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2008/02/20 - RegionalCouncil Information *for period ended February 20, 2008* *Regional* 1. Notice: Pumping Station Upgrades/ Wastewater Servicing etc. 2. Notice: Widening of QEW from Mountain to 420 3. 2008 Interim Levy dates and Amounts 4. Funding of Community Improvement Plans 5. New Cultural Heritage Policies 6. Road Allowance Widths 7. Regional Council Highlights 8. Police Board Highlights 9. Regional Housing Quarterly Reports 10. Niagara Peninsula Conservation Authority Reports i } ! ~ 4 ~J }1L.r:~t1^a 7' rfi i F 1~ ~tl £ s~~= t CeCe6rating ioc~'~>~'s~4 [[s.:= 'l1~=. ~wl~~~:,1 _}~;'°.~ - -°~- in Canada ~- EarthTech A '~Y~CO International Ltd. Company February 15, 2.008 Mr. Dean Iorfida. City Clerk City of Niagara Falls Clerk's Department 4310 Queen Street P.O. Box 1023 Niagara Falls, Ontario L2E 6~E 80 King Street 2nd Floor P 905.688.4272 St. Catharines, Ontario F 905.688.5812 L2R 7G1 Canada earthtech.com Project EO 10028E Subject: Seneca Street & Niagara Region Area 1 Pumping Station Upgrades Class Environmental Assessment Studies: Notice of Public Information Centres Dear Mr. Iorfida: Please find enclosed a Notice of Public Information Centres regarding the Seneca Street & Niagara Region Area 1 Pumping Station Upgrades Class Environmental Assessment Studies. Notice of Project Initiation was mailed on July 12t1i, 2007. We will continue to keep you informed of study progress including Study Notice of Completion-recommendations. If you have any questions or comments at this time or would like additional information on the project, please do not hesitate to call me at (905) 346-3732 or via email at karl. rueneis r,~earthtech.ca. Very truly yours, Earth Tech Canada Inc. .~` >~ Isar ~,.;~er~eis EA &. Approvals Planner ec: Tony Cimino, Niagara Region David Lampman, Earth Tech Canada Inc. File Location: L:\woi•k\100040`•,100286 - RMON Area 1 PS Upgrades\22-Class EA'~Letters\Notice of PIC Letter -Agency & Stakeholder.doc r `~1"~ &f w ~'t01 REGIONAL NIAGARA PUBLIC WORKS DEPARTMENT SENECA STREET & NIAGARA REGION AREA 1 PUMPING STATION UPGRADES CLASS ENVIRONMENTAL ASSESSMENT STUDIES NOTICE OF PUBLIC INFORMATION CENTRES The Study The Regional Municipality of Niagara (the Regiori), through their consultants, Earth Tech Canada Inc., is completing two Class Environmental Assessment (Class EA) studies to identify suitable sewage pumping station upgrade alternatives for seven pumping stations located in the Town of Fort Erie and the City of Niagara Falls (see map). Background The seven sewage pumping stations have been identified individually as requiring upgrades including improved emergency stand-by power provisions and in some cases pumping station reconfiguration.:. ~,~Jhere applicable, the project `will also look at the possibility of housing sewage pumping station upgrade components (i.e. generator, control panel) in a new building. The proposed upgrades will improve how the sewage pumping stations are controlled/operated and reduce the potential for overflows to the environment. The Process The study is being conducted in accordance with the approved requirements of a Schedule `B' project as defined in the Municipal Engineers Association's "Class Environmental Assessment" document (September 2007). Based on unique project characteristics (e.g. special land requirements), the Seneca Street Pumping Station is being completed as a separate Schedule `B' Class EA, while Class EA requirements for the remaining Sewage Pumping Stations will be addressed by completing the Schedule `B' Master Plan Class EA process. The Class EA process includes public and review agency consultation, an evaluation of alternatives, an assessment of the impacts of the proposed improvements, and identification of ar_easures to mjtigate ary adverse impacts. As part of the study, two Public Information Centres (one for each area municipality), will be held to present the project for review and comment. The Public Information Centres will provide background information on the studies and the alternatives considered for each, including an overview of the proposed ,. ~`~~ ~---'k"Rp~..i-~ i '~ MEWBURN ROAD ,. .....i - - ~,~ ~ / ~ -: ~ ~,, ~ - MEADOWVALE DRIVE 1 r ~-~~T. tl ;. r, r~r~--~. ... ' ~ ~r' {_.~ i- ...}~-r '~ ~ fir, ~.: I ; ~ ~ ~ ~ i , I ~~ +- ~ ~~-_~ SENECA STREE z~ wi-( 1 F i ~ i ri- ~ {~., oh !I `~~ ; ~`-'a~~ ~~: ( ROYAL MANOR DRIVE :_ ~ ~i~~~ t ,za ,,__ --:,~ OAKWOOD DRIVE `-._ ~ ~~ 'p ~-it-.-.__ ,. - ~;~ - ,; ! ,. ; -. ;..- .. ' K ',` i i. ,~ -- - P~ ,..~-.._ ; i=l VFti.-., ....,s~-~r.}~--~--1~;'-'- PUMPING STATION i "~ ~~~-., ~ KEY M~4P -- ., KEY MAP ----_-__-.._- F~ .;~ - PUMPING STATION ------------°~---- ~~'L~';-~ r------_ - iTi ~. ~~, _~ -_ ~_ _ -_. __. _ _ -. - ~, ,- --~ ~ `- '` -- -- ~i ---°- - --_-.-~'..---1--`r' a ;'.-~T~{~~~.-.a~,,,.~-~--'. ,1 ' 1 ;fin i .~ -~ i-._r-y ~ r-' i ., r~r - i DOMINION ~I20~-~'• ~;~ . _,L.._ f~ , ~~ i r^ _ ~,-- n ROSE AVENUE BARDOI.AVENUE pumping station upgrades, construction/mitigation measures and implementation schedule. Representatives from the Region and Earth Tech will be present at the Public Information Centres to answer questions and discuss the next steps in the study. The Public Information Centres are scheduled for: Date: .Wednesday, February 27th, 2008 Date: Thursday, February 28t",.2008 Time: 5:.00 pm - 8:00 pm Time: 5:00 pm - 8:00 pm .Location: : St. Philoimena Catholic School ~ Location: Battlefield Elementary School 1332 Phillips Street 6045 Barker Street, Fort Erie, Ontario ~ Niagara F~tIls ,Ontario You are encouraged to attend any -one of the Public Information Centres and provide.. your comments so that they may be included in the study. Comments received through the course of the study. will be considered in finalizing the recommended pumping station upgrades as well as construction mitigation measures. Comments and information regarding this project are being collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act for the purpose of meeting environmental assessment requirements. With the exception of personal information, all comments will become a part of the public record. • Upon completion of ..the study, two separate EA documents will be prepared, submitted to the Ministry of -the Environment and made available for public and agency review for a period of 30 calendar days . The • public will be notified of the date, time and location of the filing of the EA documents at the appropriate time through similar nP.WCilA11P.1' TiC11'1C'.P.fi Ail[ ~Pf'i"P.r tY1Ai~P.f~ to thncP in tha nrniart'c rnr~tart rlatal~aca a ara ~ ~ ~n PUBLIC WORKS g Water & Wastewater Services 3501 Schmon Parkway, P.O. Box 1042 Thorold ON L2V 4T7 Te1:905-685-1571 TTY:905-984-3613 Tol I-free: 1-800-263-7215 Fax: 905-685-5205 www. reg Tonal. niagara.on.ca February 15, 2008 Mr. Dean Iorfida, City Clerk City of Niagara Fa11s 4310 Queen Street Niagara Falls, ON L2E 6X5 Dear Sir: Notice of Public Information Centre #4 Northeast Wastewater Servicing Study Our File No. 0.01 13 99 30517 Attached please find a copy of our advertisement for the above project for your information. This advertisement will appear in the Niagara Falls Review on Wednesday, February 27 and Saturday, March 1, 2008 and Niagara This Week on Friday, February 22 and Friday, February 29, 2008. If you have any questions, please contact me at 905 685 4225 ext. 3298. Yours truly, ~- ~--` . Ryan Creamer, P.Eng. Project Manager man. crcan~er~regional . nia~ara. an. ca L:\ENVIRONMENTAL CENTRE\ENGINEERING\O.Ol -CAPITAL PROJECTS\13 30517 -Northeast Area Wastewater Servicing Studylletters108 02 151t to D Iorfida re Notice of PIC.doc Building Community. Building Lives. Niagara°~ t ' ' ~ Region NIAGARA REGION PUBLIC WORKS DEPARTMENT NORTHEAST AREA WASTEWATER SERVICING STUDY MASTER PLAN CLASS ENVIRONMENTAL ASSESSMENT NOTICE OF PUBLIC INFORMATION CENTRE (PIC) 2 Study Status The Regional Municipality of Niagara is undertaking a Master Plan Class Environmental Assessment for the investigation of wastewater servicing requirements for the Northeast Area of the Region. This study is examining alternative approaches for providing wastewater services for the Cities of Niagara Falls, St. Catharines,' Thorold and the Town of Niagara-on the-Lake to accommodate both .increasing dry weather flows due to growth and urban intensification, and peak wet weather flows. Alternatives being considered include existing wastewater treatment plant expansions/upgrades, new wastewater treatment plants, wei~ weather flow treatment facilities, diversion of wastewater to existing treatment plants having reserve capacity and combinations of these alternatives. Based on the study findings to date and comments received from technical agencies and .the public, a series of alternative solutions have been developed to address wastewater servicing needs. This study follows the Master Planning Process outlined in the Municipal Engineers Association's (MEA) "Municipal Class Environmental Assessment", and is designated as a Schedule "B" undertaking. 9'; ..d Second Round of Public Information Centres (PICs) The first PIC was held on June 26, 2007 to introduce the study and to receive public input and comment for incorporation into the planning process. As~ a result of comments received and investigations carried out, alternative servicing strategies were developed and assessed in terms of their environmental effects and technical feasibility. A second round of four PICs is planned to take place, with one venue in each of the four municipalities within the study area. These PICs are being arranged to review and receive input from the public about the alternative servicing strategies, and the identified Master Plan solution(s). The second round PICs will take place as follows: Niagara=on-the-Lake (advertised separately) Date: Feb. 20, 2008 Time: 6:00 to 8:00 pm Place:. Centennial Arena, Mary Snider Room 1565 Four Mile Creek Road Community of Virgil Niagara-on-the-Lake, ON City of Thorold Date: February 28, 2008 Time: 6:00 - 8:00 p.m. Place City of Thorold 3540 Schmon Parkway Thorold, ON City of Niagara Falls Date: March 5, 2008 Time: 6:00 - 8:00 p.m. Place: Niagara Falls Public Library LaMarsh Room 4848 Victoria Avenue Niagara Falls, ON City of St. Catharines Date: March' 6, 2008 Time: 6:00 - 8:00 p.m. Place: Port Weller Public School 273 Parnell Road St. Catharines, ON With the exception of personal information, all comments received will be part of the public record. For further # S 3 ~iS! ~L f~£ ~'C t .LZ..~~L iJ ~ {~~F I Y, :~ ~ ~ ~`~ ? ~~t• [tom} GENIVAR January 21, 2008 Mr. Dean Iorfida City Clerk City of Niagara Falls 4310 Queen Street Niagara Falls, ON L2E 6X5 Re: Notification of Study Commencement Replacement of Bowen Road Bridge and Interchange Reconfiguration and Queen Elizabeth Way (QEW} Widening from Mountain Road to Highway 420 Region of Niagara G.W.P. 2482-04-00 & 2165-OS-00 Dear Mr. Iorfida: The Ministry of Transportation (MTO) has initiated two Class Environmental Assessment (Class EA) and Preliminary Design Studies that will run concurrently on the QEW to address structural deficiencies and operational and safety requirements in the corridor. The Study Areas, for the two respective studies, are defined as: • Study A (G.W.P. 2482-04-00): Replacement of the Bowen Road bridge and interchange improvements; and • Study B (G.W.P. 2165-OS-00): Widening of the QEW from Mountain Road to Highway 420, including interchange improvements. NCE (a Division of UENIVAR) and Uartner Lee Limited have been retained to undertake these studies. The project Study Area is shown in the attached drawing. Study A: Subject to the final outcome of the study, the MTO is proposing to undertake the following for the project: • Replacement of the QEW/Bowen Road underpass structure; and • Interchange improvements to enhance operations and safety. Page 2 January 21, 2008 Study B: Subject to the final outcome of the study, the MTO is proposing to undertake the following for the project: QEW widening from 4 to 6 lanes between Mountain Road and Highway 420; and Interchange improvements between Mountain Road and Highway 420 to enhance operations and safety. The Process Both Study A and Study B are following the Class EA planning process for Group `B' Projects under the MTO's Class Environmental Assessment for Provincial Transportation Facilities (2000). The Class EA planning process to be followed includes public and agency consultation, an assessment of the effects of the proposed improvements, and the identification of measures required to mitigate any adverse effects. A Transportation Environmental Study Report (TESR) will be produced for each Study (A and B) to document the proceedings and results from each study. Each TESR will be made available for public review at the end of the study. There is an opportunity at any time throughout the process for interested persons to provide comments (see contact information below), including at two Public Information Centres (PICs}. Separate notices will be published at the appropriate times to provide details of when and where the PICs will be held. Comments We are interested in hearing any comments that you may have about this project. Comments and information regarding this Project are being collected to assist the Project Team in meeting the requirements of the Environmental Assessment Act. Please contact one of the following team members for further information, or to be added to the Projeci mailing list: Page 3 January 21, 2008 Steven Taylor, M.Eng., P.Eng., CVS Project Manager NCE - A Division of GENIVAR 2800 Fourteenth Avenue, Suite 206 Markham, ON L3R OE4 Telephone: (905) 940-4567 Fax: (905) 940-4566 Email: Steven.Taylor@genivar.com Frederic Szymanski Project Manager Ministry of Transportation 4t" Floor, Building D 1201 Wilson Avenue Downsview, ON M3M 1J8 Telephone: (416) 235-4271 Fax: (416) 235-3;76 Email: Frederic.Szymanski@ontario.ca Information will be collected in accordance with the Freedom of Information and Protection of Privacy Act. With the exception of personal information, all comments will become part of the public record. Very truly yours, NCE - A Division St en Taylor, P. ng., M. Pr sident AR CVS Encl. cc: F. Szymanski, MTO Project Manager C. Papatolis, MTO Environmental Planner K. van Kessel, Gartner Lee Limited Page 4 January 21, 2008 KEY PLAN W.P. 2482-04-00 & 2'165-05-00 Niagara~~sf January 18, 2008 Mr. Dean lorfida Municipal Clerk City of Niagara Falls 4310 Queen Street Niagara Falls, ON L2E 6X5 g Office of the Regional Clerk 2201 St. David's Road, P.O. Box 1042, Thorold ON Tel: 905-685-1571 Toll-free: 1-800-263-7215 Fax: 905-687-4977 pam.gilroy@regional.niagara.on.ca www.regional.niagara.on.ca CL 1-2008, January 17, 2008 CSC 1-2008, January 9, 2008 Report CSD 02-2008 2008 Interim. Levv Dates and Amounts L2V 4T7 The Council of the Regional Municipality of Niagara, at its meeting of January 17, 2008, approved the following recommendations of its Corporate Services Committee: "That Report CSD 02-2008, January 9, 2008, respecting 2008 Interim Levy Dates and amounts, be received. That the interim due dates for the Regional Levy be approved in the amounts and on the dates as shown on Schedule A attached to this report. That the Regional Clerk ensure that the appropriate by-law is prepared for presentation to Regional Council. That this report be circulated to the Councils of the Area Municipalities for information." A copy of Report CSD 02-2008 and By-law No. 01-2008 is enclosed for your information. For further information on this matter please contact John Bergsma, Commissioner, Corporate Services, at (905) 685-4225, ext. 3292. Yours truly, Pam Gilroy Regional Clerk cc: J. Bergsma, Commissioner, Corporate Services ~° ~~i~ ,I~u~°~r~ 7 xtx~'~ ~z ~r~sor~ Building Community. Building Lives. CSD 02-2008 w January 9, 2008 Nia~ara'~l`f Region REPORT TO: Co-Chairs and Members of the Corporate Services Committee SUBJECT: 2008 Interim Levy Dates and Amounts RECOMMENDATION That this Committee recommend to Regional Council: 1. The interim due dates for the Regional Levy be approved in the amounts and on the dates as shown on Schedule A attached to this report. _. 2. That the Regional Clerk ensure that the appropriate by-law is prepared for presentation to Regional Council. 3. This report be circulated to the Councils of the Area Municipalities for information. EXECUTIVE SUMMARY This report establishes an interim tax levy to be requisitioned against each lower-tier municipality to bridge the period until the 2008 tax rate by-law is approved. FINANCIAL IMPLICATIONS Approval of the interim Regional property tax levy by-law ensures that the property tax revenues necessary to support Regional services are received on a timely basis, thereby facilitating cash flow requirements at 50% of 2007 final levy in two installments totaling $67,493,952.75 each. 1 of 3 CSD 02-2008 January 9, 2008 PURPOSE This report is intended to establish an interim tax levy along with appropriate due dates for the Regional Municipality. REPORT As Council is aware, in order for the Region to continue providing services and pay the related costs, it is necessary to request, as an interim measure, a levy from the Area Municipalities to bridge the period until the tax rate by-law is approved. Sections 316 (1) and (2) of the Municipal Act, 2001 provides the Council of an upper-tier municipality with the authority to requisition an amount not exceeding 50% of the prior year's levy from each lower-tier municipality before the adoption of the estimates for a year. The attached Schedule A provides a breakdown of the interim levy by Area Municipality. In total $67.5 million will be raised on each interim levy date. This totals 50% of the Region's 2007 general levy estimates. A schedule outlining the final levy dates and amounts will be included with the approved 2008 Tax Policy Report. Submitted by: J~e~ n Berc Commissi /cm Attachment r of Corporate Services Approved by: ~_ ~. Mike Trojan `, Chief Administrative r This report was prepared by Debbie Williams Senior Financial Analyst. 2 of 3 ~~ csD o2-2oos January 9, 2008 Schedule A The Regional Municipality of Niagara 2008 Interim Levy Dates and Amounts INTERIM 2007 50% of 2007 Payment Due Payment Due Munici alit Final Lev Final Lev March 17, 2008 Ma 20, 2008 Niagara Falls $58,713,944.00 $29,356,972.00 $14,678,486.00 $14,678,486.00 Port Colborne $10,011,102.00 $5,005,551.00 $2,502,776.00 $2,502,775.00 St. Catharines $78,248,474.00 $39,124,236.50 $19,5.62,118.25 $19,562,118.25 Thorold $10,901,995.00 $5,450,997.50 $2,725,498.75 $2,725,498.75 Welland $23,115,381.00 $11,557,691.00 $5,778,845.00 $5,778,846.00 Fort Erie $19,506,840.00 $9,753,419.50 $4,876,709.75 $4,876,709.75 Grimsby $16,125,625.00 $8,062,812.50 $4,031,406.75 $4,031,405.75 Lincoln $14,047,119.00 $7,023,560.00 $3,511,780.00 $3,511,780.00 N~TL $17,931,548.00 $8,965,774.00 $4,482,887.00 $4,482,887.00 Pelham $10,635,895.00 $5,317,947.50 $2,658,973.25 $2,658,974.25 Wainfleet ~ ~ $4,003,104.00 -----$2,001;551:50 - --- $1;000;776.25- -$1;000,775:25 West Lincoln $6,734,784.00 $3,367,392.50 $1,683,695.75 $1,683,696.75 Totals $269,975,811.00 $134,987,905.50 $67,493,952.75 $67,493,952.75 3 of 3 Bill 02 THE REGIONAL MUNICIPALITY OF NIAGARA BY-LAIN NO, 2-2008 . A ;BY-LAW TO ADOPT, RATIFY AND CONFIRM THE ACTIONS OF THE REGIONAL COUNCIL AT ITS MEETING HELD ON THE 17t~' OF JANUARY 2008 1/VHEREAS Section. 5(3} of the Municipal Act, S.O. 2001, Chapter 25~, as amended, provides that, except if otherwise authorized, the powers of the Regional Council. shall be exercised by by-la~ni; and WHEREAS it is deemed desirable and expedient that the acfiions of the Regional Council as herein set forth be adapted, ratified and confirmed by by=law. . - NOW THEREFORE the Council of The Regional Municipality of Niagara enacts as follows: 1. (a} The actions of the Regional Council at its meeting held on the ~17t~' of January, 2008, including al:l resolutions or motions approved, are hereby adopted, ratified and confirmed as if they were expressly embodied in this by-law. (b} The above-mentioned actions shall not include: (i} .any actions required by law to be taken by resolution; or (ii) any actions for~which prior Ontario Municipal Board approval is required, until such approval is obtained. 2. The Chair and proper officials of The Regional Municipality of Niagara are hereby authorized and directed to do all things necessary to give effect to the above- - mentioned. actions and- to obtain approvals where required. 3. Unlessotherwise provided, the Chair and Clerk are hereby authorized and directed to execute and the Clerk to affix the seal of The Regional Municipality of Niagara to all documents necessary to ~ give effect to ,the above-mentioned actions. 4, This .by-law shall come into force on the day u which it is passed. T E R ZONAL _ UN IPALI 4F NIAGARA ~~ , ~~~ ~ . ~_';~ ~~~ . ~ ,~. . ~' ~'. ~ k~ %, . 9 r^- w "~ ~- ~ ~ . ~ ~ {Peter Parta~gt~ttr~ ~r,~`~ ~~i,`~ ~j Cha-' . II {Pa'm Gilroy, Regional Clerk} Passed. January 17, 2008 CLER.iG. Q~~~±i.~n~'.::^:~;?.s;~~;.i;:.~~:i:~ pf Ni~car. . N iagara ~~`~' January 18, 2008 Mr. Dean lorfida Municipal Clerk City of Niagara Falls 4310 Queen Street Niagara Falls, ON L2E 6X5 i"' f ~ : ? i~`E ~ SC ~' its ®~'lnl~.~.~.~. 'f ~::i~..~r'~ ~~~ ~ ,s. } ~ ,~ = it ~ .~c~~v~ ~ Office of the Regional Clerk 2201 St. David's Road, P.O. Box 1042, Thorold ON Tel: 905-685-1571 Toll-free: 1-800-263-7215 Fax: 905-687-4977 pam.gilroy@regional.niagara.on.ca www.regional.niagara.on.ca CL 1-2008, January 17, 2008 CSC 1-2008, January 9, 2008 Report CSD 03-2008 Approval of Spending Limits During the Interval Prior To the Approval of the 2008 Budget Estimates L2V 4T7 The Council of the Regional Municipality of Niagara, at its meeting of January 17, 2008, approved the following recommendations of its Corporate Services Committee: "That Report CSD 03-2008, January 9, 2008, respecting Approval of Spending Limits During the Interval Prior to the Approval of the 2008 Budget Estimates, be received. That, in the absence of an adopted 2008 Current and Capital budget, the Corporate Services Committee approves the following: (i) Regional Departments, Boards, and Agencies be allowed to incur costs to a level of 50% of the departmental expenditure budget of the prior (2007) year. (ii) Capital projects as identified in the 2008 Capital budget deemed essential by a department be approved by the respective Standing Committee, Board, or Agency and Corporate Services Committee. (iii) That this policy be communicated to all Department directors, Boards and Agencies." With the following amendment: "That the recommendations within Report CSD 03-2008 be amended to include "that no additional Capital spending be permitted during this interval prior to the approval of the 2008 Budget Estimates". Building Community. Building Lives. Page 2...... A copy of Report CSD 03-2008 is enclosed for your information. For further information on this matter please contact John Bergsma, Commissioner, Corporate Services, at (905) 685-4225, ext. 3292. Yours truly, ~,~~ ~-~--~- Pam Gilroy Regional Clerk cc: J. Bergsma, Commissioner, Corporate Services Niagara~f`~ F~egon REPORT TO: Co-Chairs and Members of the Corporate Services Committee CSD 03-2008 January 9, 2008 SUBJECT: Approval of Spending Limits During the Interval Prior to the Approval of the 2008 Budget Estimates RECOMMENDATIONS That this Committee recommends to Regional Council: That, in the absence of an adopted 2008 Current and Capital Budget, the Corporate Services Committee approves the following: 1. Regional Departments, Boards, and Agencies be allowed to incur costs to a level of 50% of the departmental expenditure budget of the prior {2007}year. 2. Capital projects as identified in the 2008 Capital Budget deemed essential by a department be approved by the respective Standing Committee, Board, or Agency and Corporate Services Committee prior to purchase. 3. That .this policy be communicated to al[ Department Directors, Boards and Agencies. EXECUTIVE SUMMARY To obtain Council approval for interim spending authority in 2008, up to 50% of prior (2007) year's departments, boards and agency expenditure budgets, pending 2008 Budget approval. FINANCIAL IMPLICATIONS Not applicable. 1 y CS D 03-2008 January 9, 2008 PURPOSE To provide the Regional Corporation and a(I of its associated Boards and Agencies with the authority to incur costs for 2008 operations prior to approval of the 2008 budget. BACKGROUND The Region is an ongoing entity and must, of necessity, incur costs for 2008 operations prior to completion and approval of the 2008 budget. However, expenditures against accounts should not take place without levels of expenditures being approved by Council. Therefore, to deal with this situation, Section 316 of the Municipal Act authorizes Council to provide an interim levy equivalent to 50% of the prior (2007) year's approved estimates (subject to certain adjustments) before the adoption of the estimates for the year. Using the above as a guideline, we have historically obtained approval to allow Regional Departments, outside Boards and Agencies, to incur costs equal to 50% of the prior (2007) year's budget. . REPORT Provincial Legislation requires Municipal Councils to approve current estimates no later __. __._._ .. St_.- than March- 31 . V1/hife~ the ~ current bh dget review schedule~~provide s" forapproval of the 2008 current budget for. January 17 ,this interim approval of 50 /° would allow for the funding Regional operations should approval of the 2008 budget be deferred until a later date. The purchase of items designated as new capital rather than the continuation of an existing project are to be excluded from the above since such purchases should be specifically- approved by the respective Standing Committee, Board, or Agency. ~ Prior to the adoption of the annual estimates such purchases should also require the approval of the Corporate Services Committee and Regional Council. Submitted by: ohn B gs Com issioner of Corporate Services Approved by: `\.. Mike Trojan Chief Administ Officer This report was prepared by Richard Bendell, Financial Analyst and reviewed by John Murphy, Manager, Policy and Development. 2 Niagara'~~`f Region MEMORANDUM DATE: January 25, 2008 TO: Municipal Clerks FROM: Gail Reilly Legislative Assistant SUBJECT: A By-law to Authorize a 2008 Interim Levy for the Regional Municipality of Niagara Attached is By-law No. 1-2008, a By-law to Authorize a 2008 Interim Levy for the Regional Municipality of Niagara. Please disregard the previous by-law which was sent in error. Bi11 01 THE REGIONAL MUNICIPALITY OF NIAGARA BY-LAW NO. 1-2008 A BY-LAW TO AUTHORIZE A 2008 INTERIM LEVY FOR THE REGIONAL MUNICIPALITY 4F~ NIAGARA WHEREAS Sections 316 {1} and {2) of the Municipal Act, S.O., 2001; Chapter 25, as amended, authorizes the Council of an upper-tier municipality to requisition an amount not. exceeding 50% of the prior year's Levy from each lower--tier municipality prior to Regional Council's ~adoption~ of its final levy for the year; and WHEREAS, in order, for the Region to continue. providing services and pay the related costs, it is necessary to request, as an interim measure, a levy from the Area- Municipalities to bridge the period until the tax rate by-law is approved. THEREFORE the Council of.The Regional Municipality of Ni-agars enacts as follows: 1. That an. interim levy in the amount of $67,493,952.75, which represents 50% of the Reg.ion's 2007 levy estimate, be requested from the Area Municipalities, pending Regional Council's approval of its final estimates-for the year 2008. 2. That the ~ respective Area Municipalities be required to remit the interim levy in two equal installments on the dates, ~ and in the amounts, as outlined in Schedule A attached hereto (from Report CSD 02-2008}. . 3, That this by-law shall come into force and take effect. on the day upon which it is passed. TH GION ,i~ ; NIC[PALITY OF NIAGARA ,~ 1, l ` ! i. ~ J... i ~~ ~~ 'J a .~. .~ _. (Peter P~axrtit;~tc~~~±~~i~€g~ioln "-> 3# ~ ~,' ,1 '.''~.. . ~: -i k s w / 1 {Pam Gilroy, Regional Cle al ~"hair} Tl~~ ~Yeb ., s~/Y V A y~ cis ~LERQC, R~glonal AAutfsctpQlity of i- gars ~~ . -~ . ~, Bill 01 ( ____ _ The Regional: Municipality of l~liagara . 2008 Interim Levy Dates and Amounts - - Schedule A _ ~ ~ 1NTERI~M . - 2007 50% of 2007 Payment Due Payrnen# Due Municipalit U _ -Final Le Finat Le. March '17,_2008 Ma 20, 2008 Niagara Falls - .$58,713,944.00 $29,356,972.00 $'[4,678,486.00 $14678,486.Q0 Port Colborne ~ ~ -- ~$10.;011,`{ 02.00 - -- $5,005,551.00 $2,502,776:00- $2,502,775.00 St. Catharines ° $78,248,474.00 $39,124,236.:50 $19,562;11.8,25 $19,562,1 '18.25 Thorold $10,901,995.40 $5,450,997.50 $2,725,49.8:75 $2,725,498.75 Vllellan~d ~ $23,115,381.00 $11,557,691.00 $5,778,845.0.0. . $5,778,846.00 Fort Erie ~ $19.,506,840.00 $9,753,41.50 $4,876,709.75 $4,876,709.75 Grimsby $-16,~'~ 25;625.00 $8,062,8-12:50 $4,031;406.75 $4,031,405.75 Liricbtn ~ $14,047;1.19.00 $7,023;560.00 $3,511,780:Q0 $3,511,780.00 ~NQTL ~ $17,9.3'(,548.00 ~ $8,965,774.00 $4,482,887.00 $4;482,887:00 Pe[ham ~ $.10,635,895,00 ~ $5,3-17,947.50 $2,658,973:25 $2,658,974.25 . Wainfle-et~-~ ~ --$4,003;104:00 ~---~2;001;551.-50~ ~-~----$~~;400~7~6:2~5- =~-$-1;000,775.25 1tVest. Lincoln . -$6;:734,784:x0.. $3,367,392..50 $1,683_,695..75- $-1;683,696.75 Totais $269,975,8.11:00 _$'f34,987,905,5Q $67;493;952.75 $67,49,952,75 OFFICE OF THE REGIONAL CHAIRMAN PETER PARTINGTON The Regional Municipality of Niagara 2201 St. David's Road, P.O. Box 1042 Thorold, Ontario L2V 4T7 Telephone: 905-fi85-1571 Fax: 905-685-6243 E-mail: peter.partington@regional.niagara.on.ca January 11, 2008 Hon. Dalton McGuinty Premier of Ontario Legislative Bldg, Rm 281 Queen's Park Toronto, ON M7A 1 A 1 Re: Funding Local and Regional Community Improvement Plans I am pleased to write on behalf of Niagara Region Council to invite your participation in planning and infrastructure investment opportunities that are of great mutual importance. The Province's `Places to Grow' Plan and the Greenbelt Plan place a significant onus on local municipalities to `replan' their urban areas in accordance with Provincial planning objectives. These objectives include intensification and `brownfield' redevelopment, infrastructure renewal, new and revitalized community infrastructure, and affordable housing. Community Improvement Plans, as provided for in Section 28 of The Planning Act, are ideal means to plan for these urban investments. The Region of Niagara has established partnerships in Community Improvement Planning with its local partners in St. Catharines, Thorold, Niagara Falls, Niagara-on-the-Lake, Fort Erie, Welland, Port Colborne, West Lincoln, Grimsby, and Pelham. All these municipalities have urban areas which are subject to the Province's planning objectives. Regional Council has provided funding and staff participation on an annual basis in support of these local planning efforts. As these Community Improvement Plans are supportive of Provincial objectives, in addition to the Region's Smarter Niagara objectives for healthy and sustainable growth, the Province would be a welcome funding partner in these local and Regional planning and infrastructure investment initiatives. The Province has established the Renew Ontario Infrastructure Investment Plan to match its inves~ient decisions with land use and community development. This Investment Plan would be an ideal means by which the Province could work with municipalities to stimulate economic growth and build infrastructure to meet mutual objectives . .../2 Hon. Dalton McGuinty Page 2 January 11, 2008 I am writing to request that the Province play a significant role as a funding partner for the preparation of Community Improvement Plans for both Local and Regional Municipalities, and for infrastructure investment arising there from. Niagara Region has been prescribed for community improvement planning under Section 28 of ~'he Planning Act since June 6, 2007. It is expected that consideration of a `Regional CIP' will occur as a possible implementation measure arising from the Niagara Growth Management Strategy, a strategy being undertaken, in part, in response to `Places to Grow'. As a fast step toward this new partnership I also request your assistance in facilitating a meeting of Regional and Provincial Staff to develop a process to move this matter forward. As the infrastructure needs of our municipalities are pressing I request that this matter move forward as quickly as possible. I look forward to hearing from you. Sincerely, Pe er Partingt n Regional Chairman cc: Minister of Municipal Affairs and Housing Minister of Public Infrastructure Renewal AMO PPs001-08 Niagara PLANNING AND DEVELOPMENT Fax: 905-641-5208 E-mail: plan@regional.niagara.on.ca ~~;, ,- ~~ a~ j~.{ ~ j;,~~ ~ ~~;~~ The Regional Municipality of Niagara Rego o n 2201 St. David's Road, P.O. Box 1042 Thorold, Ontario L2V 4T7 Telephone: 905-984-3630 February 13, 2008 File: D.10.M.11.21.74 Mr. Dean lorfida City Clerk City of Niagara Falls 4310 Queen Street Niagara Falls, Ontario L2E 6X5 Dear Mr. lorfida: Re: Notice of Regional Council Decision to Approve Official Plan Amendment No. 74 New Cultural Heritage Policies City of Niagara Falls Please find attached the Notice of Regional Council's decision to approve the above Official P-Ian Amendment. The decision of the Regional Municipality of Niagara to approve .this Amendment will become final if no appeals are received before or on March 4, 2008. If you have any questions regarding the attached notice, please contact the undersigned for assistance. Yours truly, ~~ David J. Farley Director of Planning Services SM\ Attachment -Notice of Decision Cc: Ms. P. Gilroy, Regional Clerk M:IMSWORDISMINIAGARA FALLS10PA1New Cultural Heritage PolicieslOPA 74 Notice of Decision to NF Clerk.doc Building Community. Building Lives. Notice of Decision to Approve Official Plan Amendment No. 74 New Cultural Heritage Policies City of Niagara Falls Purpose of Amendment Amendment No. 74 to the City of Niagara Falls Official Plan proposes to update the existing heritage policies and introduce new policies to reflect changes made under the Planning Act, Ontario Heritage Act and the Provincial Policy Statement. This Amendment involves all lands within the City of Niagara Falls. Decision to Approve The Council of the Regional Municipality of Niagara, as the approval authority under The Planning Act, has made a decision to approve Amendment No. 74 to the City of Niagara Falls Official Plan. Process for Appealing a Decision Any person or public body who disagrees with the above decision may appeal all or part of that decision to the Ontario Municipal Board by filing a notice of appeal with the Regional Municipality of Niagara. If a decision is appealed, the Ontario Municipal Board will make the final decision on the Amendment. A notice of appeal must: (i) be made in writing to: Ms. P. Gilroy, Regional Clerk Regional Municipality of Niagara 2201 St. David's Road, P.O. Box 1042 Thorold, Ontario, L2V 4T7 {ii) set out the specific part{s) of the Official Plan Amendment to which the appeal applies (iii) give the reasons for the appeal (iv) be accompanied by a fee of S 125.00 in the form of a certified cheque or money order payable to the Minister of Finance (this is the fee required by the Ontario Municipal Board), and {v) be submitted by March 4, 2008, which is the last day for filing a notice of appeal. The decision of the Regional Municipality of Niagara to approve this Amendment is final if a notice of appeal is not received before or on the last day for filing a notice of appeal. Only individuals, corporations or public bodies may appeal a decision of the approval authority to the Ontario .Municipal Board. A notice of appeal may not be filed by an unincorporated association or group. However, a notice of appeal may be filed in the name of an individual who is a member of the association or the group on its behalf. No person or public body shall be added as a party to the hearing of the appeal unless, before this amendment was adopted, the person or public body made oral submissions at a public meeting or written submissions to the council or, in the opinion of the Ontario Municipal Board, there are reasonable grounds to add the person or public body as a party. Additional Information Additional information on the Official Plan Amendment and Regional Council's decision is available to the public for inspection in the offices of the Planning and Development Department at 2201 St. David's Road, Thorold from 8:30 a.m. to 4:30 p.m. (Telephone: 905-984-3630 or 1-800-263-7215). Date Mailed: February 13, 2008 Last Day for Submitting a Notice of Appeal: March 4, 2008 Niagara'~~`f }_~#;, ~gi_L~ ~:~~~ts~='~~f~~.~~g~c~nal Municipality of Niagara Region ~ ~ '~ 3550 Schmon Parkway, P.O. Box 1042 Thorold, Ontario L2V 4T7 Telephone: 905-984-3630 PLANNING AND DEVELOPMENT Fax: 905-641-5208 E-mail: plan@regional.niagara.on.ca February 11, 2008 File: D.13.RE.am 7-2007 Mr. Dean lorfida Clerk City of Niagara Falls 4310 Queen Street Niagara Falls, Ontario L2E 6X5 Dear Mr. lorfida: Re: Notice of Council Adoption Regional Policy Plan Amendment 7-2007 Regional Road Allowance Policies Road Allowance Widths Table Regional Council adopted Amendment 7-2007 to the Regional Policy Plan on February 7, 2008. The Amendment modifies the list of Regional Road segments by adding Portage Road in the Town of Niagara-on-the-Lake. The Regional Municipality of Niagara is exempt from the need to seek Amendment approval from the Ministry of Municipal Affairs and Housing. If no requests for referral to the Ontario Municipal Board are received within 20 days from the Notice of Adoption, then Amendment 7-2007 will be deemed to be approved on the day following the last day for referrals. The last date of appeal is March 3, 2008. You will find enclosed a copy of the Notice of Adoption, a copy of By-law 5-2008 and a copy of Amendment 7-2007. If you have any questions, please contact me. Yours truly, ~~ Richard Miller, MCIP, RPP Planner c: Ms. Pam Gilroy, Regional Clerk Mr. Alex Herlovitch, MCIP, RPP, Director of Planning & Development, City of Niagara Falls Enclosures RM/DPDs/Road Allowance6_07/Notice of Council Adoption - Ltr Building Community. Building Lives. File No: RE.am-7-2007 Date of Adoption: February 7, 2008 Municipality: Regional Niagara Date of Notice: February 1 1, 2008 Subject: Regional Road Allowance Policies Last Date of Appeal: March 3, 2008 NOTICE OF ADOPTION With respect to a Regional Policy Plan Amendment Subsection 17123) of the Planning Act Regional Council on February 7, 2008 adopted Amendment 7-2007 to the Policy Plan for the Regional Municipality of Niagara by By-law 5-2008. Purpose and Effect of the Regional Policy Plan Amendment The Amendment modifies the list of Regional Road segments by adding Portage Road in Niagara-on-the- Lake to the Road Allowance Widths Table. When and How to File an Appeal Anv appeal to the Ontario Municipal Board must be filed with the Clerk of the Regional Municipality of Niagara no later than 20 days from the date of this notice as shown above as the last date of aaaeal. When the Decision is Final The proposed Policy Plan Amendment is exempt from approval by the Minister of Municipal Affairs and Housing and the decision of Regional Council is final if a Notice of Appeal is not received on or before the last date of appeal noted above. The appeal should be sent to the attention of the Planner at the address shown below and it must, (1) set out the specific part of the proposed official plan amendment to which the appeal applies, (2) set out the reasons for the request for the appeal, and (3) be accompanied by the fee prescribed under the Ontario Municipal Board Act in the amount of S 125.00 payable by certified cheque to the Minister of Finance, Province of Ontario. Who Can File An Appeal Only individuals, corporations or public bodies may appeal the decision to the Ontario Municipal Board. An appeal may not be filed by an unincorporated association or group. However, an appeal may be filed in the name of an individual who is a member of the association or group. Other Related Applications -None Getting Additional Information Additional information about the application is available for public inspection during regular office hours in the Regional Niagara Planning and Development Department offices at 2201 St. David's Road, Thorold. Mailing Address for Filing a Notice of Appeal Mrs. Pam Gilroy Regional Clerk Regional Municipality pf Niagara 2201 St. David's Road P.O. Box 1042 Thorold, Ontario Submit notice of appeal to the attention of Rich Miller, Planner. Tel: (905) 984-3630 FAX: (905) 641-5208 Bill 05 THE REGIONAL MUNICIPALITY OFNIAGARA BY-LAW NO. 5-2008 A BY-LAW TO PROVIDE FOR THE ADOPTION OF AMENDMENT 7-2007 TO THE OFF[CIAL PLAN FOR THE NIAGARA PLANNING AREA. TO UPDATE THE REGIONAL ROAD ALLOWANCE POLICIES WHEREAS it is deemed expedient to further amend .the Official Plan heretofore adopted by Regional Council for the Niagara Planning Area, THEREFORE the Council of the Regional Municipality of Niagara enacts as follows: 1. That the text attached hereto and so designated is hereby approved as Amendment 7-2007 to the Official Plan for the Niagara Planning Area. 2. That the Regional Clerk is hereby authorized and directed to give notice of Council's adoption in accordance with Section 17(23} of the Planning Act. 3. That this By-law shall come into force and take effect on the day upon which it is passed. THE REGIONAL MUNICIPALITY OF NIAGARA :1 ;~ (Peter Partington,~~Re~ior~al Chair} a (Jan Pilon, Acting Regional Clerk} Passed: February 7, 2008 Page 1 of 2 Bil[ 05 AMENDMENT 7-2007 TO THE OFFICIAL PLAN FOR THE NIAGARA PLANNING AREA That the Official Plan for the Niagara Planning Area is amended as follows: The Road Allowance Widths Table is modified as follows: Regional Road No. Name Between Width Metres Delete: 61 Niagara Townline Four Mile Creek Rd. -Stanley 26.2. Rd. Ave. Add: 61 Niagara Townline Four Mile Creek Rd. -Niagara .26.2 Rd. /Portage Rd. Pkwy. Page 2 of 2 Niagara _ Re ion PLANNING AND DEVELOPMENT November 15, 2007 File: D.13.RE.am 6-2007 Mr. Dean lorfida Clerk City of Niagara Falls 4310 Queen Street Niagara Falls, ON L2E 6X5 Dear Mr. lorfida: Re: Notice of Approval Regional Policy Plan Amendment 6-2007 Regional Road Allowance Policies Pelham, Welland, and Port Colborne The Regional Municipality of Niagara 2201 St. David's Road, P.O. Box 1042 Thorold, Ontario L2V 4T7 Telephone: 905-984-3630 Fax: 905-641-5208 E-mail: plan@regional.niagara.on.ca Regional Council adopted Amendment 6-2007 to the Regional Policy Plan on October 18, 2007. The Amendment modifies the list of Regional Road segments by adding Rice Road and deleting Pelham Street and part of South Pelham Road in Pelham and Welland. Furthermore, a segment of Main Street (part of Regional Road #3) in Port Colborne is included; a name change is made for a road in Welland; and a minor change is made to a reference to the Road Allowance Widths Table. Notice of Regional Council's adoption of the Amendment was circulated on October 23, 2007. The last day for filing an appeal to the Ontario Municipal Board was November 13, 2007. The decision of Regional Council is final if no Notice of Appeal is received during the appeal period. Since no Notice of Appeal .has been received, Regional Policy Plan Amendment 6-2007 is deemed to be approved and takes effect as of November 14, 2007. For your information, a copy of the Amendment is printed on the back of this page. If you have any questions, please contact Richard Miller, MCIP, RPP, Planner in this Department. Yours truly, IV ~ 1 George Nicholson, MCIP, RPP Associate Director, Policy/Implementation c: Ms. Pam Gilroy, Regional Clerk Mr. Alex Herlovitch, MCIP, RPP, Director of Planning & Development, City of Niagara Falls Building Community. Building Lives. AMENDMENT 6-2007 TO THE OFFICIAL PLAN FOR THE NIAGARA PLANNING AREA That the Official Plan for the Niagara Planning Area is amended as follows: Policy 9.A.15 is modified by deleting the words "Regional Allowance Widths" and adding the words "Road Allowance Widths" after the words "Table titled". The Road Allowance Widths Table is modified as follows: Regional Road No. Name Between Width Metres Delete: Town of Pelham 36 Pelham St. South Limit of Pelham -Port 27.4 Robinson Rd. Town of Pelham 36 Pelham St. Port Robinson Rd. -Highway 20.1 20 City of Welland 36 .South Pelham Rd. Lincoln St. -North Limit of 26.2 Welland City of Welland 29 Lincoln St. Murdock St. -Riverside Dr. 36.6 Gity of Port Colborne 3 Main St. E. Welland Canal -Wellington 20.1 Ave. Add: Town of Pelham 54 Rice Road South Limit of Pelham - 26.2 Highway 20* City of Welland 54 Rice Road Woodlawn Rd. -North Limit of 26.2 Welland City of Welland 36 South Pelham Rd. Webber Rd. -Woodlawn Rd. 26.2 City of Welland 29 Webber Rd. Murdock St. -Riverside Dr. 36.6 City of Port Colborne 3 Main St. E. Welland Canal -Highway 3 20.1 Niagar~'~f Reg~a-n 8uifding C+vmmuni~ Building Lives. From the December 20, 2007 Meeting of Regional Council Volume 15, Issue 17 M ERRY CHRI T S MAS AND HAPPY NEW YEAR! Regional Chair Partington wishes everyone a Merry Christmas, and best wishes for a healthy and safe holiday season, and a happy New Year ' ' OUNCIL S AND THE REGION S ACHIEVEMENTS IN 2007 - BREIFLY Regional Chair Partington noted that he would be bringing forward more elaborate comments to Council in early 2008, however, Regional Chair ~, Partington highlighted some of Regional Council's and the Region's achievements in 2007: • Highway 406 extension through to Port Robinson Road. • Creation and operation of Niagara Specialized Transit. • Successful funding announcements -and our portion thereof -for the planned Convention Centre in Niagara Falls. • Our final group of staff moved in to their new home in Campbell East. • The Regional funding for the new hospital. • Continuing to move forward on finding a solution for our water quality issues in Wainfleet. 207_ 0 2011 COUNCIL BUSINESS PLAN APPROVED Regional Council approved the 2007-2011 Counci Business Plan which endorses Regional Council's Vision: "Niagara Region is a unified community o communities with diverse opportunities and qualities - together we strive for a better tomorrow"; Mission: "Niagara Region will serve its residents, businesses and visitors through leadership, partnership and the provision of effective and community focused services. The Regional Municipality of Niagara: Building Community. Building Lives."; Objectives: A Responsive Region; Community and Social Well Being; Economic Prosperity; Environmental Stewardship; Integrated Transportation System; and Proactive Marketing and Communications. SOURCE SEPARATED ORGANICS, LEAF AND YARD WASTE AND BRUSH Regional Council authorized staff to negotiate with Integrated .L Municipal Services and enter into a service ~ contract agreement with Integrated Municipal Services based on their ~ submission, to process and market Niagara Region's residential source separated organics, leaf and yard waste, and brush. For further information contact the Regional Clerk's office at (905)685-1571 or1-800-263-7215 www. reg Tonal. n iagara. on. ca C AMPBELL EAT ' S RECEIVES SILVER LEEDs AWARD Regional Chair Partington announced that our addition to regional headquarters -Campbell East - has been recognized for its environmentally friendly and `green' features, being awarded the Silver rating from the Leadership in Energy and Environmental Design (LEEDs) rating system. The Canada Green Building Council manages the program, and they have provided Niagara Region with a plaque that will be displayed in Campbell East. Regional Chair Partington thanked all of our staff who worked diligently at realizing this designation, as this is a small but important step in lining up our business practices with our environmental objectives. C AS TAX FUNDING F OR MUNICIPAL TRANSIT SYSTEMS The Provincial Minister of Transportation, Jim Bradley, hosted a media conference at the St. Catharines Transit Terminal this week, to announce gas tax funding for municipal transit systems. This was a significant provincial announcement, and a significant portion of the Region's gas tax funding goes to operate our Specialized Transit Service. Niagara Region extended their thanks to the Minister for hosting that announcement locally in Niagara. COMMITTEE OF THE WHOLE ME - ETING FLUORIDATION Regional Council wilt hold a Committee of the Whole meeting on January 24, 2008 at 6:30 p.m. on Fluoridation. W AINFLEET SERVICIN - G PROJECT PROJECT DEVELOPMENT STRUCTURE The Terms of Reference for the Establishment of a Project .Development Structure to manage the implementation of the Wain- fleet Servicing Project were approved, which will allow the organizational framework outlined in the report to be established to carry out the tasks required to implement this next phase of the Wainfleet Servicing Project. 2 007 RECOGNI TION FOR EMPLOYEE AND WORKPLACE HEALTH PROMOTION INITIATIVES Mr. Dan Miron, Manager, Corporate Health Services and Ms. Angie Kasten, Public Health Nurse, Chronic Disease Prevention were recognized for their efforts in assisting in the Platinum and Gold corporate recognition events hosted. by Health Living Niagara. IMPACTS OF IMMIGRATION ON MUNICIPALITIES Regional Council approved the resolution attached to Report COM 59-2007 as Appendix A, which requests that the Provincial government provide full funding for social assis#ance, shelter, basic needs, health care, settlement and related administration costs associated to the influx of refugee claimants; that the Federal government expedite immigration processes for refugee claimant meetings, hearings, health clearance and work permits; that the Heads of Council of Hamilton, Niagara, Peel, Toronto and Windsor work collectively to advocate for the above; that the Niagara Region area MPs and MPPs advocate on the Region's behalf on this issue with their governments; that the Ontario Caucus of the Canadian Federation of Municipalities (FCM) obtain and review the Canadian-Provincial Immigration Agreements that are currently in effect with copies of this resolution being forwarded to the Ministers of Citizenship and Immigration Canada and Ontario, the Minister of Human Resources Development Canada, the Minister of Community and Social Services of Ontario and the Ontario Caucus of the Federation of Canadian Municipalities (FCM). Niagara f Region Building Community. Building. Lives.. - 9 From the November 29, 2007 Meeting of Regional Council Volume 15, Issue 16 LAS APPROVED AS E XCELLENCE AWARDS INVESTIGATOR Regional Council approved _.,,-- Niagara Region entering into -~ ` an agreement with Local Authority Services Limited (LAS) as Niagara Region's Investigator in accordance with Section 239.2 of the Municipal Act, 2001, effective January 1, 2008, pending the approval of the final agreement by the Director of Legal Services. Ms. Karen Hall received a Customer Service Award for her outstanding Odedication to customer service and assistance to her colleagues at work; The Fairhaven Stroke Specialized Adult Day Service Staff: Pat Chiocchio; Carrie Petrak; Kathy Prantera and Karen Anderson received a Team Participation Award, as they have shown enthusiasm and flexibility, and with no hesitation have successfully accepted the challenge of E G I O N A L COUNCIL starting a new program with which they ENDORSING CANADA'S CHILD had no previous experience; Ms. HEALTH CHARTER Nancy Macdonald received a Leadership Award, for the receipt of Regional Council authorized staff to the Ontario Fire Marshall's Award of forward a letter to the Canadian Excellence in appreciation of her Medical Association on behalf of exceptional contribution to fire and life Regional Council endorsing ~`~ safety in Ontario; Ms. Brenda Canada s Child Health Desjardins received a Leadership Charter a n d ~ a ~ ~~ Award for implementing the ~ supporting ., . Playground Activity Leaders in Schools Canada's Child (PALS) in Niagara following review and Health Declaration and exploration of this program in Peel Canada's Child Health Challenge. Region. ORONTO-NIAGARA BIKE TRAIN UR REGIONAL STARS! INITIAVE - A SUCCESS! Regional Stars will be presented to Regional Council was advised of the Paul Taylor from Corporate Services Toronto-Niagara Bike Train Initiative, a and the Forestry Crew in Public Works Next couinci! Meeting pilot project which was very successful -Murray Potts, Kevin McCauley, Andy December 20, 2007 ~` and will hopefully be expanded next Bertrand, Brock Adams, Tim Racey, Regional Headquarters;. _COTW 4:00 p.m. year, to include more stops. John Hardy, John Alessandrino and For further information contact the Regional Clerk's office et (905) fi86-1671 or 1-500-26~-7216 www.regionral.ni~gara,on.ca Philip Aiello, in recognition of their individual "deeds" or accomplishments that did not fall within the criteria for the Recognition of Excellence Awards. REATIVE NIAGARA -Cultural Asset Mapping Dr. Rosemary Hale and Ms. Rebecca Cann of the Regional Niagara Culture Committee, provided Regional Council with a presentation respecting Cultural Asset Mapping which builds on Niagara Region's strengths and identifies gaps and opportunities within the following primary categories: cultural facilities; organizations; festivals and events; sites; moveable heritage and cultural human resources. REGIONAL CHAIR LEAD BUSINESS DELEGATION TO JAPAN AND SOUTH KOREA J~ Regional Chair Partington lead a business delegation to Japan and South Korea to develop and strengthen a number of economic opportunities, as it is vitally important that they are aware of the strengths of the Niagara Region as a whole, and understand the Region's competitive advantage. as a location for investment. CONGRATULATIONS CERT ON YOUR 10'" ANNNERSARY Regional Council congratulated one of our employee committees, the Corporate Employee Recognition Team (CERT), on their 10t" Anniversary. The celebration highlights the great work that is -done across all of our communities by the many selfless, dedicated and committed individuals who work for the Region, providing our residents with the many programs and services Niagara Region offers. Regional Council thanked all of the employees who have been involved in CERT over the last 10 years, and to the many employees who have benefited from some of that recognition. Everyone enjoys being recognized for the good work that they do -and it's important that Niagara Region has a method of doing that. COUNCIL'S BUSINESS PLAN 2007-2071 ~.~ -. ,~. Regional Council's, Council's ~ ...~ w Business Plan for 2007-2011 is nearing completion. The plan provides the strategic focus and direction of this council for the next three years. A draft version has been placed on the Region's website at www.reQional.niagara.on.ca, and is available for public comment. Regional Council encourages individuals to review the draft plan, and provide feedback up to and including December 12t" N IAGARA 1812 BICENTENNIAL LEGACY PROJECT ~, Regional Council approved the ~ funding required to implement ~; the planning and- fundraising ~-~ k function for the commemoration 1 of the War of 1812 in Niagara. Niagara ~ f Region theme entitled "Living Well: fur iagara Regional Police Right to Survival" by creating a Service Long -Term poster. Students in grades 4 through 8 Accommodation Strategy were once again asked to share their ' s theme through a insight into this year Committee of the Whole poem. and the public were The following students read their provided with a n - poems to Council: Ms. Victoria Arca, a opportunity to make Grade 6 student from St Theresa presentations and ask School, St. Catharines who read her questions respecting the Niagara poem entitled "Children of the World"; Regional Police Service Long-Term Mr. Johnny Williamson, a Grade 5 Accommodation Strategy. The student from Caistor Central School Niagara Regional Police Service has who read his poem entitled "In Our conducted several public consultation » Great Country ; Ms. Jessica Stones, a sessions in Niagara Region to obtain Grade 4/5 student from St. Joseph comments from the public. Ali of the School, Stevensville who read her comments and information submitted poem entitled "Survival" and Ms. Katie and received before November 12 MacKett, a Grade 7 student from St. will be analyzed and considered by the Ann School, St. Catharines, whose Niagara Regional Police Service as brother Mr. Steven MacKett, read her part of the recommendations to be poem entitled "Our Right to Survival". presented to the Police Services Board and then to Regional Council for endorsement. a t i o n a l C h i l d D a y- tr P l Child D November 20th y oe ay ationa National Child Day is November 20t": a Celebration 2007 day to remember that children need The Children's Ri hts g '~ love and respect to grow to their full potential. It is a day to marvel at their ~ Interest Group of Niagara uniqueness and all they have to offer. recently held the third It is a day to celebrate the family and Annual National Child think about how adults affect the Day Poetry Celebration, as a lead up development of children close to them. to National Child Day on November It is a day about celebrating children in ~le~ct Caunc~i Meeting 2001°. N~rember 29 2pt"~ 2007. This year, students in our community, as active citizens who , ~~ He~dq~arters kindergarten through to grade 3, in can and should meaningfully contribute CpTyy q,~ ~~~, Niagara, were asked to demonstrate as we create a to decision-making their creativity on this year's . Niagara fit for children. They are our future! e ort on Manufacturin in Nia ara p g g Mr. AI Simpson, President and Mr. Kithio Mwanzia, Policy Coordinator, St. Catherines - Thorold Chamber of Commerce advised Regional Council of the crisis in manufacturing in Canada, which is not just a Canadian issue, it is one that has gripped all of the G-8 countries with a strong manufacturing base. ecruitin New Business to Niagara g Region The recommendations in the report have been brought forward by businesses in the manufacturing industry as a means of ensuring that Niagara Region's manufacturing industry thrives in the future. Regional Chair Partington is currently on an 11-day business trip to Japan and South Korea as the political head of a delegation of business leaders from across Niagara. The trip was arranged by the Niagara Economic Development Corporation, and is focused on recruiting new business to the Niagara peninsula. The delegation will be returning on November 13t" ass Immunization Clinic-A Success On November 6t", the Public Health Department, in cooperation with the Provincial Emergency Management Unit, conducted a mass immunization clinic. The purpose of the exercise was to measure our capacity to operate a mass immunization clinic as part of the Niagara Region's pandemic plan. A total of 1,106 flu shots were administered and Niagara Region is especially grateful to the residents of Niagara and Niagara's emergency responders for their participation in this event. While the clinic was in operation, we also operated the Emergency Operation Centre to test its capacity. Regional Council thanked Dr. Williams and the Public Health team, along with the countless other individuals who assisted with this exercise. orporate Employee Recognition Team's 10th Anniversary The Corporate Employee Recognition Team, marks its 10t" Anniversary of the program through a celebration that will be taking place on Tuesday, November 27t", in the Campbell East Atrium from 10:00 a.m. to noon. A short program is scheduled from 10:15 a.m. to 10:30 a.m., and refreshments will be provided. We are encouraging staff attendance to draw attention to this important initiative which has been sustained over the years by staff and through the support of CMT and Regional Council. oin The Revolution-Go Green A presentation and report was received on the Youth Engagement Strategy `Join the Revolution - Go Green'. A summit will take place on Tuesday, November 20, 2007 from 9:30 a.m. to 1:00 p.m. at Club Italia in Niagara Falls. ouncil Organization Review Committee Re-established. The Council Organization Review Committee was re-established as an Ad Hoc Committee of Council at the November 8t" Regional Council meeting. The Council Organization Review Committee will. review the implementation of recommendations of the Council Organization Review Committee as endorsed by Council in November, 2006. ~uildin~ ~Gommunrty. Bui#ding Lives. _~....~ From the January 17, 2008 Meeting of Regional Council Volume 16, Issue 1 2008 Current Budget -Approved! Regional Council approved the 2008 Current Budget estimates relating to the Regional Departments Boards & Agencies. Regional Council also recommended that area municipalities be requested to disclose, separately to taxpayers, Niagara Region's contribution to the new Regional Health programs to be housed within the new Niagara Region Cancer Centre and mental Health and Cardiac Treatment Facilities. 2007 Niagara Regional Chairman's Charity Golf Tournament The 2007 Niagara Regional Chairman's Charity Golf Tournament was the 10th Anniversary of the Regional Chair's Golf Tournament. Regional Chair Partington thanked all of the Councillors, outside organizations, staff, community partners and other public and private groups whose support over the last decade has allowed the tournament to be as successful as it is. He noted that without all of their efforts and support, this event would not be possible. The event raised over $96,000 for seven community charities, an allotment for bursaries and the Debbie Zimmerman Literacy Award. Regional Chair Partington awarded cheques to representatives from the YMCA; Niagara Symphony; Niagara Peninsula Children's Centre; Salvation Army; Niagara Community Foundation; Scouts of Canada and Women's Place. Presented with the Scouts Canada Commemorative Centennial Medal Regional Chair Partington was awarded the Scouts Canada Commemorative Centennial Medal in appreciation of the support Scouts Canada has received from the Niagara Region. The medal commemorates their 100th Anniversary. A World-Class Amphitheatre in Niagara? It's Possible! Our Federal Minister and local member of Parliament .Rob Nicholson, announced that Parks Canada, the National Arts Centre and the Toronto Symphony Orchestra have reached an agreement to explore the possibility of building aworld-class amphitheatre on Parks Canada land, known as the Lakeshore property, in Niagara-on-the-Lake. This is a welcomed announcement, and certainly one that is incredibly optimistic for the Region. Our Cultural Committee, Co-Chaired by Councillor Judy Casselman and Rosemary Hale, along with our Public Works Department and the Niagara Economic Development Corporation, have been working closely with the Federal government and partners to explore the, feasibility of Niagara as a location. Niagarapalooza - Re-thinking our Cities -SOLD OUT! Niagarapalooza - Re-thinking our For further information contact the Regional Clerk's office at (905)685-1571 or1-800-263-7215 www. reg i on al. niagara. on. ca Cities, will take place on Thursday, January 31St at the Sheraton Fallsview Hotel. The event will provide an excellent opportunity to hear a number of world-renowned speakers right here in Niagara. The event is currently sold out. Municipal Investigator Regional Council rescinded their previous decision to appoint Local Authority Services Limited (LAS) as Investigator in accordance with section 239.2 of the Municipal Act effective January 1, 2008. Committee of the Whole Meeting - January 24, 2008 A Committee of the Whole meeting will be held on January 24, 2008 at 6:30 p.m. respecting Fluoridation in Niagara, and will be followed by a special Council meeting to ratify the decisions made. Folk Arts Council of St. Catharines The Folk Arts Council of St. Catharines calendar, commemorating the organization's 40t" Anniversary are available at 85 Church Street at a cost of $20.00. The proceeds from the calendars assist newcomers to Niagara establish themselves in business. Niagara Icewine Festival -January 18 to February 3, 2008 Everyone was encouraged to attend the Niagara Icewine Festival, taking place January 18 to February 3, 2008. January 19t" and 20t", an event will be held at the Twenty Valley Icewine Bar in Jordan, from Noon to 5:00 p.m. Free Admission. January 26t" and 27t", an event will be held at the Fallsview Casino Icewine Lounge in Niagara-on-the-Lake, from 11:30 a.m. to 7:00 p.m. Free Admission. For more details please visit http:// www. niagaraicewinefestival. com/ Niagara Falls Sports Wall of Fame Regional Council extended their congratulations to those who were inducted, at the induction ceremony at the Memorial Arena on January 13t", when eight individuals, one team and five sponsors were inducted into the Niagara Falls Sports Wall of Fame. 10t" Annual "Sweep for Kids" Bonspiel Everyone is encouraged to take part in the 10t" Annual "Sweep for Kids" Bonspiel, hosted by the Boys and Girls Club of Niagara, being held on February 2, 2008 at the Niagara Falls Curling Club. st" Annual "Strike Out Violence" Bowling Tournament Form a team and come out and take part in the 6t" Annual "Strike Out Violence" Bowling Tournament that supports Women's Place of South Niagara Inc., which is always held the Friday before International Women's Week. Support for the Niagara District Airport Regional Council requested that the Regional Chair forward a letter respecting Niagara's endorsement of the funding application for the Niagara District Airport currently under review by the members of the Federal parliament. Top 10 Issues Facing the Southern Tier Councillors Goulbourne; Badawey; Augustyn and Henderson will be presenting their list of Top 10 Issues Facing their municipalities, January 24, 2008, at a luncheon sponsored by the Welland-Pelham and the Port Colbome- Wainfleet Chambers. of Commerce at the Welland Days Inn. There is room for up to 200 at the luncheon with 1 fi0 tickets already sold. Doors open at 11:30 a.m. and the buffet lunch will start at noon. Tickets are $25 each, or $20 for members of either Chamber of Commerce, and can be ordered by calling 905-732-7515 or e-mailing chamber(c~iaw.on.ca. From the February 7, 2008 Meeting of Regional Council Volume 16, Issue 2 2 007 Debbie Zimmerman Early Years Niagara Literary Award Ms. Judy Reid, member of the Debbie Zimmerman Early Years Niagara Literary Award Planning Committee noted that the Debbie Zimmerman Early Years Niagara Literary Award has established a unique award #~r children's literature aimed at the 0-6 age group. This award was named for Debbie Zimmerman, at the end of her service as Regional Chair of the Niagara Region. This award not only draws attention to the value of reading with children in their early years but recognizes the invaluable role that libraries, Ontario Early Years Centres, and child care centres play in supporting Niagara's families and encouraging early literacy in our community. This year, over 1,700 votes were cast, for the award winning book entitled: Not a Box, by Antoinette Portis. Councillor Zimmerman was delighted when presented with a copy of ::,:; the book, which the 'P Committee, in "~''.fis ~`~ partnership with the Touch a ' {`~r Truck fundraiser, ... ~ F ' <,.. will distribute to sites within Niagara where families and children gather, including public libraries, Ontario Early Years Centres, licensed child care centres and paediatrician's offices. C ~ , entre of Innovation: Smart Green Strategies in Biomanufacturing Dr. Jack Lightstone, President and Vice-Chancellor, Brock University advised Regional Council that the Centre of Innovation for Biomanufacturing will change the face of manufacturing. It will be the hub for the development of new green industries in Ontario and provide for a central pillar of a new economic cluster in Biomanufacturing and health and wellness, as outlined in the proposals tabled at the Niagara Economic Development Corporation, the Prosperity Council, and the St. Catharines and Thorold Chambers of Commerce. Dr. Lightstone noted that numerous plants grown within Niagara's own greenhouse industry could be used to produce pharmaceutical products ~ = T for the worldwide market. The centre would assist in moving jobs in the province from traditional manufacturing to profitable "green" opportunities; cre- ate good jobs and keep our graduates at home. The Centre of Innovation for Biomanufacturing will have an innovative focus for knowledge-based, health, biomedical and bioscience research, located on the Brock campus. The centre will be a $90 Million, 16,700m2 research and teaching complex consisting of integrated research labs, teaching labs and classrooms, an incubator to For further information contact the Regional Clerk's office at (905) 685-1571 or 1-800-263-7215 www.regional. niagara.on.ca support development of spinoff companies. The centre will advance health and wellness research, with scientists focusing on human metabolism; infectious diseases; neuromuscular development/spinal cord injuries; obesity and related diseases (vascular, cardiac, diabetes). Dr. Lightstone thanked Regional Council for their continued support, advocacy and requested that they consider a financial contribution of between three and five million dollars for this initiative in their future budget deliberations. Regional Council passed a motion to continue to support the project and directed staff to provide a method for which the Region can provide this funding in 2009 and report back within two months 2 008 Ca ital Bud et p 9 _ Regional Council ratified the t decisions of the Budget Review Committee of the -~ . Whole meeting of February 7, 2008 to approve the 2008 Capital Budget. in the amount of $153,004,694 for Regional Departments and Agencies, Boards and Commissions, subject to project initiation in accordance with the Capital Management Policy (including the Niagara Regional Police Services Long term Accommodation project but subject to conditions imposed in BRC 2-2007: March 1, 2007). Regional Council also approved the motion by the Budget Review Committee of the Whole that staff be directed to review and revise the Capital Budget Affordability Strategy for 2009 and beyond. A dvocac for Effec 'v y t~ a Federal Action On Contraband Tobacco Regional Council approved a report regarding the rise in availability and use of contraband tobacco and the forwarding of a letter to all members of Parliament to urge federal action. Council also approved Committee's recommendation that the appropriate agencies be invited to Committee to provide a presentation on the legality and issues pertaining to contraband tobacco. H ostin of the FCM 201 g 0 Board and 2013 or 2014 Annual General Meetings Regional Council passed a motion expressing its interest in hosting the Federation of Canadian Municipalities 2010 Board and 2013 or 2014 Annual General Meetings in the Niagara Region, directing Regional staff and the Niagara Economic Development Corporation to assist Niagara Falls Tourism in preparing a bid to host these events in Niagara. 2 015 Pan Am Games Regional Council directed the Regional Chairman to send a letter to the Canadian Olympic Committee requesting information on the official process for promoting a Canadian city to host the 2015 Pan Am Games and that a copy of the letter be sent to all GTA and Greater Golden Horseshoe municipalities advising of the need to engage a broader group of municipalities to assess the interest, preparedness and viability to meet the necessary 2015 Pan Am Games bid requirements. 2 0.08 Cor orate L p earning Calendar Regional Council received a iA, report providing an overview of ti, the focus of the 2008 R~ Corporate Learning Program. The circulated calendar outlines the corporate learning and development opportunities available to all Regional employees, members of Regional council, area municipalities, and local boards and agencies through our Corporate Learning Centre for February to June 2008. A nominal fee is charged for staff of area municipalities, boards and agencies to attend any of the programs. THE POLICE SERVICES BOARD AND ITS STAFF, PLEASE HAVE A SAFE ENJOYABLE HOLIDAY SEASON! REPORTS FROM THE CHAIR Chair Iggulden reported on the following: Holiday Wishes - On behalf of the Board, Chair Iggulden thanked all Service staff for their efforts during 2007, and wished them a happy and safe holiday season. In keeping with the Christmas theme, the Board contributed toys and food in acknowledgment of the 17`h Annual Toy and Food Drive spearheaded by Sergeant Dave Brennan. 30 Years Service - Chair Iggulden recognized the Board's Executive Assistant, Ms. Sandi Taylor, for her dedication of 30 years of Service to the Niagara Regional Police Services Board. On behalf of the Board, Chair Iggulden thanked Ms. Taylor for her valuable contributions to members and staff alike and the professional dedication put forth throughout her career with the Police Services Board. In appreciation, Ms. Taylor was presented with a 30-year memorabilia Service pin and a bouquet of flowers. She will be further recognized at the NRPS 2008 Annual Awards Day Ceremony. Chief Administrative Officer -Chair Iggulden personally welcomed Mr. Guillermo Fuentes to his first Board meeting. Mr. Fuentes was formally appointed to the position of CAO on November 19, 2007. Chair Iggulden emphasized that in the view of the Board, Mr. Fuentes' appointment represents the final move in putting the Executive Management Team in place. Chief Southall, Deputy Chief Beaulieu and now CAO Fuentes have the Board's support, confidence and commitment to work together for the betterment of the members and for every resident in the Region. He continued that the Board welcomes Mr. Fuentes and looks forward to his participation and contributions to the Niagara Regional Police Service. Thorold Council -Wireless Presentation - On November 20, Member Mal Woodhouse, Deputy Chief Beaulieu and CAO Fuentes attended a Thorold City Council meeting to hear a presentation by Relia Clear Canada. Chair Iggulden thanked Mayor D'Angela for extending the invitation to attend Council to learn about the launch of a project that will create wireless coverage throughout Thorold. A special thanks was extended to Member Woodhouse for attending on behalf Board. OAPSB/OACP ZONE 4 Meeting - On December 4, Member Bill Smeaton and the Board's Executive Director, along with Chief Southall and Deputy Chief Beaulieu attended the Ontario Association of Police Services Boards and the Ontario Association of Chiefs of Police quarterly zone meeting hosted by the Service. A special thanks was extended to Member Smeaton for attending the event and bringing greetings on the Board. REPORTS FROM THE CHIEF OF POLICE Chief Southall reported on the following: i~,~ , ~, ~~r+y s a „rv ~i Ij~ 11~ i I~ li ~~ ~. ' ( ;,~ h 1~~~+?~~'i E~i ~~~+~, ,inr,j lj~ i ~~~ I;' °~a ~ . I !; ~ ~ ~~ w ~r!~, ~ ~~f ~~~ i I i ,.I I III I ~ „ .I `I~I. ~~ II f~;'~l ~I~~~ j I li ~;~~I ~ ; ~ ~ ~I'I~Il~ill i (~ ~ ~~ ;..,. ~.~ ~~ti. ~,~~:,; ~ NRPS 17`~ Annual Toy and Food Drive -Chief ~ ~' ~ ~''~n'~~I ~ ` ~ ~'~~~ ~; u~~"~°~~"'"'~ ~ Southall, on behalf of the Executive and all members, I'~~'I',~ ~~~ ~''~' thanked the Board, the Service and the Niagara ~ ~ ~~~ community for its support of the 17th NRPS Annual Toy Drive and recognized Sergeant Dave Brennan's leadership of the initiative. For further information contact: Guillermo Fuentes, CAO -Chief Southall recognized Guilllermo Fuentes, the new Chief Administrative Regiona/Municipaiity Officer for the Service, former Associate Director of of Niagara's Emergency Measures Service. Ms. Niagara Police. Christine Fuentes and the Fuentes' children, Nicholas, Services Board Tyler and Cassandra were introduced and welcomed to the Service's extended family. 68 Church Street Holiday Wishes - On behalf of the Executive and all St. Catharines, Ontario Service members, Chief SouthaA thanked the Board L2R 3C6 Members for their support, which greatly eases Bus: (905) 685-0321 acceptance of all challenges, noting the excellent Fax: (905) 688-0036 working relationship with Board staff Deb Morton, Sandi Taylor and Dawn Cichocki. She wished all Email - happyholidays and a good year to come. . nrpboard@nrps.com Website: www.nrgs.com ON BEHALF OF 2087 Community Policina Symposium - On October 27, Vice Chair Martin attended the 13th Annual Community Policing Symposium held at the Double Tree Hotel in Niagara Falls. A special thanks was extended to Vice Chair Martin for attending this event and bringing greetings on behalf of the Board. NRPS 17th Annual Toy and Food Drive -Chief Southall, on behalf of the Executive and all members, thanked the Board, the Service and the Niagara community for its support of the 17th NRPS Annual Toy Drive and recognized Sergeant Dave Brennan's leadership of the initiative. Guillermo Fuentes, CAO -Chief Southall recognized Guilllermo Fuentes, the new Chief Administrative Officer for the Service, former Associate Director of Niagara's Emergency Measures Service. Ms. Christine Fuentes and the Fuentes' children, Nicholas, Tyler and Cassandra were introduced and welcomed to the Service's extended family. Holiday Wishes - On behalf of the Executive and all Service members, Chief Southall thanked the Board Members for their support which greatly eases acceptance of all challenges, noting the excellent working relationship with Board staff Deb Morton, Sandi Taylor and Dawn Cichocki. She wished all happy holidays and a good year to come. Operational Statistics Marijuana Grow Operations -For the period January 1 through December 12, 2007: x Total estimated seized value of $16,529,800; x Estimated value of seized equipment $280,820. Chief Southall nofed fhat the provincial funding of the Guns and Gangs Unit through the Intelligence and Support Units has provided achievements in reaching fhe 2007 totals to date. Homicides -For the period January 1 through December 12, 2007; x 3 homicides compared to 4 for the same period in 2007. Traffic Fatalities -For the period January 1 through December 12, 2007; x 35 compared to 37 for the same period in 2007. Serious Iniury Collisions -For the period January 1 through December 12, 2007; x 35 compared to 37 for the same period in 2007. Community Policing Symposium - On October 27, the Service hosted its annual Community Policing Symposium at the Double Tree Hotel in Niagara Falls, with the focus being the potential dangers of clandestine drug labs and the associated costs to our communities. The keynote speaker, Corporal Brent Hill, of the RCMP, provided a very interesting presentation on the insurgence of crystal methamphetamine into southern Ontario and the dangers involved in the production of this highly toxic substance. Additional presenters included Niagara Falls Hydro, Niagara Falls Fire Department and Crime Stoppers. The Chief acknowledged the excellent work done by the Community Services Unit in preparing the symposium's agenda and speakers stated that the symposium was an overall success for all those in attendance. Niagara Police Pipe Band Earn Ontario Champion Supreme Award - On November 3, members of the Niagara Regional Police Grade Two Pipe Band attended and performed at the Annual General Meeting of the Ontario Pipers and Pipe Band Society, in Acton, Ontario. Their attendance at this event marked the end of the pipe band's competition year. The band was the recipient of the Ontario Champion Supreme Award, which recognizes the highest competition results throughout the year. This award is a fitting tribute to the members of the band for all of their dedication and hard work during the year. Award of Distinction for the NRPS' Video Unit - In November, the Niagara Regional Police Service's Video Unit was presented with several awards for outstanding production at the 2007 Law Enforcement Video Association Shield Competition at the 18th Annual Law Enforcement Video Association International Training Conference held in Calgary, Alberta. The Video Unit received a total of 8 awards, including the Award of Distinction for best overall entry (Foot Pursuit) and the Award of Honour for 2"d best overall entry (EtderAbuse). The videos that received the recognition were Foot Pursuit, Elder Abuse, Firsf Cooperation, Suicide lnfervention, Liquor Licence Act and Stolen Innocence. Purchase of Telerob Bomb Robot - On November 27, Deputy Chief Beaulieu and Superintendent Wright were proud to meet with representatives of the Niagara Falls Bridge Commission and accept a cheque in the amount of $100,000 to be used to purchase a Telerob bomb robot. This is a fine example of the benefits that can be derived from establishing partnerships with other agencies that support the interest of improving resources for the Police Service and the Chief expressed that she is very pleased for their contribution to expand the bomb detection equipment arsenal. Provincial Enforcement Statistics Increase Substantially Based on statistics provided by Regional Niagara staff, for the period between January to October 2007, the Police Service has increased the.. number,. of provincial::charges.: by 54% when compared to the same period for 2006. The Region was very complimentary of the performance. These numbers reflect the excellent work done by the entire Service staff, from the Superintendents to the front-line Constables, to make road safety a priority and decrease the number of serious injury and fatal collisions on Niagara's roadways. R.I.D.E Statistics -According to statistics generated by the Central Trafhc Unit, the 2007 R.I.D.E effort, when compared to the 2006 and 2005 experiences, has been extremely successful. The statistics for each year are as follows: ~ :.Vehicles Sto ed it 12,700' ii. 7,091, it 5,410 Roadside Assistance 521 379 328 12 Hr. Sus ensions 121. 87 86 Arrests 32 26 38 Police Accommodation Strategy -Time Line -Chief Southall reported that the preparation of the responses to the questions arising from the three public and the Regional consultations is continuing at this time and that the report to the Board should be tabled at the Board's January meeting. Chair Iggulden requested that Regional Chair Partington be officially notified of the postponement. POLICE SERVICES BOARD - 2008 PROPOSED MEETING SCHEDULE PSB Minute #~57. -The Board received correspondence from Deb Morton, Executive Director, requesting approval of the proposed schedule for the PSB's monthly board and committee meetings during 2008. The Police Services Board monthly meetings schedule for 2008 was approved as follows: • January 31, 2008 • February 28, 2008 • March 27, 2008 • Apri197, 2008 • May 29, 2008 • June 26, 2008 • July 31, 2008 • August 21, 2008 • September 25, 2008 • October 30, 2008 • November 27, 2008 • December 78, 2008 Volume 6, Issue 11 December 2007 Page #2 All meetings begin at 8:30 a.m. and are held in the PSB Boardroom located on the 4`h Floor at 110 James Street, St. Catharines. SIU INVESTIGATIONS UNIT - INVESTIGASTION INTO ARREST INJURY PSB Minute #C.281/2007 -The Board considered Service report C.243/2007 providing the decision of the Special Investigation Unit as it relates to an arrest injury. On June 15, 2007, St. Catharines police received a call regarding suspicious activity occurring within a vehicle located in an apartment building parking lot. Police response led to a vehicle pursuit and unfortunately resulted in a collision in which the driver of the suspect vehicle was injured and in need of medical attention. Upon seeking medical attention, it was evident that the extent of the injuries brought to the driver included a broken right ankle, fractured ribs and a sore right shoulder. Pursuant to the provisions of the Police .Services Act of Ontario, the Special Investigative Unit (SIU) was contacted and invoked their mandate, which resulted in the commencement of an investigation. On August 13, 2007 James Cornish, Director of Special Investigations Unit, concluded his investigation and reported that there were no concerns relating to either the policies or the services of the Niagara Regional Police Service during this incident. He also reported that there was no evidence to support allegations of misconducts against any officer involved in the investigation. The S.I.U. report also indicated that the Board may choose to make the subject report available to the public and it was at the discretion of the members of the Niagara Regional Police Services Board, although sensitive in nature, that the option be exercised and the report be placed on its public agenda. As mandated under the legislation of Section 11(1 } of Ontario Regulation 673/98 made under the Police Services Act, the Board received the report for its information and public release. REGIONAL MUNICIPALITY OF NIAGARA PSB' Minute #222. & 223. -The Board considered two pieces of correspondence from Pam Gilroy, Regional Clerk, RMON, providing decisions of Regional Council respecting approvals of the Corporate Services Committee recommendations. At ifs November 8 meeting, Regions! Council approved the following recommendations of the Corporate Services Committee: CSC 43-2007 (October 2, 2007) respecting NRPS Variance Report to August 31, 2007 - (201.2007}; CSC 44-2007 (October 2, 2007) respecting NRPS Purchasing -Alternate Fuel Initiatives & Hybrid Vehicle Replacements 2007 (203.2007). At its November 29 meeting, Regions! Council approved the following recommendations of the Corporate Services Committee: "That Communication CSC 47-2007, October 29, 2007 respecting NRPS Variance Report - to September 30, 2007 217.2007, be received; "That Confidential Report CSD 174-2007, November 21, 2007 respecting A Proposed Acquisition of Land Ridgeway, Fort Erie, be received and the following recommendations contained therein be approved." And, the Planning and Public Works Committee: "That Mr. Trojan be asked to report to the next Council meeting quantifying what has been done to move forward the September 2007 Staff direction noted above; and That Planning and NEDCO staff gather information concerning the planning and economic aspects of the four alternatives proposed by the Police Services Board in their Accommodations Strategy." CITY OF WELLAND PSB Minute #224. -The Board received a letter from Craig Stirtzinger, City of Welland, providing the Board with Welland City Council's resolution regarding the purchase of domestic vehicles. At its October 16 meeting Welland City Council adopted the following resolution: "THAT THE COUNCIL OF THE CITY OF WELLAND opposes the Niagara Regional Police Commission's plan to shop for automobiles in the U.S.A.; and further, THAT Welland City Council encourages the N. R.P.S. to purchase only domestic vehicles; and further, THAT Welland City Council directs staff to send copies of this resolution to other Niagara municipalities for their endorsement." The Board also received letters from the cities of Thorold (PSB Minute #225.) and Pelham (PSB Minute #226.) endorsing the above-noted Welland City Council's resolution. It was noted that with respect to the items #224, #225 and #Z26, the intent of the Board was to check for comparison rates to reduce local prices. NIAGARA REGIONAL POLICE SERVICE AND POLICE SERVICES BOARD CONSOLIDATED BUDGET PSB Minute #245. -The Board received Service report 293/2007 requesting that subject to Regional Council approval, the Board approve the proposed combined budget in the amount of $111, 051,762. The 2008 Police Service budget was prepared with the objective of achieving a realistic, sustainable cost estimate for providing Policing Services within Niagara. In keeping with this practice, the total net expenditure budget increase over the 2007 budget is 4.11 % or an approximate 3.10% net impact after .assessment growth. The Board will continue with ifs budget deliberations at a Special Meeting to be arranged early in the new year. NIAGARA REGIONAL POLICE SERVICE PROPOSED BUDGET PRELIMINARY DISCUSSION QUESTIONS PSB Minute #246. -The Board received Service 292/2007 providing formal responses to queries raised at a PSB confidential meeting to discuss deployment and personnel issues. NRPS VARIANCE REPORT PSB Minute #247. -The Board received Service report #278/2007 providing the financial variance overview and year-end forecast for the Niagara Regional Police Service and Board for the ten months ended October 31, 2007. At this time, no significant areas of concern have been identified and the December 31, 2007 forecast has been updated to reflect an expected year-end surplus of $746,444. Volume 6, Issue 11 December 2007 Page #3 NIAGARA REGIONAL POLICE SERVICE CAPITAL PROJECTS UPDATE PSB Minute #248. -The Board received Service report 289/2007 requesting approval of the recommendations outlined in the report that relate to the Service's Capital projects. Expenditures for approved capital projects are often incurred over a timeframe of multiple years. Therefore, the Service provides a periodic review of the status of its capital projects in order to ensure that only active projects are maintained and also to provide an accurate representation of committed and uncommitted capital reserves. At this time, the Board received the information. Approval requests contained in the report will be considered at a later date once the 2008 budget has been set. 2008 VEHICLE REPLACEMENTS PSB Minute #252. -The Board received Service report 301/2007 requesting approval to initiate the Service's vehicle replacement capital project-as identified through the- 2008 Fleet Management Program's software forecast. Upon consideration of the requests outlined in the report, the Board approved the following: 1. `Prior budget approval' for an amount of up to $432,000 for the replacement and purchase of thirteen (13) replacement vehicles from the Capital Project ZP00801, 2008 Vehicles, to be funded by the Vehicles and Equipment Replacement Reserve Fund; 2. The purchase of five (5) Chevrolet Impala Police Cruisers, from the Police Purchasing Cooperator Tender at a cost of $135,000 plus applicable taxes; 3. The purchase of six (6) Ford Crown Victoria Police Cruisers from the Police Purchasing Cooperative Tender at a total cast of $180,000 plus applicable taxes; 4. The purchase of one (1) Chevrolet Tahoe 2WD for uniformed purposes from the Police Purchasing Cooperative Tender at a total cost of $40,000 plus applicable taxes; 5. The purchase of one (1) Ford Expedition SUV from the Police Purchasing Cooperative Tender at a total cost of $45,000 plus applicable taxes. 2007 VEHICLE REPLACEMENTS PSB Minute #255. -The Board received Service report 286/2007 requesting approval to purchase three additional vehicles to accommodate the updated organization structure of the NRPS. Upon approval, one vehicle will be used to accommodate an additional Senior Officer, which resulted from the update to the Service's organization structure. The two additional vehicles are in accordance to the Service's regular replacement schedule. The Board approved the following: 1. The purchase of two (2) 9C3 Chevrolet Impalas, from the Police Purchasing Cooperative Tender at a total cost of $52,890.00 plus applicable taxes, funding to be drawn from the approved Capital Project P00701; 2. The purchase of one (1) Ford Crown Victoria Police Cruiser from the Police Purchasing Cooperative Tender at a total cost $28,500.00 plus applicable taxes, funding to be drawn from the approved Capital Project P00701. Volume 6, Issue 11 VEHICLES -UNIT 2-580 PSB Minute #253. -The Board received Service report 276/2007 requesting the sale of a 1972 Dodge Monaco, which the Service has declared a surplus item. In 1995, the Service purchased the above noted vehicle with the intention of refurbishing it for display in community events. However, over the past several years, deployment of the vehicle has been limited because of ongoing mechanical problems, not to mention more practical options that were/are available to the Service. In August 2008, a request was received from a police memorabilia enthusiast wishing to purchase the vehicle, as is, at a price of $200.00. Upon consideration of the item, the Board passed the fallowing motion: 1. The Board authorize the declaration of the 1972 Dodge Monaco, Unit #2-580, a surplus asset; 2. And further, that the Board authorize the Service to direct the surplus asset to the police auction for disposal. VEHICLES -HYBRID VEHICLE PURCHASES PSB Minute #254. -The Board received Service report 282/2007 requesting approval for two awards of tender to purchase four (4) hybrid electric vehicles as part of the Pilot Project for operational assessment of alternate fuel usage for the NRPS fleet. 1. The purchase of three (3) 2008 Honda Civic Hybrid sedan vehicles from Mississauga Toyota at a price of $27,990.06 each plus applicable taxes from Capital Project P00701; and 2. The purchase of one (1) 2007 Toyota Camry Hybrid sedan vehicle from Performance Toyota at a price of $30,448.00 plus applicable taxes from Capital Project P00701. SUPPORTING POLICE IN RECORDS INFORMATION TECHNOLOGY (SPIRIT) PSB Minute #249. -The Board received Service report 290/2007 requesting approval to initiate the final phase of the 2007 portion of Project SPIRIT. Upon consideration and subject to approval by Regional Council, the Board approved the following: 1. The initiation of Project ZP09802, S.P.I.R.I.T. (Supporting Police in Records Information Technology), which gives management the authority to execute the final phase of the project; 2. That a capital expenditure budget of up to $900,000 be allocated to ZP09802 from the 2007 Police Service Capital Expenditure Budget; 3. Financing to be comprised of the issuance of debenture debt (term 1-10 years). ONTARIO POLICE VIDEO TRAINING ALLIANCE - 2008 BUSINESS PLAN PSB Minute #250. -The Board received Service report 291/2007 requesting approval of a 5% increase to the Ontario Police Video Training Alliance membership fee for the 2008 contract year. Since its inception, the NRPS video unit has produced training videos to members of OPTVA and that now encompasses over 22,000 police officers, generating over $251,000. It is recognized that the combined efforts of the video unit continue to earn the December 2007 Page #4 NRPS an international reputation for quality and innovation through its membership. This ongoing partnership continues to assist with identifying and prioritizing police training requirements and ensures that training materials are consistent with both the Ontario Police College's curriculum and with Ministry policing standards. OPTVA Chair, Staff Sergeant Shaun Brabazon of the Ottawa Police Service, and Mr. Mauro Suicci, of the Ontario Police College's Advanced Training Unit met with Chief Southall, Superintendent Joe Matthews, Acting Staff Sergeant Joe Maggiolo and Jamie Saunders, Video Unit Manager, to provide an annual update on the OPTVA and to discuss 2008 fee structures and deliveries. Following the meeting, a recommendation was made to increase membership fees by 5% in order to cover recognized shortfalls. It is anticipated that the projected revenues of $275,100 will sufficiently offset projected costs of $274,568. Upon consideration of the item, the Board approved the 5% increase to the OPTVA 2008 membership fees at a cost of $15,750. ANTI-VIOLENCE INTERVENTION STRATEGY (AVIS) PSB Minute #251. -The Board received Service report 264/2007 requesting approval for the purchase of a vehicle to accommodate the NRPS member currently seconded to the Joint Forces Operation AVIS initiative. In July 2007, the Ministry of Community Safety and Correctional Services responded to an application made by the NRPS in conjunction with Branftord, Halton and Hamilton Police Services for funding to address the growing concerns of guns and gang within the named communities. The Ministry allotted $425,000 to the Niagara Regional Police Service to sustain the Service's involvement in the Joint Forces Operation AVIS initiative. The Service currently has one member seconded to the Ministry's AVIS initiative and has selected one member to fill the position in its in-house Guns and Gangs Unit. Each officer is required to be equipped with a vehicle in order to meet the demands of the unit's responsibilities. It is therefore being requested that the Board authorize the purchase of a used vehicle not to exceed $10,000 It was noted that this request does not have a negative impact on the police budget as the seconded officer's position has a vehicle provision that allows an expenditure of $8,500 per year for leasing options. In fact, purchase of a vehicle will see a slight financial advantage over the 15-month period of the secondment agreement term between July 1, 2007 through March 31, 2009. The Board approved the acquisition of one used vehicle for use by a seconded Service member to the Joint Forces Operation AVIS initiative for the period ending March 31, 2009, at a cost not to exceed $10,000. THE ARSON PREVENTION PROGRAM FOR CHILDREN (TAPP-C) PSB Minute #256. -The Board received Service report 268/2007 providing information relative to the proposed protocol regarding the Arson Prevention Program for Children. TAPP-C was developed in the early 1990's as an intervention program that addresses the fire-setting behaviours of children and youths between the ages of 2 and 17. The program involves fire service and mental health professionals who work with children, teens and their families to eliminate dangerous fire-related behaviours by providing home fire-safely checks and fire-safety education and also promotes mental health professionals to conduct risk assessments and provide parent and child focused treatment within a mental health framework. Upon consideration, the Board endorsed the protocol and formally entered into agreement with the Fire Services of the Niagara Region; TAPP-C Mental Health Service Providers; contact Niagara for Children's and Developmental Services; Family and Children's Volume 6, Issue 11 Services Niagara and Youth Justice Services, Ministry of Children and Youth Services. ANNUAL REPORTS - ADEQUACY & EFFECTIVENESS STANDARDS As a minimum, these policies require compliance with both the regulation and guidelines and in addition, provide the Board with reports in order to continually assess compliance. The reporting requirements also assist in future budget processes, business plans, and in assessing the needs of the police service on an ongoing basis. Annual report(s) received this month relate to the following subject matter and were prepared by the noted Service member(s): ^ NRPS Disposition of Old-Issue Equipment Sergeant Robert Schottlander, Quartermaster PSB Minute #227. Service Report 275/2007 ^ Community Policing Committr~e Fundraising. . Inspector Richard Coulis, Central Region PSB Minute #228. Service Report 298/2007 ^ Problem-Oriented Policing Inspector Geoffery Skaftfeld, Western Region PSB Minute #229. Service Report 284/2007 ^ Crime Analysis Detective Sergeant Patrick McCauley, Executive Officer to the Deputy Chief of Police PSB Minute #230. Service Report 266/2007 ^ Arrest Inspector Geoffery Skaftfeld, Western Region PSB Minute #231. Service Report #265/2007 ^ Persons in Custody Inspector David Jastrubecki, Court Services PSB Minute #232. Service Report 295/2007 ^ Bail 8< Violent Crime Staff Sergeant James McKay, Court Services PSB Minute #233. Service. Report 283/2007 ^ Supervision Detective Sergeant Patrick McCauley, Executive Officer to the Deputy Chief of Police PSB Minute #234. Service Report 263/2007 ^ Child Abuse and Neglect Sergeant Robert Glen, Child Abuse Unit PSB Minute #235. Service Report 29412007 ^ Missing Persons Inspector Geoffery Skaftfeld, Western Region PSB Minute #236. Service Report 261/2007 ^ Victim's Assistance Detective Sergeant Richard Ciszek, Domestic Violence/Victim's Services Coordinator PSB Minute #237. Service Report #267/2007 December 2007 Page #5 ^ Skills Development & Learning Plan Acting Staff Sergeant Joe Maggiolo, Training Unit, Executive Services PSB Minute #238. Service Report #272/2007 ^ Use of Auxiliaries Inspector Rick Lundy, Duty Office PSB Minute #239. Service Report 262/2007 ^ Use of Volunteers Inspector Rick Lundy, Duty Office PSB Minute #240. Service Report 302/2007 ^ Management of Police Records Ms. Carol Berry, Records Manager PSB Minute #241. Service Report 300/2007 ^ Suspect Apprehension Pursuits Constable Scott Elliot, Suspect Apprehension Pursuit Analyst PSB Minute #242. Service Report#271/2007 In regards to Service reports #262112007 and #302/2007, Chief Southall noted the efforts of Auxiliaries and Volunteers which has allowed the NRPS to be represented at over 100 events annually. POLICE COMMENDATIONS The Board would like to recognize the following members and commend them on receiving a Chief and/or Commander's Commendation for the following related incidents, which displayed exemplary service within the community: Chief of Police Commendations Personnel Order#452/2007 Constable Stephen Dever for his actions taken on May 30, 2007 during an incident involving a distraught male attempting suicide. Incidents such as this are without a doubt emotionally trying and require a great deal of compassion and emotional control. An officer's ability to make sound decisions during such intense and crucial moments is key to what truly defines a good police officer. The efforts put forth by Constable Dever during this incident definitely portrayed those abilities and he is commended on the professionalism of his decision-making skills. Personnel Order #45302007 Constable Paul Koscinski for his off-duty actions taken on January 27, 2007 during an incident involving skimming activities at an ATM machine in the City of St. Catharines. His involvement throughout this incident displayed those of a conscientious officer. He is commended on his keen observational skills and his show of dedication to his policing obligations. His commitment to his profession, particularly while off duty, is admirable and it resulted in the arrest of two repeat offenders. Personnel Order #45412007 Constable Sylvie Royer for her actions taken on January 28, 2007 during an incident involving an armed robbery in progress at a drug store location in the City of St. Catharines. Her efforts throughout this incident displayed those of a conscientious and dedicated officer. She is commended on her keen observational skills and the professionalism of her policing practices. The effectiveness of her decision-making put forth during this incident allowed the apprehension and arrest of an armed and dangerous individual without further incident. Volume 6, Issue 11 Personnel Order 51312007 Sergeant Shawn Dowd and Constable Christopher Stewart for their actions taken on February 13, 2007 during an incident involving a police pursuit of a male driving a stolen vehicle. The unified efforts of these two ofFcers during this incident are commended. The decision-making skills practiced throughout the pursuit proved highly professional considering the erratic and unpredictable behaviour of the suspect. The professional way in which they carried out their policing duties resulted in a highly dangerous incident being brought to an end without tragedy. Personnel Order 519/2007 Constables Kristofer Doyle and Sandy Staniforth for their actions taken on July 13, 2007 during an incident involving a developmentally challenged male threatening to commit suicide. Their ability to use excellent judgment during this extremely stressful and sensitive situation is commended and displays a great deal of professionalism. Their chosen course of action during this call of duty ensured the safety of their fellow officer and resulted in the victim's life being spared from what may have been a tragic ending. Commander Commendations Personnel Order 515!2007 Constables Mark Taylor and Todd Priddle for their actions taken on July 1, 2007 during an incident involving a suicidal person. Their ability to use excellent judgment under extremely stressful circumstances is commended and displays a great deal of professionalism. The combined efforts of the noted officers resulted in a life spared from what may have been a tragic ending. Each is commended on their chosen course of action during this call of duty. Personnel Order #523/2007 Constables Shawn Haley and Tara McFarlane for their actions taken on August 11, 2007 during an incident involving a missing suicidal person. The combined efforts of these officers also resulted in a life spared from what may have been a tragic ending. They are commended on their chosen course of action during the entirety of this call. Personnel Order 531/2007 Detective Constable Wayne Brown, Constables Leisha Holmes, Joseph Mellen, and Ms. Patty Pracchia for their action taken on August 5, 2007 during an incident involving the arrest of a fraudulent male. Each is commended on the unified practices of their policing duties and their team working abilities. The combined efforts of all involved Service members brought to close a case that involved the arrest of a repeat offender who victimized innocent people. Personnel Order 613/2007 Constable Timothy Eaton for his actions taken on August 29, 2007 during an incident involving a male that was making death threats to his estranged wife and child. Constable Eaton is commended on the efforts of his policing practices during this incident. The judgment calls he made throughout this incident displayed those of a dedicated officer. By him taking extra precautionary measures to ensure the well being of the involved woman and child, he ensured the safety of both the victims, which proved most beneficial. December 2007 Page #6 Mailing Address: Phone: 905-682-9201 P.4. Box 344 Toll Free: 1-800-232-3292 Thoro{d ON L2V 3Z3 (from Grimsby and beyond Niagara region only] Street Address: Main Fax: 905-687-4844 Campbell East Fax -Applications: 905-935-0476 NI ara Re 'onal Nousin 2201 St. David's Road Fax -Contractors: 905-682-8301 Thorold ON Web site~,ww.nrh.ca ~.~.: ~. ~~ . ~{ -4 , .. ~ ~ - November 30, 2007 i "- f u p ~ ~ - ~ ~4~ °~ ~. ~ ~.~- ~t a or Salci and Members of Y ouncil -. _=: ~~ r~ ~, _ ~- ~ e'~ .~+\~ , ,.zr s,. ~ ~ ~ ~- ~~` .City of Niagara Falls T { ~~'~Y ~,, : - . _~~~ ,~-- N 4310 Queen Street . . ~~ - ~~w.. ;~~ .,~ xp,~s° Niagara Falls, ON L2E 6X5 - ~ ~ r _ ~ - °`` `*n.,.vr..-.~~... s.. Dear Mayor Salci and Members of Council: Enclosed you will find the Niagara Regional Housing (NRH) 3'~ Quarterly Report to Council. In addition to updates on NRH's programs and services, this report includes information on the disbursement of more than $14 mil from the province to construct affordable housing in Niagara Region. The most recent allocation from the Canada Ontario Affordable Housing Program places Niagara in the top tier of the monetary funding allocations, an amount which far exceeds funds allocated to cities and regions comparable in population. I hope that the Quarterly Report is of interest to Council. Please contact Virginia Amato at 905-682-9201 x 3930 if you have comments, questions or would rather not receive these reports. Yours truly, Lora Beckwith General Manager encl. REPORT TO: Regional Chairman and Members of Council SUBJECT: Niagara Regional Housing Quarterly Report July 7 , 2007 -September 30, 2007 RECOMMENDATION That the attached Niagara Regional Housing ~NRH~ Quarterly Report be received for infiormation. BI~CKGROUND f The. Regional Municipality of Niagara entered into an Operating Agreement with .Niagara Regional Housing on June 20, 2002. This agreement defined the relationship and reporting requirements between Regional Council and the Board of Directors for NRH. The attached quarterly report on operations, approved by the Board on November 23, 2007 is being subri~itted in accordance with Section Il. 4 of the Operating Agreement. REPORT The attached Quarterly Report Appendix A) provides a status ofi the work undertaken in the period starting July 1, 2007 and ending September 30, 2007. Any comments or questions should be directed to Lora Beckwith, General Manager, Niagara Regional Housing Mora.Beckwith(o~regional.niagara.on.ca). Submitted by: t ra a with, General iVlanager Niagara egional Housing Approved by: Karen Mdrr~/, Chair Housing Niagara Reg nal Housing NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 N~1 Niagara Regional Housing www.nrh.ca Quarterly Report to Regional Council July 1, 2007 -September 30, 2007 Providing and advocating for quality, safe affordable housing in Niagara region NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 Governance Niagara Regional Housing has four divisions and is governed by across-representational Board of Directors which consists of 74 members, representing regional council, tenants, housing providers, and the public-at-large. This section describes key activities and decisions made by the Board during the period of the report. Policy and Report Approvals The following reports were received and/or approved by the Board: 1. Reason to Refuse Former Tenant Household Evicted for Cause 2. Affordable Housing Program: Keefer development Inc. Site Revision: 4525 - 4523 Morrison Street, Niagara Falls 3. 2006 Capital Surplus 4. Back-up Generators for Senior Communities: Phase-in over three years 5. 2006 Write-Off of Former Tenant Arrears 6. Quarterly Report to Council April 1 -June 30, 2007 7. Resolutions Regarding Revised By-Law no.1 8. July 31, 2407 Financial Statement 9. Report on variances -June 2007 10. Proposed 2008 Current Budget 11. Rent Supplement: Requests for Reimbursement due to Excessive Unit Damages 12. Election of Directors for Initial Terms of Office 13.Amendment to: SHRA, 2000; 10-Day Reporting Rule 14. Bethlehem Projects -Site Change 15. Financial Statement as at August 31, 2007 16.Operational Reports approved by the Executive Committee -August 2007 ~~ ~ NRH Quarterly Report Page 2 July 1-September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 Housing Operations Division Niagara Regional Housing owns and manages a portfolio of 2, 636 units consisting ofhigh- rise- and low--rise apartment buildings, townhouses and detached houses. Over 6, 5~0 residents (families; single adults and seniors) live in these units and pay rent based on their household income. The Operations Division oversees day-to-day building maintenance;. renovations and capital upgrades; and provides tenant services. Energy Conservation Update Staff met with two conservation firms in Toronto to discuss energy conservation measures. The first firm provided information on solar power to heat domestic hot water in large apartment buildings rather than natural gas. The options to purchase or lease the equipment are now under staff review. The second firm recommended the use of a natural gas co-generation turbine which would generate electricity at a reduced cost and use the heat created in the process supplement the heating of hot water. Generators The NRH Board approved the purchase of 20 natural gas back-up generators to respond in emergency situations where senior apartment buildings could be without power for heat, cooling and light for an extended period of time. These generators will provide uninterrupted electricity for the life safety systems hallway and stairwell lights, common room cooling, heating and cooking facilities in affected buildings during the electrical power outages. Partnering The Operations division has partnered with the Canadian Mental Health Association REAL Work Employment Program to offer annually up to 6 unpaid experiential work placements for 6 week periods. DAY-TO-DAY MAINTENANCE Work Orders Much of the day-to-day maintenance work undertaken by NRH is through work orders issued to private contractors. 1S Q 2" Q 3r Q 4 Q Monthly Monthly Monthly Monthly Annual/YTD Av Avg. Av Avg. Avg. Work Orders Issued 2006 766 688 756 682 8466 Avg. Work Orders Issued 2007 729 724 712 6495 NRH Quarterly Report Page 3 July 1- Sepfember 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 CAPITAL PROGRAM Capital Works Projects 2006 2007 Total to Date 3r Quarter Activity Total Total Tendered/ Awarded Completed Tendered/ Awarded Quoted Quoted # of Capital Projects 42 41 36 36 21 7 7 TENANT SERVICES Tenant Move-outs ~sr Q Z" ~? 3r Q ,¢r Q Annual/ Monthly Monthly Monthly Monthly YTD Total Avg. Av Avg. Avg. 2006 27 33 38 24 368 2007 28 33 38 299 Tenant Move-out -Reasons 3rd Quarter 2007 Retirement Home/Terminally III/Not 5 Long Term Care (30 days notice) 38 Returning Home From Hospital Private Rental Locally 17 Deported 0 More Suitable 17 Accom/Cohabitation/Employment Health (Moved in with Family) 7 NRH Transfer Zg Deceased 46 Moved to Co-op or NFP 8 Voluntarily Left Under Notice -Rent 6 Bought a Home g Voluntarily Left Under Notice -Social 3 No Reason Given gg Eviction LTB -Rent 11 Left Without Notice/Abandoned Unit 7 Eviction LTB -Social 10 Signed Lease-Did Not Move in 0 Eviction LTB -Misrepresentation 0 No Longer Eligible For Subsidy 0 Note: Of the above evictions, 70 were assisted by the Sheriff, the balance left voluntarily under an Ontario Landlord Tenant Board (LTB) order. L~~ NRH Quarterly Report Page 4 July 9 -September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 Housing Programs Division Niagara Regional Housing administers the affordable housing program to 67non-profit and co-operative housing providers. These independent corporations own and manage a portfolio of over 4,104 market and rent-geared-to-income units. NRH also administers the rent. supplement program with private market landlords. who offer an additiona1766 units of rent=geared-to-income housing. OPERATIONAL REVIEWS NRH has established a new risk-based operational review process. This process divides the housing provider operations into 5 categories -Governance, Financial, Management, Tenant/Member Relations, Capital Asset Management and Non-Shelter. Each category is rated between 1.0 (major financial risk) and 5.0 (full compliance). The rating of each category determines the next operational review date for that category. --- Provider Rating-Scale _- - -~ Rating Scale Description Review Schedu e 4.0 to 5.0 __ Full compliance Every 4 years 2.0 to 3.9 Some financial concerns Ever 2 ears 1.0 to 1.9 Major financial risk As Needed FINANCIAL YEAR END REVIEWS Each of the 67 Housing Providers in the Niagara region is required by legislation to complete an annual audit of its operations and submit the financial reports to NRH for analysis and reconciliation of subsidy. ~ Total'to be Com 'feted Due to be completed 3rd Quarter Completed 3rd quarter Completed" Year to Date 67 27 19 46 COMMUNICATION WITH HOUSING PROVIDERS -NRH NOTICES NRH communicates regularly with the 67 non-profit and co-operative housing providers in the region. A semi-annual .newsletter keeps providers informed of changes and events. NRH Notices are sent on an as-needed basis and provide direction on policy or regulation changes. The NRH Notice is also used to communicate best practices. NRH Notices Issued ' 2007 ' NRH Notices Issued 3rd Qtr - 2047: Total NRH Notices Issued to date 13 3 75 NRH Quarterly Report Page 5 July 1-September 30, 200? NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 TRAINING PROGRAMS FOR HOUSING PROVIDERS Housing Programs is reviewing the training programs available from ONPHA, CHF and SHSC to identify opportunities where group training workshops held in the Niagara area can be arranged to benefit housing providers, both in terms of increased networking opportunities and group discounts. Training programs for the spring of 2008 will take into consideration the training requirements identified by housing providers from the April 2007 Housing Provider Forum survey. Two Fraud Prevention Workshops have been arranged for October 16 and November 8, 2007 for housing provider board members and staff. A fraud investigator has been retained to deliver these training sessions which will provide board members and staff with tips and strategies to prevent and deter fraudulent activities RENT SUPPLEMENT PROGRAMS Through its four rent supplement programs, Niagara Regional Housing enters into agreements with private sector landlords to make privately owned units available to applicants from the centralized waiting list on arent-geared-to-income basis or a set allowance basis. Some agreements are being phased out while others are being negotiated with new landlords. Pro ram Un its - -- A reements' 2nd Qtr 2007 3rd Qtr 2007 2nd Qtr 2007 3rd Qtr 2007 Regular- Commercial 440 439 67 fi7 Strong Communities 174 181 45 47 Supportive 76 73 52 52 Housing Allowance 76 82 21 25 TOTAL 7fi6 _~ 775 185: ~ 191 _ ~~ ~ NRH Quarterly Report Page 6 July 1-September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 Community Programs Division Services and supports are offered. to households in need through partnerships with community agencies, such as the Ontario .March of Dimes, Community Care. Access Centre, Niagara Region's Public Health and Community Services department,. municipal recreational departments; and the Johrf Howard Society.. Through funding provided by the, Federal and Provincial Governments, and in partnership with private developers, non-profit/cooperative housing providers; commercial agencies and municipalities NRH takes advantage of various programs to increase the supply of affordable housing in Niagara. SUPPORT TO TENANTS PRD-Kids We continued to support our children through the PRO-Kids program in partnership with Children's Services of Niagara Region. This program allows children up to $100.00 in subsidy to enroll in the recreational or cultural program of their choice. Over 100 groups participate in the PRO-Kids program to provide children of our communities with an engaging experience that the family otherwise would not have the funds to provide. By participating in a recreational or cultural activity, children build skills in the areas of: social interaction, conflict resolution and self- esteem. There have been 139 kids enrolled in this program to date. St. Catharines Community Gardens The St. Catharines Community Garden is a partnership that is made possible by several generous community partners. The garden is located at Torosian Park adjacent to our Manchester community and provides thirty plots, plant material, seeds and tools to those who would otherwise not have the opportunity or resources to grow their own vegetables. Community gardening is a great way for families and seniors to stretch their food budget and is a wonderful learning opportunity. It has been another successful season. Summer Career Placement Program Niagara Regional Housing was successful in receiving funding from HRSDC to employ four summer students. Two Horticultural Coordinators and two Recreational Coordinators were busy implementing activities for the families and seniors in our communities. The children in our communities were occupied with games, crafts and presentations by members of our community such as the police and fire department while the seniors enjoy creating gardens and planter boxes. This program provides an excellent learning opportunity for the summer students as they pursue their education and benefits our children, families and seniors through an increased sense of community and partnership. NRH Quarterly Report Page 7 July 1-September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 Kids Connection Kids Connection, a non denominational program offered by Niagara Celebration Church, provides summer recreational opportunities for the children in our Manchester and Rykert family communities. Enthusiastic volunteers entertain the children with games, music, snacks and prizes. Our partnership continues to be a success again this year. Anti-Bullying Initiative -Summer Event Niagara Regional Housing hosted a motivational children's entertainer to speak out against bullying. We arranged for Q-Mack, a dynamic performer, to entertain the children and deliver a powerful message about making positive life choices. This edu-tainment experience reinforced an anti-bullying message. Q-Mack pleased the crowd with his basketball tricks while contributing to positively reinforce the perception of Niagara Regional Housing. Expanded Partnership with the Canadian Mental Health Association The Community Programs division is in the process of expanding the existing relationship with Canadian Mental Health Association (CMHA.) CMHA has been provided with access to the community space at 1A Bowden Street, Fort Erie. Programming will be offered in the future for both consumers of CMHA and NRH tenants. Acceptance and education regarding mental illness will be promoted through our expanded partnership. APPLICANT/TENANT APPEALS To ensure that all applicants and tenants are offered the right to appeal decisions made by staff, an Appeal Committee with Board representation is called on an ad-hoc basis. Total Appeals This Quarter 2006 2007 Total Upheld Overturned 24 19 3 2 1 AFFORDABLE HOUSING WAITING LIST People interested in affordable housing submit applications and have their eligibility assessed to be on the Central Waiting List for Niagara region. This Waiting List is used by non-profit and co- operative housing providers to make offers for vacancies in their units. Niagara Regional Housing uses the list for the owned units as well as the units under the Ren# Supplement program. This Quarter Waiting List June 30, 2007 Waiting List Sept 30, 2007 Applications Received Ineligible Applications *Cancelled Applications Housed Applications 4478 4410 635 22 498 230 'The waiting list is reviewed on a 2 year cycle. Households are given the opportunity to confirm their interest and update information allowing NRH to verify ongoing eligibility. If applicant is no longer interested or ineligible, their application is cancelled. NRH Quarterly Report Page 8 July 1-September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 Priority Groups Applicants are offered units from the Central Waiting List based on their date of application (chronological) with the exception of three household types who are granted priority status through Legislation. This priority allows them to be offered units before other applicants on the Waiting List. Priority Group 2007 2n Quarter 2007 3r Quarter Total Sept 30107 % of Totaf Wait List Received Approved Denied Special Priority 72 68 1.5 62 54 8 Health & Safety 99 92 2.1 88 39 49 Homeless 301 267 6.1 74 62 12 Total 472 427 9.7 224 155 69 Municipal Waiting Lists City 1St Quarter 07 Waitin List 2" Quarter 07 Waitin List 3r Quarter 07 Waitin List Beamsville 169 141 137 Fort Erie 448 398 390 Grimsby 56 51 52 Niagara Falls 1575 1438 1424 N~TL 29 24 27 Pelham 65 56 61 Port Colborne 268 262 268 Smithville 114 102 89 St. Catharines 2410 2219 2160 Thorold 291 281 266 Welland 809 794 794 Applicants have the option of choosing severs! housing options. Many applicants have chosen to be on waiting lists for more than one municipality, therefore numbers in the above chart may appear higher than total number on the reconciled centralized waiting list. MUNICIPAL VACANCY RATES City Vacancy Rate City Vacancy Rate Fort Erie 6.1 % St. Catharines -Core 4.8% - Remainder 3.1 - Cit 3.8% Niagara Falls -Core 5.9% Welland 4.9% - Remainder 4.0% - City 5.1 Other Areas 3.4% Total for All of Niagara 4.3% IVRH Quarterly Report ~ Page 9 July 1-September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 RENT BANK PROGRAM NRH has partnered with Credit Counselling of Regional Niagara to administer the program. Tenants living in rental units can apply to the Rent Bank to receive a loan for up to $1,500 or two months rent, whichever is less, to assist in short term payment of rent arrears. Funding for the Rent Bank Program was provided by the Ministry of Municipal Affairs & Housing through a two year grant allocation of $359,000. Niagara Regional Housing received an additional $97,949.00 in March 2006 for this program. Clients Approved Denied # Appeals Average Payout Quarter er client 1S Quarter Jan 1 -Mar 31, 82 60 22 1 $1 190.00 2007 , 2" Quarter April 1 -June 30, 59 50 9 1 $1140.00 2007 3~ Quarter July 1 - 45 36 9 0 $1059.30 September 30, 2007 HOMEOWNERSHIP PROGRAM Welcome Home Niagara is a program that can make homeownership turn into a reality for 121, low to mid income families in Niagara. This program is a component of the Affordable Housing Program and is designed to provide a 5% forgivable loan as down payment assistance-for prospective homebuyers who meet the program criteria, income requirements and qualify for a mortgage. NRH Quarterly Report Page 70 July 7 -September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 The first phase of this program has been offered to NRH tenants who are currently paying market rent and NRH waiting list applicants who qualify for a market rent unit. The next phase of the "Welcome Home Niagara" program, intended to be launched early in 2008, will be offered up to all Niagara Residents who meet the above noted criteria on a first come, first served basis. NRH Tenant or Applicant Closing Date Purchase Price AHP Loan Amount Region Where Home was Purchased Applicant September 14, 2007 $105,500 $5,275 Fort Erie Applicant August 15, 2007 $121,000 $6,050 Niagara Falls Tenant August 29, 2007 $147,000 $7,350 St. Catharines Tenant September 28, 2007 $110,000 $5,500 Welland Total = 4 HOUSfNG DEVELOPMENT Opening Doors Together -Pilot Program Total Federal/Provincial Funding $5, 7 7 7,182 Total # of Units: 178 Total # of Proponents: 7 The Opening Doors Together program continues to meet the milestones established for the proponents. Five of the 7 projects are now at occupancy stage. The remaining 2 projects are anticipating December occupancy and the required activities are underway for the filling of the Rent Geared to Income (RGI) units. A ribbon cutting event occurred for the Gateway Residences of Niagara project on August 30t". This event was very well attended and received. All projects are in good standing with NRH. Affordable Housing Program -Wave 1 Total Federal Funding: $? 7, 675, 268 Total # of Units: 165 Total # of Proponents: 9 This program which received Board and Council approval in March 2007 is just getting off the ground for the proponents. Four have signed their contribution agreements with the Province and have started or will be starting construction soon. The other five should be signing their agreements within the next few weeks. 1.-, 1.--, l-, NRH Quarterly Report Page 11 July 1-September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 Resource Unite. This unit provides support to the divisions through housing research, policy development, and internal and external communications that support Niagara Regional Housing business goals and objectives. This unit identifies community development opportunities and strategies that increase affordable housing and builds public. awareness and support for it: The following initiatives were undertaken this past quarter by the Resource Unit: Building Openings The Dr. Peter Grant Haven of Hope, sponsored by Gateway Residential Support Services of Niagara Inc., opened in Welland on August 30. This $3.1 million project, included more than $851,000 from the Canada-Ontario Affordable Housing Program (AHP) and is now providing 28 units of supportive housing for single tenants Policy Development Amendments to the NRH Mileage Reimbursement policy to ensure that NRH employees are clearly, consistently and fairly compensated for mileage expenses while engaged in authorized NRH business. Research continues to build related to smoking in rental buildings as policies develop across the country. Community Supports Development of wallet cards for tenants to have clear contact information and easy access to NRH staff thereby reducing misdirected inquiries. The first of a series of translation tools has been completed. The Tenant Support Representative Contact Card, which clarifies contact information for Tenant Support Representative in the four languages most common to NRH communities Hosted NRH teambuilding exercise through Staff Appreciation Day, designed to encourage teamwork, enhance morale and increase productivity through job satisfaction Publication of Housing Herald, tenant newspaper; Housing Provider News, housing provider newspaper; Rent Supplement Gazette, for rent supplement tenants; and the Communicator, NRH Staff publication. Each publication provides information, encourages dialogue and forges a connection with its audience. Produced with the intent to give clear, accurate and timely. information ~t~ NRH Quarterly Report Page 12 July 7 -September 30, 2007 NRH - 07-2007 November 29, 2007 Appendix A Report #07-60-3.6. November 23, 2007 Financial Financial services are. provided to Niagara Regional Housing by the Niagara Region. through a Shared Services Agreement.: Annual Budget Expenditures to Date Percent Expended Estimated Final EXPENDITURES PROGRAMS MANAGEMENTIOVERHEAD 4,627,770 3,175,437 68.62% 4,627,854 HOUSING PROVIDER SUBSIDY 21,570,000 15,726,495 72.94% 21,270,000 RENT SUPPLEMENT SUBSIDY 3,873,570 2,983,975 77.03°l0 3,951,738 OWNED UNITS -Taxes, Repairs, Utilities, etc. 11,168, 588 7, 895,137 70.69% 11, 389, 722 DEBENTURE/MORTGAGES 3,715,341 2,778,265 74.78% 3,714,326 TOTAL EXPENDITURES 44,955,269 32,559,309 72.43% 44,953,640 REVENUE FEDERAL 10,185,497 7,688,333 75.48% 10,229,281 TENANT RENT/MISCELLANOUS 11,300,000 (8,998,270 79.63% 11,608,477 NIAGARA REGION 23,469,772) (17,238,393 73.45% (23,469,772 TOTAL REVENUE 44,955,269 33,924,996 75.46% 45,307,530 NET EXPENDITURES ~o.oo ($1,365,687 $353,890} PROPOSED TRANSFER TO RESERVES $353,890 '~NRH's Capital Reserve Plan indicates a need for approximately $16.6M (today's dollars) over the next 5 years for capital replacements. As in previous years, any surplus recognized by NRH at year end will be requested for placement in the NRH Reserve Fund for future capital projects. L-~ NRH Quarterly Report Page ?3 July ? -September 30, 2007 /\ N~°~I~1 Niagara Regional Housing February 8, 2008 ,t .. Mailing Address: P,O. Box 344 Thorold ON L2V 3Z3 Street Address: Campbell East 2201 St. David's Road Thorold ON Mayor Salci and Members of Council City of Niagara Falls 4310 Queen Street Niagara Falls, ON L2E 6X5 Dear Mayor Salci and Members of Council: i~: f'i=we ~'L~L i '~ i t ~~°~'re • 1'~~i f ~~~t~ ~ i ~ ~i,.~i }L~,,~,.. Phone: 905-682-9201 Toll Free: 1-800-232-3292 (from Grimsby and beyond Niagara region only) Main Fax: 905-687-4844 Fax -Applications: 905-935-0476 Fax -Contractors: 905-682-8301 Web site: www.nrh.ca Enclosed you will find the Niagara Regional Housing (NRH) 4th Quarterly Report to Council. As you are aware, and is reinforced in this report, Niagara continues to struggle with a long waiting list of applicants for affordable housing. Complicating this situation is our aging housing stock, a shortage of new rental properties and the effects of decades of under-funding by the provincial and federal governments. The Canada -- Ontario Affordable Housing Program has provided some relief, but the lack of sustainable funding for rehabilitation and new development precludes any meaningful planning for long-term solutions. This situation is not unique to Niagara. In anticipation of the federal funding withdrawal in 2009, the Federation of Canadian Municipalities (FCM) has released a series of reports advocating for action toward a better future for affordable housing in Canada. The resolve is national, but the support and the tailoring of solutions must be local. With this in mind, Niagara Regional Housing invites you to read our Quarterly Report and contact us with any questions or comments on affordable housing in Niagara. We look forward to keeping you updated on the state of affordable housing in the Niagara region. Yours truly, Lora Beckwith General Manager encl. N RH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 N~FI Niagara Regional Housing www.nrh.ca Quarterly Report to Regional Council October 1, 2007 -December 31, 2007 Providing and advocating for quality, safe affordable housing in Niagara region NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 Governance Niagara Regional Housing has four divisions and is governed by a .cross-representational Board of `Directors which. consists. of 14 members, representing regional council, tenants, housing providers, and the public-at-large. This section describes key activities and decisions made by the Board during the period of the report. Policy and Report Approvals The following reports were received and/or approved by the Board: 1. Proposed 2008 Board and Executive Meeting Schedule 2. Rent Bank Update from the Year End Review June 1, 2006 -May 31, 2007 3. Rent Supplement Program Review 4. Resu Its of Tomorrow's Places and Faces of Affordable Housing Open Space Consultation Session 5. Quarterly Report to Council July 1 -Sept 31, 2007 6. Aging in Place -Partnership Proposal 7. Financial Statement as at October 31, 2007 8. OMBI 2006 Performance Benchmark Results 9. Operational reports /report on variances September & October 2007 ~t ~ Housing Operations Division Niagara Regional Housing owns and manages a portfolio of 2, 636 units consisting of high-.rise and low-rise :apartment buildings, townhouses and detached houses. Over 6, 504 residents (families, single adults and seniors) live in these units and pay rent based on their household income. The Operations Division oversees day-to-day building maintenance, renovations and capital upgrades, anal provides tenant services. Generator Installation (Phase 1) Completed Installation of emergency back up generators has been completed, on schedule, at 11 NRH senior citizen apartment buildings. Prior to installation, all code requirements had been met. However, the generators will now provide uninterrupted common area lighting and heat/cooling and cooking facilities in the common room under emergency conditions. NRH Quarterly Report Page 2 October 1-December 31, 2007 NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 Asbestos Management Inventory A recent code amendment requires that all residential facilities create an inventory of asbestos laden products. NRH met the deadline and is in compliance with the creation of the inventory. The next step will be the development of a management plan to identify day-to-day maintenance and capital work that would require the contractor to come into contact with asbestos laden products and ensure appropriate handling and disposal, according to new code requirements. Energy Conservation A pilot project is underway, whereby 5 of 35 senior citizen apartment buildings have had energy efficient front load washing machines installed. The goal of the pilot is to determine how best to meet the needs of our senior tenants while also consuming less water. A secondary benefit of energy efficient washing machines is that the spin cycle is very efficient, requiring less drying time from the existing natural gas dryers. An additional 20,000 Compact Fluorescent Light bulbs, including vanity globes for bathrooms, have been purchased and will be installed in all 1,782 senior apartment units early in the first quarter of 2008. It is anticipated that both of these initiatives will result in a utility savings. DAY-TO-DAY MAINTENANCE Work Orders 1 S Q 2" Q 3r Q 4 Q Monthly Monthly Monthly Monthly Annual/YTD Avg. Av Avg. Avg. Avg. Work Orders Issued 2006 766 688 756 682 8466 Avg. Work Orders Issued 2007 729 724 712 667 8495 There was a slight increase in the number of work orders issued in 2007 compared to 2006. CAPITAL PROGRAM Capital Works Projects 2006 - 2007 Total to Date 4 Quarter Activity Total Total Tendered/ Awarded Completed Tendered/ Awarded Quofed Quofed # of Capital " 42 43 41 41 32 6 6 Pro ects Nine jobs will carried over into 2008 with completion within the first quarter TENANT SERVICES Tenant Move-outs 1St Q 2" Q 3r Q 4t Q Annual/ Monthly Monthly Monthly Monthly YTD Total Av . Av Av Av , 2006 27 33 38 24 368 2007 28 33 38 29 386 i Here was an increase in the number of move-outs in 2007 with the greatest increase in the last quarter. NRH Quarterly Report Page 3 October 1-December 37, 2007 NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 2007 Tenant Move-out -Reasons Retirement Home/Terminally III/Not 5 Long Term Care (30 days notice) 51 Returning Home From Hospital ~ Private Rental Locally 21 Deported 0 More Suitable 17 Accom/Cohabitation/Employment - Health (Moved in with Family) 12 NRH Transfer 42 Deceased 57 Moved to Co-op or NFP 9 Voluntarily Left Under Notice -Rent 10 Bought a Home 11 Voluntarily Left Under Notice -Social 3 No Reason Given 111 Eviction LTB -Rent 13 Left Without Notice/Abandoned Unit 10 Eviction LTB -Social 14 Signed Lease-Did Not Move in 0 Eviction LTB -Misrepresentation 0 No Longer Eligible For Subsidy 0 Note: Of the above evictions, 73 were assisted by the Sheriff, the balance left voluntarily under an Ontario Landlord Tenant Board (LTB) order. ~t t Housing Programs Division Niagara Regional Housing administers the. affordable .housing program. to fi7 non-profit and. co- operative housing providers. These independent corporations own and manage a portfolio of over 4, BOO market and rent-geared-to-income units. NRH a/so administers the rent supplement program with private market landlords who offer an additional 766 units of rent-geared.-to-income housing:. Operational Reviews -Housing Providers In March 2007, NRH established a new operational review process. The review process divides the housing provider operations into 5 categories -Governance, Financial, Management, Tenant/Member Relations, Capital Asset Management and Non-Shelter. Each category is rated between 1.0 (major financial risk) and 5.0 (full compliance). The rating of each category determines the next operational review date for that category. Provider Ratirt Scale Ratin " Scale Descri tion Review Schedule 4.0 to 5.0 Full compliance Every 4 ears 2.0 to 3.9 Some financial concerns Every 2 years 1.0 to 1.9 Ma~or financial risk As Needed Provider Review Schedule' To#al Reviews Due to'be Com`pieted __.. Compieted to be completed completed ' 4th Qtr Year to Date Jan 1 -Dec 37, 20Q7 ' 4#h Qtr _ Jan -Dec 2007. 10~` 4 3 9 ~` reduced from96 due to housing programs staffing issues in 2007. NRH Quarterly Report Page 4 October 7 -December 39, 2007 NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 Financial Year End Reviews ^ Housing Providers Each of the 67 Housing Providers in the Niagara .region is required by legislation to complete an annual audit of its operations and submit the'... financial reports to NRH for. analysis and reconciliation of subsidy. , Total to be Due to be completed Completed Completed: Completed 4th Quarter 4th quarter Year to Date 67 9 17 62 NRH `Notices NRH communicates ..regularly with the 67 non-profit and co-operative housing providers in the region. A semi-annual newstefterkeeps providers informed of changes'and events. NRH Notices are sent' on an as-needed basis and provide direction on policy or regulation changes. The NRH Notice is also used to communicate be~ractices. __ NRH Notices Issued ~~ NRH :Notices 'Issued Total`NRH Notices 2007 4th Q#r - 207 Issued #o date 24 11 86 Rent Supplement Programs - Agreement Administration Through ..its four rent'supplement programs Niagara Regional Housing enters into agreements with private sector landlords to make privately owned units available to applicants from the centralized waiting fist or7 anent-geared-to-income basis or a set a/Iowance basis. Some agreements are being phased out; while others are being ne otiated with new fandlords. Pro ram ' `Un its A ree ments 3rd Qtr 2007 4th Qtr 2007 3rd Qtr 2007 _ 4th Qtr 2007 Regular- 439 439 67 67 Commercial Strong 181 192 47 48 Communities Supportive 73 79 52 57 Housing 82 117 25 33 Allowance TOTAL 775 827 19'1 205 T`rainn & Educa#ion Housing Programs reviews the training programs available from ONPHA, CHF and SHSC, among others, to identify opportunities where group training workshops held in the Niagara area can be arranged to benefit housing providers, both in terms of increased networking opportunities and group discounts. HRH's Annual Housing Provider Forum is tentatively scheduled for April 2008. Agenda topics will take into consideration the training requirements identified by housing providers from the April 2007 Housing Provider Forum survey as well as current topical issues, such as energy conservation. NRH Quarterly Report Page 5 Ocfober' 1-December 39, 2007 NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 Two Fraud Prevention Workshops were held on October 16 and November 8, 2007 for housing provider board members and staff. A fraud investigator was retained to deliver these training sessions and provided board members and staff with tips and strategies to prevent and deter fraudulent activities. Both sessions were well attended by housing provider board members and staff. As a follow up to these sessions, an NRH Notice was issued to all housing providers with examples of how to deter fraud by strengthening internal controls and processes, and a sample fraud policy that housing provider boards can adopt. ~~~ Community Programs Division Services and supports are offered to households in need through partnerships with community agencies, such`as the Ontario March of Dimes, Community Care Access. Centre,_Niagara Region's Public Health and Community Services department, municipal recreational departments, and the John Howard Society. .Through funding provided by the Federal and Provincial Governments, and in partnership with private developers, non-profit/cooperative housing providers, commercial agencies and:municipalities NRH... takes advantage of various programsto increase the supp y of affordable housing in.Niagara. Community Gardens The 6t" year of community gardening was wrapped up with a final meeting in November. A survey was sent to the participants asking about the effectiveness of the program; responses received were very positive. Many participants had suggestions for our 2008 season. Niagara Regional Housing Community Programs Coordinators will be co-chairing the committee in 2008 and look forward to building on another successful year. PRO-Kids The PRO-Kids program offers children living in NRH communities the chance to participate in a recreational or cultural opportunity of their choosing. During 2007 changes were made to streamline the application process, providing better service. Anew brochure was created and a new referral system developed. Throughout the year, 149 children were able to participate in youth programming through PRO-Kids. Brighter Futures In 2007 Niagara Regional Housing partnership with Brighter Futures came to an end due to funding restraints. This partnership was very successful and we are sorry to see them go. Community Programs Coordinators will continue to seek -out new partners to support our communities. NRH Quarter-y Report Page 6 October 7 -December 39, 2007 NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 APPLICANT/TENANT APPEALS To ensure that all applicants and tenants are offered the right to appeal decisions made by staff, an Appeal Committee with Board representation is called on an ad-hoc basis. Total Appeals This Quarter 2006 2007 Total Upheld Overturned 24 19 3 2 1 AFFORDABLE HOUSING WAITING LIST People interested in affordable housing submit applications and have their eligibility assessed to be on the Central Waiting List for Niagara region. This Waiting List is used by non-profit and co- operative housing providers to make offers for vacancies in their units. Niagara Regional Housing uses the list for the owned units as well as the units under the Rent Supplement program. This Quarter Waiting List Sept 30, 2007 Waiting List Dec 31, 2007 Applications Received Ineligible Applications *Cancelled Applications Housed Applications 4410 4264 ~ 531 20 433 239 *The waiting list is reviewed on a 2 year cycle. Households are given the opportunity to confirm their interest and update information allowing NRH to verify ongoing eligibility. If applicant is no longer interested or ineligible, their application is cancelled. Priority Groups Applicants are offered units from the Central Waiting List based on their date of application (chronological) with the exception of three household types who are granted priority status through Legislation. This priority allows them to be offered units before other applicants on the Waiting List. Priority Group 2007 3r Quarter 2007 4 Quarter Total Dec 31107 % of Total Wait List Received Approved Denied Special Priority 68 60 1.4 50 43 7 Health & Safety 92 75 1.8 70 31 39 Homeless 267 256 6.0 69 58 11 Total 427 391 9.2 189 132 57 MUNICIPAL VACANCY RATES City Vacancy Rate city Vacancy Rate Fort Erie 6.1 % St. Catharines -Core 4.8% - Remainder 3.1 - City 3.8% Niagara Falls -Core 5.9% Welland 4.9% - Remainder 4.0% - City 5.1 Other Areas 3.4% Total for All of Niagara 4.3% NRH Quarterly Report Page 7 October 7 -December 31, 2007 Municipal Waiting Lists NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 City 1St Quarter 07 Waiting List 2° Quarter 07 Waiting List 3r Quarter 07 Waitin List 4t Quarter 07 Waitin List Beamsville 169 141 137 147 Fort Erie 448 398 390 381 Grimsby 56 51 52 58 Niagara Falls 1575 143 8 1424 13 84 NOTL 29 24 27 30 Pelham 65 56 61 64 Port Colborne 268 262 268 232 Smithville 114 102 89 94 St. Catharines 2410 2219 2160 2101 Thorold 291 281 266 256 Welland 809 794 794 -775 Applicants have the option of choosing several housing options. Many applicants have chosen to be on waiting lists for more than one municipality, therefore numbers in the above chart may appear higher Phan total number on the reconciled centralized waiting list. RENT BANK PROGRAM NRH has partnered with Credit Counselling of Regional Niagara to administer the program. Tenants living in rental units can apply to the Rent Bank to receive a loan for up to $1,500 or two months rent, whichever is less, to assist in short term payment of rent arrears. Funding for the Rent Bank Program was provided by the Ministry of Municipal Affairs & Housing through a two year grant allocation of $359,000. Niagara Regional Housing received an additional $97,949.00 in March 2006 for this program. # Clients Approved Denied # Appeals Average Payout Quarter er client 1 S Quarter Jan 1 -Mar 31, 82 60 22 1 $1,190.00 2007 2" Quarter April 1 -June 30, 59 50 9 1 $1140.00 2007 3~ Quarter July 1 - 45 36 9 0 $1,059.30 September 30, 2007 4 Quarter 51 45 6 0 $1,137.52 October 1 - December 31, 2007 This program will wind down in January 2008 due to lack of funding. NRH Quarterly Report Page 8 October 1 -December 31, 2007 ~ ~ . HOMEOWNERSHIP PROGRAM NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 Welcome Home Niagara is a program that can make homeownership turn into a reality for 121, low to mid income families in Niagara. This program is a component of the Affordable Housing Program and is designed to provide a 5% forgivable loan as down payment assistance for prospective homebuyers who meet the program criteria, income requirements and qualify for a mortgage. The first phase of this program has been offered to NRH tenants who are currently paying market rent and NRH waiting list applicants who qualify for a market rent unit. The next phase of the "Welcome Home Niagara" program, intended to be launched early in 2008, will be offered up to all Niagara Residents who meet the above noted criteria on a first come, first served basis. NRH Tenant or Applicant Closing Date Purchase Price AHP Loan Amount Region Where Home was Purchased Applicant September 14, 2007 $105,500 $5,275 Fort Erie Applicant August 15, 2007 $121,000 $6,050 Niagara Falls Tenant August 29, 2007 $147,000 $7,350 St. Catharines Tenant September 28, 2007 $110,000 $5,500. Welland Applicant November 1, 2007 $160,000 $8,000 Niagara Falls Applicant November 28, 2007 $156,000 $7,800 St. Catharines TOTAL 6 HOUSING DEVELOPMENT Opening Doors Together -Pilot Program Total Federal/Provincial Funding $5, ~ 17,182 Total # of Units: ~ 78 Total # of Proponents: 7 The Opening Doors Together program continues to meet the milestones established for the proponents. Six of the 7 projects are now at occupancy stage. A ribbon cutting for Goodwill Industries is scheduled for Spring of 2008. Canada Ontario Affordable Housing Program -Wave 1 Total Federal Funding: $ ~ 9, 6 9 5, 268 Total # of Units: 965 Total # of Proponents: 9 This program which received Board and Council approval in March 2007 is just getting off the ground for the proponents. Four have signed their contribution agreements with the Province and have started or will be starting construction soon. The other five should be signing their agreements early in 2008. tt ~ NRH Quarterly Report Page 9 October 9 -December 31, 2007 NRH 1- 2008 February 7, 2008 Report #08-61-3.1. January 25, 2008 Resource Unit This unit provides support to the divisions through` housing research, `policy development, and internal and external communications that support Niagara Regional Housing business goals and ob1ectives. This unit identifies community development opportunities and strategies that increase affordable housing and builds public awareness and support for it. The following initiatives were undertaken this past quarter by the Resource Unit: • Co-ordination of Open Space Planning Session on October 30, in which. stakeholders participated in a full-day discussion of housing issues, concerns and goals for the development of the NRH 2008 - 2012 Strategic Plan • Redesign of front lobby to educate and inform public through clearly articulated Wait times poster, Frequently Asked Questions flVD and update and reconfiguration of waiting area • Co-ordination of National Housing Day Information Display on November 22, which promoted and clarified NRH role to Niagara Region staff and walk-ins as part of national campaign to .promote housing issues • Redesign and clarification material for Door Hanging Card, a voluntary program in which tenants check on each other's welfare through the "buddy system" • Development of Fact Sheets, poster and display boards to describe and highlight NRH services and programs • Publication of Housing Herald (tenant newsletter}, the Communicator (NRH Staff publication) and Special Bulletins (staff updates). Each publication provides information, encourages dialogue and forges a connection with its audience. Produced with the intent to give clear, accurate and timely information • Revisions and redesign to the Rent Supplement Guide for Tenants and revisions and redesign to the Rent Supplement Fact Sheet for Rent Supplement Landlords and Resident Managers ~~t Financial Financial services are provided to Niagara` Regional Housing by the Niagara Region through a Shared Services Agreement. It is anticipated that Year -End figures will be available in April or May of 2008 NRH Quarterly Report Page 10 October 1 -December 39, 2007 NIAGARA PENINSULA CONSERVATION W z5o Thorold Road West, 3rd Floor Tel (905) 788-3135 Welland, Ontario L3C 3Wz Fax (905) 788-llzl E-mail: npca~conservation-niagara.on.ca Memo To: Regional and Municipal Planning and Public Works Directors From: Tony D'Amario, P. Eng., Director, Water Management Date: January 4, 2008 Re: Policies, Procedures and Guidelines for the Administration of Ontario Regulation 155106 and Land Use Planning Policy Document Attached is the Policies, Procedures and Guidelines for the Administration of Ontario Regulation 155/06 and Land Use Planning Policy Document as approved and adopted by the Niagara Peninsula Conservation Authority Board in their meeting of December 12, 2007. Additional copies are available from the NPCA office or online at http://www.conservation-niagara.on.ca On behalf of the NPCA, we appreciate alt input received in the preparation and finalization of this document. Regards, Tony D'Amario, P. Eng. Director, Water Management Niagara Peninsula Conservation Authority 905-788-3135 Ext. 232 tdamario@conservation-niagara.on.ca cc. Regional and Municipal Clerk Offices ~~ }.Sa r~lLl-~l ~_~~.Ir`.Iti,~t ~ ~ E ~ ~~ ~ r~~. DRINKING W~' ~ NIAGARA PENINSULA OURCE PR4TECT1 ~ ~ CONSERVATION ~A U T H O R I T Y Niagara Peninsula Source Protection Region ~" _ - February 14, 2008 NPCA file: WMWP.2.4.14 Mr. Dean lorfida, City Clerk City of Niagara Falls 4310 Queen Street Niagara Falls ON L2E 6X5 Dear Mr. lorfida: Re: NOTICE of COMMENCEMENT Preparation of Terms of Reference in the Niagara Peninsula Source Protection Area Pursuant to the Clean Water Act, 2006 and Ontario Regulation 287/07 The purpose of this letter is to notify your municipality of the commencement of the preparation of the Terms of Reference in the Niagara Peninsula Source Protection Area. The Terms of Reference will be prepared under the direction of the Niagara Peninsula Source Protection Committee (SPC). The Terms of Reference will contain a Work Plan that will set out the work, timing, costs and responsibilities for the preparation of the Assessment Report and Source Protection Plan, as required under the Clean Water Act. The Niagara Peninsula SPC request that each municipality designate a liaison who may be contacted by the SPC or source protection staff at Niagara Peninsula Conservation Authority to discuss or coordinate matters related to the preparation of the Terms of Reference. A senior staff member from planning or public works would likely be the most suitable person to be designated. A Draft Terms of Reference is expected to be ready in early May 2008. Once the Draft Terms of Reference are completed they will be published on the Internet for public viewing and comment, and also forwarded to the municipalities in the Niagara Peninsula Source Protection Area. Municipalities will have formal opportunities to comment on both the draft and final. Terms of Reference. The Niagara Peninsula Source Protection Committee will endeavour to address any issues in finalizing the Terms of Reference. The municipal comments will be sent to the Minister of the Environment who is responsible for approval of the Terms of Reference. While the focus of the source protection program is municipal drinking water systems, a municipality may elevate other systems to be included in the Source Protection Plan. These other systems may include: • intakes and wells that service facilities such as community centers and schools; and • clusters of private intakes and wells such as hamlets, rural subdivisions, and shoreline communities. lover .. . 250 Thorold Road West, 3rd Floor Welland, ON L3C 3W2 Phone:905-788-3135 Fax:905-788-1121 www.sourceprotection-niagara.ca -2- Further guidance regarding the elevation of these systems will be forthcoming from the MOE. The guidance will outline possible implications for municipalities should they choose to elevate such systems (e.g. costs, liabilities). The MOE is advising municipalities to wait until they have read this guidance. before passing council resolutions to elevate systems. If you have any questions or .wish to discuss this matter further, please contact Brian Wright, Source Protection Coordinator, Niagara Peninsula Conservation Authority, Tel: 905-788-3135 Ext 253. Please also forward the name of your designated liaison to Brian Wright at bwright@conservation-niagara.on.ca. Sincerely, Mark Neufeld Chair, Niagara Peninsula Source Protection Committee cc: Andrew Burt, General Manager and Secretary/Treasurer, Niagara Peninsula Source Protection Authority Brian Wright, Niagara Peninsula Source Protection Coordinator Source Protection Committee Members BW/ms