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2009/02/09 CORPORATE SERVICES COMMITTEE AGENDA SECOND MEETING Monday, February 9, 2009 Council Chambers - 6:00 p.m. 1. Minutes of the January 26, 2009 Meeting 2. GeneralPurposes Budqet Staff Contact a) Spending cuts Ed Dujlovic b) Board of Museums funding 3. Reports , CPS-2009-01 Ed Dujlovic Water and Sewer Rate Structure 4. New Business 5. Adiournment R'EMINDER: PLEASE BRING YOUR 2009 BUDGET BINDER TO THE MEETING ~ i ~ ~ ~ Ng~gar~~~clls I MINUTES OF CORPORATE SERVICES COMMITTEE I Second Meeting, Monday, January 26, 2009 Council Chambers, 6:30 P.M. ~ ~ PRESENT: Mayor Ted Salci, Councillor Victor Pietrangelo, Chair; Councillor Jim ~ Diodati, Shirley Fisher, Vince Kerrio, Bart Maves, Wayne Thomson and ; Janice Wing and Carolynn loannoni j I STAFF: Ed Dujlovic, Ken Burden, Dean lorfida, Ken Beaman, Denyse i Morrissey, Alex Herlovitch, Todd Harrison, Geoff Holman, Karl Dren, Jim Jessop, Serge Felicetti and Lisa WaIL ~I PRESS: Corey Larocque, Niagara Falls Review i 1. MINUTES ; It was ORDERED on the motion of Mayor Salci and seconded by Councillor Kerrio ; that the minutes of the January 19, 2009 meeting be adopted as recorded. ' Motion: Carried Unanimously II Action: Recommendation submitted to Council January 26, 2009. 2. REPORTS: F-2009-02 Borrowing By-law MOVED by Councillor Kerrio, seconded by Councillor Maves that Council approve the borrowing of up to a maximum sum of $24,000,000 for current expenditures. Motion: Carried Action: Recommendation submitted to Council January 26, 2009. F-2009-03 2009 Interim Tax Levy MOVED by Councillor Thomson, seconded by Councillor loannoni that Council approve the 2009 Interim Tax Levy calculation and approve the passing of a by-law providing for a 2009 Interim Tax Levy. Motion: Carried Action: Recommendation submitted to Council January 26, 2009. -2- F-2009-04 Approval of Interim 2009 Spending Limits MOVED by Mayor Salci, seconded by Councillor Thomson that, in the absence of an adopted 2009 Current Budget, Council approve the that City divisions be allowed to incur costs to a level of 50% of the division's expenditure budget fo the prior year; that new capital items deemed essential by a division be approved by Council prior to purchase; and that this policy be communicated to all Commissions, Boards and Agencies, that City contributions not exceed a monthly pro rated share of the prior year's support. ' Motion: Carried Action: Recommendation submitted to Council January 26, 2009. 3. GENERAL PURPOSES BUDGET: MOVED by Councillor Diodati, seconded by Mayor Salci that staff request that the Museum Board attend the February 9, 2009 Corporate Services meeting to discuss ~ the Museum Board's 2009 operating budget and the Museum Legacy project. Motion: Carried ~ Action: Recommendation submitted to Council January 26, 2009. ! MOVED by Councillor Kerrio, seconded by Councillor Fisherthat staff report back on ~ February 9, 2009 with further recommendations on possible spending cuts to the operating budget. Motion: Carried i Action: Recommendation submitted to Council January 26, 2009. I I 4. ADJOURNMENT: I MOVED by Councillor Diodati, seconded by Councillor loannoni that the regular meeting of the Corporate Services Committee be adjourned at 7:05 p.m. Motion: Carried Unanimously . Corporate Services Department Clerk's Division . Inter-Department Memorandum Naagara,Falls ~ ~ TO: Councillor Victor Pietrangelo, Chair DATE: February 9, 2009 I & Members of the Corporate Services Committee ~ FROM: Dean Iorfida City Clerk Ext. 4271 ' RE: Board of Museums Legacy Project etc. , Please find enclosed past reports and minutes pertaining to the Boazd of Museums' Legacy project. Also, included is attendance figures provided by Kathy Powell. ~ ~ Working Together to Serve Our Community Clerks • Finance • Human Resources • lnformation Systems • Legal • Planning & Development • Z - December 10, 2007 ~ Council Minutes Canadian Forces Councillor loannoni advised everyone that the City of Niagara Falls is sending in greetings from the Corporation and residents in the form of letters, postcards, certificates etc. to our soldiers in Kabul and Kandahac There are drop off boxes at the Legion on Valley Way and at City HaIL DEPU TATI O N S/PRES ENTATI ONS Board of Museums ~ Gord West, Boarcl of Museums Chair and Don Jackson the Fundraising Chairperson informed Council of the need for the Lundy's Lane Historical u. - u~ need to expand. The Legacy Wall Fundraising Campaign has been initiated, where a memorial plaque can ~ be purchased at the honouring a loved one. All proceeds from the fundraiser will ~ benefit the Lundy's Lane Historical Expansion project. 2007 Environment Award ' Mayor Salci and Councillors Piet[angelo and Wing, Park in the City Council representatives, presented the 2007 Environment Award to the Stamford Centre Volunteer Firemen's Association for their continued efforts to enhance our natural environment, namely various initiatives at Fireman's Park. Mike Sirianni, President of the SCVFA and Bernie Viilamil, SCVFA Past President, were present to accept the award. PLANNING MATTERS PD-2U07-97 - Chief Administrative Officer -AM-28/2007, Zoning By-law Amendment Application, 6473, 6483, 6513, 6515 and 6525 McLead Road, Applicant: Felix Pingue and Sons Construction, Permit 3 AddiBonal Dwelling Units in a Building Under Construction on the Lands and Permit a Second 4 Storey, 12 Unit Apartment Building on the Lands. Surroundina Land Uses Subject lands are surrounded by single detached dwellings with the exception of an apartment building located to the west. The properties immediately to the west, east and south are also zoned TRM. This acts as a holding zone that permits existing development until the lands are approved for multiple residential development Background . Applicant has requested an amendment to Zoning Bylaw 79-200 for a 0.83 ha (2 ac) parcel of property on McLeod Rd. • A 4'/: storey, 57 unit apartment building is under construction on a portion of these lands. . In 2000 Council approved a 4'h storey, 16 m(52 ft), 54 unit apartment on these lands, resulting in a density of 80 units/ha (32 ulac) ~ In 2006, C of A approved a minor variance to increase the number of units from 54 to 57 and to increase the building height to 17m (58 ft). . Applicant is now requesting an amendment to the zoning bylaw to permit the following: - 3 - February 25, 2008 Council Minutes Presentation bv the Board of Museums Don Jackson, Board member and Kathy Powell, f~~ Manager made a brief presentation outlining expansion plans for the Lundy's Lane Historical ~P9 and how ~ these plans fitwith War of 1812 bicentennial initiatives. The costs and the timelines ofthe ~ projectwere outlined. It is hoped thatmatching Federal and Provincial fundswill he sought 'i and available. i Jon Neuert, Architect, Baird Sampson Neuert, gave a brief presentation on the I concept plan for the Lundy's Lane Historical proposed expansion. I ORDERED on the motion of Mayor Salci, seconded by Councillor Wing that the ! proposed expansion to the Lundy's Lane Historical be referred to the 5 year I capital budget forecast for consideration. ! Motion Carried with Councillor loannoni opposed. ~ ~ kMI`if i Caaital Budaet j The Chief Administrative Officer made a brief powerpoint presentation on the I proposed 2008 Capital Budget. 'i ORDERED on the motion of Mayor Salci, seconded by Councillor Diodati that the ~ capital budget discussions be deferred to a future strategic planning meeting. Motion Carried with Councillors Wing, loannoni, Fisher and Kerrio opposed. D RDERED on the motion of Councillor loannon i, seconded by Mayor Salci that staff investigate and report back on possible fund ing opportunities for Grade Separation for the future strategic planning session. Carried Unanimouslv ORDERED on the motion of Councillor Wing, seconded by Councillor loannoni that an update on the consultants roads and infrastructure repoft be provided for the future strategic planning session. Carried Unanimouslv •Fwx• Miscellaneous CAO-2008-01 - Chief Administrative O~cer- Council Strategic Priorities 2007-2010 It is recommended that this report be received for information. ORDERED on the motion of Mayor Salci, seconded by Councillor Kerrio that the report be received for information. Carried Unanimouslv Rf4l1 ORDERED on the motion of Councillor Fisher; seconded by Councillor Maves that the Corporate Services meeting be adjourned at 9:35 p.m. Carried Unanimouslv ~..s. MAYOR'S REPORTS. ANNOUNCEMENTS Mayor Salci e~ctended condolences to Jim Maves, a Niagara Transit Employee, on the recent loss of his step-father William Miller. Mayor Salci advised of some recent events: Biil Clark, a long time employee of the City for 33 years has announced his retirement; St. Michaei's High School held its 3`" Annual Valentine's Day Semi Formal, the Bowl for Kids Sake fundraiser which was a huge success and the Niagara Falls Civic Convention Centre has announced their executive team. _ 3 _ June 9, 2008 Council Minutes ORDERED on the motion of Councillor Maves, seconded by Councillor Wing that the Medium and High Priorities under Traffic Services be approved. ; Carried Unanimouslv i ORDERED on the motion of Councillor Diodati, seconded by Councillor Fisher that i the Medium and High Priorities under Parks & Rec be approved. i Cartied Unanimouslv ORDERED on the motion of Councillor loannoni, seconded by Councillor Diodati ~ that the Armoury expenditures be deferred and be brought back to Council for approval on ~ an as required basis. ~ Motion Carried with Councillor Thomson Councillor Maves exited Chambers. ORDERED on the motion of Councillor Thomson, seconded 6y Councillor Fisher that Committee accept the Category 3 projects as future items that will be brought back and prioritized in subsequent years, including projects that had been put off tonight. Carried Unanimous~v ORDERED on the motion of Councillor Diodati, seconded by Mayor Salci that CPS- 2008-05 be received and filed. Carried Unanimouslv Councillor Maves returned to Chambers. CPS-2008-02 -Chief Administrative Officer- Niagara Falls Board of Museums Legacy Project It is recommended: 1. That the Niagara Falls Board of Museums "Lundy's Lane Battlefield Legacy ProjecY' be endorsed by the Committea; 2. That the Committee commit, in principle, up to $2 million in the Capita~ Budget; and 3. That Council send a letter of support for this project in the 2008-2012 Capital 8udget to the Board of Museums. Gord West, provided Council with an overview of the Capital expansion and renovation of the Lundy's Lane Historical He indicated that the objective of the ~ is to create a visitor cenVe on the Lundy's Lane Battlefield that will provide a market-ready tourism product in time for the Bicentennial War of 1812 as well as preserve the communiry's story in an expanded building. He felt this was a good investment for the City. Don Jackson, expressed his excitement for the project. He advised that Council's suppoR and approval is an essential first step before an official approach can be made io secure funding from the federal and provlncial governments and the private sector. The Legacy project must be operational hy June 2D12, the beginning of the War of 1872 Bicentennial celebrations. ORDERED on the motion of Councillor Thomson, seconded by Councillor Kerrio that the recommendations contained in CPS-2008-02, Niagara Falls Board of ~ Legacy Project, be approved, Carried Unanimouslv Mayor Salci retumed as Chair. i June 9, 2008 CPS-2008-02 ' / ~ i 'II Niagara~alls CANADA i Councillor Victor Pietrangelo, Chair i and Members of the Corporate Services Committee The recommendation(s) I City of Niagara Falls, Ontario contained inthis reportwere i adopted by City Council I Members: ( i Re: CPS-2008-02 I Niagara Falls Board of Museums Legacy Project ~ RECOMMENDATION: i 1. That the Niagara Falis Board of Museums "Lundy's Lane Battlefield Legacy ProjecY' be endorsed by the Committee; 2. That the Committee commit, in principle, up to $2 million in fhe Capital Budget; and 3. That Council send a letter of support for this project in the 2008-2012 Capital Budget to the Board of Museums. BACKGROUND: ' On February 25, 2008, the 2008 Capital Budget was presented to the Corporate Services ~ Committee. Due to the budget preparation timing , the Board of Museums "Legacy" Project was not included in the 2008 Capital Budget, however; the Board of Museums , made a special presentation to the Committee. The project was very well received and the ' Committee approved a motion to refer the Legacy Project to finai Capital Budget deliberations. Attached is the projectdetail sheet forthe addition/renovation portion ofthe project that was submitted by the Board. The estimated cost of the addition and renovations to the Lundy's Lane Historical Museum Is $9.7 million which includes: building construction; an elevator and ramping to make the building fully accessible as mandated by provincial legislation; exhibit construction within the facility; contingency allowances; furnishings; fixtures and equipment; fees, and items such as rebuilding the covered walkway leading to the Sylvia Place Farmers Market, relocation of the Queen Victoria Monument, and reinfor~irsg: the floor assembly. The $9.7 million estimated cost assumes a tender date of March 20C19. The Board of Museums also advised the Committee that there would be additional costs in relation to hazardous materials' assessment, property acquisition cos#s, a pedestrian Gateway/Walkway over Lundy's Lane, interpretive trails, and Battle Ground Hotel Museum improvements including the provision of a parking lot on nearby property. All of these items are directly related to the City's 1812-2012 Task Force plans forthe Bicentennial celebratio~. The additional cost estimate for these items of $-`.illion would increase the project to a total cost of $11.5 miliion. Working Together to Serve Our Communiry Corporate Services Departmen Finance Department r.~yi 1 ~ - i~ 1 • 1 i June 9, 2008 - 2- CPS-2008-02 The project has received considerable attention from the community regarding its fund- - ' raising initiatives. The City, through the Clerks Office, has received approximately 100 support letters for the Legacy Project. In addition to private citizens, letters of support have come from a varietyof groups including the Lundy's Lane Historical Society, local Business Improvement Areas, university history departments, cultural and church groups, amongst others. A sample of the support letters is attached to the report. Mr. Don Jackson, who is a leading community member in fund raising activities, is the Chair of the Board of Museums fund-raising committee. At the February 25, 2008 meeting, Mr. Jackson explained the fund-raising initiatives for the Legacy Project. The , Committee was asked to consider a City contribution of $2 million toward the $11.5 million cost. This would require a fund-raising commitment of $9.5 million from the Board. Some of the funds would come from the Federal and/or Provincial governments and some from private fund-raising. In order to secure those funding commitments, the other levels of ~ government would require City Council's support and prioritization of the project for the Bicentennial celebration. The Committee is reminded that the Lundy's Lane Museum is a City-owned building and is in desperate need of significant repairs for its continued use. Considerable dollars are allocated in the Legacy Project costs to restore what currently exists. The construction cost of $9.7 million includes $2.3 million in interior and exterior restorations, provincially mandated accessibility updates and removals ofcontaminated materials. This costwili be the first expenditure that would occur in any kind of construction project for this building. The Lundy's Lane Board of Museums has expressed these needs over the past several years. With the Bicentennial only a few years away, the Board sees an urgent need that these investments be completed immediately. With each passing year, the condition of the building deteriorates. The opportunity, to not only restore the existing building, as well as expand the facility, is fast becoming an unavoidable action of City Council and the Board of Museums to preserve this historic asset. The Committee is advised that the Legacy Project has been referred to final budget ~ deliberations. Existing fund resources include reserves, reserve funds, capital holding reserves, and debentures. All of these sources of funding would need to be reviewed if the Committee chose to move this project into the 2008 expenditures of the 2008-2012 Capital Projects Budget. As a suggestion, the Committee could commit its financial support in principle. The commitment would be conditional on the Board of Museums reaching their fund-raising target of $9.5 million. As stated earlier, the Federal and/or Proyincial governments would want City Council's support and prioritization of the Legacy Project for the Bicentennial celebration. Recommended by: ° "'--"""~'c' Ken Bur en, Executive Director of Corporate Services ~ ~ Respectfully submitted: John cDonaid, Chief Administrative Officer . f I June 9, 2008 - 3- CPS-2008-02 ~ , i ~ejCZ~ ~Af11~QT1 ~8G±91# ~ , i ~ ~iQ~t ~.uF~1:Iri~F~f ~ I L,uat~jt`glBtteH(aCttrla8llNlxaeudr ~ : prefi~red Rt~n a~d ~astin~ gavikiv Qeaem~~r i~46o'a ~ j , . _ . i n~, _ ' _ A"w"a ' ; i dl~ -.:1Cl~ut-,~Watlon~ . . . . . . . . ~ ~ kanSqli6at ' . 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E~i4hsKK!•inljYAttiC ~g~~: . ~ ~ ~ ~'~1~'~ ~ '<~51 R~ ~4r$ tatltkiclqdingd991qra~uCtlkngeriCy {fi996'~ B4C21aUohDfmtfi9e(6,'Y'~4T~%1:: mnsin!auarta~Vw+e~e t}~~l "~"ae~al(o.h NWwM~. GBead~ fet~tl$YtJ61sM~bt41{81 ~tN19 I mail~bsrterclutacia.c4M 917Adafdld'e~S1~9et~Nt~a4SUtta10~4~.T~~i3U~.~i9detl4M5P14~ TAt~~@9?~ F41t363~~9- i Corporate Services Department . -_~e~ Clerk's Division Inter-Department Memorandum Niagara,J~alls ~ CANAOA TO: Mayor Ted Salci DATE: June 9, 2008 & Members of Council FROM: Dean Iorfida ; City Clerk Ext. 4271 RE: Lundy's Lane Battlefield Legacy Project Support Letters As the report indicates, staff has received approximately 100 support letters for the Lundy's Lane Battlefield Legacy Project. The majority of the support letters are in a form letter (see first attached letter). The signatories on these form letters are private individuals. In an effort to not have to duplicate 80 copies of the same letter, we have only reproduced one copy of the form letter. Any letter that differentiates from the form letter or comes from an organization, we have reproduced for Council's information. The complete package of support letters is available for Council's perusal in the Cierk's Office. ~ I Working Together to Serve Our Community Clerks • Flnance • Human Resources • lnformaBon Systems • Lega! • Planrting & Devefopment ~ i • , Oetober B, 2008 - 5- MW-2008-61 ~ i ' climate change. ! i i BF20WNFIELDREDEVELOPMENT-TheBCFCommunitiesComponentinvestmentswill ~ be directed towards Projects designed to contribute to: • The removal or neutralization of the negative effects of brownfieids on communities and the environment by remediating and redeveloping these properties in a sustainable manner; • More intense land use within municipalities and communities. LOCAL ROADS - The BCF Communities Component will support investments in local roads to: • Improve road safety, mobility and sustainability; ! • Promote the rehabilitation of bridges, tunnels and other structures; i • Support economic and community development. ~ ; SPORT - The BCF Communities Component funding in this category will be directed ~ towards Projects designed to: • Provide increased opportunities for spart activities that can improve the health of Canadians and strengthen Canadian communities; • Provide increased opportunities for the development of Canadian athletes andlor I the hosting of major amateur athletic events. i CULTURE - The BCF Communities Component funding in this category will 6e directed ~ towards projects that: ~ Support arts and/or designated heritage facilities; ~ ~ I I • Help communities express, preserve, develop and promote their culture and/or i heri#age within Canada and Ontario. i COLLABORATIVE PROJECTS - The capacity building component will be based on the ~ principles outlined in Section 3.5.3 0# the Framework Agreement and relate to the { achievement of at least one of the following strategic objectives: ~ i • Promotethe implementation of holistic approaches to public infrastructure planning ~ and management, and sustainable community planning principles; i • Encourage a culture of using integrated life cycle asset management as a l decision-making approach; ~ • Promote the integration of demand management in public infrastructure planning and management; • Encourage dissemination of Project results to other Local Governments; and I I I i October 6, 2068 - 6- MW-2008-61 , • Support collaborative feasibility studies for specific infrastructure Projects which at the time of the study are not being actively considered for funding under the BCF Communities Componentand planning studies on public infrastructure Projects and issues. Proiects for Consideration Upon review of the seventeen categories and the City's Five Year Capital Works Program staff determined that the City had projects that fell within seven of the categories, The seven categories are; 1. Tourism 2. Wastewater/Infrastructure 3. Public Transit 4. Drinking Water 5. Local Roads 6. Sport 7. Culture Detailed criteria of the seven categories are attached for information. The following projects were considered for each of the headings. 1. 7ourism The Museum Legacy Project meets some of the objectives for this catergory. 2. Wastewater- Infrastructure The continuation of the City's sewer separation program which reduces the volume of incidents of combined sewer overflows. 3. Public Transit The Transi( is currently undertaking a business plan for the City's transif system. The plan would address a number of the project outcomes as listed in the criteria for transit. The proposed plan has not been submitted to Council for consideration at this time and such is premature for submission for intake number one. 4. Drinking Water Ongoing replacement of City's watermains which increases the reliability of the City's distribution system. 5. Local Roads Projects under consideration were; • Rehabilitation of Weightman Bridge in Chippawa ~ Grade 5eparation at Morrison 5treet which contributes to improved road and pedestrian safety. 6. Sports Consideration was given to the Bob Gale Complex however it should be noted that all costs incurred prior to the announcementof the successful appiication would not be eligible forfunding and the projectdoes not meet some ofthe mandatory criteria, , October 6, 2008 - 7- M W-2008-61 I ' 7. Culture I The Museum Legacy Project meets the outcomes and criteria as set out. i After considering all the projects staff is of the opinion that the Museum Legacy Project best meets the criteria as set out in order to be successful in obtaining funding from the Building Canada Fund Communities Component for the City for the first intake. Staff will continue to monitor this multi year program and will report back to Committee on ~ projects that should be submitted for future intakes. ~ ~ Recommended by: ~ I Ed Dujlovic, Executive Director of Community Services I Respecffully submitted ~ j John MacDonald, ief Administrative Officer I I I S:IREPORTS~2008 ReporlslMW-2008-61 - 8uiiding Canada Fund Communities Component.wpd ~ i ~ i i ~ ~ I _ I I ~ I i ~ I ~ I • I i ~ ~ I t~~ I I I ~ I The City of Niagara Falls, Ontar~o j Resolution i ~ October 6, 2008 ' No. 30 ! Moved by Councillor Pietrangelo Seconded by Councillor Diodati WHE1tEA,S on August 26, 20d8, the Federal and Provincial governments announced the ~ Communities Component Agreement (hereinafter referred to as the "Program"), part of the Building ~ CanadaFund; and ; I WHEREAS $724 million has been committed to assist municipalities with a population of less than ~ ]OO,OOO;and WHEREAS Projects available for funding under the Program must respond to the broader federal ~ and provincial objectlves of economic growth, cleaner environment, and strong and prosperous i communities and fall into one ofthe seventeen (l7) program categories; and ~ WHEREAS the Niagara Falls Board of Museums "Lundy's Larte Battlefield Legacy ProjecY' 1 (hereinafter refened to as the "ProjecY') is a project that will provide the municipality with a world ~ ciass heritage and cultural facility, further develop the Lundy's Lane Battlefield NaGonal Historic i Site and celebrate the War of 1812 Bicentennial; and i WHEREAS the Project meets the Program criteria under the categories of Culture and Tourism; and ~ I WHEREAS the Project will increase community use, promote culture and heritage, increase visitors and intemational tourists and contribute to the rehabilitation of the Historic Drummondville community; and WHEREAS Niagara Fatls City Council has supported the Project by identifying it in the 2008 - 2012 Capital Budget. j ~ I I i . ~ ~ . i i TAEREFOI2E BE IT RESOLVED THAT Niagara Falls City Council supports the Niagara Palls I Board of Ivluseums "Lundy's Lane Battle~ieId Legacy ProjecY' as the project most worthy of ~ submission for the first intake of the Communities Component Agreement of the Building Canada Fund. i I CarriedUnanimouslv with Councillor Wing declaring an indirect pecuniary interest AND The Seal of the Corporation be hereto affixed. ~ i ~~i~ ~I ~ J / E~ R. T.((,T~D} SALCI CITY C RK MAYOR i ; i • ~ i I I ; ~ ; i r , ' . ~ , ~ T: , o ~ity of Niagara Falls Board of Museums : 4 , s5)-' ` 5810 Ferry Street - Niagara Falls - Ontario - L2G 1 S9 ~ tlf~ ~ Te1:905-358-5082 Fast905-358-0920 ~ Mr. Todd Harrison, Director of Financial Services City of Niagaza Falls City Halt 4310 Queen Street Niagara Falls, Ontario ~ L2E 6X5 October l~th, 2008. ; i Dear Mr. Harrison, j The City of Niagara Falls Board of Museums would like to talce this opportunity to accept your ; invitation to present our 2U04 budget requests to the Corporate Services Committee of City ' _ Council, and wilI be present at Ciry Hall on November 3'd, 2008. Mr. Gordon West, Chair of the Museums Boazd and Kathleen Powell, Museums Manager will be in attendance to provide a short presentation regarding our budget requests. ~ i Thank you very much, i ~ Sincerely, ~ / ~,~`~~~-'~-'c-~c, ` i Kathleen Powell I Manager, City of Niagara Falls Museums j ; cc. Boazd of Museums i Gordon West i ~ ~ I i i i . f City of Niagara Falls Board of Maseums Reserve Accounts As at September 15L, 2008 Board of Museums Raffle Account 6388466 $27,970.06 Monies from this account were raised by the Board of Museums in 2007-2008 through a raffle and other miscellaneous fundraisin~ iniuatives whose proceeds are to be directed towards the Board of Museums Bicentennial Battlefield Legacy Project which includes interpretive trails on the Lundy's Lane Battle6eld and and expansion of the Lundy's Lane Historical Museum Total $27,970.03 i ~ Lundy's Lane Historical Museum ~ Earned Income Account 109047 $781.59 Money Market GIC 8652463-01 $143,193.48 (at June l"`, 2008) ~ Monias from this account are intended for larger expenditures for equipment and/or repairs, and i funds raised towards a capital expansion of the facility. In late 2007, a portion of the funds from i the Earned Income Account was invested in a Money Market GIC. The funds in the GIC and all funds earned through interest are still restricted to their intended use as noted above. Earned income from the GIC is reinvesfed into the GIC. i ~ Accessions Account 109022 $705.73 Money Mazket GIC 8652463-02 $16,602 (at June 1" , 2008) ~ This account is maintained for purchasing artifacts for the Museum's collection, as well as items ~ related to the collection not budgeted for in the Museum's Operating Budget, such as shelving, I conservation equipment and conservation services. In late 2007, a portion of the fiands from the ' Accessions Account was invested in a Money Market GIC. The funds in the GIC and all funds I earned through interest are still rastricted to their intended use as noted above. Euned income ~ from the GIC is reinvested into the GIC. ~ I Total $155,107.50 ~ I Willoughby Historical Museum ' Eamed Income Account 7-150972-8 $685A.36 , Accessions Account 7-150972-8 $995.25 ! i Total $7838.59 I The money in these accounts has been obtained through adm'tssions, donations, photocopy ~ services, fundraising activities and raffles, i F i ~ I I I ; - i. ~ ' , ` i . I ~ ;I The earned income account is reserved for purchasing and upgrading office and museums ~ equipment that is not provided for in the budget. It is also used for artifact repair and conservation. The accessions account is reserved for purchasing artifacts reiated to the Museum' Statement o£ Purpose. City Held Reserve Funds SPR #7 - New Museum Building 7'he funds in this account were used up in i 200 7 in order to complete the Concept Plan ~ Update for the Lundy's Lane Historical j Museum Expansion. ~ SPR #17 - Lundy's Lane Museum Maintenance $ SPR # 251 - Armoury Painting and clean-up $ ~ Heritage Week $53 953.51 " , ; This fund is for use by the Heritage Week Committee for projects related to the City's celebration of Heritage Week. ; i ~ i i I I i i i. ; i ~ i i I ~ i I . , r ~ , ~ , i crawl'orr~ s~lo'~w ~ , ; i i ~ I ~ ; CITY OF NIAGARA FALLS BOARD OF MUSEUMS ~ ~ i F'rnancial Statements i December 31, 2007 ~I ~ ! I I i ~ I crawf'ord srnit~i(,g~, swallow CITY OF NIAGARA FALLS BOARD OF MUSEUMS Financial Statements December 31, 2007 Table of Contents Page Auditors' Report I Statement of Financial Position 2 Statement o£ Financial Activities 3 Statement of Changes in Financial Position 4 Notes to Financial Statements 5-6 Schedule of Operating Fund ActiviEies 7 Schedule of Reserve Funds 8 I ~ i ~ i ' ~ Cmwlord.SmimenaSwanow ~~~~,,.(~Nwf I Chanered Acwontanls «P tNltJ~.i C~l 41~10uean Str¢e1 .(~l'i'~1 / V 1 i Nlayara Falla, Onlarb A•i111~ L2E YMR cT~~ T~T TelepA0~C190.51356~4200 lJYYU OYY I Talacapie~~9051358-3~10 Ollices ]n: I Niegem Fa115. Onlarw I SI. Calnatlnos, Ontario I Fw1 Eri¢, Onlarlo Nlagara-omlM1e~Lake, Omano I Patl Calbome. OMa~io I~ ~I I I ~ AUDITORS' REPORT ; ~ i ~ To the Board Members of the City of Niagara Falls Board of Museums, I Members of Council, Inhabitants and Ratepayers of i The Corporation of the City of Niagara Falls, Ontazio i . We have audited the statement of financial position of the City of Niagara Falls Boazd of Museums as at Decembar 31, 2007 and the statements of financial activities and changes in financial position i for the year thea ended. These financial statements aze the responsibility of the Board's I management. Our responsibility is to express an opinioa on these financial statements based on our audit. ~ ~ We conducted our audit in accordance with Canadian generally accepted auditing standards. Those standards require that we plan and perform an auditto obtain reasonable assurance whether ~ the financial statements are free oF inaterial misstatement. An audit inciudes examining, on a test I basis, evidence supporung the amounts and disclosures in the financial statements. An audit also i includes assessing the accounting principles used and significant estimates made by management, I as well as evaluating the overall financial stateinent presentation. In our opinion, these financial statements present fairly, in all material respects, the financial j position of the Board as at December 31, 2007 and the results of its operakions and its cash flows j for the yeaz then ended in accordance with Canadian generally accepted accounting principles. j i - ~ , Niagara Falls, Ontario June 26, 2008 CRAWFORD, SM1TH AND SWALLOW CHARTERED ACCOUNTANTS LLP LICENSED PUBLIC ACCOUNTANTS 1 ~ I CITY OF NIAGARA FALLS BOARD OF MUSEUMS STATEMENT OF FINANCIAT, POSITION December 31, 2007 2069 2006 $ Financial Assets Cash - note 2 73;879 211,664 Temporuy investments, at cost 1'54,000 Accounts receivable 6;121 7,655 Accrued interestreceivable 2;886 Inventories 12;Q82 45,fl92 ~ Due from City oF Niagara Falis, Ontario 56;3$7 3Q5;3'S5. 264,411 ~ i Liabilities j Accounts payable 19;645 9,52] ~ Deferred revenue 48,822 ; Due to City of Niagara Falls, Ontario 1 096 ~ ,19;,645 59,439 ~ Net Financial Assets 2$5;7~1"Q _ 204,972 ~ Non Financial Assets ~ Prepaid expenses .„2 589.d 8 076 Net Assets 28 '299 213,048 _ . , i Board Position i Operating fund 122;2$1 85,404 ; Reserve funds 166~Oi8 ]27,644 ~ 288,249~ 213,048 i i Szgned on behalf of the Board: ~ Director Director I I I i i ~ i See accompanymg notes 2 crawford smith C$b swalJow j i I . i , ~ ; ' ~ CITY OF NIAGARA FALLS BOA12D OF MUSEUMS ~ STATEMENT OF FINAivCIAL ACTIVITIES for the year ended December 31, 2007 ~ ~ 200'7 2006 f $ Revenues City of Niagara Falls, Ontario 525;8L2 412,074 i Grants and allowances Province of Ontario 3b;662 ' 17,277 I Human Resources Development Canada 2;207 1,777 Donarions ` 942~ 352 ~ Raffle `58 9$9 Other income ':22;&7,~1'`: 2Q,985 i f `547,483,: 452,465 i - r., Expenditures 1812 Task Force 6~835 Administration 11;Oi3 9,088 'i Armoury Y8;5`1.9: 41,592 ~ ArtiFact acquisition 4;~2~86' 8,795 Curatorial 9 91'S`` 5,622 Interest `'•S~'1" : 703 Maintenance 56;038:': 42,858 Marketing and public relations 7.;"175` 7,808 Professional fees 4,4;981'•; 4,500 i w - Raffle 37; T9.8 , Salaries and benefits 375;:12+1.:. 294,778 572;23? 415,744 ; Change in Fund Balances ~75;251 36,721 ' 1 t I i i ~ ~ I j I i See accompanying notes 3 ~ craw!'oni smrtl~ C~ swallow I ~ CITY OF NIAGARA FALLS BOARD OF MUSEUMS ; STATEMENT OF CHANGES IN FINANCIAL POSITIOIV ' for the year ended December 31, 2007 ~ 200'7 2006 I ~ ~ Operations Net revenues ;75 251 36,721 { Uses I Increase in temporary investments (•154;OOQ),• Increase in accoants receivable (2,825) Tncrease in accrued interest receivable '(2,88b) j Increase in inventories ' ` (29,146) ~ Decrease in due to City of Niagara Falls, Ontario (57;483) (26,T57) I Increase in prepaid expenses (6,793) ~ Decrease in deferred revenue ,,.;,..:{48;822};'. j (263 191j•. (64,921) I Sources i Decrease in accounts receivable 1?,'S34 I Decrease in inventories 3,3;;Qlb: Decrease in prepaid expenses 5;48'7 Increase in accounts payable 10;`1~ 4,059 Increasein deferred revenue 48,822 I ~ ,-SO~T55. 52,881 Increase (Decrease)in Cash Position (137;785) 24,681 Cash Position, BeQinning of Year 21'1-;664: 186,983 Cash Position, End of Year 73;879 211,664 i ~ ~ I i i I ; I i I See accompanying notes I 4 ~ crawforrl smith ~ swallow j I . ~ ~ i CITx OF NIAGARA FALI,S BOARD OF MUSEUMS ~ NOTES TO FINAI~iCIAL STATEMENTS for the year ended December 31, 2007 1. Significant Accounting Policies The financial statements of the City of Niagara Falls Board of Museums Qhe 'Board") aze I the representations of management prepared in accordance with Canadian generatiy accepted accounting principles for local govemments as recommended 6y the Public Becror i Accounting Standards Board ('PSP.B"} of the Canadian Instimte of Chartered Accountants. Significant accounting policies adopted by the Board are as follows: I Accrual accounting i The accrual method of reporting revenue and expenditure f3as been used. i Fund accounGng All interfund assets and liabilities and sources of financing and expenditures have been eliminated. Interest Interest earned on investments is credited directly to the related fund. Inventories Inven[ories are valued at lower of cost and net reaiizable value. i Capita2 expenditures ~ Capital expenditures are charged to current expenditures in the year incurred unless financed by long-term debt. ' 2. Cash ~I i 2007 20~6 $ . $ Unrestricted 64;7:46.;, 84,020 Restricted 9`f33 127 b44 ,73•,879 ~ . 211,664 3. ContractualObligation The Boud has entered into a lease agreement for office equipment totaling $ 9,372, expiring March 2013. Minimum annUal ]ease payments due in the next five years are as follows: i $ I 2008 - 1,704 ~ 2009 - 1,704 2010 - 1,~04 20I1 - 1,704 2012 - 1,704 5 crawl'orti smith C,~. swallow CITY OF NIAGARA FALLS BOARD OF MUSEUMS NOTES TO P'INANCIAL STATEMENTS for the yeaz ended December 31, 2007 4. FinancialInstruments Cash Flow Risk The Board is reflecting cash and temporary investment balances which bear interest 6ased on market rates. Accordingly, the Board is exposed to the e£fects of interest rate fluctuations. Fair Values The canying ~alues of cash, temporary investments, accounts receivable, due from the City of Niagara Falls, and accounts payable approximate their fair values due to the relatively short periods to maturity of the instruments. 5. Economic Dependence The organization receives a significant portion of its revenues for operations from the following sources: City of Niagara Falls, Ontario Province of Ontazio 6. Comparative Figures The comparative figures included in these financial statements have been reclassified to conform with the curreni year's presentatioa ~ I 5 crawford smrth C.c~ 5wallow ~ i . I CTTY OF MAGARA FALLS BOARD OF MUSEUMS SCHEDUL~ OF OPERATING FUI~TID ACTIVITIES for the year ended December 31, 2007 Budget 2007' 2006 $ $ . $ Revenues , City of Niagaza Falls, Ontario A88,762 525.';8I2 412,074 Grants and allowances Province of Ontario 17,27Q 3.6;662A 17,277 Human Resources Development Canada 3,150 2;207' 1,777 Raffle 5$;989;.-, Other income 13,200 22;ZS~l::s.: 20 850 I 522,382 , 646;45;1..:, 451,9'I8 Expenditures ' 1812 Task Force 10,000 6,835 Administration 11,242 3'0;969y-:• 9,088 Armoury 3,000 ~;1'8 519 41,592 n~v:.: ~ Artifact acquisition 2,975 ,;4;286',,. 8,795 Curatorial 32,690 =:9;~1~5;;- 5,622 Interest ;:;53:1,::,, 703 Maintenance 64,375 5.6;038 , A2,858 ~ Marketing and public relations 10,452 ;7;~75;-'., 7>8Q8 Professionalfees 3,lOD 44 981;, 4,500 ; ~ Raffle 3, 7,198°: i Sala ies and benefits 384,548 325 12I' 294 778 522,382 572;1'~8$',^ 415,744 _ Net Revenues 74,2fa3 36,234 i Transfers ~ _Transfer from {to) reserve funds (37 3$6):. 31 500 I Change in Operating Fund 36;877. 67,734 I Operating Tund, Be~innin~ of Year 85 404'. 17 67Q i Operating Fund, End of Year 122;281 . 85,404 i ~ I,I I ~ I ~ crawford smithC,~.swallow ~ I CITY OF NTAGARA FALLS BOARD OF MUSEUMS SCHEDUILE OF RESERVE FiJND5 for khe year ended December 31, 2007 200'I 2066 $ Revenues i Donazions 942 352 Otheriocome :,..r90.,;_. ]35 _ ; 1;032 487 ~ Expenditures Administration A4 Net Revenues ~4$8 487 Transfers j Transfers from (io) operating fund 37;38b. . (31,500) ; Change in Reserve Funds 38;374 (31,013) Reserve Funds, BeginninQ of Year 127;6,44. . 158,657 ' Reserve Funds, End of Year •166;018 127,644 i ; Analyzed as Tollows: Reserves funds set aside far specific purposes: Willoughby artifact collection fund `995 . 995 Willoughby capital fund 6;854 6,851 ; Lundy's Lane artifact coIlection fund 16;987 16,695 ~ Lundy's Lane capital fund 19I;182 1o3,103 Total Reserve Funds 1'66;018. 127,644 i ~ ~ I ~ ~ i ~ ~ $ I Cl'dWl~Oli~ SII2t~1 C~ STVdIIOW j I I Citv of Niaaara Falls Board of Museums - Combined Budqet 2009 2~08 20U9 ~ Operating EzPenses i BOaN Of Mu6e~ms - Recei ~ MuniripalGrant 19,8]9.00 65,248A0 ~ iotalRecaipis 18.07H.OU 65.?AB.UO I ~ Oubunamanb I Pnlage.OlRCa Supplin 56].00 56].00 ~ Miscellaneous 125.00 125.00 i htlvertisin9 3.187.00 3,78].00 i lirte9~ Dalabaea-yaarty Iicencing fee 2,OOO.oD 2,000.00 i 181&2012 Tazk Form 14,OU0.00 14,000.0~ Task ForCe slak Weges 40,950.OD ~ EHT 1.50~.OD W$10 139.00 CPP 9B0.00 ; UIC 2,000.00 i TalalDlsbunemenl~ - 78;979.00 85.~0.~ I ~ I i DraH September 30. 2006 , I I i I I II I i I i I I ~ ~ i I CiN of Niaqara Falls Board of Museums - Combined Budqet 2009 ~ zam Luntlys LeneHiaroriul Mweum Reul ~ Pmvinual Granl z8,6]O.W 28,670.00 Munidpal G2n~ 202.940.B9 222,$3.80 SummerCereetACCees 1,TID.00 1,T/0.00 Revenues 12.W0.00 12,SOD.00 Toy~ ge~y~pp 215,B80.H9 365,293.80 ' Dlabuiaemmb I Sbiflrw entl Wacen ~ Wa~y 149.402.00 159,710.OU ~ E~ 2,g3g,$g 3,035 W i WSIB 547.79 559.00 ' CPP ],4]0.59 'l.826.00 ~ UIC 5,472.39 8,309.00 OMERS ~,410.59 '/,988.00 Siaff Benefils ].210.00 ~.n26,70 • Summer Ca~eerAccess 4,500.00 3,]00.00 aemm~uo~ i FlnandelAUtltt 3,100.00 5,OW.0~ i Offca SuPPlim 4.500.00 4.5Q0.00 MembGAhWS 7~000.00 1.22$.00 ~ RasearcA Maronels 200.00 200.00 S~aRTreinm9antlOeveloP~nt d50.00 i,000.OD j GST PaiG j wxss6e oeve~opment _ Curotorla Reference Ma~enal 350.00 4]5.00 Cetelaguing 5upplka 18~~~ Troining and Conhrencee t,250.00 1,250.00 CamObeu Researoh Roam 350.0~ 660.00 Oceratlna Cosle Tekpho~ I DireIXOry 4,200.00 4,410.00 Hydro 6,28&50 6.600.OD ~ HealOntl Fuel 6,28B.W 6,604.00 I Wa1er 670.95 ~OS.W I Adverlisin0 4.SOD.00 4,500.00 MaIM¢nence i Draft September 30, 2008 i i ~ ~ i I I I I i i I ~ I I I CiN of Niaqara Falls Board of Museums - Combined Budaet 2009 5008 ~9 ~ ~ 4,'/50.Q0 SW WrzlTratla~ 1~820.00 1.810.00 Ckaning S18B 500.00 'I00.00 JanitonalSUpOrb+ CoreanBllon Supplil5 2M Equipnen~ 650.00 ]10.00 Ouhide Consarvator 300.00 3o~.00 UI d ~ E hlbMs 1.00.5.00 689.00 E~IEtl Prep Room 73.B95.00 13,200 00 Diaplays 1,555.00 2,390.00 PUEIIGPrOgtamming Ed tiwMl P m I EtlucaOOnalP~ogrems 4,069.00 4,68D.00 , i S Ie~ ~ 2,00000 2.000.00 , PuroAas¢5 1]50~ 1]i00 ~ Sales Tax RemiHetl , Tdel DlebuisemeMa 2~S.B80.99 365,P93.80 i ~ il ~ II l I ~ Droft SePtember 30, 2008 I~ il Cilv of Niaaara Falis Board of Museums - Combined Budaet 2009 , - ~ ]009 WIIloughbyHiatMCal Mueum R~ 9.992.00 ].992.00 Pmvinclal Gront 116.]94.00 126,009.50 Muniupal Grant p ~ D.00 Summer Cereer Accesa p,000.00 2,000.00 Revenues Tofal Recalpia 726.166.00 136.031.SD o~c~~en,.~~s sam od w~~ 90.485.50 98,68025 Wages 1,]19.0] 1.895.00 EHT 30Z9] 3M15.40 ~I~ 4524.]9 4.B35.OU CPP ~.314.X 3.96].00 UIC 4,529.]8 4,934.DD OMERS Cureforial 430.00 430.00 Reterence Matenal 35D.00 15D.D0 CaWloguing Supp~ks ZQp ~ 500.00 T~aining antl Confarmces 5 Z~~ ~ 3,590A~ CO~lectbn9 M&n~qem¢n1 AdminkVaHon 60.00 Bank Charaes 1,100.00 ~ Offlte5upplies 200.00 200.00 Membenhips Z~ ~ 200.00 Postage 100.00 700.00 Mileage end TiurLing 2~ ~ pp0.00 StaHTrolning aM Oevelopment 250.00 2,250.OD ~ce Equipment Repain antl M~c 2~~ 250 W PhoMmp~er Contrect 24D.00 240.00 p rat~ c n 1,300.OD 1,365.00 ~ TelephonefDirectory 150.00 757.60 HYtlm . 2.0.95.00 2,17675 Hea~ antl Fuel ~pop 231.00 W a~r z.oao 0o z.oao.aa Advertising MalnMnance 2.0OO.OD 2.000.00 Struclural Trades 150.OD M15D.00 . CkanlnB StaR ~ Drak September 30, 2008 I II I - ; CiN of Niaaara Falis Board of Museums - Combined Budaet 2009 ~ too.oo ~ ioo.oo ~ Janhorial5~ppliea 405.oD 4o500 ' Equipmen[~mecheniral8security Coreorvalion 665.00 665.ao ~ Supplles and Equipment Ouiside Conservator , o~ d a~e s.n~cn, ; 3as.oo zoo.ao Oisplays antl Beckgrou~Ma , OtherMiw. Honourenum ' Etlucational Progroms 930.00 1 ]35.00 Public Progiammes Sal¢sware 800.00 800.00 Purchases , Sales Tax RemiHed ' ca ~ 2~OOO.CO Trenskr to Reserves - BUlitlings! Feclldies 726,966.88 738.031.50 ' Tolal Disbursemenla - I i i i ~ orail3eotember30.7A08 ~ i ~ II i I, i I t ~ I I ~ i ' i CiN of Niaaara Falls Board of Museums - Combined Budqet 2009 ~ ]110B 3009 ~ Beple GrounE No[el Rxeiel6 I Munippal Grent T7,069.89 6])85.50 TofelRecelP~ Tl.U69.B8 6].'lB5.50 ! StaiHna antl Waaea Wages 51493.35 bl,]95.50 ~ EHT 9~7.4] 908.Op . W51B 1]5.10 Do.Oa ~ CPP 2.5]0.88 2.350.00 i UIC 7,I30.40 1.92000 OMERS p,570.eB 2,50D.00 Wi1tl~ i PhOiro 550.00 5~].SD ~I Hytlro /,128.00 1,1845D Gas 3,693.00 3,B78.00 Water 1,440.00 1,512.OD I Admiohtraflon ' Office SuPPlias 2700.W 2.]~~.00 I. AWatti3irp 1.OOD.00 7,000.00 Aetlheb I i ConseN2lbnSUpplks 300.00 30000 i ~ISplays 300.00 3U0 00 Atquisitions i,000.W 500.00 Educatbnal Programs 900.00 ; Mainhna~ ~ Ckaning Supplies 200.00 200.OD Cleenlig SIeH Equipmanl I C~ ~ Trdn4f« ~0 Re92rv¢3- Builtlings! Facilities 5,000.00 TotBl T/,069.U8 6],]86.60 i Draft Septamber 30, 2008 i i I I I I ~ ~ I I I I I I I ~ City of~Niaqara Falls Board of Museums - Combined Budaet 2009 • moe sooa Gky of Nlagare Falla Armoury Recelofa Munidpal Granl 12],569.00 32,310.00 Tofai Receipfs ~Z7,569,00 32,3t0.OD SGt(Ino and Wanes We9es 40.950.W l1E 1,500.fA W518 139.00 EHT ~B000 CPP 2,000.00 I. ~~1hlities ~i Phone 2,0p0.00 2,100.00 HYOm 13,200.00 13.850.00 Gas '!,]00.00 B,D85.00 Weter 3,300.00 3,465.00 FireMOndonng ~,600.00 t,60D.00 'i AdminMfratlon ~ OXice Suppiiea ]00.00 200.OD i Computer 8 Printer Atlvxrtehg i Gurotor"al antl Wbllc Proos SeFUp ot common exhibR aetl cura[onal prap spam W0.00 Signaqe, e[c. . 22o0.W Educe[ional Proprams - I Me'~Henence ~ Cleaniig Supplies 60D.0~ 500.00 CIlBni~g Slflfi 2,00~.00 2,000 00 Equipment 500.00 W0.U0 i Ca°ibl ~ Trenefar ta Capital Rwerves 48,000.00 i Tobl 127.G69.Oa 3t310AU ~ I DraR September 3D, 2008 I I I I ~ I ~ I I ~ I I G of Niaaara Falis Board of Museums - Combined Budaet 2Q09 ~ ~ Summary of Receipt, Disbursements and Municipal Grant Request 59l i617T 566668.80 Grond Total Recs~ ~ e~ q~ 597.1W.7~ Grand Tobl Disbunemenb aclua13613,13I- pm'pmnceover (~9'~gf~ 513,1~8.BD 2008=524 50< _ . 5N 23t.71 Mu6wm D 2tl GrantlTOfalMUnici IG2M•O raHn ~ - 56~UW.00 - Troinhro w ~V~ml I i . . . . - . , . II~I i i ' . . - - . . . . . ~ . . . ~ ' . . . . I I I ~ ~ I (1/26/2009) Dean lorfida Re: Fwd Attendence ~ ` Pa e 1 From: Dean lorfida Subject: Re: Fwd: Attendance I ~ i Kathy Powell 12/4/2008 3:13 PM i Hi Dean, ~ I can easily provide the answer to that query and I have attached that information here for the last 6 years, i not including 2008. This includes regular attendance, education program attendance and website attendance. It also includes our revenue numbers which are gross, not net. These numbers all relate just the Lundy's Lane Historical Museum and the Battle Ground Hotel Museum and not the Wlloughby Museum. We do not do educational programming at the Willoughby Museum due to the size of the building. The gallery cannot accomodate a classroom sized group all at one time. The chart attached j was created for the purposes of our Legacy Project Business Plan which we are in the process of putting ; together with a consultant. I will add Willoughby's attendance to the chart and get back to you with a ~ revised version. One of the major challenges that we face currently with attracting an even greater ! audience is the facilties. None of our Museums are currently handicapped accessible and our spaces are ' challenged by structural deficiencies. Not to mention the fact that we just don't have spaces big enough to ~ hold larger numbers at any one time. ~ I As another part of the answer to that query, it is important to consider that while we provide programming ~ for the public, we also are responsible for caring for and preserving the City's artifact collection. Our Museums' collections are worth upwards of $3 million dollars (not including the value of the buildings) and I consist of roughly 20,000 objects and it is our job to care for those collections that are held in-trust by the ' City, for the people of the City and for future generations. This part of our operation, while not as public as ~ the programming, is a major part of our operation and oomes at a cost. ~ As to our educational programming, I have attached here our 2007 education brochure outlining the ~ programs we offer currently. Visitation numbers are included in the chart mentioned above. If needed myself or someone from the Museums Board would be more than wiiling to come out and ! provide more information or discuss our budget request further, if required. ~ Hope this answers what you are looking for. Kathy Dean lo~da 12/1/2008 7:36 PM I Kathy: ~ During budget discussions tonight, some questions. I Can you provide your attendance figures. Monthly, if possi6le and can you provide information on your education programs. Thanks Dean i I i iv~_~~y~?~~ ~ h ~z ~~s t.-' _ ~ ~ „ y ~ : z ~ ",xC' t~~,,hYs`3,a ~"rr ~~-^~"'s`a~ . '-~.:~r;~~^~+ - S 'f s,x3~"~~~€ ? Y~. . 3.-•~p~^'~~ t x ,j i IIw 4.~' :"L°s'r ;d ~ svi~ 3 G ~ k 9 ~ k~4~ . ; { q ~ 'S,a x tt. c, i L,s-:e'. ¢ F~{ ?3-~ty" a 'y- ' , ^,~'~Z=i~z~`~'~'h=s~~+ r3 ~ - a ~Y-~ t t~; . tY ~ T 4t ~5 M . ~ ' T'T ~ ~ J'' .-'iv3 v'~ ~ k ~ ~ ~ . 1" ~ ' ` j ,~5 _,'S~ ~ _ yh ~f" e a 5~~_ , .g /~~,x,~7 v ~y ~ < 2 : : ' ' t ~ ~ i ' i r- ~y, a - ` _ C.. , A ~ j ~ ~ x eg ''z''rf a~ ' ,~as- _ F +.7' -E ~'..}a`~~E r~~ ti` ~ - i a '~.b ~,~iT~~ . a E„q~ i%N-= i..T.r.FU. ~ i I ~ ~ r "~"i . ~ ; ~ ~ ' ~s?`A~ ` ~ ~ ' , ~ ` " ~t ~ ~ ~ ~ ,w _ ; ° . ~ ~ , ~ - ~ ~ ~ . # ;;z~ r~ i ~ ~ ~ k? ,y ` ~ ~ I . .':T - ~ _ i Y ~ ~ Y a ~ Y ~ { . . _ ~ ~ r~ F i ~S ~~~;'~~Y ~ ~ t ~ ,.~qt .~2 ~~~~k y.; ~ ~ i ~ ~ ~ 9~ 2 . ~ 3 t p : r,. 1. r {y ~ :an"'~ X fi R i t ~ f ~ > ~ { ~ ..I ~y ~ ~k . ~al~ ~ 3.C~7~ ~~~~~i~~~~'~k~,,~"{ ~ 4. E.~ ~ . ~ ~ r r~ : a ~ tC~'2}3~~ z~ }i~, ~ ~ ' { p ia ~.f` r ;;:n.. i J + } $f!~ ~a ~ ~ • ~ i' . . aa~ .,.~,v,assv+ agdi3.'k,n ; . ~ . ~ 9;"~: - . ' _ ' I . . _ I ~ ( I i ; ~ I ~y y~ ; ; ~x- "O:et-oi=sclaoof ~el~lrvork~C~rovides~ rrn exciti~eg and ~ 6t+thentic din~erzsion 1~ sh~dents' learning exyerienees. lY ~ i ~ alsatakes th~ teaclrer cmd s!=edente o~ia ofthe predfctable I - ? ctassroum'ernironmerit anr~~inter ~iew settinga~. " _ ((Jntario Camriculurn) ' ~ ~ Welcome to the Lnndy's I:,anc~ ~[istorical Museum's handbook of EdeGCational P-rogrammes-for2006°/2007t Tt~is booklet outli.nes our rich selecGon of educational pro~;ramnvng across a range of subjects: Ou,ischooJ programmes are cuiriculnm basea; wi2h fim; hands-o~a lessuns, I activities;-and class discussions. ,Programmes are easy to bnok a~d can be I customi?ed tosuityour class' age group and focus: ~ A few of otir prograaimesare seasonally 6ased:' AnE2p~~leai 7~r~y (Harvest/ i Thanks~iving);-Gruve Matters (Septemtiar/Octobar or fair weatfiei`); an~l j Rernemberin~ ther3cu:rifice (Remembranpe•Day), buteould tie matie available to sui2 your teaching sahectula. An Otde-Fashianed CAristmas is a§pecial ilew Cttrist~nastime treat for Kindergartea to Cira~3e 4,.available Debeiuber 4[o R, 2006. ; We recogni~e tt~at somotimes time and travel constra'mts-ma,ke it difFicutt ~ ~ for some schuols and yoiGth gruups to make the trip jo the Museiml. 'I'haYs why wa have adapYed The Underground Rsilroad garoe and ereated kho Road ro Confcderatdon 4?uzz W be played in you~'~;rytn or ha11c: And if'hafl,s A A~useu»r was speciatly designed to be taken into yo}ir classroom to give y~ur stucients a hands-oiS laok at artifacts and the r~le of museums in our communiiies. Tlie Ciiy of Niagara Falls Museums host a ni~nber af' f'un an exciting i_ public_programmes tbrougbout the yeaz, 'Ask a6oiit thase:and other learnu~g ~ oppart~uities when planning'your uisit [:vems are kepi updated-o~1 the Musel~ms'.website: wwwniagarafallsrisuseum:c:a. i Vis~it the L'ity of Niagara Falis Museuins' wel~sil~ at ; www,niagarafallsmuseum.ca, "C'fiereyouwilifindprofilesofeacl~tifthe~ity's ~ ihree Museums: Thti Lundy's Lane FIistorical Museum, 7"he Will<>ughby i Historieal Museitrn, and Ttie BaTtle Ground ifotel Museum, as well as . ini'ormazior7 uad'links of9ocal historicai interest. -Plan your class' museiun visit wrth a virtual tour of' our.galleries, and en~~ge iv hancls-on activikies oa~ ~ - . . ihe Kids'',Stnff page; ~ , i Por mnre informariou aMout ow• museums and educaCioual grobranunes, contact us at 9~5-3S8-SOR2 or ~mai7LLdlegge(a~nia~arafalls:ca . i 1 ~ ~ _ i ~ , ; ! ' I, I ~ ~ ~ ~ ~ ! ; i , r ~o ~ v ' 4 . . . ...r... , I ! ~ ~ JOIN TF[F GITYOF NIAG<ARA FALLS { M(I.SEUMSAS'A CLASS! ' CLASS' MEMBERSHIP For jiist $t.00 pcr stndent'. ; _ . Glass Membersfiip Entittes You-To: ~ i A Free In-Class Visit ~from one of our Museum prafessionals to i , lead a zalk on "What Is A Museum?" ? Substavtial Savings! Ha1'1=Price Cia.~s Visit to T'he Lunciy's I;ane ElistorScal Nluseum or The Battle Grounci Hotel for auy of ~ur , exciT~ng school prqgr~arnmes ; ? Each student reccives a Membership Card that entitle§ him ar her to free admission during the school year ta any of tlie Citiy of Nia~azaFa7is IvIusewns (Gundy's LaneHistorical Mussuin, i BatC1e Crround`Hotel Museum anfl-Willougfihy Historical ~ Museum) when accomp~iied.by ap:adutt j ? The C',lass Mernbersbip Programtrie applies tcrschc~ols within tiie limits,of the City of Niagara Falls,: i ? Fees quMed for=in-school pro~rammes apply within a 20-kn~ radius of the museum:and xnay vaiy ii` distances are greater I ?bRp I Mee! Ivutt:7dea, ~n ° I nur Educatinn Mascot: i Yoti'll ft'~:d Ivan in at! s~qrls. of i ytrsceti to let ynu know ~ ~ ~ fhere's s~irietfz~pg fun goitrg.ifra! ~ ' ~ ~ 2 I I ~ i I I WOR:K.AND PLAY In pioneer times, everyone it~ the family, from the dog and cat up to Graa~iifatl7er, had a,job to do, Tf you were an early setTler on a farm, what kind of workdo you tlaink wop]d have had to be done7 =Children tai<a part in a°chore" for w3ucL they would have tieen resp~nsible had they been living iu_pioneer tinies, But,was 1 ife all work7 -Comm~uzity life is examilSed as we talk about about social activities° in conuriunities and, plap a game I about long ago work and play. ~ ~ Urades: Jl~ SK, 1, 2, 3 ~ 'Inne: 1.5 -2Ho1us ~3 Costr ~Z.50 perstvdezlf s,° Curricutum l.inks Relatronslxips, 2ules and Xe,sponsibitifies; Ploneera•, Garly Cornrreunities, I.ai7,~zluge, Science, ~Ylatla'ematics, Persorrat and Social Uevelopn:er7t I I AN~AI'PLEADAY ~ ~ I . I Apples are magic! .Not only ~re they nutritious and impurtaut tq a healthy diet; they i have reen the stuff of legends; the topic of ~ ~ ~countless myths, superslitions,~ and fo3k tales fcom ~ I. around 1he warld for hui~dreds"of years. Studentsexplore ~ apples in history, rnyth~logy, literature, and science: As part of a ~ pionecr unit, students learn about tlie appie's iinportant role in eazly ~ Canadian life aaid celebratious. Younger classes engage ii~ hznds- ! on apple crafts, and otder students exarnine varioi~s types of apples ~ through the senses. Some actL~~1` apples rnay be "Itaa•rned in ihe ~ production af tilis pro~ramme. ' I Gi•crcies: JK; ~CK, 2, 3, 4 i Tinze; _ S'eptentber 18 -(Ictober 31, 1.5 - 2 Hours' ' Costr 53.50 ~er stwz'ent (covers the cost rif ripple,s und ca~ple prar~ucts) ~ ~ i CurriculErm Links i L,unguage, Science c~nd Technolo~; Personm` ancl Soaial Devetopm¢nt, i Mathentatres,Relatronships, Rales & Responsibilitier, Traditions & C.elebrations; 7he Lncal Communiry, Provreer~ Lrf'e 3 I I I I i . I , ` i ~ ~ ~ , ~ WAR OT 1:812 What were the reasons for the War oF:1872? What happened l~ere in Niagara?"Students a~•e shown ~ uideo telling oFtliree loeal 6atties- Qaeenstun-Heights, Chippawa and Limdy`s Lane, discuss tha ~ni€nrm a~~d aocoutremen#s of a British soldier, and learn about the Baktle of L,undy`s "Lane. In good weat}ierU~ey u~ill march up to the battlefieId t:o discuss the events~of Je~ly 25, 1$ I~. 'I'eachar follow-iip mt~terials are provided on request for higl~er i grade levels (1,1(12) which examine und discusa the ~rimary souroerecords i oFtl~e Niagara Summer-18']4 Caanpaign. _ ~y' I Grcan'es: 7/8, IILI2 ~ - _ ~me: i.5 - 2 Hours ~ Co,st: ~ $2:¢0 per s'tarde~zl " tC~vriculurn Lutks ! ~ - `:Gracle7 _ Histr~ry -~British North.America (df'pr of IR72), - I LqrtBua$e - i Grule l l /12 ' I ,Amerieaei Flistory, Methods ofHistorical Inyaf ,ry i THF. UNDEI2GItOUND I RAILROA~ ` ~ What was tlae uudarground railroad? What,kind of person wotilci i ` tae ii~volved in the L)tiderground-Railroad?_Hnw d~d refugeos'know whcre I. `to ~o? SYudents eXarnine tbe nah~re of siavery in ti~e 18th asid-19fh Gentaries, ~soina of th'o:symbols;-nmsic, and secret messages~used oi~ the underground ; r-railroad, the personaltiesthat.were involved, and tlie natur~ ~ffieroism. ~ h-_ _LVitli the Undergrou~3d Railroad Gau~e, feams. c~f students "t~ecome" a ` charactcr irying to make it to Niagara on the Unciergraund RaitroaJ. Decis~ons have ta be m~de, conseqvences of Yl~ose I decisions have to be abided; a game of wits aud ~ cha~zce-not all will iBakE itl ' ~ ~ ' 1 Grudes: 6-S '!'in:e: 7.5 2 tl~zrrs E'os•t. $2,5~ per studenfi Curriculr*mLink:s ~ History (British Nortla Anqericu: historicrzl;developmenl ~ ' : of their own comniu»ity) Lan,guage; Dra'm"p (J~o7e ? ~ Pt ay'in~ - ~ ` ~ i ~ . ' ~ RI:MFlkiF3l,ItING THE SACRIFICE Remembrancs.Day Programme = Ayaflable Octobee 23 - Noyember 14 Studentsputthemselves urihe}~luce oI'iheyotu~g men and women who sacrificeci al] for their country, and experien~ Canada's ~va~s flirougl3 tfiewordsnfsolttieLSandciviliansonfarawaybattlefietds. Wbowere they7 Why did they enlis't-? -Whati .were they fe~ling as thcy lay in-tlle trenches end on the slvps at sea, writpug their lctfcrs hoine? W ifh tlie aid ofartifacis andr~leplay, stndentsrememberthe;sacrifice. Urricfes: 5-17 Time: 1.S Hours C'ost: $2.SO;per studertt G'urricr~lum L}nks Remenafiirarace Dcry; Ccmcnlri and World Connectioris, Canadit~n ffistqry siiace 1919, CxtizeruhiP:~=Hevitage, GanaJiun Hia~tory ~Yc Falitlcs since 19d5; ' t anvuc~ge; Role l'lcryin~,~ : ~ ~ y i i GRAVF. MA7'TERS (Cemetery. Shidies) -Ave~alable Miti`-September to Alorember, ~ May anci Jutie I Our local oenzeteries pr~vide-us with invaluatile inFormati~n-atiout ouc cammuniries: 7`his prograinrrie, which ii~cludes a four ~f Yhe Drui~ui~ond ~ HiII Cetnetery, louks,aY the stnries of intlividuals:H~ht~ livod ~~in_long-ago Drumn~ondville (part ofNiagara Falls).. Students also examiiie gravestone i desigrrana Viat~rian manners:and lunerarytraditiuns. j Cirude.c_: C~-N I ftll7(?: ~.J H01dP,S ~ Cost: ~2.5('1 per staedent i Crrrriculam Links ~ Ganguage; Art; Historyl,~ocrul Studie.r; Se(f and Socicty; Ma£he~r~atics; Gevgruphy 1 ~ ~ . . , I i ~ 1 1 } ~ "1'he artifacts contained in the Military and :Pioneer Educationa( KiYs have been desi~ied to acC as supplements ta the War of 18 ] 2 unit ~nti the Pioneer unit ol the (?ntario Cnrricu7um. 'I'he kits conYain artifacts, , actiuities ~nd illnsti~ations and are de~gneii to encaurage a hancls-on ]saming expei-icnce farihe studexits. ; , ; , ~ ` N 1.. ; i ~ tYlILIT.4RYK77' e??' 4 ~ a~ '~(i,~3'~~a l~ ~ ~i ,:K i:.~.~~' ~.,:4-~ . y~ lt =r . ~u~ i i . Y ~a S `tt t ~ N-e:~n 3z~ - ~ rt..ri J y .~ae`:~i:a..: I PIa1YEER KIT es " _ Y i F.D'UCATIONALKTT.RENTALPOLICY I'i F.ducational Kits are on loan for a period of~one week, Sundav Co i~ Friday, at the weekly rale of $10:00, pciic(_upUn rele~se of the kir, i Arrangeinents tc~ ;pick up and,return kits are to be made by~ the ~erson ; borrowing the kit; diu~ing the Museum's operating hours. The bonower j assurnes all responsibility fr~r any lost; stolen, or,damagcd articles wliile j the kit is in his ar herpossession: CaII the I.tmdy's Lane I listorical Museiun i tor additi~nal,infaxinalion or to~makc reaeivations: ~ 6 ; i _ , ~ I ' ~ " c ` 4 ~ ~ _ . ~b..~l.i-.... ~,ET TgIE MUS~UI~ I ~ -ro xour Lven though tlie actual visittn Uie Mu,szum is an impariant educational ; experience~ sometimes the scliool jushcan't send tlie chilclren tc~.the IvIuseum ; because oftitne oe transporlation-constraints. That's why the Lundy's I.ane ' Historical tYiuseiuv hu made a selec;eic>n of our educational ~ai~ogrammes i available to be ofkered in your classroom or schaol-gym. We'N bring liands-ou arCifacts Co yc~iy ancl provide a curriculum-bas~ci ' programme that will form_ an;iniegral part of your uiut of §tudy right ia ~ your school! Contact the Museum tor details and rec~i~ireanents. ~ Iii-Sch~o1 rates-are.:based-on-travel ! ~stance in IJntarto wifhin-~20 km of ~ the Museum ~ Addittonal trasel'. ~ ' charges mny apply Jor`locations i beyond that~-dtslaxce. - - ~ _ j i il WHAT IS A MUSEUI4I? i ~ T')~is progra~nme is clesigned as ai~ in-schoo] aotivity; parf of fhe C:iass Membership Prograrrime. f1 museum staff me7nber visits the. ~ ~classroom to discass tlie roie ofmuseuma li~ qw~ commuiaify: ~Why.do we have museums? What do museums do? St~tcients aee asked to look aC aset of artifacts and [u «ncover tlie mysteries oF tt~e a~tifact's I- purpose using a sefof clues }~rovidedby the arti fact ~ . it;self 1T~~hat does the artif~et tcll us abo~t~t wlao x'' made it, the society that iised it, how if was made, how it was used. What is tl~Ss artiFact's story? Grades: ~iny ~ ~ ` ~nve: I ff~ur Cos7:. Par~t of Glass ~Vleiribershi~~ Progruninie ~ - $1`DO per student _ I ! i i . ' ~ i ~ i i ; 6 i i i ' i i ~ THE UNllERGRCIUND RAILROAD ~y;~ ~ I ~ ~ GAME " ~ Bring Yhc Underground Ra~~troad ) prograznme (see Page 4) into your ~ry~ni tcams ti$ ~ x~ I of stud'ents "1>ecome" a charaeter trying i~ make n ~ it to Niagara c>n Yhe Undcrground Ruiiroad . ~ Deoisions~have to t;E; made, consequencgs ofthose ` decisions'have to be nbided; a~ame of wits and .t{~~~° ' g 4 ~ ~c.ha~sco ~-not a11 will make itf ~ ~ i,~;, ~ Grudes: 6-8 Ti»te~ I.S - 2 Hour,r E ast~ ~$2.50 per studenY ~ Currfcutum l,irtk:s j Larigu¢ge, Sncial Sh~dies, Hartnrv Uransa (Role ~ PlayingJ ~ i I i ' Ho~v ~vell elo you know i ynur couratry? Teams of ! students cvmpete in tltis trivia ~ game. played on the giaivt ~ ~~e fluorcloth. Quest'rons involve ! we(3-known Canadian peqple, ~ ~l`_~ = ptaces, evenis and symbols. i ~ill(GQ(~L'~i0 Gracles: 6-B ~ {~rt Teriee: 1 - 1.5 F~nurs ~ `'~"j~_ Cost: ~2.50 per studeizt ; Curriculam I irtks i _ Soeiul Stu~dies, (7eography, I _ Civics, Ar~t, lListory I I ~ ~ ~ HOW TO BflOK.AN EDIJCAT1t7NAL EVENT _ V~ITII THE MiJSEU1VI Cln.r.rSize: Masin~um: SO students {War of 1812) 30 students (all other programmes) Qptin~al size formost acYiv,ities is 15-2Q students; l~ger ~roups may he split so that moi•e than one activity is taking pl ace at a tirne, Time: Duration ofmostprogramuzes ls t-ll2 to 2 hours. Lar~er classes should expect to spend more time.' Wlten You Rook: 1. I Iave ilie follotiving infortnation reacly: Q I?rogramme:, the name Ufthe ~r~grarnme and spe;cific emphasis, if you haveone ' ~ Dates anc~ Tirne: have an altern~ative date a~id time if yonr first prelerenc;es are nol available. Iie sure to allo~v Tirne Por arrivai and ~ settl'nig in and leti us knaw xfyotu timing is cspec ially ti~ht (i:e., fur bus scheclulinb or erisuing bookings at ariother ic~cation) i Q- Students: How many sf6dents and what grai3e level? I 2. Contactthe Cnnup Bouking Ofhce Q minimum uf bne 4veek's notice is required foc an educatinnai pro~anirne. Hours: Suticlay throu~h Saturday, 9:30~m~ - 5:00 pm Telephtine.: 905-358;5082 Pa~: 905-358=0920 . E-mail: dlee~eCa~nia~Yarafalls.ca C~ur- Fduccrtionql 1'rogram,rrzer I,r ready tn help ytlu to arrange your to,fax ~r e=mail-.us witfiyour vrszt tmtke Mzaseum. 3fyori_choose reguest, a follow-u~ call or e-maiC will be rriade to=you as savn as ~ possible~tofinalizethedetuils.rzfyourlour. y I ~ i I i . ; ; i 3. Confirmation Once your bookin~ has been made you wi11 receive a ; confirmatiun Y~yf~, or mail. Please check tkaat ait delails are correctand contact the baoking office immecliately to clarify o;amend details, 4. Payment Cheques should be made pay2ble to the Lundys I,ane Historical Museum. Visa or Iviastercard are accepted. Please ~ ~~ote: l~irect debit is not acce,pted, - j (iroup iates inclu~ie one con~plimentcuy s~ipervisor for ~ every ten sTUdents. i ~ All lees are quotecl in Ganadian f'unds Fees quated for in-school prn~tammes appiywithin a 20-km. ~ iadius ofthe museu2n and mayv~uy ifdistances are greater ~ I 5. Cancellal:ion ~ ~ Cancellation of a schedu(ed booking rncisf be received at ; IeasY two workuig days prior the tour, Canceliatio~~s reeeived after tlus time may 6e subject to a cancellatiou fce, ! TVhile Yr~uAre Here: ~ • Stucient behaviaur, safety and securiiy ar•e a teacher's ' i resporiyibil~ty. Ciroups must be superoised at al.l times. ~ • Touching artitacts is not penniCted. i • 13allpoint and falt tip pens are nut pernlitied. I?encils are i preferreci: i • Photography of'the-Musetun's collectaons is permitted. Photograpfiy of'studenta engaging witht~ie I~Iuseunis is I permitted. ~ • Eating; drii~king or chewing.gum in tl~c Museum is uot ' perm.~tted. , ~ ~ • A washroom is located on the basemeni level. Parking There is plcnty of frse bus azid car parKiizg availal~le behiud the Museum on Sylvia Place (except Saturd~ty mornrngs). I 10 ' i I - . . . . . . . . . . ~i i WIIERE'i'O.EIND li5 ' ~f crkms~s~ q~ ~Z " ~`~~"xa~5jnm~ ~ ~ ~4g ` f "4 ° & Pa5 a5 i _ ~~l ~`ttk~"t ~ tNik I k*lusts5t F ~f . ~ gsSr~~i, ' " du~+n;ST 4 + F 2 i r 1'ar+a+m i'~~'~oit~a~+5t i w ~~aduM ~ t~ - 'S7. ~ &ati[tr5t~~,d~`~ ~ e ~ 4YanekSi ` ' _ . k a~ ~ i + Nhuny9l~ ' ~ ~~•-.~Sh $f~ ~"~i`r.~ ;;-..~~c~{+ ,3 : I ~ r~ ~ V+~~, w ;~~>~eVx'u"u,3t ~X e~l~~r~ ~ ~$8f~d II , ~'~7 Et ~ ~~'c„;s3C "'~2 ~ ' ti I Sy~ .,r c,~~-' , ' i~ i f~,pt ~ } Y , zt r ...x ~pOa~ f ~ ~a# °,i-.F ~ s ' - ~ ~r~ } 4 ~ ~ ~ " "'~sr ~ >~K ~ ~ 1 ~~-}~r~r~ iZn"i vP :--@~^ t ; ~ 4 ~ ~ ~"~A'_~ ~ ~~'I~ ~ ~ % ~ ' - ~i, f~ ryy~~~ ~ 3 . ~ - ~ ~ ~ ~ ~ i r c~,~ ~ ~ ~ ~a~xa ~ ,~a~ ~~~i r 1 t ~a,owssip st `~oC s ~en' ` ; , ~ fi t ~r~ ~ ~ ' f ~a~eeSs~ ~ ~e5t _ ~ a . . ~ ~ a ~Stsm+-si ~ ~ . ~ ~ ~ ~ A r a~~s~`& " r ~ ~ t I p € E . T' ~ S ~ 1~ ~~q t~eti~.WA 7~I y . ~ . x-~,k-~--„~.,..„ ~~l~.t~5.1 ~ ~'a n [~~'^'7`„'" L - ~ w - ~~'t ~ P'~ to W~UaughbyHisYSint.atMusewn ~ ~ ~ ~ ~ _n .r. ~r.~ . . :Zi ad _vH, - ' . ~ i4/ ~ = '.c . J _ ~ I - - ~ - - " . ~ . . ' . . . - ' ' . ~e~~ i ~ ~ , f ~ ~a~~ ~ His~orica~ M~s~aae~r 6890 Ferry SireeL,;Niagara Falls; On#ario_ L?G 159 ~ Phonec 905 35&5082 - Fax:-905-358-0920 E-Maii: dlegge@niagarafalls:ca I www.niagarafalismuseum,ca i Niagara,~a~,~ I I I ~ I ~ i . ~ Zoo~ 2002 i Photocopies Photocopies / i Books Merchandise / Edukits Books Merchandise Edukits I Janua 15.00 93.47 0.56 0.00 47.40 43.00 Februa 1.00 32.00 20.00 163.14 356.94 63.25 i March 25.77 93.12 30.50 145.50 1161.80 13.85 ' A ril 21.54 101.01 95.00 156.79 612.19 54.00 Ma 45.00 272.34 27.25 454.97 1633.97 21.90 June 51.50 539.13 49.75 234.95 1384.90 3.20 ~ Jul 30.00 397.15 0.00 350.66 1668.18 1.00 ' Au ust 20.00 618.92 2.00 365.44 2302.56 0.00 Se tember 15.00 154.10 20.00 247.39 1256.85 0.40 ' October 15.00 261.23 0.00 425.93 1544.93 22.00 ~ November 15.00 71.10 40.00 84.80 275.80 3.20 December 0.00 0.00 0.00 146.34 608.14 0.10 ~ ~ Total $254.81 $2,633.57 $285.06 $2,775.91 $12,853.66 $225.90 ~ I I Gift Shop Sales Summarv bv Year and Tvpe ; 2001 2002 2U03 2004 2005 2006 ~ Books 254.81 2775.91 3789.17 17187.39 18967.62 3910.42 Merchandise 2633.57 12853.66 833.19 7768.50 1781.55 1947.80 ; Photocopies / ; Edukits 285.06 225.90 303.84 257.94 303.80 458.85 ± i Tota! 3,173.44 15,855.47 4, 26. 25, .83 29,052.97 6,317.07 ' i I ~ I ~ I i 0 0 I ~ i . i 2003 2004 2~ ' Photocopies / Photocopies ! ~ Books Merchandise Edukits Books Merchandise Edukits Books ' 19.00 9.00 20.60 26.95 61.80 5.60 3011.90 287.90 6.80 50.00 34.95 14.50 60.48 5359.00 j 327.80 68.20 29.00 115.70 29.55 0.00 4381.70 i 149.70 66.49 22.30 419.30 445.29 36.12 754.80 ~ 134.36 13.08 90.00 163.95 347.30 10.40 990.10 ' 338.15 26.50 0.60 459.50 427.65 0.00 834.49 688.87 102.85 1.50 287.82 813.95 0.70 1276.12 579.72 253.95 49.74 513.53 275.54 0.00 956.83 431.89 122.85 1.10 449.57 340.54 16.20 210.75 ~ 596.59 145.47 14.80 329.32 3383.04 59.44 509.90 130.84 10.50 20.40 6075.31 881.00 69.00 390.12 i 104.35 7.50 3.80 8311.49 748.34 0.00 291.91 I i $3,789.17 $833.19 $303.84 $17,187.39 $7 768.50 $257.94 $18,967.62 I I ~ 2007 2008 ~ 2709.40 2350.68 ~ 1467.04 1438.59 ~ 506.70 332.90 ~ 4, 683.14 4, 2.17 ; ; I ~ I ~ ; ~ i , ~ I ~ i ~ 2005 2006 2007 ~ Photocopies / Photocopies 1 i Merchandise Edukits Books Merchandise Edukits Books Merchandise ~ 105.38 3.00 147.8D 39.00 33.40 160.89 122.48 f 443.02 46.80 283.13 83.88 133.45 0.00 18.99 102.98 5.40 278.50 200.42 52.00 220.40 224.89 173.28 43.00 42.90 179.38 30.00 163.30 93.22 76.20 58.00 674.06 211.64 128.00 127.65 67.02 94.16 48.20 536.08 228.64 10.00 261.58 188.14 f 225.76 20.50 513.38 250.79 0.80 346.38 129.90 378.55 11.30 360.28 50.38 20.40 381.43 275.84 ~ % 85.97 14.00 526.45 181.64 320 174.04 72.66 30]6 3.10 349.54 136.08 5.2D 656.13 143.50 25.49 50.50 30.00 71.46 40.00 116.70 105.40 ' 40.00 0.00 168.30 314.49 2.40 100.90 25.00 ~ I $1 781.55 $303.80 $3 910.42 $1 947.80 $458.85 $2 709.40 $1 467.04 ( I ~ I I i i i i ~ I I ~ I I i I ~ i 2008 Photocopies / Photocopies I ~ Edukits Books Merchandise Edukits ~ 8.25 167.25 95.33 26.20 ~ 13.40 99.79 69.58 10.40 i 53.85 91.40 122.65 31.80 1520 80.85 70.33 86.20 233.00 197.70 82.48 64.50 ~ 63.80 473.02 75.00 15.00 5.60 215.65 157.96 1.80 ~ 16.40 564.87 311.11 85.00 ' 37.80 175.69 173.52 0.00 ~ 8.80 139.77 168.48 0.00 i 16.60 68.89 33.00 ~ 34.00 75.80 79.15 12.00 ~ $506.70 $2350.68 $1,438.59 $332.90 ~ I , ~ ~ ~ t 4 ~ February 9, 2009 CPS-2009-01 ~ I , ! I ~la~~Y'~~a~IS i ~ i Councillor Victor Pietrangelo, Chair ~ and Members of the Corporate Services Committee ; City of Niagara Falls, Ontario I Members: ~ Re: CPS-2009-01 ! Water and Sewer Rate Structure ~ RECOMMENDATION: That Committee recommend Council approve the revised rate structure based on the ~ following: 1. a business plan that allocates revenues to be derived from a two-part rate structure, 2. a two-part rate structure, i.e. a fixed component and a volumetric component, 3. a classification of water and sewer ratepayers, I 4. a hump-back design for the water volumetric component, and ; 5. a single rate design for the sewer volumetric component with a maximum annual ! charge for the residential and condo-unit class; and I t That upon Council's approval, this report be circulated to the various stakeholders that ~ have commented, to date. BACKGROUND: On November 17, 2008, the Corporate Services Committee received Staff Report CPS- 2008-04 which reported on the Committee's direction "that additional analysis and public consultation should be undertaken to determine what is appropriate for a new water and sewer rate structure". The report provided highlights of the public response and provided the following four recommendations which were approved by the Committee: i 1. That the Committee receives the Public Responses to the Public Consultation, 2. That the Committee recommends the endorsement of the eight principles received in the Water and Sewer Rate Structure Review by R.M. Loudon Ltd., namely : • Revenue Adequacy & Revenue Security • Legality • Practicality ' Working Together to Serve Our Community Corporete Services Division ~ - ~e ~o:. ~ o CPS-2009-01 - 2- February 9, 2009 ; • Fairness & User Pay ~ ; • Affordability • Simplicity ' • Conservation & Water Use Efficiency ; • Encourage Development 'i 3. That the Committee does not recommend the endorsement of the nine ~ recommendations received from R.M.Loudon Ltd for a new water and sewer rate structure, and 4. That the Committee directs Staff to prepare recommendations for a water and sewer rate structure that fulfils the eight principles, considers the Region's review of water and sewer charges, and responds to the concerns raised via the Public Consultation. This report provides an update on the Region's review of the regional water and sewer charges, and provides a suggested rate structure that fulfils the eight principles and responds to the concerns raised via the Public Consultation. Regional Water and Sewer Rates ~ The Regional Municipality of Niagara Joint Water and Wastewater Cost Recovery ; Methodology Review Working Group is preparing a report that recommends a change in ; the rate structure for both water and sewer rates. The report is based on the work of the ; Region's consultant to prepare analysis and provide options that satisfies the evaluation criteria for the study. The Region's primary criteria were revenue stability and predictability, equity, and i allocations to municipalities. Additionally, the consultant was requested to examine the ' regional rate structure on conservation, capital planning and financing, cost drivers, ~ flexibility, and incentives to improve performance. , In the past, the regional rates forwater and sewerwere totally volumetric. The city paid the regional costs based on the volume of water purchased and sewer treated. For 2007 and 2008, the regional rates changed to fixed and volumetric forwater, and onlyfixed for sewer i (the sewer billing was based on the previous 3 year average of flows). This change ~ significantly impacted the Region's revenue stability. Consequently, the Working Group ; was tasked with reviewing the rate structure. ! For 2009, the consultant has recommended the continuance of a fixed and volumetric rate structure. Due to the high percentage of fixed costs in both water and sewer systems, the consultant has recommended that a fixed rate would have a larger weighting in the overall j water rate structure, and no reduction in the 100% fixed sewer rate structure. ' City Staff have participated in the Working Group, and have strongly recommended against i the increase of fixed rates. Increasing the fixed rate component in the regional water and sewer rate structure transfers the risk of revenue stability to the municipalities. It limits the ~ motive for conservation and the incentive for system performance. The municipalities must ~ now consider how to adjust their rate structures to accommodate the coming change in I` the regional water and sewer rate structure. I i i CPS-2009-01 - 3- February 9, 2009 Revised Rate Structure for Water and Sewer Staff is suggesting a revised rate structure based on the following: • a business plan that allocates revenues to be derived from a two-part rate structure, j • a two-part rate structure, i.e. a fixed component and a volumetric component, • a classification of water and sewer ratepayers, • a hump-back design for the water volumetric component, and I • a single rate design for the sewer volumetric component with a maximum annual j charge for the residential and condo-unit class. ; i Each of these points are discussed to illustrate howthey satisfy the eight principles and the ~ common concerns raised via the Public Consultation. ' I 1) A business plan that allocates revenues to be derived from a two-part rate structure ; Recently, City Council approved the changes recommended by Staff for the new ' Environmental Services, commonly known as Water and Sewer Services. These i changes were the result of a service delivery review that addressed the new legislative requirements and the reorganization of the City forces. Staff are suggesting the continuation ofthe changes byfocusing on creating a business plan that allocates revenues to be derived from a two-part rate structure. i The business plan would not simply assign which costs would be funded by a rate i component. This practice began in 2001 when water metering and billing was fully ~ implemented. The City's current revenue plan simply collects the City costs from ~ the fixed monthly rate, and collects the Region's costs from the volumetric rate. Over the past years, City costs have significantly increased due to rapid infrastructure investment. The Region's costs have increasingly changed from volumetric to fixed charges. ~ I A new business plan would not differentiate between City and Regional costs, or between fixed and variable costs. The new plan would allocate revenue generation I based on the CounciPs acceptable level of risk. For example, revenue adequacy and security can be satisfied by establishing a minimum revenue to be collected , from ratepayers. The balance of the revenues required would be at risk, satisfying ' the principles of user pay, affordability, conservation, and water use efficiency. j 2) A two-part rate structure, i.e. a fixed component and a volumetric component the ~ two part rate structure is simple in design and familiar to ratepayers. The structure is used by other utilities that provide electricity, natural gas and telephone services. ~ The two part rate structure satisfies the principles of practicality and simplicity. The City's current bulling system is provided by Niagara Peninsula Energy. By ~ maintaining the structure, the city will not incur major reprogramming of the billing software. Similarly, the keeping the two part rate structure will maintain the existing ' billing rather than introduce a more complicated system of billing. I The fixed component generates the minimum amount of revenue that the Council needs to satisfy the level of risk for revenue adequacy and security. The volumetric I component generates the balance of revenues required and puts the ratepayer in I control of this portion of the total billing. I ~I i CPS-2009-01 - 4- February 9, 2009 3) A classification of water and sewer ratepayers the public consultation provided ° ~ valuable insight for Staffto categorize the concerns raised from residential and non- residential ratepayers. In response to addressing the expressed concerns, Staff suggests the classification of ratepayers in order to address the unique circumstances while maintaining community values and respecting their sensitivity to setting a new rate structure. This suggestion promotes fairness and user pay between various kinds of ratepayers. Staff suggests three classes of ratepayers. • A residential and condo-unit class is the first classification. This group includes homeowners who have individual water metered services. • A multi-residential and condo-complex is a the second classification. This group includes buildings which have individual water metered services for a multitude of dwelling units. An ICI classification is the third class, which includes Institutional, Commercial, and Industrial water metered services. The classification of the ratepayers addresses the unique circumstances and sensitivity to water and sewer rates. For example, homeowners, who make up the i largest number of accounts, have experienced the greatest share of the increase i, for infrastructure investment. Homeowners, who also promote beautification, are ' subject to the same sewer rate charges despite their use of water for gardening. Similarly, the comparative waterand sewer billings between condo-units and condo- I complexes show the inequity of the City's rate structure. The ICI sector has been challenged by bearing an unfair share of the unseen costs for water leakage and sewer inflows. , 4) A hump-back design for the water volumetric component R.M.Loudon Ltd. ! presented several different designs for structuring a volumetric rate. The City is I currently using a single rate design, however, it has used a declining block rate design prior to 2001. Staff suggests a change from the single to the hump-back , design for only the water volumetric rate. , In the Loudon Aprii 2, 2008 report, Mr. Loudon explained that the hump-back rate ~ design creates a peak charge that encourages conservation for lower consumption ~ ratepayers, and offers large consumption ratepayers a reduced rate to reflect the ! economy of scale in the provision of water services. The hump-back rate design promotes conservation and economic development by stepping the rates in a ~ fashion that meets the purpose for the use of water services. i ~ i i i I ~ ~ I CPS-2009-01 - 5- February 9, 2009 I ~ Graphical chart of the hump-back rate design: P.xhibit32 Hump-backed rate ~ Priw/cu.metre Water ( bill/mo. i . ~ ~ ~ a'~~ h,--., I ~ > :k;; iSP„ iS $0.0 $O.0 . ~~€~f. : . . „ ~yc 0.0 Water usdmon[h. .,^J~~,O.~O~ Wa[er uschnonth. ~ 1-°'t.~l k J 5[ruc[urc o[the Volumctric Re[e ~MUrtthly Watcr Bill Sampleca]cWaHOn o!a cusromer bill with.the FIBR s[ruc'tur1e:-'~~ .-•.'syt~: --y1;°p,_`.`>` i V olumetric charge: '.°h'`t~.a. 0 io 25 m~/monih at $0.600{m', 3-~) i~=" ' 3 :Jl~' 3 . "~F: ~i.. II 25.1 ro']5 m!month a[ $1.400Jm , '^...4~ b - I 35.1+m~/monthFBtySO_600lmf n~r~~ ~ -i Cusvomer wqfer use in one month~=~35~~~ ' ( ~ Month~I~ ater 6i1~~($O.GOO/m° ~n 25,~,'m°) +($1.400/m3 x 10 m3 )_$36.40 . "'cy~•-_- n' . . . . . _ Ya,. I 5) A single rate design for the sewer volumetric component, with a maximum annual charge for the residential and condo-unit class. The City is currently using a single ~ rate design for the sewer volumetric rate. Staff suggests that the sewer volumetric I rate also have a maximum annual charge for the residentiai and condo-unit class. Primarily, this suggestion responds to the homeowners concerns for paying sewer volumetric charges. The maximum charge addresses the principle of fairness, and , the concern about paying for a service that is not used. For example, the costs for watering lawns and gardens includes an unfair volumetric charge for sewer. ~ The maximum charge would not apply to the other two classes. However, the City i does have a sewer rebate program for non-residential ratepayers who can ' demonstrate that their water use did not result in a discharge to the sewer system. i For example, a company may be using water in the preparation of their product; a , portion of the sewer volumetric charge is rebated by the City. The continuation of ~ this program satisfies the principle of economic development. ~ Submissions from the Public Consultation I Several submissions were received from the Public Consultation. This part of Staff's addresses the submissions from the public as noted in CPS-2008-04. i !n order to budget effectively, we need to know the rates...in advance. i • A multi-year revenue plan is needed to properly advise ratepayers. ~ I Water used in production...should be granted a re,bate for the sewer portion. ~ • The City should continue its sewer rebate program. Waternot going into the sewage system does not get treated, (e.g. wafergoing into a lawn or garden does not go into the sewer). Therefore don't charge for a service not given. • A maximum charge forthe sewer volumetric component would assist homeowners using water for beautification. The studylacks fhe appropriate dafa to support the proposed new rate structure. The main CP5-2009-01 - 6- February 9, 2009 concept proposed (arbitrarily shifting more City Budget Costs towards volumetric biUings) - is actually opposite to the facts within the study, and would unfairly penafize a smal! number of customers. The larger water users are proportionaUy /ess of a cost burden to the City, then the small usage accounts. • Classification of ratepayers would address the unique circumstances of ratepayers while maintaining community values. The Regiona! Municipality of Niagara Joint Water and Wastewater Cost Recovery Methodology Review Working Group advised that the Group will reconvene to examine the municipal experience ofrecent changes in regiona! waterand sewer charges, and to make recommendations on new, or revisions to, the regiona! water and sewer charges. • The coming changes to the Regional rate structure will impact the City's ability to absorb the transfer of risk for generating sufficient revenues. Cityspending on waterand sewerinfrastructure is unrelated to waterconsumption and the proposed Alternative rate structure...arbitrarily and disproportionately `;nasses ofP' the ~ cost...to large water users. • Classification of ratepayers would address the unique circumstances of ratepayers while maintaining community values. The process to date does not appear to have included a formalization and endorsement of the recommended priority principles by Council. • Eight principles were adopted by City Council on November 17, 2008. The recommendation to lower the fixed service charge will clearly increase revenue i instability which is one of the key priorities identified in the report. The report recommends a"conservative approach"to future rate setting and also the need ; to establish appropriate Stabilization Reserves and policies. These policies should be ~ articulated in the report and included in the impact analysis. i • A business plan that allocates revenues to be derived from a two-part rate structure is needed to address revenue adequacy and security. : The costs of waterleakage and sewerinflow and infiltration (I&I)...are recovered through i the volumetric rate. 9% of the users pay 45% of these costs and the remaining 99% of ~ customers pay 55% of the costs. Water leakage and sewer !&I costs are not related to ~ volumes consumed but are more related to fhe lengfh of pipe attributed to each customer class. A fairer and more equitable approach would be to recover these costs by customer class. i • The hump-back rate design offers large consumption ratepayers a reduced rate to reflect the economy of scale in the provision of water services. Of course, the various stakeholders who have provided comments all have different ~ interests in the rate structure. It is highly unlikely that any rate structure will satisfy all of ~ the stakeholders that have commented to date. Also, a purely volumetric pay structure j fails to account for the infrastructure costs inherent in providing water to all classifications ~ of users. Nonetheless, if Council adopts the principles suggested, staff will circulate this I report to the various commentators for further feedback but at some point we must move forvvard with a suggested rate structure. I i CPS-2009-01 - 7- February 9, 2009 I Conclusion This report provides an update on the Region's review of the regional water and sewer ' charges, and provides a suggested rate structure that fulfils the eight principles and ; responds to the concerns raised via the Public Consultation. n ed b ~ Recomme d y: ~p~ Ken ur en, Exe 've irector of Corporate Services Respectfully submitted: ~ Ed Dujlovic, E irector of Community Services S:IREPORTS\Finance Reports\CPS-2009-01 - Water and Sewer Rate Discussion Paper.wpd ~ ~ ~ ( ~ I I I;. i i II ~ ~ II I I ~ ~ I