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Additions 2010/06/28ADDITIONS TO COUNCIL, MONDAY, JUNE 28, 2010 COMMUNITY SERVICES 1. F- 2010 -43 - Water Sustainability Plan Report a) Copy of Water Long -Range Financial Plan report COUNCIL 1. PD- 2010 -40 - Official Plan Amendment to Incorporate New and Updated Environmental Policies, City of Niagara Falls, AM- 2005 -24 a) Correspondence from Beatrice Phelan COUNCIL INFORMATION 1. Information regarding the Inter - Municipal Transit Proposal. a m# LO LO & w =__ «/ 2 CO 4 2 5 m & .§ § \ / \ CC . as w I \ 0 o \ E CZ L (V \ 0 I ii 5 c i o ¢ ci / �� f \ ƒ ¥ a o = a \ / \ \ _ / b Qs Q. o 0 Ca inZ CD 2 oc� 0 J CD RI 0 G N o cd Cr, ' N \ N N N O 9 0 i N O N G d O O -0 �` N a) S N .0 E t6 .0 7 ° G o s R '' .' 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S hceye. fEA.R,CE PNELAN N I A G A R/4 FALLS; N. 8, \A) IS Yu 13 N6 \ b O 7 H5 - A ,p 6 ec'1''1 0)4 D-r — "ri4 f (o p os b f M N b 1`4 1 \17L RECEIVED JUN 2 4 2010 PLANNING & CFVELOPMENT Ken Todd - Inter - municipal Transit From: Ken Todd To: Council Members; Ted Salci Subject: Inter - municipal Transit CC: Dave Stuart; Karl Dren; Todd Harrison Good morning everyone: Page 1 of 1 I wanted to update Council on the recent events regarding inter - municipal transit. You will recall that on May 12, 2010 I sent an email updating Council on the progress that was being made with respect to Inter - municipal Transit. This was as a result of Regional Councillor Debbie Zimmerman's appearance before Council on February 22nd to discuss this matter. Council recommended that staff continue to participate in the process. At a Regional CAD's meeting held on Feb. 26 this issue was discussed and it was agreed that the 3 large municipalities with transit service would meet to discuss the issue of a Triangle (tri -City) proposal. This involved Niagara Falls, St. Catharines, and Welland. As part of this process Fort Erie and Port Colborne and were also consulted. As a result a proposal was developed by the 5 municipalities that would see a triangular service put in place for a 2 -3 year trial period that would build upon the service that the 3 transit services already provide. The incremental costs of providing this extra service would be provided by the Region by way of a grant with no additional cost to the local municipalities. At the conclusion of the trial period an assessment of the ridership /revenue /cost ratios etc. would be made. The CAD's and Transit Managers believe this is a cautious way to gage the need for the system prior to establishing a full blown Regional transit system. The proposal was submitted to the Region and it was suggested that if the Region wanted to explore this proposal further, the staffs of the 5 municipalities would be happy to meet further with the Region and its consultants. At the Regional Committee of the Whole meeting held on Wednesday, June 23, Regional Council approved proceeding with Proposal #1 from the document submitted by the local municipalities which will link the downtown cores of the three municipalities (Niagara Falls, St. Catharines, Welland) and link 3 other municipalities (Fort Erie, Port Colborne, Thorold) by way of a feeder service. The proposal calls for the Region to contribute $3.7 million towards the purchase of 8 new buses, which will be owned by the municipalities (Niagara Falls will get 3). Also, the Region will provide operating funds to the project , in the neighbourhood of $1.9 million per year. The trial will run for 2 -3 years, at which time a full review will be undertaken as to the success of the program. An advisory committee comprised of staff from the 3 transit properties will oversee the trial and report periodically to Regional Council . There will be no direct costs to the local municipalities. The current Brock and Niagara College service will remain and continue to be funded through those institutions. Staff will continue to meet with the Region to develop the operational details and once this has been finalized staff will present a formal report to Council. This should be expected in August /September. It is anticipated that service could be up and running by September 2011 due to the fact that it takes about one year to order and receive the buses necessary to run the service. If you have any question please give me a call or email me Ken about:blank 25/06/2010 Printed with FinePrint - purchase at www.fineprint.com Niagara Region REPORT TO: Chair and Members of the Committee of the Whole Council SUBJECT: inter - Municipal Transit Proposal RECOMMENDATIONS) That this Committee recommends to Regional Council: FINANCIAL IMPLICATIONS 1 PWA 60 -2010 June 23, 2010 1. That the local transit operators be advised that it is the Region's intent to include a net allocation of $1.35 million in the proposed 2011 Operating Budget, in order to provide them with a grant to carry out a pilot project to improve inter - municipal transit in Niagara, in accordance with their Proposal #1. 2. That the Region agrees to transfer up to $3.7 million from capital funding, as part of the grant, contingent upon the Commissioner of Public Works' approval of satisfactory arrangements with the local transit providers, consistent with the service and operating levels proposed in this report. 3. That staff be authorized to continue discussions with the three local transit providers in order to finalize the operational details for introducing improved inter - municipal transit, in accordance with their Proposal #1, commencing in the third quarter of 2011. If the recommendations in this report are approved, the amount of $3.7 million would have to be identified for transfer as a one -time grant to the local transit providers. The approved 2010 Capital Budget included an allocation of $3.1 million for the purchase of inter - municipal transit buses. If the recommendations in this report are approved, staff will prepare a further report which initiates this project and recommends the source of funding. It will take approximately a year for the buses to be delivered; therefore, provisions would have to be made in the 2011 Operating Budget to fund the ongoing operational costs. If the buses are ordered in August 2010, service should be able to commence by Labour Day, 2011. The transit operators estimate these annual costs to be $2.7 million gross and approximately $1.9 million net for the first full year of operation. Therefore, for 2011, a budget of approximately half that amount (or $1.35 million) should be set aside. In PWA 46 -2010, it was suggested that these operating costs could be funded from the Contingency Reserve. This proposed funding would also be transferred to the local transit operators as a grant to cover annual operating expenses. If the proposed three -year pilot project is to continue, provisions would also have to be made in the 2012 and 2013 Operating Budgets to fund the annual operating losses. BACKGROUND PWA 60 -2010 June 23, 2010 On May 12, 2010, a special meeting of Committee of the Whole was held to consider the issue of Inter- Municipal Transit and the Phase 2 Work Plan, prepared by ENTRA Consultants. Committee heard delegations from a number of members of the public regarding this issue and also received a detailed presentation from Dennis Fletcher of ENTRA (Genivar) regarding the Phase 2 Work plan Report. Committee also considered a staff report, PWA 46 -2010, entitled "Authority to Implement Inter - Municipal Transit — Phase 2 Work Plan Report and Recommendations ". In this report, staff made a number of recommendations to implement the work plan contained in the Phase 2 Report. One of the items of correspondence received at this meeting was an e -mail from Ken Todd, CAO, City of Niagara Falls (C7499 - see Appendix 1), respecting an Inter- Municipal Transit Proposal from the municipalities of Fort Erie, Port Colborne, St. Catharines, Welland and Niagara Falls. It was explained by CAO Mike Trojan that, since this proposal was received only hours before the meeting, there was insufficient time for staff to adequately review the proposal. Therefore, Committee of the Whole voted to defer consideration of PWA 46 -2010 until staff had sufficient time to review and consider the Inter - Municipal Transit Proposal submitted on behalf of the five local municipalities. REPORT The Inter - Municipal Transit Proposal received from the local municipalities is, in fact, two proposals which provide options for the Region to consider regarding three -year pilot projects to improve inter- municipal transit service in Niagara. It is stated in both proposals that the viability of the pilot projects is based on the capital and operating costs being assumed by the Region. 2 Proposal # 1 PWA 60 -2010 June 23, 2010 Proposal #1 would provide hourly service, Monday to Saturday, between the downtown terminals of the three existing transit providers and improved service for the existing connections from Fort Erie to Niagara Falls and Port Colborne to Welland. It is proposed that this service would operate independently of the existing buses which connect Brock University and the two Niagara College campuses. This proposal is similar to the recommended short -term system recommended by ENTRA in the Phase 2 Work Plan, but does not provide quite as high a level of service. The service plan schematic for this proposal is attached as Appendix 2. The transit operators are recommending that this service would require the purchase of eight accessible buses, which would provide for two spare units. This would require an initial capital expenditure of approximately $3.7 million. The operating loss for the first year of this service is estimated at $1.9 million, based on expenses of $2.7 million and revenue through the fare box of $0.8 million. Proposal # 2 This proposal would increase the frequency of service on some of the existing inter - municipal routes (connecting Niagara Falls and Welland to the Brock Hub) and improve service for the existing connections from Fort Erie to Niagara Falls and Port Colborne to Welland. This pilot project would require the addition of three new buses, at an estimated capital cost of $1.4 million. The estimated annual operating expense for the first year of this service enhancement is $0.92 million. The annual operating revenue is estimated at $0.32 million assuming full revenue recovery from students. This results in an annual operating Toss of approximately $0.61 million. Staff feel that this proposal only addresses the request by the students for enhanced service to the campuses and does little to improve connections to the downtown business areas for employment, business and shopping trips. It also fails to provide improved connectivity to other transit services such as GO bus (or future GO rail). Therefore, staff prefer Proposal # 1 as we feel it better addresses needs, as identified in the ENTRA report. Following discussion with CAOs from the municipalities submitting this proposal and their transit operators, we are confident that the proposal can be refined to meet our needs for a pilot project to improve inter - municipal transit in Niagara. 3 Staff have reviewed Proposal #1 and offer the following comments: Advantages to Funding Inter- Municipal Transit Proposal #1 PWA 60 -2010 June 23, 2010 Staff has considered Proposal 1 and identified a number of service improvements in this pilot project which warrant Council's considerations, Proposal #1 would: • Provide a much improved level of service for transit connections between the major downtown urban centres. • Avoid the need for the Region to seek Triple Majority approval to be in the conventional transit business. • Take advantage of the existing resources and expertise of the three existing transit operators. • Allow the Region to evaluate the potential and need for improved inter - municipal service without making a major commitment or significant investment in infrastructure or resources. • Potentially provide better connectivity to local transit service, GO bus and other inter - regional services. • Have no negative impact on the existing service between Brock University and the Niagara College campuses, which is being paid for by the students. (However, it also does not address the service improvements that the students have requested). • Provide a good first step towards achieving Council's visions for public transit in Niagara. Disadvantages to Funding Inter - Municipal Transit Proposal #1 Despite the numerous advantages to moving forward with this proposal, there are some concerns that staff feel need to be identified for Committee's consideration: • Proposal #1, as presented, is not quite as good as the triangle level of service recommended in the Phase 2 Report. However, staff feels that we can work with the transit providers to address any issues of this nature by agreeing to minor adjustments in the proposal. In fact, the proposal did state that additional late evening trips may be required to Niagara Falls during the summer. 4 PWA 60 -2010 June 23, 2010 • The financial outcome of this proposal is that the service would be funded proportionally on the basis of assessment by all twelve local municipalities. In the ENTRA Phase 2 Report, they recommend that the municipalities receiving direct benefit from inter - municipal transit pay a greater share of the operating costs than those municipalities receiving only indirect benefit from the service. Council's Transit Vision does provide that the cost for providing inter - municipal transit be distributed in a "fair and equitable manner ". • The proposal does not provide for the introduction of other additional services recommended in the Inter - Municipal Transit Work Plan Phase 2 Report (other Second -Tier Feeder Services and Rural Demand Response Service). Recent Discussions with Proponent CAOs and Transit Managers: On Monday, June 21, 2010, Regional staff met with the Transit Managers and CAOs from the municipalities who are making this proposal. There was general agreement on the way forward if Regional Council adopts the Proposal #1 recommendations in this report. The following elements were agreed, in principle, to be included in the Inter- municipal Transit pilot project and will: • Require a further refinement in Proposal #1 submitted to finalize operational issues and levels of service. • Provide regular information updates to the Region on a semi - annual basis in the first year of capital acquisition, and on a quarterly annual basis thereafter, on the performance of the transit pilot project, including revenue /cost ratios, ridership statistics, and other relevant operational and service metrics to determine the value of the transit pilot. • Provide adequate annual funding from the Region to cover the operating deficit, or provide a return of unused grant funds to the Region if the ridership revenues exceed the operational expense requirements. 5 SUMMARY Council is basically left with two choices if it still wishes to proceed with improvements to inter - municipal transit service over the next few years. Council could: 1. Approve the staff recommendations contained in PWA 46 -2010, which direct staff to attempt to obtain Triple Majority Approval and then implement the recommendations contained in the Phase 2 Work Plan Report, or 2. Approve the recommendations contained in this report (PWA 60- 2010), which would initiate implementation of Proposal 1 of the submission on a pilot basis, which would be funded by an annual grant provided by the Region. In the event that the staff report (PWA 46 -2010) and a Triple Majority are not approved, Council may wish to consider Proposal #1, as submitted by the municipal partners. There still remains the concern that, if inter - municipal transit is funded by an annual grant, then it is not "fair and equitable" to those municipalities receiving only the indirect benefits from the service. Staff have evaluated the two options and suggest a preference for Proposal #1 to improve Niagara's inter - municipal transit services, commencing in the third quarter of 2011. In the interim, staff will continue to work with the transit providers to finalize the operational details associated with Proposal #1. Submitted by: Approved by: Mike Trojan Commissioner of Public Works Chief Administrative Officer Ke ne J. Brothers, .Eng. Attachments: 1. Inter - Municipal Transit Proposal- Appendix 1 2. Proposal #1 Service Schematic — Appendix 2 6 PWA 60 -2010 June 23, 2010 Background 'l'he Region has 53.1 million in capital funds allocated in 2010 for the purpose of purchasing transit buses. . \n operating plan is vet to be finalized, pending resolution of goveriance and financing issues. The Region's consultant is preparing a report which will include a proposed inter - municipal schedule with financial forecasts and governance recommendations. Proposal \While the Re. ginn progresses with their analysis, it is worth considering the introduction of a "I'ri -city transit pilot project, between the downtown terminals of the existing three transit providers, with increased frequencies to Fort F.ric and Port Colborne. This pilot project would run for a three year term, which would allow all the stakeholders sufficient time to market and monitor the service to determine its long term feasibility. The viability of this pilot project proposal is based on the capital and operating costs being assumed by the Region. '1 he adv:nitages of proposal 1 (downtown) should be: 1 .(err'.+ INTERMUNICIPAL TRANSIT PROPOSAL 1 (Downtown) - May 11, 2010 r it would demonstrate leadership in the public transit sector, Which could in turn encourage the expansion of (if) service. \dditional manpower and buses would be required but they could be put into operation by the three existing providers with no large overhead increases. r 11 would provide accurate insight into a large portion of the potential inter - municipal transit market. The three downtown terminals are currently used by intercity- bus operators, allowing for intercity corrections. it would provide much greater public transit availability between the Region's larger Population centers. it is recommended that the fstrchnxes in the new inter- municipal buses have data collection capacity, the ability t<l issue transfers, read multi -trip magnetic cards and are Smartcard ready. The three transit operators would charge the same fare to any inter - municipal passengers. New farcboxcs have the capacity to provide detailed usage and revenue information if the suitable software is installed at each point they are dumped. Each operator would periodically credit the Region for revenues collected, based on the farebox data collected. APPENDIX 1 The plan is for hourly service between each city pairing. '\Iondac to Saturday from 7 a.m. to 9 p.m.. Work would be equalized between the drivers of each of the three existing transit operators. It is possible that additional late evening trips may be required coming out of Niagara Falls during the summer. There is time allowed in the attached schedule for 6 stops per trip. Connections to Fort Eric and port Colborne would be improved by virtue of the increase in frequency and quicker travel tines between terminals. In addition, the following schedule improvements would be introduced to these feeder services: /r1Lru 1 'r,//s — 1 'u17 1 ;17t' • 7 round trips daily, i\Iondac — Saturday, rear round, some exceptions during holiday periods. 11' e /lintel -- I'a✓7 Colborne • 6 round trips daily, 1\londay Saturday, rear round, some exceptions during; holiday periods. No Sunday or holiday schedule has been developed because of the limited local transit connections currently available on these days. It would he advantageous for inter - municipal buses to stop at existing transit stops. .1 credit allowance to transit operators could be determined to account for diversion of existing transit customers to the inter municipal buses. Brack and , \/ j' n l (.n / /i'e,e Schedales The existing departures/arrivals at Brock and the two Niagara College campuses would remain unaffected by the introduction of this Cri -cite proposal assuming 00 changes are made to the existing contracts between the students' unions and the existing transit operators. It would be up to the Region to determine whether to charge the students' unions an extra fee for the availability of new inter - municipal departures between terminals. IZe.,iirrrce$ IZer // / I t would be best to have $ accessible buses capable of highway operation, 2 of which would be spare. (Note the Region is planning for 7 buses, however it is felt that one spare is not sufficient to alloy for '\I'1`° inspections, maintenance and periodic failures). Produced on: 6/12/2010 ;ach transit property would: Provide two buses dai1v and require the equivalent of approximately, 5 additional drivers each. lie responsible for the licensing, insurance and maintenance of their assigned vehicles. The two spares would be the responsibility of Niagara Falls Transit. i Provide emergency servicing of each other's buses when necessary. i fie responsible for obtaining the necessary permits under the Public Vehicles . \ct. \lake employee layover facilities available to the other pro operators within their respective downtown terminals. r 1 :.nsurc all bus radios include frequencies of all three transit operators. First Year Cost Surnrnart. Initial Capital - 53.7 million for right buses \nnual ( )perating I ,xpcnsc- 52. million Annual ( )perating Revenue- St).R Million (based on 1.ntra estimate of new ridership) .\nnual ( >perating 1.oss .- 1 /t. ratio .. ()lire) ( The intent is to introduce this service as soon as new buses can be delivered. It should he noted that (roach Canada, Greyhound and (TO Transit offer frequent express service between the Niagara falls and Si. Catharines bus terminals using the (21:: \ \' for a one sway tar of S5.70. The Tri- (;itt service would not use the OI 'I iMCS at the terminals are designed to be customer friendly `memory schedules ". They are subiect to modification during the pilot period, and in am cast would need to be reworked to accommodate new demand for public transit generated by the new hospital and /or the introduction of weekday (;O train service. Produced on: 6/12/2010 51.9 million Proposal INTERMUNICIPAL TRANSIT PROPOSAL 2 (Brock Hub) — May 11, 2010 Another option would be to improve the existing connections at the Brock Hub, with increased frequencies to Fort 1 and Part Colborne. As with proposal 1, this option would run as a pilot project fur a three year term. which would allow all the stakeholders sufficient time to market and monitor the service to determine its long term feasibility. The viability of this pilot project proposal is based on the capital and operating costs being assumed by the Region. '1 Iic advantages of proposal 2 (Brock 1 tub) would be: It would provide an improved transit alternative between tit. Catharines, Niagara Falls and \ \'ciland. • Connections to Dort 1;tic and Port Colborne would be improved. r Additional manpower and buses would be required but they could be put into operation by the three existing providers with no large overhead increases. r 1'hr cost would be lower than Proposal 1 (17owntown). Schedules 4 The plan is to increase the frequency on some existing routes. "Total t would be as fo11 )\vs: bpav 131)14, • 17 round trips per weekday, from September to April resulting in hourly service from approximately 7 am — 9 pm, excluding the peak morning and late afternoon periods when service would he half booth • 15 round trips per weekday ttotn flay to August. • 15 round trips on Saturdays year round. \'i,11;11 ; 1 , /l. t'o1Y I • 7 11 wind trips daily, :\londav — Saturday, year round, some exceptions during holiday periods. 11 e/ /run/ ( iczt ,, l Coke C:runplrs) - lirrek. • 1(i round trips per weekday from September to April resulting in hourly service from approximately 7 inn — 9 pm, excluding the peak morning and late afternoon periods when service would be half houriv. • 14 round trips per weekday from May to August. • 1 C> round trips on Saturdays year round. Produced on: 6/12/2010 11' i'//a,id -- 1'o19 (2o/borne St. Catharines "Transit would assist in providing the additional trips during peak hours. St. (:atharines Transit would also be required to operate some extras on its own existinc routes. 13/ Mk 1111!/ t�ltrt471'il ( ,!) /hit' ,$ 'hedid!S The existing departures /arrivals at Brock and the two Niagara College campuses would remain unaffected by the introduction of this augmented service proposal, assuming no changes are made to the ex isting contracts between the students' unions and the existing transit operat<,rs. The disadvantage of this proposal is that there are increases in frequency on two routes which are currently paid for by BI'S[" and S. \C. It would be up to the Region to determine whether to charge the students' unions an extra fee for the availability of new departures. It can be safely assumed that the two students' unions would make every effort to take advantage of this situation financially. I \ c, ru11't ( ' 4 I L 't/1lin'!! \With the proposed schedule, 3 additional accessible buses would be required, one designated for each transit property. Produced on: 6/1 2/201 0 i • 6 round trips daily, \londay Saturday, Venr round, some exceptions during holiday periods. It is recommended that the fareboxes in the new inter- municipal buses have data collection capacity, the ability to issue transfers, read multi•trip magnetic cards and are timartcard ready. The three transit operators would charge the sane standard cash fare to any inter- municipal passengers. New fareboxes have the capacity to provide detailed usage and revenue information if the suitable software is installed at each point they are dumped. Each operator would periodically credit the Region f revenues collected, based on the farebox data collected. First Year Cost Summary Initial (:apital - $1.4 million for three buses Annual ( )hcrating 1 $0.92 million Annual ( )berating Revenue 50.31 million (assuming; full revenue recuvcrc tr'un student.) ,\nnual Operating 1.ctss - S(1.61 milli/m R /(: ratio - .33 Produced on: 6!12/2010 LOCAL MUNICIPAL IMT PILOT PROJECT PROPOSAL #1: , TRIANGLE SERVICE Lincoln Pelham Wainfleet rinsung Feeder t nk to Port Colborne St Catharines Pen Centre Brock University Niagara College Welland Campus ..:•1... Union Bus Terminal f: 0 Fairview Mali 0 ut • : :11: • r^ Seaway Mall GD Downtown Terminal horold . Niagara College Glendale Campus R.kai. SA ... Niagara-On-The-Lake RioCan Niagara Falls Main & Ferry Hub x.strof Feeder 1 ink to fort re% APPENDIX 2 New .$) York Ntagora River Niagara Falls ), Legend 1.11111310 IMMIX 0 Route Names Route 1 Niagara Falls • Si Catharines Route 2 • Niagara falls . Welland Route 3 • St. Catharines Welland Reference Points *kir Direction of Travel Daktitectronal)