04/28/2015 ADDITIONS TO COUNCIL, TUESDAY, APRIL 28, 2015
Reports
1. R&C-2015-07 - Greater Metro-Junior A Hockey League
a) Mike Cressman has requested to speak
b) Frank Pietrangelo has requested to speak
2. F-2015-20 - Stamford Centre Firefighters Association (SCVFA) - Guarantee of Letter of
Credit and Site Works
3. R&C-2015-04 - Gale Centre Energy Project
F-2015-20
Niagaraaalls April 28, 2015
REPORT TO: Mayor James M. Diodati
and Members of Municipal Council
SUBMITTED BY: Finance
SUBJECT: F-2015-20
Stamford Centre Volunteer Firefighters Association (SCVFA) -
Guarantee of Letter of Credit and Site Works
RECOMMENDATION
That the City of Niagara Falls provide a guarantee for a letter of credit related to the
SCVFA building construction and approval of associated site works as outlined in the
report.
BACKGROUND
At the Council meeting on February 25, 2014 Council acquired 105 acres of parkland
from the Stamford Centre Volunteer Firefighter Association. As part of the purchase
agreement the land would then be leased back to the SCVFA for nominal consideration.
The SCVFA will retain ownership of the "Clubhouse" building on the site, however,
should the SCVFA cease to exist in the future, the building would automatically transfer
to the City.
The SCVFA are now entering the final construction phase on their clubhouse building.
Although the SCVFA have sufficient funds to complete the majority of the project, they
are looking for assistance with the following:
• Completion of exterior site works (grading, concrete sidewalks, finish asphalt)
estimated $80,000 - $90,000.
• Assisting with the guarantee on a line of credit that will cover any contingencies
that arise during the construction phase ($200,000 upset limit)
The SCVFA currently have enough financing to complete the building. The SCVFA
does not have sufficient funds to cover any unforeseen issues that may occur during the
construction phase and therefore require a letter of credit. The financial institution
requires that the letter of credit have a guarantor. The letter of credit will allow the club
some flexibility should any contingencies occur. Staff are agreeable to finishing the
exterior works due to the fact that these are located on city owned lands that surround
the building.
2
F-2015-20
April 28, 2015
FINANCIAL/STAFFING/LEGAL IMPLICATIONS
SCVFA has requested that the City of Niagara Falls commit to guaranteeing the group's
line of credit available for contingencies should these arise with their project. Similar
requests have been made in prior years for other community groups, without impact on
other residents. Likewise, since the City is the owner of the park, the site works will be
included within the City's contracts for these works.
CITY'S STRATEGIC COMMITMENT
This report is consistent with Council's strategic commitment to continue to implement
recommendations from the Strategic Plan for the provision of parks, recreation, arts and
culture.
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Recommended by: �t � � ---
Todd Harrisort, Director , Finance
Respectfully submitted. ;f
en Todd, Chief Administ ative Officer
R&C-2015-04
Niagaraaalls April 28, 2015
REPORT TO: Mayor James M. Diodati
And Members of Municipal Council
SUBMITTED BY: Recreation & Culture
SUBJECT: R&C-2015-04
Gale Centre Energy Project
RECOMMENDATION
1. The contract be awarded to E.S. Fox at the tendered price of $275,454.45
including HST;
2. That the Mayor and City Clerk be authorized to execute the necessary contract
documents.
EXECUTIVE SUMMARY
Crossley Engineering Ltd completed a Gale Centre Energy Efficiency Review in 2013.
The document identified two capital projects to improve the facility's energy
consumption:
(1) Retrofit of the Lighting systems to reduce utility costs and to improve the overall
lighting and controls.
(2) Enhance the mechanical systems, to separate the heat loop and to install
variable speed pumps.
The energy saving modifications to the mechanical systems, recommendation two is an
approved 2015 capital budget project.
BACKGROUND
The Gale Centre opened June 2010. Following the first year of operation staff identified
higher than expected utility costs. Crossey Engineering Ltd. was contracted to analyse
the Gale Centre operations to recommend future projects to reduce the overall energy
consumption.
ANALYSIS/RATIONALE
The Tender Opening Committee, in the presence of the City Clerk, Dean lorfida, and
the Director of Recreation & Culture, Kathy Moldenhauer opened tenders on Thursday,
April 23, 2015.
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R&C-2015-004
April 28, 2015
Contractor City Tender Price
E.S. Fox Niagara Falls, ON $275,454.45
Mattina Mechanical Ltd. Hamilton, ON $326,570
Combined Air Mechanical Mississauga, ON $394,370
Services
FINANCIAL/STAFFING/LEGAL IMPLICATIONS
The Gale Centre Energy project has been approved in the 2015 Capital Budget at an
amount of $257,000. The approved budget will be adequate to fund the tender price net
of HST rebate. The project will be implemented during the scheduled maintenance shut
down week June 22- 26 with some work being competed throughout July.
CITY'S STRATEGIC COMMITMENT
The implementation of the Gale Centre Energy Project fits the Strategic Priority of
Infrastructure Sustainability, to Operate, maintain and upgrade the City's infrastructure
and other assets in an affordable, reliable, environmentally sustainable and integrated
way.
Recommended by: � /0?,(/(j//��,-C,(,(/(_
Kathy Moldenhauer Director of Recreation and Culture
Respectfully submi 1rtL
Ke Todd, Chief dmini trative Officer