2008/02/25 ~j ,z,
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COUNCIL MEETING
February 25, 2008
O CANADA: Eilis Wilson will sing the National Anthem
PRAYER: Councillor Kerrio
ADOPTION OF MINUTES: Council Minutes of February 11, 2008
DISCLOSURES OF PECUNIARY INTEREST
Disclosures of pecuniary interest and a brief explanation thereof will be made for the
current Council Meeting at this time.
CORPORATE SERVICES COMMITTEE AGENDA
Municipal Utility Budget
1. F-2008-10 2008 Municipal Utility Budget
Operations Budget
1. F-2008-11 2008 General Purposes Budget
2. TS-2008-15 Proposed Adjustment to Parking Fines
Capital Budget
1. Presentation on 2008 Capital Budget
2. Presentation by the Board of Museums
re: Proposed expansion to Lundy's Lane Historical Museum
Miscellaneous
1. CAO-2008-01 Council Strategic Priorities 2007-2010
February 25, 2008 F-2008-10
Nia ara a.Il s
CANADA
Councillor Victor Pietrangelo, Chair
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
Re: F-2008-10
2008 Municipal Utility Budget
RECOMMENDATION:
That the Corporate Services Committee recommends
the approval of the 2008 Municipal Utility Budget,
the approval of the 2008 water and sewer rates and charges per Schedule A,
the approval of the amending bylaw to Bylaw 2007-161 for the imposition and
collection of rates
the 2008 water and sewer rates be reviewed following the consideration of the
The Water and Sewer Rate Structure Review report.
BACKGROUND:
Staff prepared report F-2008-09 2008 Municipal Utility Budget to provide information on
the various factors that will impact the 2008 revenues and expenses. This report was
deferred on February 11, 2008 and is attached for reference.
It should be noted that Council has engaged Mike Loudon, P. Eng, to review the existing
water and sewer rate structure. However, this rate structure review will not be available in
time for budget consideration. Mr. Loudon has worked diligently in researching the subject
despite the limited timeframe that was made available. Public consultation has also been
done through direct engagement with Staff and the consultant. Staff anticipate the first
draft of the Consultant's findings will be available by the end of February. Following Staff's
review of the findings, Mr. Loudon will prepare and present his report to the Committee.
The Consultant's report should be ready bymid-March, pending any additional input from
the Public and Staff. The presentation of the Water and -Sewer Rate Structure Review
report is tentatively scheduled for the March 31, 2008 meeting of Committee.
The Region of Niagara has provided area Municipalities with the proposed rate increases
for both water { 7.6%) and sewer {6.4%) however, these rates will not be finalized until the
Region's Council meeting on February 28th,2008. The rates will be effective March 01,
2008 and will be applied to water and sewer flows following that date.
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Corporate Services Departmei
Finance
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F-2008-10 - 2 - February 25, 2008
Staff recommend that the 2008 Municipal Utility Budget be approved subject to any
amendments the Committee may deem appropriate. The approval will allow regular
operations to continue and new initiatives to begin. More importantly, the contribution to
capital will be approved. This funding is integral to the 2008 Capital Budget which will be
discussed under a separate presentation. The current rate structure will be continued
pending the outcome of the consultant's study.
CONSUMPTION RATES
For the 2008 year, the City's water consumption rate would increase by 6.4%, from
$0.6024 to $0.6493 per cubic meter. Staff has incorporated the proposed Regional rate
increase of 7.6% into the City's water rate.
For the 2008 year, the City's sewer consumption rate would increase by 2.5%, from
$0.8544 to $0.8760 per cubic metre. Staff has incorporated the proposed Regional rate
increase of 6.4% into the City's sewer consumption rate.
The City's 2008 combined water and sewer consumption rate would increase by4.5% from
$1.456 to $1.525 per cubic metre.
MONTHLY SERVICE RATES
For 2008, the monthly water service charge would increase by 7.0% from $20.07 to
$21.49. The sanitary sewer service charge would also increase from $18.58 to $20.40, an
increase of 9.8%.
The City's 2008 combined monthly service charge would increase from $38.65 to $41.88.
The residential ratepayer would pay an additional $5.27 per month or $63.25 per year.
OTHER RATES AND CHARGES
Staff has reviewed a!I of the other rates and charges and recommend no change to the
existing charges as per the attached Schedule A.
CAPITAL CONTRIBUTION
Staff has reviewed the expenditure for Capital Contribution. These transfers provide
funding for waterworks and sanitary sewer system construction and maintenance. The
water capital contribution has been increased by $420,000 to $4,500,000, and the sewer
capital contribution has been maintained at $4,645,000. The capital contribution is
included in the calculation of the monthly service charge. For the past few years, the
Municipal Utility budget has varied its annual contribution to capital. The following chart
shows the history of contributions and the corresponding component in the base
(residential) monthly service charge.
February 25, 2008 - 3 - F-2008-09
Water Sewer
Year Contribution Component Contribution Component
Amount Amount Amount Amount
2004 $4,101,800 $10.55 $2,271,250 $5.73
2005 4,717,000 12.21 2,612,000 6.70
2006 4,000,000 10.33 3,300,000 8.01
2007 4,080,000 10.23 4,645,000 12.22
2008 4,500,000 11.24 4,645,000 12.19
SUMMARY
Due to the timing of increasing Regional water and sewer rates, and the need to maintain
regular billings to avoid a deficit, Staff recommends the following:
the approval of the 2008 Municipal Utility Budget,
the approval of the 2008 water and sewer rates and charges per Schedule A,
the a royal of the amendin b law to B law 2007-161 f
pp g y y or the im osition and
p
collection of rates
the 2008 water and sewer rates be reviewed following the consideration of the
The Water and Sewer Rate Structure Review report.
Recommended by:
Ken Bur en, Acti g Executive Director of Corporate Services
Recommended b
Y
Ed Dujlovic, Exe i e Director of Community Services
Respectfully submitted:
~^~/John MacDonal ,Chief Administrative Officer
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Schedule "A" to this amending By-Law No.
CITY OF NIAGARA FALLS
SCHEDULE OF RATES, FEES AND CHARGES
After Before
1. Service charges: Due Date Due Date
15 mm meter $ 22,63 $ 21.49 monthly
18 mm meter $ 22.63 $ 21.49 monthly
25 mm meter $ 22.63 $ 21.49 monthly
37 mm meter $ 67.87 $ 64.47 monthly
50 mm meter $ 128.97 $ 128.97 monthly
75 mm meter $ 271.45 $ 257.88 monthly
100 mm meter $ 497.66 $ 472.78 monthly
150 mm meter $ 950.08 $ 902.58 monthly
200 mm meter $1,696.58 $1,611.75 monthly
250 mm meter $2,375.21 $2,256.45 monthly
2. Water rates: After Before
Due Date Due Date
$ 0.6341 $ 0.6493 per cubic metre
3 . Flat rates for a private water service not metered by choice or other determination of the City:
After Before
Due Date Due Date
$ 38.05 $ 38.81 monthly
4. Flat rates for a private water service not metered because of refusal of owner:
After Before
Due Date Due Date
$114.16 $ 116.44 monthly
5. Billing period:
Minimum of one month.
6. Service deposits:
Two times the estimated billing for a billing period with a minimum of the amount of
$230.00.
7. Sewer rates:
(a) Service charge as set out in section 1: 94.97%
(b) Water rates as set out in section 2: 134.91
(c) Flat rates as set out in sections 3 and 4: 112.79%
8. Charge for Installation of Water Service:
(a) 3/4" Service: $1,500.00
(b) Over 3/4" Service Actual cost -Deposit required based on estimated costs.
9. Charge for shutting off or turning on supply of water:
(a) During normal working hours: $ 50.00
(b) Outside normal working hours: $ 150.00
Note: For the purpose ofthis by-law, normal working hours shall mean Mondays to Fridays
(exclusive of holidays) between 8:00 a.m. and 4:00 p.m.
10. Charge for meter removal or reinstallation:
(a) During normal working hours: $ 40.00 per hour/per city employee
(b) Outside normal working hours: $ 100.00 per hour/per city employee
1 1. Charge for Testing Meter Consumption: At cost with a deposit of $75.00
12. Bulk carrier rate for City stand-pipe:
(a) For Water $ .80 per cubic metre
-4-
(b) Service deposit: Based on estimated charges for two billing periods,
minimum of $500.00.
(c) Bulk water card purchase $10.00
13. Use of Water for Construction Purposes:
(a) At rates shown in sections 1 and 2 together with the cost to supply and install a meter.
(b} Service Deposit: based on estimated charges for two billing periods; minimum of
$500.00.
14. Charge for private water service account transferred to tax account:
(a) Per transaction fee of $20.00
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Councillor ~'ic#or l~ietrangel®, Chair
and ~lernbers of the Corporate services Committee
Cit~° of l~iagara Fails, Ontario
lulerr~bers:
lea F-20®~-09
2~0~ iU~~nio~pa~ t~~~ty ~u~get
For the c®nsideration of the Corporate services Cornr~ittee.
~.C~~~~l~~s
Staff has prepared the 2g0~ Municipal utility budget to provide accountable and guality
services, Staff has reviewed various factors in preparing the 200 lVlunicipal utility budget.
phis report provides information on the various factors that viii impact the ~00~ revenues
and expenses,
It should be noted that Council has engaged iUl;iCe ~.oudon, lam. Eng. to review the e~is#ing
rate structure. i-#o~vever, thss rate structure reviev~ viii na~t be .available ire t~rne for budget
approval. ~s a result, staff recor~rnend that the current rate structure be continued
pending the outcome of the re~fiew.
the l~egi®n of l~liagara has provided area ~llunicipalities with the proposed rate increases
fc~r b®th water ~ i .0®/Q~ ar~d se~,ver ~0.~~.~®~ hoveever, these rates will riot be tinali~ed until the
legion's Council ~°~eeting ors February ~~th,~00~.
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For the ~00~ year, the City's water consumption rate w®uld increase by. ~.~'~~c, frorr~
~0.~~2~ to ~0.04g~ per cubic meter. staff has reviewed the annual flows for eater
purchases, and has also reviewed the recent changes in the legion of l~iagara's charges
for water supply. infrastructure improvement in the City's water distribution system has
helped to reduce water lass. As a result, the billable water consumption has been
maintained at 85% of total v+rat~r purchases. It should be noted that the City has
incorporated the proposcd~~gic~nal rate increase of into the City's rate.
For the 200 ~ City's sewer consumption rate would increase by 2.b~/a, ~frorr~
$0.84 0 per cubic metre.
- Corporate Services ®epartment
Finance
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February 11, 2008 _2_ F-2008-09
The City's 2008 combined water and sewer consumption rate would increase by 4.5% to
$1.525 from $1.456 per cubic metre. The following chart shows a history of previous
years' consumption rates for water, sewer, and the 2008 proposed consumption rates per
cubic metre.
Water Sewer Combined
Rate Rate Rate
2003 $0.484 $0.891 $1.375
2004 $0.514 $0.891 $1.405
2005 $0.561. $0.878 $1.439
2006 $0.578 $0.878 $1.456
2007 $0.602 $0.854 $1.456
2008 $0.645 $0.875 $1.525
SERVICE RATES
Staff has reviewed the monthly service charges for each of the water and sanitary sewer
systems for 2008. The monthly water service charge would increase by 7.0% to $2'[ .49
from $20.07. The sanitary sewer service charge would also increase from $18.58 to
$20.40, an increase of 9.8%.
The City's 2008 combined monthly service charge would increase from $38.65 to $41.88.
The residential ratepayer would pay an additional $5.27 per month or $63.25 per year.
The chart on the next page, shows a history of previous years'~service charges for water,
sewer, and the 2008 proposed service charges per month.
Water Sewer Combined
Rate Rate Rate
2003 $16.61 $9.62 $26.23
2004 $18.67 $11.16 $29.83
2005 $20.44 $11.96 $32.40
2006 $19.56 $13.82 $33.38
2007 $20.07 $18.58 $38.65
2008 $21.49 $20.40 $41.89
EXPENDITURES
WAGES AND BENEFITS
Staff has reviewed the expenditure for labour to ensure that sufficient budget is included
to maintain existing levels of service for both the water and sewer systems. The current
complement forthe water and sewer divisions is 31 staff. [n addition to the frontline staff,
there are supervisory and administrative personnel that support the activities of providing
water and sewer services. An additional amount of $300,000 has been added to .the
previous year's amount for increased tabour costs relating to Provincial standards, and
service improvements. The increased costs have been equally applied to both the Sewer
and Water budgets.
February 11, 2008 _3_ F-2008-09
DEBT PRINCIPAL AND INTEREST P~I~MENTS
During 2008, the payments of interest and principal will remain at $236,756. In the capital
program, should any of the water and sanitary sewer projects require debt financing, the
servicing of the new debt will begin in 2009.
MATERIALS
Staff has reviewed the expenditure far the purchases of supplies, small equipment and
services. Staff has increased this expenditure by an inflation factor of 2% for 2008.
CQNTRACTED SERVICES
Staff has reviewed the expenditure for purchases from external suppliers and contractors.
The principal supplier is the Region of Niagara for water supply and sewage treatment.
The Region of Niagara will be finalizing their water charges on February 28th and as such
City staff have used the proposed rates in the determination of the expenditure budget.
The Region started last year and will continue to bill both a consumption rate and a fixed
metre equivalency rate. This revision separates certain costs and sets appropriate rates
to collect sufficient revenue. Staff anticipates that the Regional consumption rate for 2008
will increase by 7.6%, to $0.554 from $0.512 per cubic metre.
The new fixed metre equivalency rate for water supply from the Region would be the same
rate across the Region, similar to the consumption rate. This new charge has been
developed to pay for the Region's annual payments of principal and interest on water-
related debt. City staff has included this new charge of $164,802 in the City's monthly
service. rate. Staff anticipates that the total Regional charge for water supply would be
approximately $9 Million.
The Region of Niagara will continue to bill both a consumption rate and a fixed metre
equivalency rate for sewer treatment charges. In 2007, the Region changed how the
consumption rate was billed. This system wherein, the consumption rate would be based
on a rolling three-year average of sewer treatment flows, will continue for 2008. The
average would be adjusted annually per the most recent year's experience.. As a result,
the annual charge for sewer treatment would become a fixed amount based on the
previous three-year average offlows. Staff anticipates that the Regional consumption rate
for 2008 will increase by 6.4%, to $0.655 from $0.6 per cubic metre.
Similar to the water rates revision, the new fixed metre equivalency rate for sewer
treatment from the Region would be the same rate across the Region. This new charge
has been developed to collect sufficient revenues to payforthe Region's annual payments
of principal and interest on sewer-related debt. City staff has included this new charge of
$124,953 in the City's monthly service rate. Staff anticipates that the total Regional charge
for sewer treatment would be approximately $11.7 million.
The billing and receipting services, provided by Niagara Falls Hydro, wil( continue to be
paid on a full cost recovery basis. In addition to existing contracted service costs, staff is
anticipating increased expenditures for system inspections, leak detection, repairs and
rehabilitation programs.
staff has reviewed the e~per~dit~re for~dit gees, ..~d~ertising, ~ncollectible cc®~nts, and
the sewer Debate ~r®gra~. ~`he approval of a Beni®r's rebate program is included in this
type of e~pendit~re, l~atepa~ers wl~o are 6~ or older and arc receiving federal go~err~~ent
assistance world be entitled to an annul rebate of which ar~n~all~ casts
appro~ir~ately ~~~,~g~.
~~rrentl~, the ~it~'s water bylaw allows for the collection of arrears pia the transfer tc
property fia~c acc®~nfis, ~~ring 2g~~, the total arrears transferred were ~ ~~g. ~o~e
of these transfers related fio tenant wafter accents which wire transferred to the respecfii~e
property owners of the tenanted properties, staff changed the procedures far managing
these tenanted water accounts ar~d will be reporting ~o ~o~ncil with a separate rep®rt
updating ~o~ncil on the effecti°~eness of the changes later in the year.
~enar~t water acco~ar~ts do require a dap®sit of which is held on account by l°~iagara
galls l-~~dro. ~Q~racil directed staff to initiate the pa~r~er~# of interest ors grater depc~s~ts,
~liagara f=alls l-lydro staff has advised that their new software systes~ is able to
accorrarn®date this r~ew payr~errt ar~d that the r~e~t software has been s~ccessf~ll~r
ir~pler~er~ted. ~s a result, these patents cf interest ors deposits gill made sr~ the first
darter of 2gfl~.
staff has included an estimated cost of for the payment of interest on deposits
reg~ired for tenant water accounts.
staff has reviewed the e~pendit~re for ~apitai ~~~~ntrib~ton. these transfers provide
Banding for waterworks and sanitary sewer system constriction and maintenance. ~ he
eater capital contribution has been increased by 4~~=;~~~ to and the veu~er
capital contribution has been increased by to
his report is intended to ad~9se ~o~ancil of the ~ario~s factors that ~a~ill impact the
1~~~~anicipal ~tilifiyy ~~dget. the attached budget financial statements pr~~ide detail
information for both wat,ar and sanitar~~ sewer ser~~~ices,
l~ecor~rnended b~: .
lien ~3 den, ~c~ing ~:~e~~ti°~e director of ~®rporate ~er~ices
~ecor~r?~er~ded b~: - ~ -
~d l~~jlovic, ~ ~ tative direct®r of ~c~r~-a ~r~it~ ~err~ices
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Res ectfull submitted.
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J® acD®nald, thief Adrnir~isfira#~fficer
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CITY QF NIAGARA FALLS GL5410 Page : 1
MUNICIPAL UTILITIES BUDGET Date : Feb 15, Zoos Time : 10:39 am
For Period Ending 31-Dec-2008
2007 2007 2008 $ VARIANCE
ACTUAL BUDGET BUDGET More(Less)
than 2007 Bgt
CITY WATER FUND CC1 CC2
EXPENSE
AUDITING SRVS
CONTRACTED SERVICES 5,000 5,000 5,000 0
REVENUES AND RECV
CONTRACTED SERVICES 664,058 584,064 601,136 17,072
WSIB HEALTH SAFETY SICK SRVS
MATERIALS 61,000 60,115 61,000 885
EMPLOYEE BENEFITS
E( 0 0 0 0
CPP 0 0 0 0
OMERS 0 0 0 0
EHT 0 0 0 0
AD&D 0 0 0 0
EAP 0 0 0 0
GROUP LIFE 0 0 0 0
GROUP MEDICAL 0 0 0 0
REGIONAL CHRGS SANITARY SEWER
CONTRACTED SERVICES - REGIONAL C 0 0 0 0
_ REGIONAL CHRGS WATERWORKS
CONTRACTED SERVICES 8,265,309 8,176,680 8,423,812 247,132
SYSTEM MAINT WATERWORKS
LABOUR 1, 214, 874 1,245,728 1, 316,427 70,699
EMPLOYEE BENEFITS ALLOCATION 297,681 285,862 297,297 11,435
PAID ABSENT TIME -SYSTEM MAINT Wp 0 p 0 0
LONG TERM INTEREST 32,152 36,990 32,536 (4,454)
MATERIALS 411,692 415,304 419,187 3,883
PERSONNEL DEVELOPMENT 4,741 16,000 16,320 320
ELECTRICITY 9,401 0 10,000 10,000
WATER 2, 890 0 2, 000 2, 000
NATURAL GAS 752 0 1,000 1,000
ADVERTISING /NEWS RELEASE - SYSTI 2,858 10,000 26,010 16,010
INSURANCE PREMIUMS -SYSTEM MAIN' 69,635 67,550 69,820 2,270
CONFERENCES/CONVENTIONS/WORKS 0 11,200 0 (11,200)
CONTRACTED SERVICES 183,125 379,500 453,454 73,954
RENTS AND FINANCIAL EXPENSES 241,746 198,532 296,002 97,470
LONG TERM DEBT PRINCIPAL 94,137 86,125 94,137 8,012
TO CAPITAL 0 0 0 0
TO CAPITAL HOLDING 4,080,000 4,000,000 4,080,000 80,000
TO RESERVES 0 0 0 0
INTERNAL RENT 134,100 175,590 223,100 47,510
Total EXPENSE 15,775,150 15,754,240 16,428,238 673,998
REVENUE
SYSTEM MAINT SANITARY SEWERS
USER FEES -SYSTEM MAINT SANITARY 0 0 0 0
OTHER REVENUE -SYSTEM MAINT SAN 0 0 0 0
SYSTEM MAINT WATERWORKS
USER FEES (63,791) 0 0 0
WATER CONSUMPTION FEES -SYSTEM (8,614,405) (8,176,680) (8,423,812) (247,132)
WATER SERVICE FEES -SYSTEM MAINZ (7,419,437) (7,191,820) (7,564,732) (372,912)
WATER FLAT RATE FEES -SYSTEM MAI (100,683) 0 0 0
WATER STAND PIPE FEES -SYSTEM M~ (63,498) 0 0 0
WATER TRANSFER AND SHUT OFF FEE (34,970) 0 (25,000) {25,000)
SALES (55,730) {50,000) (50,000) 0
TRANSFERS FROM SPECIAL PURPOSE I 0 (245,740) 0 245,740
OTHER REVENUE (290,737) (90,000) {364,694) (274,694)
CITY OF NIAGARA FALLS GL5410 Page : 2
MUNICIPAL UTILITIES BUDGET Date : Feb 15, .zoos Time : 10:39 am
For Period Ending 31-Dec-2008
2007 2007 2008 $ VARIANCE
ACTUAL BUDGET BUDGET More(Less)
than 2007 Bgt
CITY WATER FUND CC1 CC2
Total REVENUE (16,643,251) (15,754,240) (16,428,238) (673,998)
Total CITY WATER FUND (868,101 0 0 0
CITY OF NIAGARA FALLS GL5410 Page : 1
MUNICIPAL UTILITIES BUDGET Date : Feb 1s, Zoos Time : 10:40 am
For Period Ending 31-Dec-2008
2007 2007 2008 $ VARIANCE
ACTUAL BUDGET BUDGET More(Less)
than 2007 Bgt
CITY SANITARY SEWER FUND CC1 CC2
EXPENSE
REGIONAL CHRGS SANITARY SEWER
CONTRACTED SERVICES 11,110,340 11,620,020 11,165,692 (454,328)
EMPLOYEE BENEFITS
EI 0 0 0 0
CPP 0 0 0 0
OMERS 0 0 0 0
EHT 0 0 0 p
AD&D 0 0 0 0
EAP 0 0 0 0
GROUP LIFE 0 0 0 0
GROUP MEDICAL 0 0 0 0
SYSTEM MA{NT SANITARY SEWER
LABOUR 522, 591 477,139 493,490 16, 351
EMPLOYEE BENEFITS ALLOCATION 127,786 109,266 113,637 4,371
PAID ABSENT TIME -SYSTEM MAINT SAI 0 0 0 0
LONG TERM INTEREST 28,161 32,330 28,429 (3,901)
MATERIALS 127,488 245,980 250,900 4,920
ADVERTISING /NEWS RELEASE - SYSTE 0 0 0 0
INSURANCE PREMIUMS -SYSTEM MAIN' 86,063 83,550 86,200 2,650
CONFERENCES/CONVENTIONS/WORKS 0 0 0 0
SEWER REBATE MATERIALS 0 0 0 0
CONTRACTED SERVICES 720,808 1,041,370 924,497 (116,873)
RENTS AND FINANCIAL EXPENSES 335,552 197,200 319,853 122,653
LONG TERM DEBT PRINCIPAL 81,653 75,425 81,654 6,229
TO CAPITAL HOLDING 4,645,000 3,300,000 4,645,000 1,345,000
TO RESERVE FUND -SYSTEM MAINT SA 0 0 0 0
TO RESERVES 0 0 0 0
INTERNAL RENT 55,150 112,005 93,975 (18,030)
WSIB HEALTH SAFETY SICK SRVS
MATERIALS 23, 500 22, 815 23, 500 685
Total EXPENSE 17,864,092 17,317,100 18,226,827 909,727
REVENUE
SYSTEM MAINT SANITARY SEWER
USER FEES (10,977,772) (11,620,015) (11,165,692) 454,323
SEWER SERVICE CHARGES - SYSTEM R (7,104,920) (5,027,085) (6,931,135) (1,904,050)
SEWER FLAT RATE CHARGES -SYSTEM (98,326) 0 0 0
SEWER LATERAL GLEANING - SYSTEM I (34,983) (25,000) (30,000) (5,000)
SEWER LATERAL INSTALLATION - SYST 0 (35,000) 0 35,000
INVESTMENT INCOME -SYSTEM MAINT 0 0 0 0
TRANSFERS FROM SPECIAL PURPOSE I 0 (510,000) 0 510,000
OPG SEWER REVENUE -SYSTEM MAIN- (100,000) (100,000} (100,000) 0
Total REVENUE (18,316,001) (17,317,100
(18,226,827) (909,727)
Total CITY SANITARY SEWER FUND (451,909 0 0 0
February 25, 2008 F-2008-11
Nia ara ails
CANADA
Councillor Victor Pietrangelo, Chair
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
Re: F-2008-11
2008 General Purposes Budget
RECOMMENDATION:
That the Corporate Services Committee recommends the approval of the 2008 General
Purposes Budget as amended.
BACKGROUND:
The General Purposes Budget for 2008 was first presented by the Chief Administrative
Officer (CAO) on December 10, 2007 with several Directors providing operating overviews
of the various challenges and priorities for 2008. During that meeting the minutes of the
previous October 29, 2007 were received wherein several deputations were received by
Committee and referred to final budget deliberations. These deputations were for annual
grants, fee -for service, etc. for various organizations. During the December 10, 2007
meeting, there were two motions passed which added to the 2008 General Purposes
Budget. Sums of $500,000 for drainage work which would be an increase to the
contribution to Capitai for Drainage Works and $120,000, an increase to the Niagara Falls
Tourism Grant. This would bring that particular grant up to a total of $400,000 for the 2008
year.
On January 14, 2008, the CAO brought again the 2008 General Purposes Budget to
Committee and in accordance with Committee's direction offered two particular transfers
to reserves that would be eliminated to offset the additions to the Budget. The two
transfers that were offered for elimination were;
1) as a result of new financial policies the sum' of $440,000,
2) anticipated Casino Assessment Appeal the sum of $849,682.
Together these elimination transfers would reduce the expenditure budget to a total of $93
million. Particular referrals to budget have all been included forthe various grants and fees
for service that were requests through the various deputations on October 29, 2007 except
for the addition of $25,000 for the Niagara Falls Library Board. The additional $25,000
would have a minor effect on the tax levy and staff recommends that should the Committee
wish to include that additional amount then they should include that as
;
3
Corporate Services Department
Finance
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February 25, 2008 - 2 - F-2008-11
The CAO on January 14, 2008 also provided a comparison of the tax levy on the average
household. The 2.5% represented approximately a $20 additional tax change for the City
portion only. The City enjoys a large commercial assessment and a 2.5% levy increase
on the commercial assessment would be several hundred if not thousands of dollars in
additional taxes for the City portion only. As an example the chart following shows the levy
increase per $100,000 assessment for each of the major property classifications.
TAX LEVY INCREASE PER $100,000 PROPERTY ASSESSMENT
Property Class 2008 Tax Levy 2007 Tax Levy 2.5% Levy Increase
Residential $523.00 $510.00 $13.00
Multi-Residential $1,0178.00 $1,052.00 $26.00
Commercial $920.00 $898.00 $22.00
Industrial $1,077.00 $1,343.00 $34.00
Pipelines $855.00 $834.00 $21.00
Farm Lands $131.00 $128.00 $3.00
Managed Forests $131.00 $128.00 $3.00
Staff has been advised that the Regional service charge for waste management will be
$6,164,763. This amount is approximately $141,800 more than 2007 or 2.4%. This
service charge is collected as a property tax levy. Due to assessment growth over 2007,
staff anticipates the waste management tax rate to be less than 2007 rate.
Since January 14, 2008, staff has not received any further inquiry concerning the 2008
General Purposes Budget. Staff recommends that with the amendments that have already
been proposed, the 2008 General Purposes Budget should be approved. The operating
divisions can carryon with their various programs, especially, the contributions to Capital
which the CAO will be addressing in a separate report.
As in previous years, although the budget maybe approved, the actual tax rates are not set
until approximately the May/June period of the year. At that time, The Region of Niagara
has usually passed their property tax policy and the rates can be determined. If there are
any changes to the 2008 General Purposes Budget they would be brought forward to the
Council at that time before the property tax rates are presented for approval.
Recommended by: ~
Todd Harrison, A in irector of Finance
Approved by:
Ken Burden, Actin xec. Director of Corporate Services
Respectfully submitted:.
John MacDonald, hief Administrative Officer
February 25, 2008. TS-2008-15
Nia ara
ails
g ~AN~DA
Councillor Victor Pietrangelo, Chair
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
Re: TS-2008-15
Proposed Adjustment to Parking Fines
RECOMMENDATION:
1) That Council approve the proposed adjustment to set fines;
2} That Staff forward the attached schedule to the Ministry of the Attorney General's
Office for approval;- and,
3) Council forward a resolution to the Regional Municipality of Niagara requesting that
they adjust their set fines to align with the proposed adjustments outlined in this
report. As well, that they eliminate the voluntary payment option.
BACKGROUND:
As part of the 2008 Operations Budget deliberations, Transportation Services Staff
identified adjustments to the current Parking Fine structure. These adjustments directly
impact the proposed operating budget by approximately $123,000.00.
Parking violations have remained the same in the City of Niagara Falls since Council
recommended an .increase in December 2001. Staff has surveyed eight local
municipalities to determine existing fine structures, across the Region as illustrated in
Schedule `A'.
Although set fines have not been adjusted in seven years, staffing costs and administration
fees have increased approximately 3% per year. This has resulted in the operating deficit
that is burdening the tax supported Operation Budget. The Parking Control Operation does
not operate on quotas, therefore, the suggested fine adjustments are based on the typical
25,000 to 30,000 violations issued on an annual basis.
Typically, Municipalities apply to the Ministry of the Attorney General's Office for fine
adjustments on a 2 to 5 year cycle. Staff are recommending an average twent -five
z ~ ~ Community Services Department
' ~-~='r~' ~ Transportation Services
Working Together to Serve Our Community.
h 3 K ~ A ~r.a
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February 25, 2008 2 TS-2008-15
percent (25%) increase be submitted for approval, with the exception of handicap
infractions, at $300.00 and the recently imposed "heavy vehicle" restrictions implemented
in 2007 at $80.00.
In March 2003, City Council approved a recommendation to decrease the set fine from
$15.00 to $10.00 in the Queen Street and Main Street Business Improvement Areas.
Staff is recommending that these set fines are brought in line with the balance of the
municipality to ensure equitable application.
City parking control staff enforce on both municipal and regional roads. To date, the
Regional Municipality of Niagara has not increased or amended their set fine structure
since 1989. The Region still utilizes a voluntary payment option, which is no longer
required, due to the plate denial procedure.available to municipalities. Therefore, a vehicle
parked in Niagara Falls on a Regional road may pay a five ($5.00) early payment parking
violation at an expired meter for an eight ($8.00) violation, and elsewhere in the City they
will currently pay a set fine of fifteen ($15.00). .
This creates atwo-tier fine structure which must be utilized by City staff. The lower fines
may no longer serve as a detriment to parking in prohibited areas, overnight, or heavy
vehicle restrictions on Regional roads.
In 2007, the City of Niagara Falls issued 25,671 parking violations. The total face value
of these violations was $503,663.00. A proposed twenty-five percent (25%) increase to
this fine structure will project into an approximate $125,900.00 increase to the parking
revenue base. This is in line with proposed revenue increases to meet 2008 budget
expectations. Staff is proposing thatthese fines be reviewed everytwo years, to determine
appropriate values, related to operational costs.
Recommended by:
Karl Dren, Director of Transportation Services
Approved by: -
Ed Dujlovic, Executive Director of Community Services
Respectfully submitted:
John MacDonald, Chief Administrative Officer
Sue Wheeler
S:1General AdministrationlGA 1.01 Reports12008 Corporate ServiceslFeb 111TS-2008-15 Proposed Adjustment to Parking Fine.wpd
Working Together to Serve Our Oommunity
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February 25, 20.x8 CAO-2008-01
=~~}`ter
6
~ a,
Councillor Victor Pietrangelo
and Members of the Corporate Services Committee
City of Niagara Falls, Ontario
Members:
Re: CAO-2008-01
Council Strategic Priorities 2007 - 2010
RECOMMENDATION:
That this report be received for information.
BACKGROUND:
The attached document "Council's Strategic Priorities forthe City of Niagara Falls" provides
highlights of the progress that has been made toward achieving City Council's 2007-2010
strategic priorities forthis community. Staff initiated preparation of this new formal reporting `
mechanism to keep Council apprised on a regular basis with details of the activities that
support their priorities..
More than 400 City staff work hard every day to provide high quality services to Niagara
Falls residents, and we believe that Council and staff have together achieved significant
accomplishments in 2007.
Moving forward, our work will continue to derive its focus from the priorities identified by
City Council. To this end, a session to review and refine current Council priorities will be
scheduled for April 2008.
Respectfully submitted:
John MacDonald, Chief Administrative Officer
Attachment
D. Morton
WOYIZIIZg' T'Og'G'tIZeY t0 ?SeYVe QllY COYiZyYIllIZII~ Office of the Administrator
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