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2005/11/21 FOURTEENTH MEETING Monday, November 21, 2005 From 4:00 p.m. to 6:00 p.m. City Hall, Committee Room #2A & B Motion/Vote: Alderman Volpatti, Chairperson is absent this evening a vote for a replacement chair is required. 1 ) Approval of the 2005-11-07 Community Services Minutes. 2) DEPUTATION: a) Vince Hockton - Dorchester Road / Super Centre CD-2005-12 - Hockton Deputation 3) REPORTS: STAFF CONTACT: a) MW-2005-127 - High Street Parking Review Ed Dujlovic b) MW-2005-135 - May Avenue Parking Review Ed Dujlovic c) MW-2005-136 - Ort Road Closure Review Ed Dujlovic d) MW-2005-126 - Space Needs - City Hall Ed Duj lovic 4) PRESENTATION: a) Niagara Falls City-Wide Brownfield Community Improvement Plan & Project Area Study Presentation Presenting: Luciano Piccioni of RCI consulting 5) NEW BUSINESS: 6) ADJOURNMENT: MINUTES OF COMMUNITY SERVICES COMMITTEE MEETING Monday, November 7, 2005, City Hall, Room 2 at 4:00 p.m. PRESENT: Chair - Alderman Volpatti, Mayor Ted Salci, Alderman Jim Diodati, Alderman Joyce Morocco, Alderman Vince Kerrio, Alderman Wayne Campbell, Alderman Janice Wing, Alderman Carolynn Ioannoni, Alderman Victor Pietrangelo REGRETS: STAFF: John MacDonald, Tony Ravenda, Ed Dujlovic, Pat Burke, Karen Kelly, Adele Kon, Ken Burden, Dean Iorfida, Serge Felicetti, Karl Dren, Marianne Tikky- Steno PRESS: Corey Larocque, Niagara Falls Review, Rob Lapensee, Niagara This Week GUEST: John Beam, Ed Lustig - PMP, David Schram - UEM, Doug Allingham - TSH, Jim Williams - NPC. MINUTES It was ORDERED on the motion of Mayor Salci and seconded by Alderman Morocco, that the minutes of the October 17, 2005 meeting be approved. Motion: Carded Action: Recommendation submitted to Council 2005-11-07. PRESENTATION a) The Director of the People Mover Project, Ed Lustig along with Doug Allingham of Totten Sims Hubicki and David Schram of Urban & Environmental Management provided a one hour update presentation of the People Mover Project. Brief discussion took place on traffic movement, elevated track verses at grade, rubber tire verses rail and the people mover route. Chairperson, Alderman Volpatti thanked the above members for their presentation and Committee is looking forward to the final report on February 27, 2006. Conflict: Alderman Janice Wing REPORTS a) MW-2005-123 - Beaverdams Road ~ Beechwood Road Intersection Control Review It was ORDERED on the motion of Mayor Salci and seconded by Alderman Pietrangelo that an overhead flashing beacon beinstalled at the intersection of Beaverdams Road ~ Beachwood Road. Motion: Camed Action: Recommendation submitted to Council 2005-11-07. - Further - It was ORDEREDon the motion of Mayor Salci and seconded by Alderman Kerrio that staff investigate additional street lights along Beaverdams Road. Motion: Carded Action: Recommendation submitted to Council 2005-11-07. b) MW-2005-125 - 125 - McLeod Road - Speed and Heavy Vehicle Review It was ORDERED on the motion of Mayor Salci and seconded by Alderman Pietrangelo that edge line pavement markings be applied on McLeoad Road between Garner Road and Kalar Road and staff contact the Niagara Regional Police to request additional enforcement in this area. Motion: Carried Action: Recommendation submitted to Council 2005-11-07. c) BDD-2005-01 - New Year's Eve Concert It was ORDERED on the motion of Alderman Campbell and seconded by Alderman Diodati that Council contributes $100,000 per annum toward the costs of the New Year's Eve Show for the next three years pending an annual review. Funds to be drawn from the OPG Tunnel Project tourism marketing funds. Motion: Carried Conflict: Alderman Wing Action: Recommendation submitted to Council 2005-11-07. NEW BUSINESS a) The Chief Administrative Officer (CAO) requested input from Council regarding employee appreciation. In 2004 Council provided a turkey to each employee. A brief discussion took place and the following motion was made. It was ORDERED on the motion of Mayor Salci and seconded by Alderman Ioannoni that staff investigate Employee Appreciation options. Motion: Carried Opposed: Alderman Wing, Alderman Diodati Action: Recommendation submitted to Council 2005-11-07. ADJOURNMENT It was ORDERED on the motion of Alderman Morocco and seconded by Alderman Pietrangelo that the regular meeting of the Community Services Committee by adjourned at 5:49 p.m. Corporate Services Department CD-2005-12 The Cit'¢ of ~t~l~ Clerk's Division Dean lo.ida Niagara Falls ~~1~ 4310 Queen Street City Clerk P.o. Box 1023 Niagara Falls, ON L2E 6X5 ~- ~ ~ web site: ~.ci~.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-7404 E-mail: dio~da~ci~, niagarafalls.on.ca November 21, 2005 Alderman Selina Volpatti, Chairperson and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: CD-2005-12 Hockton Deputation RECOMMENDATION: For the information of Council. BACKGROUND: Mr. Vincent Hockton has requested to speak to Council. He is the owner of Hockton's Auto Tune at 6815 Cropp Street. Mr. Hockton appeared before Council during the public meeting for the Official Plan and Zoning by-law amendment for the proposed Zehrs relocation (October 18, 2004). As the attached e-mail indicates Mr. Hockton is requesting to speak for the following reason: I would like to address the Mayor and Council and request that they get in touch with Zehrs/Loblaws to see if they are going to keep their word and have no construction on the Acres site until road construction between Morrison and the 420 is complete. Either yes or no, keeping in mind if there is any construction, Zehrs lied to city council, Dan Favero (Favero Car Wash) and myself. It is necessary to provide some context: Completion and Acceptance of the Dorchester Road E,4 At the October 18, 2004 Council meeting the following motion was passed: ORDERED on the motion of Alderman Campbell, seconded by Alderman Kerrio, to approve the recommendation and, further, that the zoning By-law be amended to a "Holding zone"provision upon completion and acceptance of the Dorchester Road Environmental Assessment. }Forking Together to Serve Our Community Clerks · Finance · Human Resources · Information Systems · Legal · Planning & Development November 21, 2005 -2- CD-2005-12 The motion Carried with Aldermen Ioannoni and Wing voting contrary to the motion and Aldermen Diodati and Volpatti declaring a conflict. Mr. Hockton's contention is that as a result of this motion, Zehrs should be precluded from doing any construction on their proposed relocation, and the Holding provision on the zoning by-law should remain in place, until works associated with that section of the Dorchester Road EA are complete. It is staff' s position that the Holding provision could be lifted upon the Minister accepting the filed Environmental Assessment and rejecting or resolving any bump up requests. For the record the Dorchester Road EA was accepted by the Minister on June 21, 2005. Construction Schedules There is a very good chance that works associated with that section of Dorchester Road will be completed before any work starts on the Zehrs relocation. An excerpt from the attached e-mail from Director of Business Development, Serge Felicetti outlines the coordination being contemplated by the City and Zehrs: I spoke with Mark Van Doodewaard, Senior Real Estate Manager for Loblaws and he indicated they will not be commencing construction on the site until late spring early summer 2006. He also stated that they are working very closely with Darrell and that they do not want to start construction until the road work on Dorchester is completed between Morrison and the 420. As we heard at senior staff the sewer work will begin this winter with the road work completed by late spring early summer. Zehrs will be pushing the city to stick to this schedule. They are planning to have the store open summer 2007. Mark indicated he will send an email outlining the above for the council meeting on the 21st. He also indicated that Zehrs lawyers have advised Mr Hockton of their schedule. Based on the above, it would seem that Mr. Hockton's concerns are moot. He, however, is skeptical of such claims. Any construction currently taking place is being done by Vincor. Appeal It should be noted that Mr. Hockton did appeal the passing of the zoning by-law (2005-103). His appeal was subsequently withdrawn. The Right Out From the Current Zehrs Mr. Hockton has also been opposed to the right out from the current Zehrs' location. He made this request at the Council meeting in 2004 and has met with staff on this. Zehrs is opposed to the closure of this exit. In addition, Darrell Smith, Manager of Engineering Services, reports the following: }Forking Together to Serve Our Community Clerks · Finance · Human Resources · Information Systems · Legal · Planning & Development November 21, 2005 -3- CD-2005-12 If we want to take away this access we have to justify it either in an EA or operational review. The right turn out is operationally fine and there is no accident history that warrants change. Therefore the City does not have any justification for closing the entrance and the only way we could do it is if Loblaws agreed. CONCLUSION: Mr. Vincent Hockton has had a number of concerns related to the Dorchester Road EA/proposed Zehrs relocation. His concern regarding construction time lines is moot as the Loblaws people have indicated that they have no intention of starting their construction until after the works between Morrison and the 420 are completed. Mr. Hockton's desire for the closure out of the current Zehrs is not supported by staff or accident statistics. 'The above information has been relayed to Mr. Hockton. He wants to appear, nonetheless. Recommended by: Respectfully submitted: Dean Iortida - ~/" John MacDonald City Clerk ' Itv Chief Administrative Officer Approved by: T. Ravenda Executive Director of Corporate Services Working Together to Serve Our Community Clerks · Finance · Human Resoumes · Information Systems · Legal · Planning & Development From: "Vincent Hockton" <vhockton@cogeco.ca> To: "Dean Iorfida" <diorfida@niagarafalls.ca> Date: 10/17/2005 2:48:33 PM Subject: Re: addressing council Dear Dean; I would like to address the Mayor and Council and request that they get in touch with Zehrs/Loblaws to see if they are going to keep their word and have no construction on the Acres site until road construction between Morrison and the 420 is complete. Either yes or no, keepng in mind if there is any construction, Zehrs lied to city council, Dan Favero and myself. Thank You Vincent Hockton ..... Original Message ..... From: "Dean Iorfida" <diorfida@niagarafalls.ca> To: <vhockton@cogeco.ca> Cc: "Doug Darbyson" <ddarbyson@niagarafalls.ca>; "Ed Dujlovic" <edujlovic@niagarafalls.ca>; "John Castrilli" <jcastrilli@niagarafalls.ca>; "John MacDonald" <jmacdonald@niagarafalls.ca> Sent: Monday, October 17, 2005 8:50 AM Subject: Re: addressing council Hi Vincent: A demolition permit was issued at the old Acres site. A building permit has yet to be applied for. With regard to a deputation, could you advise me as to what you would be looking for from Council. Thanks Dean >>> "Vincent Hockton" <vhockton@cogeco.ca> 10/16/2005 8:12 PM >>> Dear Dean; I would like to address council at the first available opportunity regarding the construction at the Acres site. Please advise. I would also like to know if there has been an application for a building permit at this site. Thanks, Vincent Hockton (905) 374-7822, cell (905) 931-7822, home (905) 358-9491 October 18, 2004 Couneli Minqt~ International Plein Air Patnt~m Me. Jacqueline Baldini, and Mr. Charles Vanderaluy$, Baldini and Vandersluys provided information on the Second Worldwide "Paint Out" held from September 10-12, 2004, where painters gathered in specified outdoor locations, locally and globally, and painted simultaneously. She encouraged Corporate sponsors and benefactors to support the arts and presented the City with a painting which took First Place in the Lawrence C. Goldsmith watercolor category, His Worship Mayor Salci accepted the painting on behalf of the City and advised that the painting would be hung in an appropriate place. PD-2004-97 - Chief Administrative Officer - Re: Official Plan & Zoning By-law AmendmentApplications; AM-0812004, 5259 Dorchester Rood; and AM-41/2004, 6940 Morrleon Street; Applicant: 1180554 Ontario Limited; Agent: Fred Paul, Planner; Proposed Zehra Relocation. The report recommends the following: 1. That Council approve the applications to amend the Official Plan and Zoning By-law to permit: a) the relocation of the Zehrs supermarket from the current location at 6940 Morrison Street to a new location at 5259 Dorchester Road; b) the land at 5259 Dorchester Road be redesignated from Industrial to Major Commercial to allow for the esteblishrnent of a supermarket, gas bar and ancillary retail and service commemial uses; c) the remerchandising of the existing Zehrs into retail stores and non-retail services and facilities and ancillary service commercial uses; 2. That the applicant and Vincor International meet with staff to coordinate the site plans for the proposed Zehrs development, the proposed expansion to the Vlncor site and the westward extension of Dawson Street. -AND. Communication No. 174- Regional Niagara, Planning and Development Department- The communication advises as not being opposed to the proposed amendment. . AND - Communication No. 175 - Regional Niagara, PublicWorke Department. The communication advises as having no objection to the proposal. - AND - C°rnmunicati°n No. ¶76 - Miniafl7 of Traneportation. The communication provides comments on the proposed development. - AND - Communiootion No. '177a) - River Realty Development (1976) Inc. The communication advises as not being opposed or object to the rezoning of the former Acres property or to the proposed amendment to the designation and zoning of the former Zehrs site. The communication indicates as being strongly opposed to the proposed redesignation and rezoning of lfle former Zebra site for general commercial uses in the absence of specific uses and size limitations. October 18. 2004 Council Minute. - AND - Communication No. l??b). River Realty Dev®lopment (1976) Inc. The communication advises as not opposing or objecting to the applications provided that certain safeguards are maintained. The City Clerk advised that a public meeting was being convened to consider a proposed amendment to the City's Official Plan and Zoning By-law to permit the relocation of the Zehrs supermarket from the current location at 6940 Morrison Street to a new location at 5250 Dorchester Road and to redesionata the land from Industrial to Major Commercial and to remerchandise the existing Zehrs supermarket. He further advised that the Notice of the Public Meeting had been given by Prepaid First Class mail, in accordance with the Planning Act on September 17, 2004 and by posting a sion on the property in question, and by publishing in the Niagara Falls Review on September 18, 2004. He informed that anyone wishing to receive notice of the passage of the zoning by-law amendment, or to participate in the site plan process, if applicable, should leave their names on the sign-in sheets outside the Council Chambers. The Director of Planning and Development discussed the subject property, through the use of posted sketches and reviewed the Recommendation report. He advised that the purpose of the application was to rezone the lands on Parcel 1 from industrial to commercial to allow for a Zehrs "super store" grocery store; and that a market analysis had been done to indicate that such a store was sustainable. The Department Store~Type Merchandise (DSTM) proposed for the property could not be supported until at least three years from now. The Director of Planning and Development advised that one of the major improvements that was required for the full build out was road widening, intersection improvements and expansion of Dawson Street into the site. He further indicated that considerations will need to be given in the site plan process for proper landscaping provisions along the front of the development, proper screening for garpage receptacles, and the location of lighting. He advised that staff are recommending that a collaborated effort be undertaken for this project and the Vincor site to ensure full and functional egress and ingress be provided. The Director of Planning and Development advised that the proposal was in conformity with the general objectives of the Official Plan, that the proposal will serve to further strengthen the Morrison/Dorchester retail district and the applicant has demonstrated that sufficient market support exists. He stated that the requested amendments are appropriate and staff were recommending approval. His Worship Mayor Salci advised that failure to make oral or written submissions at the Council meeting could result in the dismissal of the case at a future Ontario Municipal Board hearing. There was a positive response to Mayor Salci's request for comments. Mr. Larry Reid, 6811 Keiffer Street, expressed traffic and congestion concems on Dorchester Road and questioned the impact of the development to the residents in the area. The Director of Municipal Works commented that the Environmental Assessment for Dorchester Road had been filed. He stated that itwas being proposed that Dorchester Road be widened to four lanes plus turning lanes and the Dawson Street intersection would be widened and signalized. Mr. David Devine, 4468 Queensway Gardens, expressed the view that Dawson Street should be extended to the back of Wal Mart, as this development and Vincor expansion would bring a lot of tractor trailars to the area, creating more traffic congestion and diesel fumes near the residential areas. -$. October 111, 2004 Council He suggested that Dorchester Road, between Thoreld Stone Road and Morfison Street be restricted to truck traffic and that a light be installed at the ramp at the QEW at Highway 420. Mr. Vincent Hockton, Hock-ton Auto Tune and Mr. Dan Favero, 6843 Cropp Street requested that the exit from the current Zehrs onto Dorchester Road be closed immediately. They indicated that they were opposed to any development until the road construction between Highway 420 and Morrison Street was completed; they expressed the view that once the traffic issues are resolved, they would be in favour of any further development on the site. Mr. Howard Russell, 5100 Dorchester Road, expressed concerns with respect to fumes from the gas bar and restaurant, commercial lighting, constant truck traffic and traffic congestion and enquired whether garbage compactors would be contained inside the building. In response to questions raised, the Director of Municipal Works advised that a combination of funds would be used for the road widening project, including development charges. Ms. Evelyn Fenwick, 5100 Dorchester Road, expressed concerns with respect to the Increase in traffic because of the new superstore and indicated the need for more landscaping in the area. Mr. John Beam, 6219 Johnson Drive expressed stormwater concerns and questioned the location of the grocery store component. In response to questions raised, the Director of Planning and Development advised that the City had policies regarding market support for projects and that there was not market support for having two grocery stores in the area and that the rernerchandising of the old Zehrs store was an appropriate part of this application; he also stated that Niagara Square could be a viable location for this type of development. The Director of Municipal Works commented that a storm water management study had been conducted when Wal Mart went in and that the stormwater issue would have to be addressed through the site plan process. Mr. Greg Priamo, on behalf of Loblaws/Zehm, stated that Loblaws looks forward to making a substantial capital investment in this project, as it will provide an opportunity to take a vacant site and develop it, in keeping with Smart Growth principles. He addressed the concerns expressed regarding parking and landscaping issues and advised that the garbage would be contained within the building in the grocery store use; he commented that the prime entrance to the site would be opposite Dawson Street in a new signalized intersection and that the secondary entrance would be between the two retail units. Mr. Priamo stated that no work would begin until after road improvements had taken place. He advised that the recommendation report had been reviewed and they concurred with staff's report and requested Council's favourable consideration. Since no further comments were forthcoming, Mayor Salci declared the Public Meeting with regard to AM-08/2004 and. AM-41/2004 closed. ORDERED on the motion of Alderman Wing, seconded by Alderman Ioannoni, that the matter be deferred. The motion was Defeated with Aldermen Morocco, Kerrio, Campbell and Mayor Salci voting contrary to the motion and with all others voting in favour, except for those who previously had indicated conflicts. -0- October 18. 21N)4 Council ~linute~ ORDERED on the motion of Alderman Campbell, seconded by Alderman Kerrio, to approve the recommendation and, further, that the zoning By-law be amended to a "Holding zone" provision upon completion and acceptance of the Dorchester Road EnvironmentalAssessment. The motion Carfiedwith Aldermen Ioannoniand Wing voting contrary to the motion and Aldermen Diodati and Volpatti declaring a conflict. ORDERED on the motion of Alderman Campbell, seconded by Alderman Kerrio, that the correspondence be received and filed. Carried Unanimously, MAYOR'S REPORTS. ANNOUNCEME~NTS, REMARK~ His Worship Mayor Salci advised that letters of condolence had been sent to the families of the late Norm Fisher and Alyssa Kish, former students of Wesflane School; to the family of the late Margot Kall; to the family of the late Vaughan Douglas, father of Jamie Douglas, with the Parks, Recreation & Culture Department. He referred to his attendance at the following past events: the United Way Spaghetti Dinner, the Lundy's Lane Museum History Cards Centennial event, and the Cross Border Mayor's Coalition meeting. Mayor Salci referred to the following upcoming events: the Cavendish Manor Surf N Turf fundraiser on October 22'~ at 6:30 p.m. and the Rural Residents' forum that was being held on Saturday, October 23~, 2004. He invited members of Council to attend. COMMUNI~ATION~ Communication No. 178 - Main & Ferry Busineea Improvement Area (BIA) - Re: Board of Management. The communication requests that Council endorse the proposed Board of Management for the Main & Ferry BIA and other requests. ORDERED on the motion of Alderman Volpatti, seconded by Alderman Morocco, that Council endorse the proposed Board of Management for the Main & Ferry BIA and to refer the BIA's other requests to staff. Carried Unanimously. Communication No. 179 - Canada Family Action Coalition, Together for a better Canada- Re: Proclamation. The communication requests that Council proclaim the week of October 17~ to October 26~', 2004 as "White Ribbon Against Pornography Week~. ORDERED on the motion of Alderman Pietrangelo, seconded by Alderman Diodati that the request be approved. Carried Unanimously. Communication No. 180. Niagara Parks Commission - Re: Request from Canada AM to do a short display of fireworks on Oct. 20"~, 2004 between 6:30 a.m. and 7:00 a.m. ORDERED on the motion of Alderman Campbell, seconded by Alderman Volpatti, that the request be approved subject to established policy. The motion Carried with Alderman Wing declaring a conflict of interest. RATIFICATION OF CORPORATE SERVICES COMMITTEE ACTIONS ORDERED on the motion of Alderman Campbell, seconded by Alderman Morocco, that the actions taken in Corporate Services Committee, earlier this evening, be approved: that Report CPS-2004-06 be received and filed for the information ofthe Corporate Services Committee; that the volunteer firefighters' request for funding for their combat challenge be referred to staff. Carried Unanimously, From: Serge Felicetti To: Darrell Smith; Dean Iorfida Date: 11/10/2005 9:17:16 AM Subject: Re: Vincent Hockton/Dorchester Road EA Dean, I spoke with Mark Van Doodewaard, Senior Real Estate Manager for Loblaws and he indicated they will not be commencing construction on the site until late spring early summer 2006. He also stated that they are working very closely with Darrell and that they do not want to start construction until the road work on Dorchester is completed between Morrison and the 420. As we heard at senior staff the sewer work will begin this winter with the road work completed by late spring early summer. Zehers will be pushing the city to stick to this schedule. They are planning to have the store open summer 2007. Mark indicated he will send an email outlining the above for the council meeting on the 21st. He also indicated that Zehrs lawyers have advised Mr Hockton of their schedule. Thanks, Serge Ontario Commission des Municipal affaires municipales Board , de rOntario 655 Bay St Suite 1500 655 rue Bay Bureau 1500 Toronto, ON M5G 1E5 Toronto, ON M5G 1E5 Tel (416) 326-6800 Tel (416) 326-6800 Toll Free: 1-866-887-8820 Sans Frals: 1-866-887-8820 Ontario Fax (416) 326-5370 T616c (416) 326-5370 www.omb..qov.on,ca www. omb.f:~ov.on.ca This is Exhibitma~ked B referred to September 23, 2005 ia the affidavit of Douglas Darbyson Swor~ before me this 25th day of /I Octobol' -- 2005 By Regular. Mail ]"" -' /XJ'A Commissioner, etc. Dean Iorfida, Clerk s,js,~..~ ~HC~ mAN s~l~o, City of'Niagara Falls a Commissioner, etc., · P.O. Box 1023 Regional Municipality of Niagara. for 4310 Queen Street The Corporation of the City of Niagara Falls. Niagara Falls, ON, L2E 6X5 Expires March 17, 2006. Re: OMB Case Number: PL050680 OMB File Number:. R050'15'! By-law No.: 2005-103 Appeal by: Vincent Hockton & Dan Fevero Subsecti°n 34(23.1) of the Planning Act provides; ~ '-- ' (23.1) If all appeals to the Municipal Board under subsection (19) are withdrawn and the time for appealing has expired, the secretary of the Board shall notify the clerk of the municipality and the decision of the council is final and binding. I am writing to advise that the appeal by Vincent Hockton & Dan Favero was withdrawn by fax received SePtember 23rd, 2005. There are no outstanding appeals in this matter, and our file is closed, atrick Hennessy " Secretary CC. Vincent Hockton - Appellant E C E I V E D S. Paul Mantini- Applicant Dan Favero- Appellant SEP 2005 PLANNING & DEVEL .O___PMENT Page 1 of 1 Dean Iorfida - Re: Vincent Hockton/Dorchester Road EA II I III I II I I From: Darrell Smith ' To: Dean Iorflda; Serge Felicetti Date: 11/10/2005 10:18:26 AM Subject: Re: Vincent Hockton/Dorchester Road EA CC: Ed Dujlovic Dean, Its the removal of the right out from Zehr's that Mr. Hocton wants removed. If we want to take away this access we have to justify it either in an EA or operational review. The right turn out is operationally fine and there is no accident history that warrents change. Therefore the City does not have any justification for closing the entrance and the only way we could do it is if Loblaws agreed. As for the time frame, we hope to start the underground in February and have the first course asphalt down in June. However, there are major utility (gas and hydro) relocations to be done, sO that may impact on the schedule. Darrell From: '¥incent Hockton" <vhockton@cogeco.ca> To: "Dean Iorfida" <diorfida@niagarafalls.ca> Date: 11/10/2005 1:06:25 PM Subject: Re: Re: Vincent Hockton/Dorchester Road E^ Dear Dean; I am confused. On Wed Oct 12, 2005 in the Niagara Falls Review, Geoff Wilson, another Loblaws company spokesman was quoted saying "There may be some overlap." Is there going to be overlap? Please have Zehrs Loblaws state in writing that there will be no overlap, no construction until Dorchester Road construction between Morrison and the 420 is complete. If Zehrs/Loblaws confirm this in writing, please keep me scheduled for this meeting on Nov. 21 Thanks. If you have any questions, feel free to call me. Vince: work (905) 374-7822, cell (905) 931-7822 ..... Original Message .... From: "Dean Iorfida" <diorfida@niagarafalls.ca> To: <vhockton@cogeco.ca> Sent: Thursday, November 10, 2005 9:23 AM Subject: Fwd: Re: Vincent Hockton/Dorchester Road EA Vincent: I have you scheduled for Monday, November 21st. Your deputation will occur at our Community Services Committee. Please note that the Community Services Committee is comprised of the entire Council. The meeting is scheduled for 4:00 p.m. in Committee Room #2. Below is some information on scheduling. Zehrs is indicating that they will not begin construction until after the completion of that section of road work on Dorchester Road is completed (see below). My understanding is that any current work in the area is by Vincor. In light of the information that follows, are you still interested in appearing? Please advise. Thanks Dean >>> Serge Felicetti 11/10/2005 9:17 AM >>> Dean, I spoke with Mark Van Doodewaard, Senior Real Estate Manager for Loblaws and he indicated they will not be commencing construction on the site until late spring early summer 2006. He also stated that they are working very closely with Darrell and that they do not want to start construction until the road work on Dorchester is completed between Morrison and the 420. As we heard at senior staff the sewer work will begin this winter with the road work completed by late spring early summer. Zehers will be pushing the city to stick to this schedule. They are planning to have the store open summer 2007. Mark indicated he will send an email outlining the above for the Community Services Department MW-2005-127 Municipal Works Ed Dujlovic The City of 4310 Queen Street Director Niagara Falls t1~_ P.O. Box 1023 Con~~ Niagara Falls, ON L2E 6X5 web site: www.city, niagarafalls.on.ca ~!.~11111~~~- ! ~ Tel.: (905) 356-7521 Fax: (905) 356-2354 E-mail: edujlovic@city, niagarafalls.on.ca November 21, 2005 Alderman Selina Volpatti, Chairperson and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-127-High Street Parking Review RECOMMENDATION: It is recommended that the existing no parking restriction at all times on both sides of High Street between Highland Avenue and a point 20 metres west of Highland Avenue be extended to Glenholme Avenue. BACKGROUND: Staff has been requested to review the parking situation of a short section of High Street, located between Highland Avenue and Glenholme Avenue. The concern at this location stems from lack of maneuvering space for motorists when vehicles are parked on both sides of the roadway in the study section. High Street is a local roadway consisting of two travel lanes in the east/west directions. Local roadways serve to distribute traffic to the immediate surrounding neighborhoods, and traffic volumes are typically low as the majority of motorists utilizing the roadway are local residents. Currently there are no curbs located on either side of the road in the study area, and a sidewalk is present on the north side. Parking is restricted on both sides of High Street between Highland Avenue and a point 20 metres west of Highland Avenue. St. John Ambulance centre is located on the north side of High Street near Glenholme Avenue, and has access from Glenholme Avenue as well as High Street to the parking facility. The access from Glenholme Avenue is reserved for ambulance parking only. The parking facility at the rear of the building can accommodate 17 parked vehicles, and was noted to be unoccupied during observations. Staff has conducted observations of the roadway which reveal that the roadway width is extremely narrow. The total width of the roadway is 5.5 metres at the widest point, being inadequate to permit parking on both sides of the roadway and allow vehicles unimpeded access in both directions. During winter periods when snow must be piled on the side of the roadway, Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services November 21, 2005 - 2 - MW-2005-127 the narrow width would be further reduced. In addition, the lack of curbs on the study section of High Street may result in snow being piled onto the only sidewalk located on the north side of the street. This may force pedestrians to traverse on the roadway itself, attempting to avoid the snow-covered sidewalk creating a hazard for motorists and pedestrians on the roadway. Parking questionnaires were delivered to residents on High Street between Highland Avenue and Glenholme Avenue. Through the questionnaire, residents had an opportunity to comment on the type of parking control that would most benefit their situation. The following results were obtained from the questionnaires: High Street Parking Review Number of residential establishments petitioned: 4 Number of responses received: 3 75% Number of responses not received: 1 25% Number of responses received: 3 Prefer to maintain the existing parking restriction: 1 33% Prefer some form of parking restriction: 2 67% * One petition has been delivered to property 5734 Glenholme Avenue (St. John Ambulance) which has access via High Street to the parking facility. The questionnaires delivered to residents of High Street reveal that the minimum required criteria of 60% to establish a consensus was not obtained. Of the 4 questionnaires delivered 2 (50%) were retumed in favor of implementing some kind of parking restriction. Based on the above information it is recommended that the existing parking restriction on both sides of High Street, between Highland Avenue and a point 20 metres west of Highland Avenue be extended to Glenholme Avenue. The roadway width restricts available manoeuverability to motorists prohibiting the movement of traffic in both directions simultaneously, thereby increasing delays. These restrictions and delays will also affect maintenance vehicles as well as hinder the response time of emergency vehicles which require access to this section of High Street, or through this section of High Street. The implementation of these parking restrictions on both sides of the roadway will increase the space available for motorists to manoeuver their vehicles, as well as provide adequate clearance for emergency vehicles to pass unobstructed. In addition, visibility of pedestrians will be improved as parked vehicles will not obstruct motorists visibility of the road or surrounding areas. The St. John Ambulance establishment currently provides adequate parking space for the patrons of this establishment. With the installation of the proposed parking restrictions around 11 parking spaces in the study section of the roadway will be eliminated. A portion of High Street between Glenholme Avenue and a point 45 metres east of Glenholme Avenue on the north side can not be utilized for on street parking as the entire length is a part of the access to St. John Ambulance centre. November 21, 2005 - 3 - MW-2005-127 Committee's concurrence with the recommendation outlined in this report would be appreciated. Prepared by: Resr~ectfully submitted: Karl Dren, C.E.T. ~/~41/~John MacDonald Manager of Traffic & Parking Services-tut Chief Administrative Officer Ed Dujlovic, P.Eng. Director of Municipal Work B.S.S:\TPS\TPS 1.00 Administration\TPS 1.06 ReportsX2005 Community Services\Nov 21\MW-2005-127-High Street- Parking Review.wpd = ~ ~ m ~ ~ OLME AVE. ~ ~ I , HIG} I ~ND AVE. LEONA AVE. ~ 7 DRUMMOND ~. Community Services Department MW-2005-t35 Municipal Works Ed Dujlovic The Cify of 4310 Queen Street Director Niogoro Foils P.O. Box 1023 Niagara Falls, ON L2E 6X5 Conodo web site: www.city.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-2354 E-mail: edujlovic@city.niagarafalls.on.ca November 21, 2005 Alderman Selina Volpatti, Chairperson and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-135-May Avenue Parking Review RECOMMENDATION: It is recommended that the existing "parking restriction" on the east side of May Avenue between Buttrey Street and a point 43 metres north of Buttrey Street be extended to Terrace Avenue. BACKGROUND: Staff has been requested to review the parking situation on May Avenue, located between Buttrey Street and Terrace Avenue. Staff has conducted studies of the roadway following a re-zoning application which is documented in report PD-2005-54. The concem at this location stems from the expansion of property 4199 River Road (Souvenir City) and the potential for overflow parking on May Avenue. May Avenue is a local roadway consisting of two travel lanes, one in each direction of travel. The roadway extends in a north/south direction from Buttrey Street to a point 135 metres north of Buttrey Street, where the road curves sharply to the left and continues to Terrace Avenue. Currently there are curbs and sidewalks located on both sides of the road in the study area. Parking is currently restricted on the east side of May Avenue between Buttrey Street and a point 43 metres north of Buttrey Street. Staff has conducted observations of the roadway which reveal that the roadway width is narrow at only 6 metres between Buttrey Street and the curve to the north of Buttrey Street, and 7 metres from the curve to Terrace Avenue. The width of the roadway is inadequate to allow parking on both sides and unimpeded access for passenger vehicles or maintenance and emergency vehicles. During winter periods when snow accumulates the roadway the width may be further reduced. Observations of the roadway suggest on-street parking is being utilized by the same vehicles, possibly employees of Souvenir City who may find parking on May Avenue more convenient. The parking facility at Souvenir City provides an adequate number of parking spaces to accommodate patrons and employees of the establishment. The parking availability was confirmed by Delcan consulting firm, who carried out a Parking Demand Analysis on behalf of the developer earlier this year as a requirement of the zoning application. Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development ° Building & By-Law Services November 21, 2005 - 2 - MW-2005-135 Parking questionnaires were delivered to establishments on May Avenue between Buttrey Street and Terrace Avenue, including the Souvenir City establishment. Through the questionnaires, an opportunity to provide comments on the preferred parking was available. Questionnaire results revealed that the minimum recommended criteria of 60% response was not established. Of the 26 questionnaires delivered only four (4) were retumed and of the returned questionnaires a consensus was not obtained. Although too few questionnaires were returned to obtain a statistical sample, it is recommended that the current parking restriction on the east side of May Avenue be extended to Terrace Avenue. The roadway width restricts available manoeuverability to motorists prohibiting the movement of traffic in both directions simultaneously when vehicles are parked on both sides of the roadway. This also affects any maintenance and emergency vehicles which require access to the subdivision thereby reducing their response time. Fire Department representatives have commented on the parking situation on May Avenue and have also requested a restriction on at least one side of May Avenue to ensure safe access and accessability to the fire hydrant. The implementation of this parking restriction on the east side of May Avenue to Terrace Avenue will increase the space available for motorists to manoeuver their vehicles, as well as provide adequate clearance for maintenance and emergency vehicles to pass unobstructed without significant delay. Committee's concurrence with the recommendation outlined in this report would be appreciated. Prepared/~, by:~ -'--~----------, Re~fu~mitted:f~ Karl Dren, C.E.T. ,-~John MacDonald Manager of Traffic & Parking Services --Chief Administrative Officer Ed Dujlovic, P.Eng. Director of Municipal Works B.S.S:\TPS\TPS 1.00 Administration\TPS 1.06 ReportsX2005 Community Serv/ces\Nov 21 \MW-2005-135-May Avenue- Parking Review.wpd Community Services Department MW-2005-136 Municipal Works Ed Dujlovic The City of 4310 Queen Street Director Niagara Falls==~~._ P.O. Box 1023 Nia0ara .a,s, ON L2E 6X5 web site: www.city.niagarafalls.on.ca ~ l-- Tel.: (005) 356-7521 Fax: (905) 356-2354 E-maih edujlovic@city.niagarafalls.on.ca November 21, 2005 Alderman Selina Volpatti, Chairperson and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-136 Oft Road Road Closure Review RECOMMENDATION: It is recommended that a sign indicating" Clay Road - Use at Own Risk" be installed facing motorists travelling in the southbound direction on Ort Road at Marshall Road. BACKGROUND: At the Council meeting on April 18, 2005, staff was requested to review Ort Road to determine whether it is feasible to block access to Ort Road south of Marshall Road. The concern at this location stems from possible illegal activities taking place on Ort Road south of Marshall Road. Ort Road is an arterial roadway located in a rural environment. South of Marshall Road, Ort Road becomes a dirt road. The roadway provides access to land on both sides of the roadway in this area. The property on the east side of Ort Road is owned by the property owner at 4614 Marshall Road, which has its main access off Marshall Road. Ort Road is not in an ideal condition for vehicles to traverse regularly as it is comprised of a clay/dirt surface susceptible to tire rutting, particularly during wet weather conditions. Staff has conducted a field review of the roadway which as previously mentioned is comprised of a dirt/clay surface. Observations indicate that there are no housing establishments south of Marshall Road. However, the Interprovincial and Trans-Canada Pipelines intersect Ort Road just north of Detenbeck Road. Ort Road provides access to the Interprovincial and Trans-Canada Pipelines which may be required for maintenance and/or repair vehicles and crews. Should access to the Pipelines no longer be available via Ort Road, service vehicles would be required to travel approximately an additional 3km in order to respond to emergencies/service. This circuitous route would also require service vehicles to travel via Detenbeck Road, which has a similar surface condition as Ort Road. Staff has contacted the owner of property 4614 Marshall Road whose property extends to the south along the east side of Ort Road. The owner indicated that he would not incur a hardship should Ort Working Together to Serve Our Community Municipal Works · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services November 21, 2005 - 2 - MW-2005-136 Road be closed, but advised staff of the Pipeline and of the Enbridge vehicles that use Ort Road. Staff has also contacted the Niagara Regional Police and the Fire Department to obtain their comments and concerns regarding the potential closure of Orr Road. A representative of the Niagara Regional Police informed staff that there are no complaints filed of illegal activities taking place on or near the study section of Ort Road. This was also confirmed by the resident of 4614 Marshall Road who indicated they were unaware of illegal activities taking place in the vicinity. Comments from the Fire Department indicated that providing as many accesses as possible to surrounding fields is preferred to ensure a reasonable response time. Again, no instances of calls regarding illegal activities were noted. Based on the above information, it is recommended that the study section of Ort Road remain open. The road will provide access for vehicles requiring access to the pipelines and any emergency vehicles requiring access to the area. However, given the condition of the road, a warning sign indicating "Clay Road - Use at Own Risk" is suggested. With respect to the potential closing of other unimproved roads, it is suggested that each road be reviewed on a site specific basis to ensure that the unique characteristics of each road and geographical area is taken into consideration. This may be best accomplished on a request basis. Committee's concurrence with the recommendation outlined in this report would be appreciated. Prepared by: ,,~ ReSubmitted: Karl Dren, C.E.T. 'cZ{6/- John MacDonald Manager of Traffic & Parking Services Chief Administrative Officer Approved by:/J Ed Dujlovic, P.Eng. Director of Municipal Works B.S.S:\TPS\TPS 1.00 Administration\TPS 1.06 ReportsX2005 Community Services\Nov 21\MW-2005-136 - Orr Road~Road Closure Review.wpd Community Services Department MW-2005.126 The Cify of ~/~ Municipal Works Ed Dujlovic Niagara Falls lJ~,~r 4310 Queen Street Director Can~~, P.O. Box 1023 Niagara Falls, ON L2E 6X5 ~111~~W web site: www.city.niagarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-2354 E-maih edujlovi@city.niagarafalls.on.ca November 2 l, 2005 Alderman Selina Volpatti, Chairperson and Members of the Community Services Committee City of Niagara Falls, Ontario Members: Re: MW-2005-126 - Space Needs - Cit~ Hall RECOMMENDATION: ~i~ +~0 or~-ye~r oF~,'o,~ c, 4- ~h,. c~¢pro~o.i o(- That the City enter into aYnrt~'e-year lease/for space in the Acres Building to satisfy space needs as a short term solution until the completion of the Downtown strategic implementation plan. BACKGROUND: In April 2004 Committee was presented with report MW-2004-67 entitled Space Needs City Hall which identified the need for additional office space to accommodate staffin City Hall. An in-house study completed by staff at the time indicated a need of approximately 2,000 sq.ft, in a three-year period. As a result ora more detailed analysis of the needs of the various sections it was determined that approximately 4,000 sq.ft, is needed to meet the immediate space requirements. Resolution to the space needs matter is required in order to properly address the renovations that have been planned for in the Finance and Clerk's departments. Funding has been provided in the 2002 Capital Budget for the Finance Department and in 2004 for the Clerks Department to carry out renovations that would address space and security issues. In particular there have been a number of incidences in the front lobby as well as at the finance counter that has raised concerns amongst City staff. In addition CUPE has raised this matter at Labour Management Meetings. Accordingly, a timely resolution to this matter is required. In reviewing the various options the criteria used for comparison is as follows; · Costing A yearly cost for the office space was determined which included operating costs as well as (gas, electricity, maintenance) the annualized capital expense. l~orking Together to Serve Our Community Municipal Works · Fire Services * Parks, Recreation & Culture · Business Development · Building & By-Law Services November 21, 2005 - 2 - MW-2005-126 · Operational Needs Included in these criteria was office space provided for staff, the ability to connect to the City's computer and phone system, the ease to interact with other City departments both for staff and for the public if they needed to be directed to another City department. Allow for future growth. · Timing Time required to have space ready for use by staff City Hall Old City Hall An investigation was carried out on the old City Hall to determine its suitability for the use as staff office space. The building has 3,500 sq.ft, of floor area per floor for a total of 10,500 sq.ft. The building is currently being used by the City for the storage of files as all previous storage space within City Hall has been renovated to provide offices for staff and meeting rooms. As little has been done to the building over the past 20 years, extensive work is required in order to make the building suitable for staff office space. The works that are required include new roof, windows, doors, heating and cooling systems, electrical systems, creation of office space and making the building handicapped accessible. The cost to provide 4,000 sq. ft., to meet immediate space needs requirements, is in the order of $840,000 or over the life of the project a yearly cost of $53,600. An additional 3,000 sq. ft of office space could be provided at a cost of $180,000 in 2005 dollars. The improvements would take approximately six months to eight months to complete. The renovation to the old City Hall would meet the immediate City staffing needs as well as future requirements. With the inclusion of the barrier free facilities the Business Self Help Centre could establish a store front operation in the building. Funding of $17,000 would be available toward the establishment of this office. The City's, "Downtown Niagara Falls Community Improvement Plan" identifies the old City Hall as a possible building to be used in the revitalization of the downtown core. It states that, "the City Hall block should be enhanced to be a focal point of downtown activity and a symbolic heart of the community" and that "the old Court House building could be converted into civic entertainment or restaurant facilities which could serve to animate the square or provide functional space for related events in the area." Addition to City Hall The first option that was reviewed was the construction of a two-storey 11,200 sq.ft. (8,800 sq.ft. office, 4,400 basement) addition to the south east side of City Hall. The proposed addition included a basement for storage, receiving area and two floors of office space plus public and service elevators. The preliminary drawings for the addition were prepared to determine how best to meet the needs of City Hall staff. The addition not only would meet current needs but would also provide space for future growth. The costs for the proposed addition are estimated to be $1.6 - $1.9 million and would take to approximately one to two years to complete. An alternative option that was considered was the demolition of the Old City Hall and construction of an addition in the front that would consist of new offices, council chambers, meeting rooms and November 21, 2005 - 3 - MW-2005-126 public space for various functions. The proposed addition toward Queen Street would serve as a public focal point for downtown that would engage Queen Street and the City Hall square and could act as a catalyst for the revitalization of the downtown core. It is difficult to estimate the cost for the proposed addition to the front of City Hall as it depends on the amenities included. It is estimated that the cost could be between $3 - $5 million. As Council is aware, the City has retained the firm of V Studio to prepare a strategic implementation plan for the downtown community improvement plan area. As part of the revitalization plan that V Studio's is preparing they will be developing plans for the creation of new public spaces which includes public amenities and will specifically look at the Old City Hall and the surrounding area including the Centennial Square and parking facilities immediately east of City Hall. A workshop will be held on December 5, 2005 during the Community Services Meeting with the consultant to gather input from Council on the plan. It is anticipated that a final report will be ready by the Spring of 2006. Accordingly, it is premature at this time to make any decision on an addition to City Hall or the renovation of Old City Hall. Recreation Commission Building As Committee is aware, staff from Parks, Recreation and Culture have vacated the recreation commission building and' moved into the new MacBain Community Centre. As a result report R-2005-08 Recreation Building End Use was presented to Council for consideration which recommended the demolition of the building and that the property be converted for cemetery purposes. This report was deferred as Niagara Falls Tourism had requested space from the City to house their operation. Niagara Falls Tourism representatives have yet to confirm their space requirements. The recreation report quoted a report done by BMA Consultants who prepared the Cemetery's Business Plan indicated that the best and highest use for the building would be to, "demolish the building and use the land for columbada and other interment options." In addition Council has received a letter from Morgan Funeral Homes and Heatherington & Dean Funeral Chapel requesting that the recommendation contained in the report be adopted. Not withstanding the above, staff did undertake a review of using the building to accommodate staffing needs. The building itself contains approximately 7,500 sq.ft, which would meet the immediate space needs as well as future needs. Currently, the building is not handicapped accessible. Renovations would be required at a cost of $50,000 to carry out the necessary works to accommodate staff and the public. This work could be completed in one to two months. From a staffing perspective the use of this building does present challenges from an operational perspective. Various staff moves were analyzed and it was concluded that in order to minimize the impacts that an entire section needed to be relocated to the building. Even with this there are still operational challenges as there is significant interaction between staff amongst the divisions. In addition there will be an impact upon service to the public as public using the services of a division at the Recreation Commission Building may have to be redirected to City Hall in order to get additional information and vice versa. November 21, 2005 - 4 - MW-2005-126 Taking into account, the recommendation from BMA Consultants, request from the funeral industry and impacts on operations for both the staff and public it is not recommended that the Recreation Commission Building be used to satisfy staffing needs. Lease Space Downtown Staff has investigated several properties downtown to determine which space would best fit our needs. As a result of this review report MW-2004-67 was presented in April 2004, which recommended that staff be authorized to negotiate leasing of office space in Acres House. Staff reviewed various spaces in the building and settled on the main floor in the northwest comer as the best space available in the building for City use. The space is located on the main floor and provides easy access for both public and staff. The lease negotiated for this space, which is just over 4,000 sq.ft., on an annual basis is $59,100. Included in this cost is a portion of reality tax which can be reduced as it is being used for City purposes. Accordingly, it is estimated that the yearly lease would be in the order of $53,800 per year. As the Business Development Self Help Centre could establish a store front operation in the building, funding of$17,000 would be available toward the use of this space. The space is available immediately and would require minimal renovations to accommodate the immediate space needs. The following chart compares the various options as per the criteria that was described earlier in the report. COSTS InCluding OPTION OFFICE SPACE CAPIT~ Capital OPERATIONS TIMING 4,000 sq.ft. $53,600.00 for 6-8 Old Cit~, Hall expandable to 7,000 $840,000.00 4,000 sc[. ft. Good months Recreation $22,000.00 :'1-2 Commission 7,500 scl.ft. $50,000.00 Short Term Fair months Addition to City $1.6-$1.9 Hall, SE 8,800 scl.ft. Million $ 120,000.00 Excellent 1-2 years $53,800.00 Leasing 4,000 sq.ft. Short Term Good 1 month Addition to City 8,800 sq.ft. + $3 - $5 Hall, (~ueen St. Public Space Million Unknown Excellent 2-3 years Funding Currently, there is a reserve, account from the old Development Charges By-law for expansion to City Hall the funds in this account are approximately $310,000. These funds can be used for any of November 21, 2005 - 5 - MW-2005-126 the options that have been considered. Additional funds needed for the old City Hall renovation or the addition to City Hall would be debentured. Taking into account the above information it is staff's recommendation that the City enters into a lease agreement for the office space in the Acres Building for a three-year term. This short term solution will satisfy the immediate space needs for staffing and will allow time to determine what will be the best use for the Old City Hall building. Committee's concurrence with the above recommendation would be appreciated. Prepared by: Respectfully submitted: Ed Dujlovic ~.~John MacDonald Director of Municipal Works - t -~ Chief Administrative Officer Attach: H:\WPFILE$\INCAMERAX2005hMw-2005- 126 - Space Needs - Nov. 7.wpd November 21, 2005 MW-2005-126 Front Entrance City Hall - One Exit Clerks Office - Counter Security Issues No security measures or second exit Finance Department Vault with two desks Finance Department Hallway in front of cashier counter November 21, 2005 MW-2005-126 Information Systems - Office/Storage Municipal Works Hallway- Administrative Staff Traffic & Parking Personnel ~ Storage Room He 6 ton. & Dea Fu al O . pel 5176 Victoria Avenue Niagara Falls, Ontario L2E 4E3 Phone 905-354-5614 - Fax 905-354-9572 August 11, 2005 Ms. Adele Kon Director of Parks, Recreation & Culture c/o Niagara Falls City Hall 4310 Queen Street Niagara Falls, ON L2E 2L1 Dear Ms. Kon: In a recent discussion with Cynthia Roberts regarding the future use of the existing building at Green's Comers, we were told that it may be taken down; used for community groups; sold offto a third party; or used for the much-needed expansion of Lundy's Lane Cemetery. As I am sure you and City Council are aware, Lundy's Lane Cemetery has no available land for sale. The idea of using this piece of land for anything other than cemetery expansion would, in our opinion, be foolish. The new sale of lots and the beautification of this comer land would certainly enhance a very busy intersection. I am sure that the other time, a! homes in the City will feel the same way. Garth R. Tustin Managing Director MORSE & SON CHAPEL ~ NIAGARA-ON-THE-LAKE CHAPEL 5917 MAIN STREET ~ 415 REGENT STREET NIAGARA FALLS, ONTARIO NIAGARA-ON-THE-LAKE, ONTARIO 1-905-356-3550 L2G 5Z7 Est. Est. 1-905-468-3255 LOS I$0 1-905-356-9916 FACSIMILE 1826 1959 1~905-356-9916 FACSIMILI~ G. ERNEST MORGAN, DIRECTOR PHILIP D. SCREEN, DIRECTOR MORGAN FUNERAL HOMES MORSE & SON LIMITED www. mor§anfuncral.com September 30, 2005 May°r Tel S~ci ~d Memb~s °f C°Uncil CRy ofNiag~a F~ls 4310 ~n S~e~ P. O. Box 1023, Ni~a F~s, Om~o L2E 6X5 ~yor S~ci ~d Md~en: Re: R- 200~08 - R~r~tion BuBdinz End Use We wish to offer our strong endorsement of the recommendation offered by both the Parks, Recreation & Culture staff and your consultant, BMA Management Consulting Inc., to "demolish the (former Recreation) building and use the land for columbaria and other interment options." As indicated in their detailed analysis, this option has the least risk and the greatest revenue potential for the City. I would also support the idea shared by the members of the Park in the City Committee that the comer of Montrose Road and Lundy's Lane would benefit from the increased greening and beautification. As Canada's oldest funeral home (1826), and certainly Stamford Township area's first funeral home, we have been providing services to families choosing the Lundy's Lane Cemetery for many years, dating back to when it first existed as a Methodist cemetery. We have found it very difficult over the last several years to continually disappoint City families by having to inform them there is no longer grave space available at Lundy's Lane (as of this date, only 1 full single plot and 0 cremation plots remain unsold). It is very important to succeeding generations, that they are able to arrange for final disposition of family members in the same cemetery in which many of their former relatives are interred. We estimate that our Funeral Directors and our Pre-arrangement Planner have to inform Page 1 of 2 families at least twice or more each month that they will have to make an alternate choice fi.om Lundy's Lane Cemetery for final disposition. The staff at the Cemetery administration office would not be aware of most of these disappointed families, as they would have been informed by members of our staff prior to contact with their office. Further, by increasing the number of grave spaces available for purchase, the City stands to realize increased funds for both operation and long-term trust benefit (i.e. Perpetual Care & Maintenance Funds). In closing, I again encourage you to adopt the recommendation of your Parks, Recreation & Culture staff and of BMA Management Consulting Inc. 12. Rol~rt~ Page 2 Of'2 Community Services Department R-2005-08 ~'ho Cih/of Parks, Recreation & Culture Adele Kan Hiacjora Fc~lls 4310 Queen Street Director  P.O. Box 1023 C<:3r3odo Niagara Fails, ON L2E 6X5 web site: www.city, niagarafalls.on .ca Tel,: (905) 356-7521 ~mzs .ATT'E" DEFERRED BY COUNCIL Fax: (905) 356-7404 E-mail: akon(~city, n iaga faf ails.on .ca May 2, 2005 Alderman Selina Volpatfi, Chairperson and Members of Community Services Committee City of Niagara Falls, Ontario Members: Re: R -2005-08 - Recreation Building End Use RECO, MMENDATION: That Council approve the demolition of the Recreation Commission building (7565 Lundy's Lane) and convert the entire property for cemetery purposes. BACKGROUND The iVlacBain Community Centre is scheduled to open in the Summer of 2005. At this time, the Parks, Recreation & Culture staffwill relocate from the Recreation Building situated at the comer of Lundy's Lane and Montrose Road to the new Centre. A study was conducted in 2003 by BMA Management Consulting Inc. to determine the "highes~t and best use" of'the Recreation Building once it was vacated. The attached Study looked into three options for the best use or'the property. The options are as follows: t. Sale of the property to a third party; 2. Alternate cemetery operational uses for the building; 3. Development of lands for cemetery purposes. A detailed analysis, including a summary of the advantages, disadvantages, risks and opportunities for each option was conducted by BMA Consultants. The final analysis recommends that the hi*~qest and best use of'the property would be to "demolish the building and use the land for columbaria and other interment options." This option has the least risk and the greatest revenue potential. The Lundy's Lane Cemetery is located adjacent to the Recreation property and, therefore, the land transition to cemetery use would be appropriate. There is a high demand for burial space in this cemetery however, at present, there are less than ten single lots available for sale and there are several people on a waiting list requesting double plots. gVorking Togelher to Serve Our Community Municipal Works · Fire Services · Parks, I~creation & Culture · Business Developrnea~ · Building & By-Law Services May 2, 2005 - 2 - R-2005-08 The 2003 Study recommends that the City should focus the property development on building Columbaria, with space left over for traditional burials. Staff believes that a better use of the property is to develop the land for traditional burial plots (double plots and cremation plots) with an area reserved for Columbaria. The rationale is that the first Columbarium was installed at Fairview Cemetery in September 2003 and the niche sales are slower than anticipated. Also, in September 2004, the City took over the management and operation of the Stamford Green Heritage Columbarium. With the two Columbaria now in operation, it is believed the market is not ready for additional Columbaria at this time. The projected costs to demolish the existing building, survey for cemetery plots, landscape and beautification is $75,000. Over a ten-yearperiod, it is expected that 400 cemetery lots would be sold bringing in revenue of more than $206,400 and an additional $137,600 in Perpetual Care & Maintenance Funds. The future installation ora CoIumbarium will realize more than $100,000 in additional revenue and Perpetual Care & Maintenance Funds. Revenues are based on 2005 rates. A portion of the building is currently used by the Niagara District Art Association and they are in favour of relocating to the Community Resource Building. The Niagara Falls Concert Band also uses the building to store its music. Staffwill attempt to find the Band an alternative location. The proposed cemetery expansion was shared with the Park in the City Committee and they supported the option to expand the existing cemetery. The comer of Lundy's Lane and Montrose is considered a prominent Citycomer that would benefit from increased greening and beautification. The Committee unanimously supported the following motion made by Loretta Burke and seconded by Paisley Janvary-Pool: To support the third alternative and to beautify the corner of Montrose Road and Lundy's Lane and that the funds for development and ongoing maintenance be included in the cemetery budget. Conclusion: Due to the popularity of, and public demand for more burial spaces in the Lundy's Lane Cemetery, as well as the proximity of the Cemetery to the Recreation Building property, Staffbelieves that the highest and best use for the property would be for cemetery purposes. Prepared by: RespectfulIy subrr~_'tted: Cynthia A. Roberts //John MacDonald Manager of Cemeteries V Chief Administrative. Officer & Operations Planning