, • Youth outreach activities, including but not limited to o High school activities, o Post-secondary activities, and o Activities targeted at youth not- in-school • Business referrals. A description of the types of small business and entrepreneurship events in connection with the Program is outlined in the table below. EVENT DESCRIPTIONS E-Business Events in support of the Province's small and medium sized businesses to help improve operational efficiencies through the use of e-business solutions and to encourage expanded market reach through use of Internet technologies. Under the Grant Agreements, funding for these events will be in the range of$500 - $5,000 per event, depending on the number of participants/events. Bridges for Better Events in support of the Province's established small Business businesses and entrepreneurs. Bridges events may be held throughout the year; however, most of these events are held in October as part of the annual Salute to Small Business month. Under the Grant Agreements, funding for these events will be up to a maximum of$8,000 per event. International Events in support of Ontario's women entrepreneurs and Women's Day (IWD) women-owned businesses to commemorate IWD which occurs on or near March 8th. Under the Grant Agreements, funding for these events will be up to a maximum of$4,000 per event. Francophone Events in support of Ontario's Francophone entrepreneurs. The events are held in French. Under the Grant Agreements, funding for these events will be up to a maximum of$4,000 per event. Aboriginal Events in support of Ontario's Aboriginal entrepreneurs and Aboriginal-owned businesses. Under the Grant Agreements, funding for these events will be up to a maximum of$4,000 per event. Youth Events in support of Ontario's youth entrepreneurs. Youth events may be held throughout the year. Accessibility Events in support of making businesses more aware of the Accessibility for Ontarians with Disabilities Act("AODA") regulation and compliance issues with the AODA. Accessibility events may be held throughout the year. Niagara Falls and Area Small Business Enterprise Centre Page 34 of 57 EACH SBEC IS EXPECTED TO OFFER THE FOLLOWING SERVICES Maintain information for new entrepreneurs Facilitate third party "professional and new and existing small business consultations" on an as-needed basis. owners. Fees, if any, determined by the SBEC and local market conditions. Promote and distribute publications and Conduct and/or facilitate seminars and materials related to the Program. workshops for new and existing entrepreneurs on topics related to business start-up, operations and management. Fees, if any, are to be determined by the SBEC and local market conditions. Process —on a non-fee basis —general Provide mentoring and/or coaching service inquiries (face-to-face and electronically) to small business owners. Fees, if any, are related to business start-up and growth, to be determined by the SBEC and local operations and management and market conditions. programs/services available. Provide clients free access to computer Promote and deliver all aspects of small workstations and the internet for the business and youth entrepreneurship purpose of business planning and programs, including Summer Company. research. Offer one-on-one initial consultations to • Provide outreach services to: clients on a non-fee basis. o The region served by the SBEC on a market need basis; o Organizations who serve vulnerable youth; and o Local businesses, Chambers of Commerce, post-secondary institutions etc. Provide one-on-one consultations at an Develop, promote and provide networking advanced/in-depth level to small business opportunities for small business owners. owners —such consultations may be offered on a cost recovery/fee basis. Actively promote programs related to small • Each SBEC is expected to offer business opportunities. some targeted events each fiscal year (E-Business and Bridges for Better Business events). • Other events such as, but not limited to: Women's, Francophone, Aboriginal, Youth, and/or Accessibility events can also be offered. Provide all services to the public under the Grant Agreement in accordance with the French Language Services Act(Ontario). Niagara Falls and Area Small Business Enterprise Centre Page 35 of 57 4. DATA COLLECTION: SBECs will be required to collect, compile, analyze, and report to MRI on the nature and number of: • Client contacts and consultations • Seminars/workshops, and on-line training modules • Activities related to MRI's youth entrepreneurship programs and other appropriate youth programs • Outreach and networking activities • Business events hosted, including number of participants • Jobs created • Businesses started • Other indicators of economic impact • Data collection for provincial youth entrepreneurship programs, such as Summer Company • Collaborative activities within the Ontario Network of Entrepreneurs (ONE) or with other ONE members • Outcomes and surveys of targeted events, such as E-Business, Bridges for Better Business, Women's, Francophone, Aboriginal, Youth, and/or Accessibility events • Success stories for both regular business clients and youth clients, including Summer Company clients • Business publications and other appropriate promotional materials distributed 5. CLIENT CONFIDENTIALITY: Under the Freedom of Information and Protection of Privacy Act(Ontario) ("FIPPA") provincial organizations are responsible for protecting the personal information that they hold to carry out their responsibilities. The privacy protection rules of FIPPA govern all aspects of personal information, including its collection, use, disclosure, retention, and secure destruction. • SBECs shall collect and maintain client records and information to the appropriate standards so that: When collecting personal information from clients, precautions are taken to ensure this information is safeguarded from unauthorized collection, use, disclosure, retention, and secure destruction. All records containing personal information and personal information banks shall be kept in compliance with FIPPA requirements and standards. Niagara Falls and Area Small Business Enterprise Centre Page 36 of 57 SBEC DELIVERABLES AND REPORTING TIMELINES CHART NAME OF DELIVERABLE DUE DATE* 1. Initial Business Plan and Budget (including On or before Grant Agreement is initial multi-year budget forecast) and executed. Conflict of Interest Guidelines 2. Annual Business Plan and Budget for each On a date or dates specified by the Funding Year subsequent to the first Province within the Grant Agreement or Funding Year. upon request from the Province. 3. Proof of Insurance Certificate On or before Grant Agreement is executed and annually for the term of the Grant Agreement. 4. Interim Financial Report along with On a date or dates specified by the Financial Certificate. Province within the Grant Agreement or upon request from the Province. 5. Annual Full Financial Reports for the first On a date or dates specified by the and second Funding Years along with Province within the Grant Agreement or Financial Certificate and a request for upon request from the Province. disbursement form. 6. Monthly Reporting — Enterprise Centre Due within the 10 business days of the Reporting (ECR) reporting on Ministry end of each month. specific metrics/outcomes for SBECs 7. Events Reporting Due within 30 days of the event end date. 8. Final Report and Audit Report On a date or dates specified by the Province within the Grant Agreement or upon request from the Province. 9. Other reports or information requests On such date or dates specified by the specified from time to time as required by Province. the Province *All specific dates/timelines are to be specified within the individual Grant Agreement. DELIVERABLE DETAILS 1. THE BUSINESS PLAN: Should provide all costs associated with operation of the SBEC for the Grant Agreement funding period. These costs should include, but not be limited to the following types of costs with associated details. An updated annual Business Plan will be required for each fiscal year of the Grant Agreement funding period. • Anticipated outreach services • All types of events, including targeted • Mentoring activities events • Training activities • Travel and hospitality costs • Revenue generation • Administration costs • Audit costs • Funding from all other sources, such as • Any anticipated signage and moving partners for the term of the Grant costs Agreement Niagara Falls and Area Small Business Enterprise Centre Page 37 of 57 BUSINESS PLAN FORMAT Executive A high level summary for the multi-year business plan: Summary • The top three to five major successes in the past years; • What the SBEC will focus on in the coming year; • Shifts in focus from the past and why; and, • Objectives and priorities for the period of the Grant Agreement and where the SBEC wants to be as an organization. For the annual revised business plan as per the Grant Agreement requirement, include the same information. Regional Include relevant research, market analysis, trends and competitive Overview/Profile analysis to demonstrate the SBECs understanding of the industry and and Assessment region. A list of the SBEC's key objectives for the following client groups; including but not limited to: o Increase consultations to established businesses, o Visits to local high schools, o Partnering with relevant organizations, o Increase regional outreach to cover larger service area (in the North, boundaries should match MNDM regions), etc. o Include target numbers as appropriate, and o Include ONE partner information for the area. Strategic This section should outline what key objectives and activities the SBEC Overview will accomplish. There should be a clear linkage to how these key objectives and activities support the regional overview and assessment referred to in the previous section, including work through ONE members' collaboration and coordination of activities. It is important that the SBECs show how they are helping build capacity in their regions— including how their activities complement those of other key industries, economic development, community stakeholders, and other ONE members. Community Relationships A description of existing community relationships, including sponsors, and organizations and groups that the SBEC works with and how they will support the SBEC in accomplishing stated goals, such as: • Plans to improve or leverage relationships with community groups and organizations, • Work done on behalf of, or requested by the municipality or non- profit board and the potential impacts to the SBEC, • Collaborative and coordinated work with other ONE members, and • A description of how the SBEC maintains a distinct image as an Ontario based organization to its clients while working in partnership with other organizations (signage, defined workspace, etc.). Niagara Falls and Area Small Business Enterprise Centre Page 38 of 57 A description of how the SEBC maintains good visibility and communication/results reporting with the local government, partners and other sponsors and describe any plans for improvement. Economic Impact An explanation of how economic impact figures are tracked, i.e.jobs created, businesses started, businesses expanded, etc. Tracking An explanation regarding the tool the SBEC currently uses to track client activity, i.e. customer and contract management software, telephone follow-up, survey, etc. and how reports are communicated to partners. Briefly describe how well this approach has worked for the SBEC and partners. Business Operations Operations Describe how the business operations of the SBEC have changed to support the strategic focus and objectives of the Program, including: • Outline/update the organizational structure; • Ensure that there are clear and accountable monitoring of activities and reporting mechanisms within the organization and to government; • Outline the engagement and communication mechanisms used to ensure stakeholder engagement. Identify any barriers or possible risks to successfully delivering on the plan and include what steps are being undertaken to address these risks. A list of the SBEC's current staff levels (full-time and part-time), roles and responsibilities and any projected changes. Marketing, Advertising, and Outreach An explanation of marketing, advertising, and outreach plans and schedule including how the SBEC markets/advertises the Centre's services to: • Municipal councils, • Aboriginal communities • Community groups, • Youth organizations, etc. (as suitable for the community) Identify how the SBEC markets/advertises the Centre's services through: • Media types, including Social Media • Virtual kiosks, • Formal marketing/advertising campaigns, • Free media, and • Outreach programs. Niagara Falls and Area Small Business Enterprise Centre Page 39 of 57 Official Languages (French and English) Services If the SBEC is in a designated bilingual area an explanation of how the SBEC ensures that clients can receive services in both official languages. A description of how the SBEC complies with the French Languages Services Act. If the SBEC are not fully in compliance, describe the plans to achieve compliance including timeline. Accessibility A description of how the SBEC complies with the AODA regulations, including training for existing and future SBEC employees. If the SBEC is not fully in compliance with the AODA, describe the plans to achieve compliance including a timeline. Other Sources of Funding Outline of funding from MRI and any additional funding from other sources that the SBEC may apply for in upcoming fiscal year. Include an income statement for the SBEC for each fiscal year. Service Standards Explanation of existing client service standards for wait times, etc. and how those standards were arrived at. 2. INSURANCE CERTIFICATE All funding recipients under the Grant Agreements are required to carry at least $2 million commercial general liability insurance coverage before the Grant Agreement can be executed. Generally, a certificate of insurance should: • State that the insured party is the recipient organization with whom MRI and MNDM has contracted. This is important since a policy will only respond to cover the Named Insured on the policy. • Identify the date of coverage (e.g., the dates should cover the duration of the Grant Agreement). • Identify MRI/MRI or MNDM as an additional insured, represented in the following language, "Her Majesty the Queen in Right of Ontario, as Represented by the Minister of Research and Innovation" Or "Her Majesty the Queen in Right of Ontario, as Represented by the Minister of Northern Development and Mines." This phrase should appear on the certificate face under a memo heading or special note box. • Identify the type (a) and amount (b) of coverage (e.g. Commercial General Liability insurance is listed and is on an occurrence basis for$2 million). • Include a statement that the certificate holder (MRI/MNDM) will be notified of any cancellation or material change within 30 days. • Include the signature of an authorized insurance representative. Niagara Falls and Area Small Business Enterprise Centre Page 40 of 57 3. MONTHLY REPORTING Under the Grant Agreements, SBECs will be required to ensure that the following information is recorded and tracked in the Enterprise Centre Reporting (ECR) system (in addition to the fields identified in the ECR system): • Total business started • Total businesses expanded • Total jobs created • Total inquires and language of inquiry (French etc.) • Consultations • Online engagement • Number of new clients (and repeat clients) • Success stories • Types of referrals • Seminar activities and attendance • Business development activities and connections • Youth outreach connections • Events (including attendance and surveys) 4. EVENT REPORTS SBECs will be required to provide a detailed summary report of events where funding has been provided by the Province. The templates for event reports are stored on SBEC Connect (MRI's electronic information board). Event reports are required to be provided to the Province no more than 30 days after the event date. In addition, all participants must be asked to respond to the questions in a Participant Survey. 5. FINANCIAL REPORTS SBECs will be required to deliver financial reports for each fiscal year covered under the Grant Agreement to the Province, including but not limited to the following: o Cash flow management (actuals versus targets for interim period for budgeted items). o Financial Certificate—(to match the grant agreement) which provides proof to ensure funds are spent only on SBEC activities and not used elsewhere within municipal/non-profit budgets. o A detailed budget, plus an interim and final financial report following the transfer payment Grant Agreement requirements. o A program audit at the end of the Grant Agreement period. 6. AUDIT REPORTING A program audit is required under each Grant Agreement. This audit must be conducted at the end of the term (as specified in a Grant Agreement) by an external auditor who is not associated with the SBEC. Niagara Falls and Area Small Business Enterprise Centre Page 41 of 57 7. FINAL PROGRAM REPORT The final report will discuss program objectives/ expectations, confirming that program objectives/expectations were met, or if not, why they were not, setting out lessons learned. 8. LOCATION TO BE DETERMINED AT THE LOCAL LEVEL LOCATION STANDARDS • Conform to Board/Municipality visibility • A highly visible location in the central standards. business district for each SBEC (i.e. located in a mall, on a main street or in a visible area in city hall or other suitable public building); • Access to parking and public transit; • Free access to building (does not require security key, sign in, doorbell, etc.); • Appropriate space to fulfill core services including reception area; • Private office for consultations; • Separate space for resource centre; • Access to boardroom/meeting space; and, • Appropriate accessibility access. 9. SIGNAGE/VISIBILITY TO BE DETERMINED AT THE LOCAL LEVEL SIGNAGE REQUIREMENTS • Name/logo of SBEC. • Visible signage outside and inside featuring: • Centre name; • Outside sign visible from 50 metres; • Inside signage to make a distinction between founding or core partners; and other partners/sponsors. • Bilingual signage when the SBEC is located in a Designated Bilingual Area (DBA) as per the French Language Services Act. • Appropriate use of Provincial logos as supplied by the Province, including the Trillium logo, the ONE Brand logo, and youth entrepreneurship programming logos, such as Summer Company, Starter Company etc. Niagara Falls and Area Small Business Enterprise Centre Page 42 of 57 9. PRIVACY POLICY SBECs will be required to provide MRI with a copy of their respective privacy policies. The SBECs are subject to the FIPPA, which governs the collection, use, and disclosure of personal information. Please note that MRI is subject to FIPPA. FIPPA provides every person with a right of access to information in the custody or under the control of MRI, subject to a limited set of exemptions. 10. CONFLICT OF INTEREST GUIDELINES SBECs will be required to provide MRI with a copy of their respective conflict of interest guidelines. 11. TRAVEL AND HOSPITALITY Funding under the Grant Agreements will be subject to the Province's Travel, Meal and Hospitality Expenses Directive. 12. ELIGIBLE AND INELIGIBLE EXPENSES Funding under the Grant Agreements will be subject to the list of eligible and ineligible expenses to be described in such agreements. Niagara Falls and Area Small Business Enterprise Centre Page 43 of 57 SCHEDULE "C" PAYMENT SCHEDULE AMOUNT OF AMOUNT OF AMOUNT OF MAXIMUM FUNDS MAXIMUM FUNDS MAXIMUM FUNDS FOR FOR FIRST FUNDING FOR SECOND FUNDING THIRD FUNDING YEAR YEAR YEAR 70% 70% 60% Upon both parties signing Receipt and acceptance by Receipt and acceptance by the Agreement and receipt Province of(a) Annual Province of (a) Annual by the Province of the Business Plan and Budget, Business Plan and Budget insurance certificate for the second Funding for third Funding Year, and required under section Year, and (b) Full Annual (b) Full Annual Financial 11.2 to the Agreement. Financial report for the first report for the second Funding Year. Funding Year. 30% 30% 20% Receipt and acceptance Receipt and acceptance Receipt and acceptance by Province of Interim by Province of Interim by Province of Interim Financial Report due on or Financial Report due on or Financial Report due on or before November 15, before November 15, before November 15, 2014. 2015. 2016. N/A N/A 10% Receipt and acceptance by Province of Final Report and Audit Report. TOTAL $90,843.50 I $90,843.50 I $90,843.50 TOTAL MAXIMUM FUNDS $272,530.50 Niagara Falls and Area Small Business Enterprise Centre Page 44 of 57 SCHEDULE "D" REPORTING REQUIREMENTS Name of Report Due Date 10. Initial Business Plan and Budget (including On or before Grant Agreement is initial multi-year budget forecast) and executed. Recipient's Conflict of Interest Guidelines 11. Annual Business Plan and Budget for On or before February 15, 2015. second Funding Year 12. Annual Business Plan and Budget for third On or before February 15, 2016. Funding Year 13. Annual Full Financial Report for the first On or before April 15, 2015 Funding Year along with Financial Certificate attached as Schedule "E" and a request for disbursement form attached as "Schedule F." 14. Annual Full Financial Report for the On or before April 15, 2016 second Funding Year along with Financial Certificate attached as Schedule "E" and a request for disbursement form attached as "Schedule F." 15. Proof of Insurance Certificate Upon signing of Agreement and annually thereafter on or before April 7 each year during the Term (to show coverage for each Funding Year). 16. Interim Financial Report and a request for By November 15, 2014 for the period: disbursement form attached as "Schedule April 1, 2014 — September 30, 2014 F." By November 15, 2015 for the period: April 1, 2015— September 30, 2015 By November 15, 2016 for the period: April 1, 2016— September 30, 2016 17. Monthly Reporting — Enterprise Centre Within the 10 business days at the Reporting (ECR) reporting on Ministry beginning of each month. specific metrics/outcomes for SBECs 18. Events Reporting Within 30 days of the event end date. 19. Final Report and Audit Report June 30, 2017 20. Other reports or information requests On such date or dates specified by the specified from time to time as required by Province. the Province Niagara Falls and Area Small Business Enterprise Centre Page 45 of 57 REPORT DETAILS Name of Report Description 1. Initial Business Plan and Budget (including The Recipient will submit the Initial initial multi-year budget forecast) and Business Plan and Budget to the Conflict of Interest Guidelines Province at or prior to the execution of the Agreement, which business plan should provide all costs associated with delivery of the Program for the Term. These costs should include, but not be limited to the following types of costs with associated details. • Anticipated outreach services, moving costs and signage costs • Mentoring and training activities • Revenue generation • Audit costs • All types of events, including targeted events • Travel and hospitality costs • Administration costs • Funding from all other sources, such as partners, for the Term An updated Annual Business Plan and Budget will be required for each Funding Year. 2. Annual Business Plan and Budget Recipient will ensure that the Initial Forecast Business Plan and Budget is updated annually in all material respects during the Term to the satisfaction of the Province. 3. Annual Full Financial Report and Financial The Recipient will submit a full Certificate Financial Report which will identify the actual funds spent as compared to the Annual Business Plan and Budget attached as Schedule "B" to the Agreement with any variances identified. The Financial Certificate, in the form attached as Schedule "E" hereto, signed by the Chief Financial Officer, the Board chair or equivalent if applicable, and a budget forecast for subsequent fiscal year(s). Niagara Falls and Area Small Business Enterprise Centre Page 46 of 57 Name of Report Description 4. Proof of Insurance Certificate Recipients are required to carry at least $2 million commercial general liability insurance coverage. 5. Monthly Reporting — Enterprise Centre Recipients will be required to ensure Reporting (ECR) reporting on Ministry that the following information is specific metrics/outcomes for the Program recorded and tracked in the ECR system (in addition to the fields identified in the ECR system): • Total business started • Total businesses expanded • Total jobs created • Total inquires and language of inquiry (French etc.) • Consultations • Online engagement • Number of new clients (and repeat clients) • Success stories • Types of referrals • Seminar activities and attendance • Business development activities and connections • Youth outreach connections • Events (including attendance and surveys) 6. Interim Financial Report The Recipient will identify the actual funds spent as compared to the Annual Business Plan and Budget attached as Schedule "B" to the Agreement with any variances identified. 7. Events Reporting Recipients will be required to provide a detailed summary report of events where funding has been provided by the Province. Event reports are required to be provided to the Province no more than 30 days after the event date. In addition, all participants must be asked to respond to the questions in a participant survey which is stored on SBEC Connect (MRI's electronic information board). 8. Final Report and Audit Report The Recipient will provide the Province with an Auditor's certificate by June 30, 2017 in the form of Schedule "J". Niagara Falls and Area Small Business Enterprise Centre Page 47 of 57 Name of Report Description The Final Report will: • Discuss Recipient's objectives/ expectations regarding the Program, confirming whether such objectives/expectations were met, or if not, why they were not, setting out lessons learned; • Include a final accounting of all expenditures relating to the Program signed by the Chief Financial Officer, the Board chair or equivalent if applicable, or as otherwise agreed to by the Province confirming actual expenditures and providing an explanation for any variances from the Annual Business Plan and Budget; • Include an accounting of any unspent Funds and an explanation as to why there are remaining Funds; • Include a final accounting of the other funding received by the Recipient for the Program, the identification of the funding organization/level of government, the amount and the specific aspect of the Program that the additional funding supported as well as a statement confirming that there has been no overlap of funding from the Province and from any other organization/level of government; and • Include a statement signed by the authorized official at the Recipient confirming Recipient's compliance with the terms and conditions of the Agreement. 9. Other reports or information requests The Province will specify the timing and specified from time to time as required by content of any other Reports that may the Province be required. Niagara Falls and Area Small Business Enterprise Centre Page 48 of 57 SCHEDULE "E" FINANCIAL CERTIFICATE FINANCIAL REPORTING AND SATISFACTORY PROGRESS Organization Name: Program Name: Period Start Date: dd-mmm-yy End Date: dd-mmm-yy , of (Name of Officer) (Title) hereby certify that to the best to my knowledge, information and belief and after making all appropriate examinations and enquiries, the financial information reported for the period to (dd-mmm-yy) (dd-mmm-yy) is accurate and complete, and is in compliance with all relevant sections of the Agreement between Her Majesty the Queen in Right of Ontario and dated (dd-mmm yy) Signed: Dated: (dd-mmm-yy) Niagara Falls and Area Small Business Enterprise Centre Page 49 of 57 SCHEDULE "F" REQUEST FOR DISBURSMENT TO: The Ministry of Research and Innovation (the "Ministry") FROM: RE: Request for Funds for the Period Ending: A Amount previously received this Funding Year: $ B Amount requested: $ C Actual Interest earned on Funds this Funding Year to date: $ D Total received and requested year-to-date plus Interest: $ I, [insert name and title] of[insert name of Recipient] (the "Recipient") hereby certify that: 1. the unexpended and uncommitted balance of Funds as at < DATE > is $, 2. after making all appropriate examinations and enquiries, the Recipient is in compliance with the terms and conditions of the agreement (the "Agreement") with Her Majesty the Queen in right of Ontario dated effective <DATE > and there have been no material changes made to the Annual Business Plan and Budget, as such term is defined in the Agreement, without the Ministry's prior approval; 3. the reported revenues and expenditures for the period ending are accurately reported and that all Funds were spent in accordance with the term of the Agreement; and, 4. the amount requested herein as an advance in Funds will be incurred on behalf of the Recipient solely for Eligible Expenditures. Dated this day of 2014. Signed: Niagara Falls and Area Small Business Enterprise Centre Page 50 of 57 SCHEDULE "G" ELIGIBLE EXPENDITURES Eligible and Ineligible Expenditures Eligible Expenditures must be directly related to the delivery of the Program and the activities described in the Annual Business Plan and Budget and not of a nature which would have been incurred by the Recipient in the normal course of business. Documentation for all expenditures must be kept on file for audit purposes. The Province reserves the right to make a determination on the eligibility of expenditures submitted for reimbursement. In the event of any interpretation issues regarding the eligibility, valuation or other matter regarding expenditures, the decision of the Province shall be final and determinative. Expenses not described in the categories set out in this document require prior written approval of the Province in order to be considered Eligible Expenditures. Eligible Expenditures Examples of Eligible Expenditures include, but are not limited to: • Program administration and overhead (not to exceed 10% of amount budgeted for the Program as described in the Annual Business Plan and Budget). • Travel costs to attend business meetings within Ontario related to contract administration or to attend meetings that the Ministry or the Province convenes or supports, all of which shall be subject to the Travel, Meal and Hospitality Expenses Directive. • Professional fees, including legal and audit fees, directly related to and required for the management of the Program or to conduct the activities and services relating to the Program as described in the Annual Business Plan and Budget. Costs are not to exceed demonstrated fair market value. • Telecommunication fees including connectivity charges directly related to and required for the management of the Program. • Staff training costs directly related to delivery of the Program. • Development, Marketing and Delivery Expenditures • Training delivery directly related to the development and delivery of the Program, all of which shall be subject to the Travel, Meal and Hospitality Expenses Directive. • Salaries of project staff which are pro-rated to the time spent on the delivery of the activities and services relating to the Program as described in the Annual Business Plan and Budget. • Travel costs to meet with potential partners or stakeholders within Ontario required in the development of the Program and in connection with activities and services relating to the Program as described in the Annual Business Plan and Budget. • Marketing materials and related communication costs if directly related to the activities and services relating to the Program as described in the Annual Business Plan and Budget. Niagara Falls and Area Small Business Enterprise Centre Page 51 of 57 • Information and marketing session costs required to deliver the Program. Facility and equipment rental fees and utilities used to support the delivery of the Program, and not of a nature which the proponent would incur in the normal course of business, and which are demonstrably incremental to the delivery of the Program. • Costs related to work performed by companies or individuals that contribute to the delivery of the Program. Consulting or other services directly related to the delivery of the Program must be costed at demonstrated fair market value or less. Ineligible Costs The Funds cannot be used towards the following costs: • Costs related to the development of the application for funding under this Agreement • Costs not directly associated with the delivery of the Program or directly required to meet the deliverables of the Program. • Administrative salaries, except for project management costs covered under Program administration and Program delivery. • Out-of-province travel costs for Recipient's staff. • Capital expenses, including but not limited to, land, buildings, leasehold improvements. • Costs related to activities not related to the Program. • Annual membership fees to associations. • Stipends for project participants. • Costs incurred prior to the Effective Date as stated in the Agreement. • Expenses or fees payable to organizations located outside of Ontario. • Debt reduction charges. Niagara Falls and Area Small Business Enterprise Centre Page 52 of 57 SCHEDULE "H" SUMMARY OF THE TRAVEL, MEAL AND HOSPITALITY EXPENSES DIRECTIVE TRAVEL-ALL EXPENSES MUST BE DIRECTLY RELATED TO THE PROGRAM Airplane: Air travel is permitted if it is the most practical and economical way to travel. • Economy (coach) class is the standard option for ticket purchase • Please purchase your ticket as early as possible to access the most reasonable fares • Prior Ministry approval must be obtained Train: Travel by train is permitted when it is the most practical and economic way to travel. • Coach class economy fare is the standard • Please purchase your ticket as early as possible to access the most reasonable fares Vehicle: Travel by vehicle is permitted when road transportation is the most practical, economical way to travel: • Kilometres are claimed at $0.40 per kilometre in the south and $0.41 per kilometre in the north Taxi Fares: Reimbursement of taxicab fares should be made only under the following conditions: o When other means of transportation are not available o When weather conditions warrant For health and safety considerations o When transport of work-related baggage or parcels is required o For group travels when cost effective o Maximum claimable gratuity (tip) is 10% Hotels: Reimbursement of hotel costs is permitted when these costs are the most practical, economical way to accommodate the person: o A basic, economical hotel room is the standard option o Booking hotel suites or larger/more deluxe rooms should not be permitted o When a block of hotel rooms is made available for an event, conference etc. at a reduced rate, rooms at higher rates should not be covered • If another hotel or room is booked when a conference/event block of rooms was available, only costs up to the conference rate should be covered. It is up to the claimant to book the hotel room at the reduced rate within a reasonable timeline to get the rate. Niagara Falls and Area Small Business Enterprise Centre Page 53 of 57 o Hotel expenses charged should be for the hotel room alone. Phone calls, room service, internet charges, movie charges, parking, other service charges etc. should not be "bundled" into the hotel room rate. The exception being any food costs that are offered as a deal within a room rate. For example, a hotel "Bed & Breakfast" option where the cost of the room and breakfast are economical. Meal Rates in Canada Including Taxes and gratuities • $8.75 Breakfast • $11.25 Lunch • $20.00 Dinner Please Note: • When a meal is provided as part of a conference or other event, the costs of an alternative meal other than the conference or event meal should not be covered. • Recommended gratuities are 10%-15% on a restaurant meal. • No alcohol costs can be claimed and should not be covered as part of meal or travel costs. • Reimbursement should be for restaurant/prepared food only. Groceries should not be covered. • Room service meals while staying at a hotel should not be covered. Submitting Claims and Records All travel claims must be maintained for financial records by the claimant and the organization paying the travel claim: • Claimants should submit original, itemized receipts with all claims (credit card slips are not sufficient). • All claims should be supported by original itemized receipts. "Original itemized receipts" refers to a receipt that lists the items purchased and the individual prices for each item on the receipt. • For more information on the Government of Ontario Travel, Meal and Hospitality Expenses Directive, April 1, 2012, please see: http://www.mgs.gov.on.ca/en/Spotlight2/STDPROD 080798.html Niagara Falls and Area Small Business Enterprise Centre Page 54 of 57 SCHEDULE "I" COMMUNICATIONS PROTOCOL 1. The Recipient shall provide to the Province, prior to release, an electronic copy of all reports, announcements, brochures, audiovisual materials, internet materials, advertising and publicity, including design or other public communication or publication. 2. The Recipient shall advise the Province's staff(to be designated by the Province) of any upcoming (positive or negative) announcements or advertising campaigns related to the Recipient's activities as described in the Annual Business Plan and Budget (e.g. news release, news conference, awards, bankruptcies, etc.) and, at the Province's option, provide the Province with the opportunity to participate or be present at these announcements. The Recipient will provide the Province with a minimum of ten (10) business days prior oral or written notice of such announcements or advertising campaigns. 3. The Recipient will not make any public announcement related to the Recipient's Program related activities or services until the Province has been notified of the announcement. 4. The Recipient will respond to requests by the Province for information about any public announcement as soon as possible and in any event will provide an initial response within twenty-four(24) hours. 5. The Recipient will acknowledge that the Recipient is a member of the Ontario Network of Entrepreneurs ("ONE") by using the official ONE logo, in accordance with the ONE Brand Standards Guide provided by the Province. The ONE logo will be used as appropriate for any additional programs which the Province may launch. Niagara Falls and Area Small Business Enterprise Centre Page 55 of 57 SCHEDULE "J" AUDITOR'S CERTIFICATE TO: The Corporation of the City of Niagara Falls 4310 Queen Street Niagara Falls, Ontario, L2E 6X5 CC: Ministry of Research and Innovation ("Ontario") Entrepreneurship Branch Ministry of Research and Innovation 56 Wellesley Street West—5th Floor Toronto, Ontario, M7A 2E7 Attention: Manager, Entrepreneurships Partnerships Unit RE: Agreement between Her Majesty the Queen in right of Ontario as represented by the Minister of Research and Innovation ("Ontario") and The Corporation of the City of Niagara Falls (the "Recipient") dated effective April 1, 2014 (the "Agreement") Except as otherwise defined herein, all capitalized terms shall have the meanings given to them in the Agreement. We have audited the accompanying Schedules (the "Schedules") which comprise a summary of the financial and reporting provisions of the Agreement and other explanatory information, relating to the Certificate dated [insert date] for the period [*] to [*]. The Schedules have been prepared by management of the Recipient based on the Final Audit Report (Schedule "D") provisions of the Agreement. Management's Responsibility for the Schedules Management is responsible for the preparation of the Schedules in accordance with the Final Report requirements of the Agreement, and for such internal control as management of the Recipient determines is necessary to enable the preparation of the Schedules that is free from material misstatement, whether due to fraud or error. Auditor's Responsibility Our responsibility is to express an opinion on the Schedules based on our audit. We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the Schedules are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the Schedules. Niagara Falls and Area Small Business Enterprise Centre Page 56 of 57 The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misinformation of the Schedules, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the Management's preparation of the Schedules in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Recipient's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates made by management, as well as evaluating the overall presentation of the Schedules. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinion. Opinion In our opinion, the Schedules for the period • to • is prepared, in all material respects, in accordance with the Final Report provisions of the Agreement. Basis of Accounting Restriction on Distribution and Use Without modifying our opinion, we draw attention to the note to the Schedules, which describe the basis of accounting. The Schedules are prepared to assist the Recipient to comply with the financial and project reporting provisions of the Agreement. As a result, the Schedules may not be suitable for another purpose. Our report is intended solely for the Recipient and Ontario and should not be distributed to or used by parties other than the Recipient and Ontario. DATED: Signed Chartered Accountant Niagara Falls and Area Small Business Enterprise Centre Page 57 of 57 CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to authorize the payment of$40,602,531.77 for General Purposes. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: That the City Treasurer is hereby authorized and directed to pay the attached list of disbursements for the period beginning July 24, 2014 to September 3, 2014. Passed this twenty-third day of September 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014 Second Reading: September 23, 2014 Third Reading: September 23, 2014 CITY OF NIAGARA FALLS By-law No. 2014 - A by-law to adopt, ratify and confirm the actions of City Council at its meeting held on the 23rd day of September, 2014. WHEREAS it is deemed desirable and expedient that the actions and proceedings of Council as herein set forth be adopted, ratified and confirmed by by-law. NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FALLS ENACTS AS FOLLOWS: 1. The actions of the Council at its meeting held on the 23rd day of September, 2014 including all motions, resolutions and other actions taken by the Council at its said meeting, are hereby adopted, ratified and confirmed as if they were expressly embodied in this by-law, except where the prior approval of the Ontario Municipal Board or other authority is by law required or any action required by law to be taken by resolution. 2. Where no individual by-law has been or is passed with respect to the taking of any action authorized in or with respect to the exercise of any powers by the Council, then this by-law shall be deemed for all purposes to be the by-law required for approving, authorizing and taking of any action authorized therein or thereby, or required for the exercise of any powers thereon by the Council. 3. The Mayor and the proper officers of the Corporation of the City of Niagara Falls are hereby authorized and directed to do all things necessary to give effect to the said actions of the Council or to obtain approvals where required, and, except where otherwise provided, the Mayor and the Clerk are hereby authorized and directed to execute all documents arising therefrom and necessary on behalf of the Corporation of the City of Niagara Falls and to affix thereto the corporate seal of the Corporation of the City of Niagara Falls. Passed this twenty-third day of September, 2014. DEAN IORFIDA, CITY CLERK JAMES M. DIODATI, MAYOR First Reading: September 23, 2014 Second Reading: September 23, 2014 Third Reading: September 23, 2014