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2005/10/17 TWELFTH MEETING Monday, October 17, 2005 From 4:00 p.m. to 6:30 p.m. City Hall, Committee Room #2A & B 1) Approval of the 2005-08-29 Community Services Minutes. 2) PRESENTATION: a) Service Delivery Review - Alderman Wayne Campbell Presentation by: Craig Worden of Leger Marketing b) Service Delivery Review Update John MacDonald & Dale Morton 3) REPORTS: STAFF CONTACT: a) MW-2005-114 - Rural Niagara Falls Intersection Control Review Ed Dujlovic b) MW-2005-116 - Warren Creek Drainage Works Implementation Strategy Ed Dujlovic c) MW-2005-121 - Request from Sentineal Carriages for Permanent Service Ed Dujlovic d) MW-2005-120 - Project Management Staff Complement Ed Dujlovic e) MW-2005-118 - August 31, 2005 Basement Flooding Followup Ed Dujlovic f) R-2005-47 - MacBain Community Centre - Service Report Adele Kon g) R-2005-55 - MacBain Community Centre Business Plan Adele Kon h) F-2005-48 - 2004 Financial Statements Ken Burden 4) NEW BUSINESS: 5) ADJOURNMENT: MINUTES OF COMMUNITY SERVICES COMMITTEE MEETING Monday, August 29, 2005, City Hall, Room 2 at 5:50 p.m. PRESENT: Chair - Alderman Volpatti, Alderman Jim Diodati, Alderman Joyce Morocco, Alderman Vince Kerrio, Alderman Wayne Campbell, Alderman Janice Wing, Alderman Ioannoni, Alderman Victor Pietrangelo REGRETS: Mayor Ted Salci, Ken Burden, Pat Burke STAFF: Tony Ravenda, Ed Dujlovic, Barney Ruddell, Karen Kelly, Adele Kon, Dean Iorfida, Alex Herlovitch, Todd Harrison, Marianne Tikky - Steno PRESS: MINUTES It was ORDERED on the motion of Alderman Pietrangelo and seconded by Alderman Diodati, that the minutes of the August 8, 2005 meeting be approved. Motion: Carded Action: Recommendation submitted to Council 2005-08-29 DEPUTATION a) Community Education Group of Niagara - Alternative Energy Source Presented by Mary Wilson and Jack Villella It was ORDERED on the motion of Alderman Diodati and seconded by Alderman Morocco that the City support incentives for renewable energy. Motion: Carried Action: Recommendation submitted to Council 2005-08-29 REPORTS a) BBS-2005-02 - Sign Variance - 5711 Victoria Avenue, Ripley's Entertainment Inc. (Tussaud's) It was ORDERED on the motion of Alderman Campbell and seconded by Alderman Ioannoni that Comnfittee approve the sign variance for 5711 Victoria Avenue. Motion: Carded Conflict: Acting Mayor Kerrio Opposed: Alderman Wing Action: Recommendation submitted to Council 2005-08-29 b) MW-2005-109 - Provincial Report - "Water Tight" - The case for change in Ontario's Water and Wastewater Sector. It was ORDERED on the motion of Alderman Wing and seconded by Alderman Pietrangelo that the control of water and wastewater remain with the City of Niagara Falls. Motion: Carried Conflict: Alderman Morocco, Alderman Ioannoni Action: Recommendation submitted to Council 2005-08-29 c) R-2005-43 - Niagara District Art Association Request for Rent Subsidy It was ORDERED on the motion of Alderman Pietrangelo and seconded by Alderman Wing that Cormnittee approves a grant to the Niagara District Art Association. Motion: Carried Action: Recommendation submitted to Council 2005-08-29 d) Sentineal Carriages Inc. - Letter It was ORDERED on the motion of Alderman Kerrio and seconded by Alderman Morocco that the letter received from Sentineal Carriages be received for the information of Council. Motion: Carried Acton: Recommendation submitted to Council e) Memo from the Manager of Traffic & Parking Services Re: Sinnicks Avenue and Keith Street - Parking Review It was ORDERED on the motion of Alderman Ioannoni and seconded by Alderman Pietrangelo that parking permits be implemented on Simficks Avenue and Keith Street. Motion: Carried Action: Recommendation submitted to Council 2005-08-29. 0 Indoor Soccer Facility Activity Milestone Schedule It was ORDERED on the motion of Alderman Pietrangelo and seconded by Alderman Ioannoni that Commm3_ity Services move to an In-Camera session fbr further discussion. Motion: Carried It was ORDERED on the motion of Alderman Pietrangelo and seconded by Alderman Campbell that the Council's priority is the fulfilment of the MOU for the Copperlan Indoor Soccer Project. Motion: Carried Action: Recommendation submitted to Council 2005-08-29. ADJOURNMENT It was ORDERED on the motion of Alderman Wing and seconded by Alderman Iommoni that the regular meeting of the Community Services Committee by adjourned and move to an In-Camera Session. ' Community Services Department MW-2005-114 Municipal Works Ed Dujlovic The City of ~ 4310 Queen Street Director Niagara Falls lJ~,_ P.O. Box 1023 Cclrl~~ Niagara Falls, ON L2E 6X5 web site: www.city, niagarafalls.on.ca ~1~l~- I ~" Tel.: (905) 356-7521 Fax: (905) 356-2354 E-mail: edujlovic@city.niagarafalls.on.ca October 17, 2005 Alderman Selina Volpatti, Chairperson and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-114 Rural Niagara Falls Intersection Control Review RECOMMENDATIONS: It is recommended that: 1. A stop sign be installed facing eastbound motorists on Durlait Road at Hollow Bay Way Road; 2. A stop sign be installed facing southbound motorists on Willoughby Drive at Baker Road; 3. A stop sign be installed facing eastbound and westbound motorists on Somerville Road at Willoughby Drive; 4. A stop sign be installed facing northbound and southbound motorists on Willoughby Drive at Sherk Road; 5. A stop sign be installed facing eastbound and westbound motorists on Detenbeck Road at Willoughby Drive; 6. The existing stop sign facing eastbound motorists on Rexinger Road at Stanley Avenue (West Intersection) be relocated to face northbound motorists on Stanley Avenue at Reixinger Road (West Intersection); and, 7. The existing stop sign facing westbound motorists on Rexinger Road at Stanley Avenue (East Intersection) be relocated to face southbound motorists on Stanley Avenue at Rexinger Road (East Intersection). Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services October 17, 2005 - 2 - MW-2005-114' BACKGROUND: Traffic & Parking Services have undertaken various studies and observations throughout the rural section of Niagara Falls. Investigations revealed that several intersections contain no control. Although it is recognized that very low traffic volumes exist at these locations, the required sight triangles needed for each quadrant of an uncontrolled intersection is not fulfilled. Therefore, Staff is recommending that stop signs be installed at the minor approaches of each uncontrolled intersection. Stanley Avenue and Rexinger Road intersect twice with the stop controls currently placed to provide the through movement for Stanley Avenue motorists. The current placement of the stop signs may result in conflicts between motor vehicles at both intersections. At the west intersection, for example, motorists traveling westbound on Rexinger Road making a left turn onto Stanley Avenue may come into conflict with vehicles traveling in the northbound direction on Stanley Avenue making a left turn onto Rexinger Road, as both these approaches are currently uncontrolled. Also, despite higher traffic volumes on Stanley Avenue which crosses the "tee" of both intersections, the current location of the stop signs does not correlate to standard engineering practice and should be relocated from Rexinger Road onto Stanley Avenue. Through the relocation of the stop signs, the proper allocation of the right-of-way will be ensured to all motorists. The northbound and southbound motorists will now have to allow eastbound and westbound motorists to proceed prior to entering the intersection, eliminating the possibility of conflict between vehicles traveling through the intersection. Based on the above information it is recommended that the stop signs currently located on Rexinger Road be relocated to face northbound and southbound motorists on Stanley Avenue. The Committee's concurrence with the recommendations outlined in this report would be appreciated. Prepared by: ..~Respectfully submitted: Karl Dren, C.E.T. [~/John MacDonald Manager of Traffic & Parking Services ~J Chief Administrative Officer Approved by: Ed Dujlovic, P.Eng. Director of Municipal Works J. Grubich S:\TPS\TPS 1.00 Administration\TPS 1.06 Reports\2005 Community Services\Oct 17\MW-2005-114 Rural Intersection Controls.wpd t/ ~ 554' I , 2~ ,: TOWN OF FORT BRIE Numbers represent order ~c~ ~ ~.~ ~.~ ~ MUNICIPAL WO~S of recommendations in ~ T~FFIC & PARING SERVICES MW-2005-114  Rural Niagara Falls Intersection Control Review NORTH ~o,~o~ October 17, 2005 John Gmbich ' Community Services Department MW-2005-116 The Cify of jl~l~lf Municipal Works Ed Dujlovic Ilk 4310 Queen Street Director Niogoro Foils P.o. 8ox 1023 Niagara Falls, ON L2E 6X5 ~1~~- I-'- web site: www.city.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-2354 E-mail: edujlovi@city, niagarafalls.on.ca October 17, 2005 Alderman Selina Volpatti, Chairperson and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-116 Warren Creek Watershed Plan Phased Implementation Strategy Consultant Agreement RECOMMENDATION: It is recommended that the City Council engage the services of Upper Canada Consultants Ltd. to provide technical engineering services in the implementation of the downstream stormwater management facilities identified in the Warren Creek Watershed Masterplan at an upset fee of $41,665, (plus G.S.T.), and further that these fees be funded 100% from the Development Charges Reserve Fund. BACKGROUND: Subdivision development in the Garner Neighbourhood is expected to continue at an aggressive pace over the next 5 years, as evidenced by the recent development proposals and property ownership changes. In anticipation of this growth, Municipal Works staff need to work closely with the developers and property owners who are located in the Warren Creek watershed to construct, in a timely manner, the necessary stormwater management facilities that will support such development. To date, much of the development upstream has been permitted to proceed using temporary ponds that control the impact of downstream flooding and water quality. We have attempted to incorporate the necessary works in conjunction with each development as it comes on line, however, we have basically maximized our opportunities to provide temporary solutions and need to advance the oversizing of downstream culverts and construct some major quality/quantity stormwater management facilities. Cont 'd Pg. 2... Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services October 17, 2005 - 2 - MW-2005-116 ' The implementation of these permanent works is somewhat complex given the timing of development, the restrictions on the timing of construction, and the coordination and cooperation of the various property owners. To assist staff in the implementation/coordination process, we are recommending that the City engage the services of Upper Canada Consultants Ltd., who have capable staff and are knowledgeable of the type and schedule of the proposed development in this area. The current policy permits the direct appointment of qualified consulting firms for fees not expected to exceed $65,000. Upper Canada Consultants Ltd. have submitted their proposal, (attached), and will complete this assignment for an upset fee of $41,665, (plus G.S.T.). Given the urgency of this matter and the consultant's knowledge of the situation, we are asking to engage the services of this firm immediately. A standard engineering agreement will be completed upon confirmation of the consultant's engagement. Funding for this project, in the full amount, is to come from the Development Charges Reserve Fund. Pre, pared by:(~ Respectfully submitted: Geoff Holman // John MacDonald Manager of Development "/ Chief Administrative Officer Ed Dui lovic Director of Municipal Works attach. S:\REPORTS\2005 Reports\MW-2005-116 Warren Creek Watershed Implementation - Consultant Agreement.wpd Planning & Engineering Ltd. 261 Martindale Road Unit #1 UPPER CANADA st. Catharines,ON CONSULTANTS L2W ENGINEERS / PLANNERS ,," ~ ~ ~TI'~~ ' I~ ...... Phone 905-688-9400 ./ ~ \(' ~ i i.-,~ ~ Fax 905-688-5274 September 2 l, 2005 4310 Queen S~eet '- Niag~a Falls, ON L2E 6X5 Attn: Mr. Geoff Holman C. E. T. - Manager of Development Re: Proposal for Capital Works Assessment Warren Creek Watershed, City of Niagara Falls We are pleased to provide a proposal for the assessment of the capital works for the reconstruction of stonnwater facilities in the Warren Creek Watershed. The limits of this assessment include the watercourse and crossing from Kalar Road to the McLeod Road and a tributary east of Kalar Road. The project team shall consist of two consultants to review the engineering and environmental aspects of this project. Upper Canada Consultants shall be responsible for the engineering aspects and L Campbell & Associates for the environmental aspects. The following is a list of tasks and objectives of the project team for the proposed assessment of the capital works required On Warren Creek. 1. Background Literature Search and Review a. Upper Canada Consultants i. Review Warren Watershed Master Plan as prepared for the City of Niagara Falls. ii. Review current watershed features iii. Obtain orthographic imagery and digital terrain data from the Region of Niagara to create part of the background of the existing land features and a base plan. iv. Obtain development plans and detail plans of land use changes after the orthoimagery. v. Initiate topographic field works in the areas of possible road crossings and to delineate natm'al features within the watershed. vi. Initiate discussions with future development land owners to discuss the anticipated future works on development lands. Burlington St. Catharines UPPER CANADA CONSULTANTS Mr. Geoff Holman, C.E.T. CONSUtrIN6 ENGINEERS/PLANNERSWarren Creek Watershed, City of Niagara Falls September 21~ 2005 2 b. L Campbell & Associates i. A detailed review of all literature and data available on the tributaries on the subject properties will be performed. All regulatory agencies will be contacted to obtain any pertinent information. 2. Evaluation and Assessment a. Upper Canada Consultants i. Assess future developments and provide a preliminary plan showing the furore alignment of the watercourse in the main and branch tributaries ii. Assess furore road crossings with recommended hydraulic openings and assess the major overland flow depths at road crossing. iii. Assess the watercourse natural design features to attribute the environmental opportunities and constraints. iv. Assess the hydraulics and geomorphological characteristics of the watercourse realignment v. Prepare altemative channel routes and road crossings of the channels and assess the easterly watercourse alternatives. b. L Campbell & Associates i. Field activities will include an evaluation of the chemical attributes of the water in the tributaries. ii. The physical characteristics will address: the instream cover, the stream bed characteristics, bank stability, stream dimensions and flow rates, barriers to fish migration, terrain characteristics, stream cover, stream gradient, aquatic vegetation, riparian vegetation and pollution. iii. The presence of any fish species will be documented, however, fish sampling will not be conducted to minimize disturbance to the habitat and existing populations. iv. The watercourse features will be mapped on plans which will provide a basis to determine the riffle-pool sequence required in the new channel. 3. Impacts and Recommendations a. Upper Canada Consultants i. Provide channel details for the required land purchase requirements. ii. Provide road crossing details and design. iii. Obtain the necessary permits for the road crossing designs and initiate channel realignment approvals from the approving agencies (NPCA, DFO, MNR). UPPER CANADA CONSULTANTS Mr. Geoff Holman, C.E.T. Warren Creek Watershed, City of Niagara Falls CONSULTING ENGINEERS/PLANNERS September 21~ 2005 3 b. L Campbell & Associates i. A detailed summary of the potential impacts and appropriate mitigation measures will be provided. ii, The recommendations will outline the physical char~teristics required in the new channel to compensate for the destruction of the existing channel. The new channel features will be based on the principles of natural channel design and we will provide guidance and direction to the engineer and/or landscape architect to ensure that the channel designs meet the criteria of the regulatory agencies. iii. The recommendations will provide the basis for determining the level of compensation required as determined in consultation with the regulatory agencies. iv. All correspondence pertaining to the DFO authorization and MNR permit requirements will be completed as part of this study. 4. Project Team and Fees a. Channel Realignment and Road Crossings i. The project team shall be managed by directly managed through Upper Canada Consultants with Martin Heikoop, C.E.T. being the project manager. ii. The engineering aspects for the stormwater hydrologic and hydraulic design and assessment shall be conducted by Upper Canada Consultants with Jason Schooley, P.Eng. and Rita Gabrail, EIT. iii. Project Fees (See Attached Schedule for Fee Details) iv. Upper Canada Consultants (1) Background Review - Proposed Fee $13,150.00 (2) Evaluation and Assessment - Proposed Fee $ 7,915.00 (3) Impacts & Recommendations - Proposed Fe$ 7,775.00 v. L Campbell & Associates - Proposed Fee $ 7,000.00 vi. Total Proposed Fees $ 35,840.00 vii. Expenses and GST are extra to the proposed fees and the estimated expenses shall to be approximately $ 1,970.00 b. Development Plan Review i. As development plans in the project area are Submitted to the City, we proposed to reviewthese plans for the channel configurations and design. The fees for this plan review shall be billed hourly at $105.00 per hour. The estimated fee for this review process is - Estimated Fee $3,505.00 plus expenses UPPER CANADA CONSULTANTS Mr. (~eoff ~o~m~,,~, C.~::r. CONSUL]lNG ENGINEERS/PLANNERSWarren Creek Watershed, City of Niagara Falls September 21, 2005 4 We would like to take this opportunity to thank your offices for providing the opportunity in assisting the City with the above noted design and works. Should you have any question or concems regarding the information provided, please do not hesitate to contact our office. Yours very truly, J y .ng. Encl. t:~work~93054~woter~dwcj~final~f~- 10F.dw9 TABLE O~ ,B'TORAG~$ 8TORMWATER MANAGEMENT FACILmES Community Services Department MW-2005-121 Municipal Works Ed Dujlovic The City of ~l~/it, 4310 Queen Street Director Niagara Falls ~J~._ P.O. Box 1023 .iagara Fa,s, O. L2E 6XS web site:www.city.niagarafalls.on.ca -I-- Te .: (905) Fax: (905) 356-2354 E-mail: edujlovic@city.niagarafalls.on.ca October 17, 2005 Alderman Selina Volpatti, Chairperson and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-121 Request from Sentineal Carriages for Permanent Horse-drawn Carriage Service - Fallsview RECOMMENDATIONS: It is recommended that Sentineal Carriages Inc. be permitted to continue its horse-drawn carriage service in the Fallsview area subject to receiving the endorsement of the Fallsview BIA and the provisions of a yearly Special Events permit. BACKGROUND: In June 2005, City Council approved the Sentineal Carriage Inc. request to operate a horse-drawn carriage service in the Fallsview area. This request was approved subject to a trial period of 30 days, following this, should there be no complaints or safety issues, this trial period be extended for an additional 90 days, after which, staff would report back to Council. In August, a complaint was received regarding the parking of the horse-drawn carriage on Fallsview Boulevard and the delivery of customers to the Sheraton on the Falls. These matters were investigated and have been resolved. In addition, there were no matters of safety identified with this operation. Sentineal Carriages Inc. is requesting an extension of their services as follows: 1) Shoulder Season operation: September to May 2) Thursday to Sunday evenings only, from 5pm to 1 lpm 3) The standing location and routing would remain the same Staff recognizes that horse drawn carriages are popular with tourist and locals alike and generally have the support of the business community. Therefore, it is recommended that Sentineal Carriages Inc. be permitted to continue its horse-drawn carriage service in the Fallsview area subject to receiving the endorsement of the Fallsview BIA and the provisions of the yearly Special Events Permit. Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services October 17, 2005 -2- MW-2005-121' The Committee's concurrence with the recommendations outlined in this report would be appreciated. Prepared by: Respectfully submitted: Karl Dren, C.E.T. ///John MacDonald Manager of Traffic & Parking Services ,//,/ Chief Administrative Officer Approved by: Ed Dujlovic, P.Eng. Director of Municipal Work S:\TPS\TPS 1.00 Administration\TPS 1.06 ReportsL2005 Community Services\Oct 17\MW-2005-121 - Request from Sentineal Carriages tbr Permanent Horse and Buggy Service - Fallsview.wpd Community Services Department MW-2005-120 The (2ih/of JlK~d Municipal Works Ed Dujlovic Ilk 4310p.o. BoxQUeen1023Street Director Niogoro Foils Cor3~~ Niagara Falls, ON L2E 6X5 ~- I ~ web site: www.city.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-2354 E-maih edujlovi@city.niagarafalls.on.ca October 17, 2005 Alderman Selina Volpatti, Chair and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-120 Project Management Staff Complement RECOMMENDATION: That the City of Niagara Falls increase the Municipal Works Staff Complement by one full time position, and; That an additional Project Manager be added. BACKGROUND: In response to this Council's increased commitment to infrastructure renewal and rehabilitation, Staff has been reviewing the current and projected capital program in conj unction with current staffing levels. As Committee is aware, the Municipal Works Capital program has three major components: - Utility projects - funded from the Water and Sewer Rate - Capital projects - this includes roads, structures and storm sewers usually completely funded from the tax base. - Development related projects - partially or fully funded from Development Charges Since 1999, the spending in the Utility and Capital projects has risen from $3.4 Million to $12.6 Million. (See attached chart on Infrastructure Spending). In addition, Development related projects increased substantially in the same time period. These projects are critical to allow residential, commercial and industrial growth. Some of these projects include the Warren Creek Watershed, North West Quadrant Pump Station, Montrose Business Park, Kalar Road Reconstruction and Garner South Sewer Area. There is a projected $18 Million of development Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services October 17, 2005 - 2 - MW-2005-120 related projects from 2005 to 2008 listed in the current Development Charges By-law. During the same time period (1999 to 2005) the Project Staff' complement has been reduced from 16 to 14 tSdl time employees as a result of restructuring in Public Works. This restructuring resulted in project management complement being assigned to other activities. Project Staff`take a project from inception to completion, including surveying, design, contract preparation, tendering, construction administration and inspection. All projects have a Project Manager assigned to take them through this process. During 2005 the ability of Staffto meet project demands was tracked. It has become apparent that current levels of staffing are not adequate to deal with the existing 2005 work load. There are three deficient areas; project management, construction administration and inspection. Staff' are reviewing the construction management and inspection issues to see if there are efficiencies or alternatives that may be gained to help deal with the increase. Some of the areas w-e are investigating are more use of consultants and more computer automation of the administration process. When this investigation is complete, it' staffing is required in these areas we will report to Comnfittee at a later date. However, there is no other option with respect to Project Management. Even if consultants are used exclusively for the increased survey, design, and contract preparation; the current number of Project Managers will not be able to bring the projects for~vard to meet the time lines set out by Council. Based on the above discussion, Staff`is recormnending that the complement be increased by one and an additional Project Manager be hired. Comnfittee's concurrence with the above reconunendations would be appreciated. //Y/John MacDonald Manager of Engineering Services /'f Chief Administrative Officer Approved b.y)q Ed Dujlovic, P.Eng., Director of Municipal Works S:'REPORTS',2005 Reporrs',MW'-2005-120 Mua~icipal Works StaTComplemem wpd Community Services Department MW-2005-118 The City of ~i~ Municipal Works Ed Dujlovic Niogoro Foils ~.~1~ 4310 Queen Street Director CcIn~~ P.O. Box 1023 Niagara Falls, ON L2E 6X5 ~- I -'- web site: www.city.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-2354 E-mail: edujlovi@city.niagarafalls.on.ca October 17, 2005 Alderman Selina Volpatti and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-118 Basement Flooding (August 31, 2005) Follow-Up RECOMMENDATION: That this report be received and filed. BACKGROUND: City Staff as directed by Council at the Corporate Services Meeting of Monday, September 19, 2005 has directed their efforts at the study of the mitigation or abatement of basement flooding in the Kalar Road Pump Station area. The actions of staff to date to address this issue are as follows. Relief Pumping and Purchase of Pump City Staff has purchased an 8-inch German Rupp pump to augment the relief pump efforts in the Kalar Road area. Sourcing this pump was problematic in that demand for pumps in the southern United States due to adverse weather events has outstripped the supply of portable pumps in North America as a whole. The pump purchased differs from those already owned by the City in that the pump can function unattended with the supplied control system. The new pump is capable of approximately 30 to 40% more throughput by virtue of its design and drive unit and will be situated semi permanently at the Kalar Road Pump Station to provide relief before widespread sewer surcharge levels occur. The pump is capable of approximately 2000 U.S.G.P.M. or 7500 litres per minute. The cost of the new 8 inch pump is in the area of $70,000. City Staff is in negotiation with Regional Engineering Staff in hope of arriving at a cost sharing arrangement for this pump. Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation 8, Culture · Business Development · Building 8, By-Law Services October 17, 2005 - 2 - MW-2005-118 An additional six inch pump will also be located in the Lexington Court area to provide site specific relief. Both of the existing six inch pumps currently in the City's possession have been inspected by the pump manufacturer and are currently being serviced to ensure that they operate at peak capacity. Analyses of Storage Volumes and Costs Ch2Mhill Canada has completed the preliminary analysis of flow data collected by City Staff during the period from the September 9, 2004-storm to the present day. Their preliminary analysis indicates the required storage facilities required for basement flooding control of several levels of wet weather events. Wet weather storage as its name implies allows excess flows to be stored, thereby decreasing flood levels, until after the storm event for eventual release to the pump facility. The events listed below are classified according to the statistical likelihood of their reoccurrence. The options and approximate costs for mitigation of differing severities of events are shown below. For control of the August 31, 2005-event a protection level of 100 years is required. Protection level Required Works Approximate Capital Cost* 2 year 600 cubic metres of storage $ 600,000 at one facility 5 year 1290 cubic metres of storage $1,300,000 at three facilities 10 year 2050 cubic metres of storage $ 2,050,000 at four facilities 100 year 7400 cubic metres of storage $ 7,000,000 at four facilities. * Costs do not includeproperty acquisition, engineering design or contingencies. Multiple storage facilities will further increase costs in these areas. ~ldditional costs could result in a 40% increase to the capital costs indicated. It is readily apparent from the costs indicated that to design and operate a system to accommodate events in the severe range is not realistically financially feasible. Please not that there are ongoing costs associated with the treatment of stored wastewater when it is released and conveyed to the Regional Wastewater Treatment Plant and for the operation and maintenance ora facility of any size. At current rates 7,400 cubic metres ofwastewater from the 100-year level storage facility would cost $4,000 to treat assuming that it was completely filled due to an event and current wastewater treatment charges were applied. Ed Dujlovic and I are meeting with Regional Staffon October 20, 2005 to discuss the issue of cost sharing for these proposed facilities given their considerable capital costs. An issue exists with current day analysis of rainfall return periods in that the statistical model used (~ctober 17, 2005 - 3 - MW-2005-118 relies partly on the rainfall associated with the Hurricane Hazel event of October 15,1954 which dumped more than 200 millimetres of rain in a 24-hour period. The recent event of August 31, 2005 measured more than 120 millimetres of rain in a fourteen-hour period . It is becoming increasingly apparent that these types of storms are becoming more and more frequent and do not fit within existing statistical models used for design. Residential areas and their sewer networks throughout the City differ in the level of protection that they afford the residents. These levels differ and depend upon several factors including: location of the residence relative to the pump station or outlet, age of the system, location of system overflow and the amount of excess capacity in the system that is available to deal with events like the storm of August 31, 2005. Typically it is common practice, given the considerable costs associated with wet weather control, for a municipality to offer a one in five to a one in 10 year protection level. Source Control The issue of source control was discussed in the previous report. Source control involves the identification and removal of sources of leakage (infiltration and inflow) to the sanitary sewer systems. City Staff is in conversations with Staff from Kenmore New York who have had a mandatory weeping tile disconnection program in place for a number of years. Any property sold in this locale requires a clearance certificate from the Chief Building Official prior to the transaction taking place. A meeting with Kenmore Engineering and Building Staffwill be scheduled in the near future. It is interesting to note that the cost of disconnection is borne by the homeowner. The disconnection of weeping tiles in the Kalar Road area would be a long term solution to the existing problem. A total of 3,200 homes are tributary to the Kalar Road Pump Station with approximately 1,600 having weeping tile connections to the sanitary sewer. Assuming an average cost of $2,000 per home this option would amount to a capital expenditure of $3.2M while providing development capacity within the system, reducing basement flooding and deferring capital expansion costs. Other sources of inflow include low-lying manholes, illegal downspouts, illegal storm sewer connections, watermain breaks and high groundwater levels in areas with structurally deficient sanitary sewer. An intensive field inspection program by City Staff is required to check for some of these sources. A field inspection program may in fact yield some quick wins in terms of obvious areas of inflow. It should be noted that this is area is not unique in its requirement for field inspection and the fact that inspection and removal of these sources needs to be an ongoing activity to have measurable results. Increase of Pump Station Capacity A significant increase in capacity at the Kalar Road Pump Station would result in a better level of protection for the Kalar Road area and ultimately a decrease in the amount of storage required to protect against extreme storms. This option as well as all others will be discussed by City and Regional Staff at their meeting of October 20, 2005. October 17, 2005 - 4 - MW-2005-118 ' Installation of an Overflow Discussions with local Ministry of the Environment Staff have yielded some results with respect to the approval of an overflow in this area. M.O.E. Staff has indicated a willingness to issue a temporary certificate of approval for an overflow in this area provided that the City of Niagara Falls Engineering Staff show continuous efforts in this area and others to address the problem of inflow and infiltration. Given the sensitive nature of Shriner's Creek and the potential effect upon subsequent development approvals this option may not be appropriate. City Staff does not recommend this option. It is becoming increasingly apparent through this exercise that no single control option will provide the level of protection against events of August 31, 2005 without considerable cost. Ultimately the determination of the level of protection will be at Council's discretion. A follow up report will be provided to Council in the coming weeks outlining a preferred strategy which will most likely include a combination of the options listed above, including a source control plan for alleviation of basement flooding in the Kalar Road area. Council's concurrence with the above is requested. Prepared by: Respectfully submitted:/ David Watt ,If MacDonald Manager of Infrastructure & Environment ~ Chief Administrative Officer Approved by: ~ Ed Dujlovic Director of Municipal Works S:\REPORTS\2005 Reports\MW-2005-118 Flooding Aug 31 2005 Followup (2).wpd Community Services Department R-2005-47 The City of ~lf Parks, Recreation & Culture Adele Kan lJ~,~ 4310 Queen Street Director Niagara Falls cono .p.o. Bo× 1023 Niagara Falls, ON L2E 6X5 ~11~~- [ ~ web site: www.city.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-7404 E-maih akon@city.niagarafalls.on.ca October 17, 2005 Alderman Selina Volpatti, Chairperson and Members of Community Services Committee City of Niagara Falls, Ontario Members: Re: R-2005-47 - MacBain Community Centre - Service Report RECOMMENDATION: For the information of Council BACKGROUND: This report is written in response to Council's request for information regarding the services provided in the MacBain Community Centre and the costing of said services, particularly as provided by the YMCA as the principal provider of recreation and leisure services in the Centre. City Council was visionary in its resolve five years ago to build a multi-use, multi-partner recreation and leisure facility that could be sustainable and provide a wide assortment of services and prog-rams under one roof. In its initial month of operation, the Centre is already beginning to realize this vision of service delivery to a wide cross section of the community. To date, 1,700 new members have joined the YMCA. The new branch library has been heavily used by the community with a resource being signed out for every minute that the library has been open. Over 5,000 have enjoyed the new aquatic centre at one time or another through swim lessons, aquafit, lane swimming or public swimming. Big Brothers & Big Sisters have used the new centre to attract a dozen new volunteers. This represents 20% of the new volunteers they need to provide their waiting list children with a mentor. Heart Niagara has served 80 cardiac patients through partnering with the City and the YMCA to utilize available multipurpose rooms and the track. Coronation 50 Plus has been offering regular drop-in, aerobics and aquafit programs. In th near future, the Coronation 50 Plus will be working with the YMCA to develop new group access programs for the walking track. The principal partnership in this centre is the relationship between the City and the YMCA of Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services October 17, 2005 - 2 - R-2005-47 Niagara. The YMCA and the City have worked closely over the past five years to design and build a recreational facility for the City of Niagara Falls. With the City's current Community Development model, this approach to providing recreational services has afforded the City an opportunity to partner with a very strong and financially committed partner. The capital commitment of the YMCA to this project has been well documented in terms of its $1 million contribution to this project and its further commitment to administer and absorb all costs for a capital campaign that has added a further $3 million to the capital for this project. However, what isn't as readily documented or understood is what the relationship with the YMCA means to the City in terms of effectively delivering a wide variety of programs to a cross-section of the community in a cost-effective manner. City officials entered into this relationship knowing that municipally run facilities in other communities routinely run deficits and that many communities have chosen to develop fee structures and membership models to attempt to recover costs in their community centres. The YMCA, in the MacBain Community Centre, is projecting an annual gross operational budget of some $3 million. This cost to run programs and maintain the facility would have been at the City's expense if it chose to run the facility on its own. In the case of the MacBain Centre, the City of Niagara Falls has entered into a partnership with a community service provider who will not only be able to provide recreation programs in a more cost effective manner, but has committed to maintain its share of the City asset in a new and relevant condition for the duration of its lease agreement. This represents another significant advantage in terms of current and future expenses that the municipality would have to incur and presumably recover over the life of the facility. The YMCA has committed to over $1 million in equipment and furnishings to date. This is equipment and furnishings that will have to be replaced every five years at a cost of $1 million (plus inflation). In addition, the YMCA will be responsible for minor maintenance, regular refurbishment (painting, grouting etc. done every six months) utility costs and a direct contribution to major renewal using a formula that reflects the YMCA's allotment of space in the centre. In addition, the City's partner has taken the full responsibility for maintenance of the front entrance (sidewalks and litter control). Each of these commitments represents a significant capital and operational savings for the City of Niagara Falls taxpayers now, and in the future. The City of Niagara Falls has entered into a partnership with the YMCA to provide services in the new MacBain Community Centre. A lease agreement outlining the relationship to deliver services in the MacBain Community Centre was approved by Council on August 29, 2005. About the YMCA and its Membership Model There are four key principles that need to be expounded upon when reviewing the YMCA membership model. They are as follows: · YMCA membership is all inclusive and provides continuous access to facilities and services for members; · Proposed fees for YMCA memberships are tested in the market; · The YMCA is a fiscally responsible not-for-profit corporation; ~ctober 17, 2005 - 3 - R-2005-47 · The YMCA is open to all. No one is tumed away from the YMCA because they are unable to afford the full YMCA membership fees. Who is the YMCA of Niagara? The YMCA of Niagara is a not-for-profit organization that makes available a variety of programs and services to everyone in the Niagara region. Its services and fees are fully integrated throughout the region. Although there is often a great deal of focus on the membership branches that house the pools, gymnasiums and fitness centres, the YMCA is in fact an organization with 96 centres reaching out to all neighbourhoods and people in the region. This includes youth action centres nm out of local schools, day cares, employment training programs and various children's camps. All-inclusive Access and the Membership Model The YMCA utilizes an all-inclusive membership model that allows members to have access to all membership services and programs at no additional cost. The YMCA has studied this approach to service delivery and feel strongly that it is less expensive for the average child/youth to participate in an all-inclusive environment than an a-la-carte program. Access through annual membership is reflective of an approach to recreation and fitness that promote a particular lifestyle choice in that the membership becomes increasingly cost beneficial the more frequent the service is used. The YMCA programs emphasize continuous access. They are driven by the individual and the individual's needs. Children can join programs immediately and can progress at their own speed. Adults have full and open access. There are no additional charges for services other than Membership Plus. This is contrary to the typical municipal model of program delivery which focuses on providing recreation in time defined blocks. Therefore, the YMCA membership is deemed to have good value and is comparable or cheaper than other services. However, the YMCA also offers additional access opportunities to its traditional membership model for individuals and groups who may have different needs and requirements. In the case of the MacBain Community Centre, these groups are some of the other partners in the facility. Individuals can purchase day passes for $8.00 which allow for unlimited access to branch facilities for the day. Day passes are priced to allow individuals to select an access option that might be right for their circumstances but are not priced to promote or facilitate the erosion of the membership model which is vital to the economic health of the organization. The YMCA also offers a regular schedule of family swims which affords persons and families the opportunity to access the swimming pool without the requirement to be a member. A family swim pass is $8.00. This rate is a set rate regardless of the number of family members. A child/youth who attends unaccompanied by family pays a fee of $3.00 for a swim. Market Test The YMCA has engaged two separate market tests during this project. The YMCA routinely conducts market tests to ensure that their programs and services are properly targeted and are affordable to the majority of people in a community. YMCA market studies look to link three important factors in determining a long term sustain ability of a YMCA branch. They are as follows: October 17, 2005 - 4 - R-2005-47 · what is the likelihood of persons to join; · the location of the facility; and · fee sensitivity. This is a proven approach that the YMCA has successfully used throughout Canada in its establishment of membership branches. In 2001, LeisurePlan International conducted a study testing these factors. The results were positive in support of a YMCA business plan that is both realistic and sustainable over the long term. In the Spring of 2005, the YMCA engaged LeisurePlan to retest the Niagara Falls market in a study to confirm the market response and fees. The results, linking fees, site and willingness to join were stronger than the first study. The YMCA of Niagara has been a very successful organization and has carefully moved forward to enhance its membership branches and the programs and services that it offers the community. The market study indicated that the YMCA has the potential to develop an annual membership base of some 7,000 in Niagara Falls over the next three years. This is a significant improvement over the 1,800 which has been the limit of membership in th past few years. The forecast of 7,000 members allows the YMCA of Niagara Falls to go forward with the confidence that it will be economically viable and sustainable and that it will no longer have to draw upon the City of Niagara Falls for operating grants nor the YMCA of Niagara to maintain operations in this City. The YMCA is aiming for a 10% market penetration in this community. This is an achievable goal and a worthy goal for any community to have 10% of its population actively involved on a regular basis in active fitness programs. Currently, the YMCA has been signing up approximately 100 new members p er d ay. After the first 2 0 days o f operation t he Y MCA h as approximately 3,400 members. The YMCA is Open to Everyone The principle that the YMCA is open to everyone is an important principle for the YMCA. The YMCA will turn away no person or family because of financial hardship. This important principle applies to all YMCA programs including child care, camping, youth outreach and employment services. In 2004, the YMCA provided a measure of financial subsidy to 8,200 individuals across the 96 program sites in the Niagara Region. This subsidy had a value of $1.1 million. In the MacBain Community Centre, it is anticipated that 28% or approximately 2,000 members will be assisted at a value of some $300,000. The process for assessing an individual's need for assistance is one that is private and focuses on respect and dignity. The YMCA serves a complete cross section of the community. Membership is evenly divided based on gender. It is also evenly divided based on age with half of its members being under 16 while the other half are over 16. With children and students being discounted, this amounts to half the membership of a YMCA enjoying discounted rates. However, the YMCA does not discount adult rates based on age or employment. The YMCA as a Not-for-Profit Organization The YMCA is a not-for-profit organization as defined by the requirements in Canada to be classified as such an organization. Thus, the YMCA of Niagara is audited each year and must meet the ~)ctober 17, 2005 - 5 - R-2005-47 financial test of being a not-for-profit organization. The YMCA in the MacBain Community Centre will have an annual operating budget of some $3.5 million each year to operate programs, cover expenses, maintain the facility as a new facility and to save dollars for capital reinvestment. The ability to cover expenses and maintain the facility to remain viable in the future is an important concept in the business operation of the YMCA. Thus, all the branches charge a one-time fee of$100 to ensure that the organization will not have to borrow on its future and its membership to maintain capital refurbishment and the purchase of new equipment. Membership branches are the economic engines that power the YMCA. Monies generated through this model aid in the support of numerous other YMCA programs, including the six (6) community locations for Youth Action in Niagara Falls, babysitting, summer camps, etc. These are often referred to as "lost leaders" in terms of programming but are programs that are of real value to the YMCA in the delivery of their mission. They are valued services in the community even though they are not self-sustaining. The membership model affords all in the community the opportunity to participate in the full spectrum of the recreation and leisure services that a YMCA offers. Prepared by: Respectfully submitted: Steve Hamilton ,f// J._o..hn ~Ma.cDonald Manager of Recreation Facilities and ~' Chief Administrative Officer Community Development Recommended by: ~ Director of Parks, Recreation & Culture SH/das S:\Council\Council 2005\R-2005-47 - MacBain Community Centre - Services Report.wpd Community Services Department R-2005-55 The Cify of jill~ Parks, Recreation & Culture Adele Ken II ~,~1~ 4310p.o. BoxQUeen1023Street Director Niagara Falls Cana~~ ON L2E 6X5 Niagara FaLls, ~- I -'"' web site: www.city.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-7404 E-maih akon @city.niagarafalls.on.ca October 17, 2005 Alderman Selina Volpatti, Chairperson and Members of Community Services Committee City of Niagara Falls, Ontario Members: Re: R-2005-55 - MacBain Community Centre Business Plan RECOMMENDATION: That Council approve the following rental fee rates for multi-purpose rooms under the control and responsibility of the City in the MacBain Community Centre. Per Hour Per Day Multipurpose A $25 $125 Multipurpose D&E $120 $600 BACKGROUND: The following report on the MacBain Community Centre Business Plan is derived from information provided in the Niagara Falls Community Centre Business Plan (August 2004) completed by C. N. Watson and Associates Ltd. This current report also incorporates new information not available in August 2004 when the initial Business Plan for the Community Centre was completed. The business plan references and recognizes cost sharing relationships with partners and tenants, but this report and attached Table 1 focus on the expenses for which the City will be directly responsible and the revenues that are anticipated to be collected by the City. Business Plan Principles The following were developed as part of the community centre planning process and the objective to operate a facility in partnership with other groups and organizations. These principles are established in the agreements approved by Council on August 29, 2005. The principles are: · cost sharing of all service operations with the YMCA that can be identified; Working Together to Serve Our Community Municipal Works. Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services October 17, 2005 - 2 - R-2005-55 * the centre shall have a capital renewal fund developed through contributions from the City of Niagara Falls, the YMCA of Niagara and the Niagara Falls Library; · the three principal partners would share the costs of common spaces within the facility; · the centre could be a home for operations of non-profit community groups at a community rate; · the use of facility space by private interests would be offered at a commercial rate. Cost Sharing Arrangements The three principal partners have established a cost sharing formula for the sharing of the following: · operations and maintenance expenses of all public spaces; · contributions to a capital reserve fund; o utility cost sharing. The formula is based upon each partners percentage of allocated above grade floor space and does not include basement space. The basement area includes mechanical rooms as well as storage space for the partners and tenants. The basement area is generally recognized as requiring less maintenance costs and therefore the YMCA has volunteered to absorb any costs associated with maintenance in this area. The cost sharing formula is as follows: City ofNiagara Falls 17.5% YMCA of Niagara 73.0% Niagara Falls Library 9.5% The City of Niagara Falls space includes the Parks, Recreation and Culture offices, the Coronation 50 Plus Drop-in Centre, the tenant spaces, and multi-purpose rooms A, D and E. The operating costs of the City functions are to be covered in the City's annual operating budget, commencing in 2005. Each of the individual building occupants is solely responsible for its own ongoing operating costs. The YMCA has agreed to cover that portion of the Community Centre O&M costs which relate only to its operations (together with its share of common area costs). Other building occupants wishing to use space for which the YMCA has assumed operating responsibility are to work with the YMCA to determine an equitable cost-sharing arrangement, the exception being the basement area which will, by agreement, be the sole responsibility of the YMCA. Tenants Tenant spaces in the MacBain Community Centre largely fall under the control and responsibility of the City. The exception will be a small office space of Phoenix Physiotherapy which is adjacent too and utilizes the YMCA fitness equipment. Spaces will therefore be reflected in the total amount of spaces for which the City is responsible in all cost sharing formulas in the centre. Heart Niagara, Big Brothers/Big Sisters, United Way, Phoenix Physiotherapy and Centre Court Caf5 are all subject to the terms of individual leases. The leases of the not-for-profit organizations' leases are all established on a full cost recovery basis of $9.42/ft2, with separate, partially-offsetting subsidies, in some cases. A commercial lease rate of $25 per square foot has been established for the Centre Court Caf5 and Phoenix Physiotherapy. This includes capital and O&M costs exclusive of Dctober 17, 2005 - 3 - R-2005-55 hydro, but does not include GST and (share of) property taxes payable. This rate was established based on consideration of commercial lease rates, municipal charges for similar operations, and the actual capital costs of the facility. Multi-Purpose Rooms The City, as part of the 17.5% of above grade space for which it is responsible, has multipurpose rooms A, D & E, and the Community Boardroom. Rental rates should be set so as to ensure that space is well used while recovering as much as possible of the O&M cost. The bulk of usc of these spaces is expected to be by Community Centre occupants who would use the facilities to further their programs and services on a schedule and need basis already established This use would be at no additional cost to their monthly rent as established in the lease agreements. The meeting space of the Community Boardroom of the Parks, Recreation & Culture Office is to be offered at no cost to non-profit community groups. This would maintain a process of facilitating non-profit community groups' needs that has been long standing with the Parks, Recreation & Culture Office. A review of rental rates in various community centres and in the Niagara Falls community was completed and it is recommended that the following rental rates be assigned for the multi-purpose rooms in the MacBain Community Centre: Per Hour Per Day Multipurpose A $25 $125 Multipurpose D&E $120 $600 These rental rates are in recognition of the size and amenities of the spaces and the market expectations with respect to room rentals. It is understood that there may have to be some market adjustments to rental rates as the objectives are to promote cost recovery of spaces and also to ensure that the centre is used effectively by the community in the furtherance of recreational programs and services. Estimated Budget The attached Table 1 provides an estimated annual operating and maintenance budget for the MacBain Community Centre. The budget has been estimated utilizing a number of reliable sources. The budget summary, however doesn't reflect the full operating and maintenance cost of the centre but in fact only reflects the City's annual share of financial responsibility in the operations of the centre. The bulk of the $3.5 million annual operating budget for the Centre will be borne by the YMCA of Niagara. Prepared by: ,, Re. spectfully submitted: ~tevdHamilton // John MacDonald Manager of Recreation Facilities and /q/ Chief Administrative Officer Community Development October 17, 2005 - 4 - R-2005-55 Recommended by: Adele Kon Director of Parks, Recreation & Culture SH/das Attachment S:\Council\Council 2005\R-2005-55 - MacBain Community Centre Business Plan.wpd ~ Corporate Services Department F-2004-48 ~ Finance Division Kenneth E. Burden The City of 4310 Queen Street Director Niagaras ~.~Falls P.O. Box 1023 Can~a ~~' Niagara Falls, ON L2E 6X5 ~-~---.~~ web site: www.city.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-2016 E-mail: kburden@city.niagarafalls.on.ca October 17, 2005 Alderman Selina Volpatti, Chair and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: F-2005-48 - 2004 Consolidated Financial Statements RECOMMENDATION: For the information of the Community Services Committee. BACKGROUND: Attached for your information is a copy of the audited 2004 Consolidated Financial Statements for the Corporation of the City of Niagara Falls. The financial statements were audited by the City's Auditor, Crawford, Smith and Swallow. Recommended by: Respectfully submitted: /!// John Mac ?' K. E. Burden ,,, Donald Director of Finance // Chief Administrative Officer Approved by: T. 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