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2002/02/04CORPORATE SERVICES COMMITTEE AGENDA SECOND MEETING Monday, February 4, 2002 Committee Room No. 2 - 4:00 p.m. 1. Minutes of January 21, 2002 Corporate Services Meeting Reports: F-2002-12 - Municipal Accounts F-2002-t t - 2002 Municipal Utility Budget MW-2002-18 - Waste Management Fee Structure Communications: Request from Buck Miller, Cyclist, for financial assistance Request from Stamford Lions Club for 1,500 pins 4. New Business 5. In Camera Session Staff Contact Ken Burden Ken Burden Ed Dujlovic 6. Adiournment MINUTES CITY OF NIAGARA FALLS CORPORATE SERVICES COMMITTEE PRESENT: REGRETS: STAFF: MEDIA: FIRST MEETING MONDAY, JANUARY21, 2002 COMMITTEE ROOM NO. 2 - 4:30 P.M. Mayor Wayne Thomson, Aldermen Wayne Campbell, Chair; Kim Craitor, Art Federow, Ken Feren, Shirley Fisher, Gary Hendershot, Judy Orr, Victor Pietrangelo (part-time), Norman Puttick, Selina Volpatti and Janice Wing Alderman Carolynn Ioannoni E. Lustig (part-time),T. Ravenda, R. Kallio, E. Dujlovic, A. Kon, B. Ruddell, D. Iorfida, K. Burden, J. Daniels Corey Larocque, Niagara Falls Review Declarations of Conflict: Alderman Volpatti indicated a pecuniary interest on Report F-2002-06, Cheque No. 265151 because the recipient is a member of her immediate family. Alderman CraitorindicatedapecuniaryinterestonReportF-2002-06, ChequeNos. 265075,265077, 265076 and 265106 because a member of his family is employed by the recipient. Alderman Feren indicated a pecuniary interest on Report F-2002-06, Cheque No. 264999, and the In-Camera item on tax arrears, due to business related matters. 1. MINUTES MOVED by Alderman Hendershot, seconded by Alderman Feren, that the minutes of the November 26, 2001, Corporate Services Committee be adopted as recorded. 2. REPORTS Motion Carried Unanimously Report F-2002-03 - 2000 Financial Statements The 2000 Financial Statements were distributed to the Corporate Services Committee following the earlier meeting of the Audit Committee. Alderman Puttick suggested that the Committee be given more time to review the statements. MOVED by Alderman Puttick, seconded by Alderman Hendershot, that Report F-2002-03 - 2000 Financial Statements be deferred. Motion Carried Unanimously -2- Report F-2002-04 - 2002 General Insurance Report The Director of Finance addressed the reasons for the 48% increase in insurance premiums, noting that the unfortunate events of September 11ts was a major factor. The City's insurer, Frank Cowan Company, has advised that once the marketplace has adjusted for th e September ~ ~th events~ and the redistributi~n ~f ~iability exp~sure~ the City~s premium sh~u~d reduce. The Director of Finance stressed the importance of continued monitoring of risk management practices to improve the City's experience with liability claims. MOVED by Mayor Thomson, seconded by Alderman Feren: i) That the 2002 Comprehensive Insurance Program from Frank Cowan Co. be approved at an annual premium of $597,924 plus applicable taxes ii) That a full review of the City's Risk Management practices be requested from the Frank Cowan Company and iii) That staff investigate the establishment of a reserve fund for future increases in insurance deductible amounts. Motion Carried Unanimously Alderman Pietrangelo joined the meeting at this point. Renort F-2002-05 - Fidelity Bond Coverage MOVED by Alderman Volpatti, seconded by Alderman Feren, that Report F-2002-05 re Fidelity Bond Coverage be approved and that the City's Comprehensive Crime Policy be deposited with the Director of Finance for safekeeping and to be available for inspection. Motion Carried Unanimously Renort F-2002-06 - Municipal Accounts Alderman Orr voiced her opposition to the membership renewal to the Law Society of Upper Canada and for the car lease from Daimler Canada as they applied to the retiring Chief Administrative Officer. The Executive Director of Corporate Services responded that the payment of professional fees was in keeping with the terms of the employment contract and that the car lease would not be renewed following completion of the present term. E. Lustigjoined the meeting at this point. Alderman Puttick questioned the cheque payable to Silverline Trucking for top soil at the landfill site. The Director of Municipal Works advised that the City was not payingfor top soil, but was responsible for the cost of trucking. Alderman Puttick suggested a policy whereby any top soil coming from a development would be free to the City. Alderman Craitor expressed concern about the deteriorating road conditions at the end of Drummond Road due to the heavy trucks. The Director of Municipal Works will investigate. MOVED by Mayor Thomson, seconded by Alderman Feren, that the Municipal Accounts totalling $1,159,697.55 for the period ending January 21, 2002 be approved. Motion Carried Conflicts as noted for Aldermen Craitor, Feren and Volpatti Alderman Orr Opposed to Cheque Nos. 265168 and 265113 Report F-2002-07 - Budget Schedules for Years 2002 and 2003 MOVED by Mayor Thomson, seconded by Alderman Pietrangelo, that the 2002 and 2003 budget schedules be received for information. Motion Carried Unanimous~ COMMUNICATIONS Two communications were presented from local sports groups requestingfinancial assistance. Alderman Puttick commented that he would like to see a financial statement accompanying such requests. Mayor Thomson recommended that the requests be forwarded to the Recreation Commission for comment and that perhaps the Recreation Commission should consider establishing a budget to deal with this type of assistance. MOVED by Alderman Puttick, seconded by Mayor Thomson, that the requests for financial assistance from the Chippawa Ladies Slow-Pitch Chip-a-Ways and the Riverside Park Campground Boys' Soccer Team be referred to budget deliberations and the requests be forwarded to the Recreation Commission for investigation. Motion Carried Unanimously IN-CAMERA SESSION MOVED by Alderman Volpatti, seconded by Alderman Pietrangelo, that the Committee convene an In-Camera Session at 5:10 pm. Motion Carried Unanimoutl~ From the In-Camera Session MOVED by Alderman Puttick, seconded by Alderman Orr, that the proposal presented for tax arrears be deferred. Motion Carried with Three Opposed Conflict as noted for Alderman Feren There being no further business, the meeting adjourned at 6:0$ p.m. The City of Niagara Fails Canada Corporate Services Department Finance Division 4310 Queen Street P.O. Box 1023 Niagara Faits, ON L2E 6X5 web site: www.city.niagarafalls.on.ca Tek: (905) 356-7521 Fax: (905) 356-2016 E-mail: kburden@city.niagarafalls.on.ca F-2002-12 Kenneth E. Burden Director of Finance February 4, 2002 Alderman Wayne Campbell, Chair and Members of the Corporate Services Committee City of Niagara Falls, Ontario Members: Re: F-2002-12 - Municipal Accounts RECOMMENDATION: That the Corporate Services Committee approve the municipal accounts totalling $3,232,904.15 for the period ending February 4, 2002. BACKGROUND: The accounts have been reviewed by the Director of Finance and the by-law authorizing payment is listed on tonight's Council agenda. Recommended by: Respectfully submitted: K.E. Burden Director of Finance John Mi/ Chief ;CdmD?n'~;lt~dative Officer Approved by: T. Ravenda Executive Director of Corporate Services KEB:jd Working Together to Serve Our Community Clerk's · Finance Human Re$oumes Information Systems · Legal Planning g Development CITY OF NIAGARA FALLS BY-LAW NO. 2002- A by-law to authorize the payment of $3,232,904.15 for General Purposes. THE COUNCIL OF THE CORPORATION OF THE CITY OF NIAGARA FA3~LS ENACTS AS FOLLOWS: That the City Treasurer is hereby authorized and directed to pay the following disbursements for the period ending February 4, 2002. CHEQUE NLR4BER PAY TO THE ORDER OF AMOUNT PURPOSE 265428 407 ETR - EXPRESS TOLL ROUTE 9.32 265342 942352 ONTARIO LIMITED 1,192.02 265281 ABC RECREATION LTD 272.84 265440 ACKLANDS - GRAINGER INC 20.33 265443 ACTION CORPORATION 1,480.00 265296 ACTION CORPORATION 620.81 265315 AIR LIQUIDE CANADA INC 89.13 265444 ALERT CARPET CLEANING 149.80 265187 ALFIDOME CONSTRUCTION 30,340.00 265277 ALISON'S SPORTS & AWARDS 8.05 265420 ALISON'S SPORTS & AWARDS 102.98 265411 ALLAN, WAYNE 100.00 265427 ALPINE PEST CONTROL 4,972.29 265430 ARAMARK REFRESHMENT SERVICES 69.35 265309 AUTO FIX 1,450.32 265424 AUTODESK INC 19,767.93 265186 AUTOGRAPHIX 23.00 MILEAGE-VARIOUS INSTALL SEALED UNITS-ENGINEERING EQUIPMENT-PARKS/REC EQUIPMENT-FIRE WEBSITE MAINTENANCE-INFO SYSTEMS ADVERTISING-MUSEUM OXYGEN CYLINDERS-ARENAS BUILDING MAINTENANCE-ARENAS LEDWEZ SUBDIV-SECURITY RELEASE NAME BADGE-PARKS/REC PLAQUES-VARIOUS REIMBURSEMENT FOR SAFETY SHOES PEST CONTROL-MUN WORKS OFFICE SUPPLIES-VARIOUS SIGNS-VARIOUS COMPUTER MAINTENANCE-MUN WORKS LETTERING-VARIOUS 265449 BALDIN DIANE 103.00 265246 BALL HARRISON HANSELL 5,904.61 265455 BALLARD DEBBIE 134.69 265272 BARCLAY & TODD'S 83.27 265311 BARON ROOFING & SIDING LTD 1,257.25 265301 BELAIR RECREATIONAL 1,032.70 265178 BELL CANADA 6,310.96 265332 BELL CANADA 277.03 265372 BELL MOBILITY 218.93 265319 BELL CANADA 602.89 265273 BICKLE MAIN INDUSTRIAL SUPPLY 35.00 265179 BIGGARS KEY SHOP 48.15 265447 BLAIR RICHARD 507.93 265280 BORDEN LADNER GERVAIS LLP 91,110.19 265331 BOYS & GIRLS CLUB OF NIAGARA 15,991.67 265271 BROCK AUTOMOTIVE 1,090.77 265391 C. RUDDELL 116.57 265375 C.N. WATSON AND ASSOCIATES LTD 16,164.98 265192 C.R.L. CAMPBELL CONSTRUCTION & 9,012.28 265297 CAN-AM INSTRUMENTS LTD 16,827.90 265435 CANADIAN DIABETES ASSOCIATION 40.00 265199 CANADIAN PACIFIC RAILWAY CO 2,337.25 265434 CANADIAN LEAK DETECTION 5,617.50 REFUND WATER PAYMENT-FINANCE CONSULTING SERVICES-H.R. REFUND TAX PAYMENT-FINANCE OFFICE SUPPLIES-VARIOUS BUILDING MAINTENANCE-VARIOUS EQUIPMENT-PARKS/REC TELEPHONE CHARGES-VARIOUS TELEPHONE CHARGES-VARIOUS CELLULAR CHARGES-VARIOUS TELEPHONE CHARGES-VARIOUS HARDWARE-VARIOUS LOCKS & KEYS-VARIOUS REPLACE-PAYROLL CHEQUE PROFESSIONAL SERVICES-LEGAL GRANT ALLOWANCE-FEB/2002 AUTOMOTIVE SUPPLIES-STORES PETTY CASH REIMBURSEMENT CONSULTING SERVICES-COMM. SER MUN DRAINAGE CONTRACT-MUN WORK EQUIPMENT-ENGINEERING DONATION-H.R. RAILWAY CROSSING-VARIOUS WATER SURVEY-MUN WORKS Page I of 6 265445 265278 265421 265283 265426 265458 265446 265298 265436 265191 265302 265303 265429 265286 265197 265465 M93333 265295 265287 265304 265181 265201 265299 265285 265425 265292 265293 265284 265471 265317 265291 265448 265245 265328 265188 265194 265247 265432 265305 265294 265437 265433 265306 265422 265183 265279 265320 265180 265193 265450 265451 265184 265282 265423 265275 265307 CANADIAN CANCER SOCIETY CANADIAN LINEN & UNIPORM CANADIAN LINEN & UNIFORM CAPITANO, ROB CARGILL SALT CARTER JOHN E CASE JERRY CENTENNIAL CONSTRUCTION AND CENTkAL TOWING SERVICES CHAMBERS WATER HAULAGE INC. CHAMBERS EVELYN CHIPPAWA HERITAGE CHUCK ANTONIO CHUCK ANTONIO CITY TREASURER CITY OF NIAGARA FALLS CITY OF PORT COLBORNE COGECO CABLE CANADA INC COGECO TV10 COMMERCIAL CLEANING SERVICES COMMERCIAL PHOTO COPY LTD COMMUNITY HERITAGE ONTARIO COMPUPOWER SYSTEMS LTD CONSOIL QUALITY CONTROL CONSOIL QUALITY CONTROL COONS, MARC COPYMAN PRINT SHOP CREDIT UNION CENTRAL ONTARIO CUPE LOCAL 133 CUPE LOCAL 133 D.S.A.O. CHAPTER 5 TREASURER DANIEL DOREEN DAVID SCHRAM & ASSOCIATES DELCAN CORPORATION DEROSE BROS. GENERAL DOBBIE'S FLORIST LTD DOERING & BROWN DREW CANADA DURHAM DIGITAL IMAGING E3 LABORATORIES E3 LABORATORIES EARTH TECH (CANADA) INC. ECONOMIC DEVELOPERS COUNCIL ELLIS ENGINEERING INC. EMCO LIMITED DISTRIBUTION EMCOMP CONSULTANTS INC ENBRIDGE ENBRIDGE ENGINEERING CONCEPTS NIAGARA FALLS WHOLESALE LTD FEREN KEN FIRE MONITORING OF CANADA INC FIRESERVICE MANAGEMENT LTD FLANNIGAN'S PROTECTIVE SERVICE FLEXO PRODUCTS LTD FORLIN JAMES 40.00 199.21 62.64 548.21 16,502.04 15.00 195.00 1,777.47 74.90 35.00 161.61 126.71 12.83 19.45 797.24 29,190.23 800.00 480.90 11.50 1,260.46 45.61 60.00 3,220.00 503.97 346.68 45.0O 73.60 370.59 1,785.40 1,802.11 100.00 142.12 8,662.89 5,530.83 4,425.24 93.15 452.56 267.50 3,220.00 55.60 1,073.14 1,605.00 454.75 1,070.00 355.97 1,476.60 6,928.72 959.34 564.43 1,937.51 115.00 1,434.87 20.21 144.45 2,625.22 182.83 DONATION-H.R. SAFETY MATS-VARIOUS SAFETY MATS-VARIOUS MILEAGE-JAN/2002 SALT-MUN WORKS REFUND PARKING TICKET-TRAFFIC PLOT SELL-BACK-CEMETERY SEWER LATERAL REPAIRS-MUN WORKS TOWING-VARIOUS WATER-FIRE DEPT REFUND WATER PAYMENT-FINANCE BUILDING MAINTENANCE-TOWN HALL MILEAGE-JAN/2002 MILEAGE-DEC/2001 REIMBURSE PETTY CASH-FINANCE PAYROLL REMITTANCES REGISTRATION FEES-TOURNAMENT CABLE SERVICE-VARIOUS VHS TAPE-BUS DEVEL JANITORIAL SERVICES-VARIOUS OFFICE SUPPLIES-VARIOUS MEMBERSHIP-PLANNING COMPUTER SUPPORT-INFO SYSTEMS TESTING-MUN WORKS TESTING-MUN WORKS TKAINING COURSE-FIRE OFFICE SUPPLIES-VARIOUS REFUND PAYMENTS-FINANCE PAYROLL REMITTANCES PAYROLL REMITTANCES MEMBERSHIP/2002 REFUND TAX PAYMENT-FINANCE CONSULTING SERVICES-PARKS PROFESSIONAL SERVICES-MUN WORKS WATER MAIN BREAK-MUN WORKS FLOWER ARRANGEMENT-MAYOR'S INK CARTRIDGE-CLERKS WATER TREATMENT-ARENAS SIGNS-PARKS/REC TESTING-MUN WORKS WATER TESTING-MUN WORKS PROFESSIONAL SERV-MUN WORKS MEMBERSHIP DUES-BUS DEVELOPMENT CONSULTING SERV-MUN WORKS PLUMBING SUPPLIES-STORES PROFESSIONAL SERVICE-H.R. NATURAL GAS CHARGES-VARIOUS NATURAL GAS CHARGES-VARIOUS ENGINEERING SERVICES-PARKS/REC CONCESSION SUPPLIES-ARENAS REIMBURSE HEALTH BENEFIT-H.R. MONITORING-VARIOUS CLOTHING REPAIRS-FIRE SECURITY-ARENAS JANITORIAL SUPPLIES-VARIOUS REFUND WATER PAYMENT-FINANCE Page 2 of 6 265452 265350 265456 265308 265330 265196 265312 265265 265289 265329 265323 265410 265322 265462 265431 265326 265189 265274 265190 265327 265453 265333 265324 265459 265441 265454 265393 265216 265343 265218 265394 265412 265238 265360 265219 265336 265232 265344 265337 265347 265363 265228 265290 265340 265251 265262 265397 265266 265227 265357 265402 265345 FORTINO MRS KYLE FP~ANK J. ZAMBONI & CO; LTD. FRASER DONALD GRIFFITH FROESE HELEN G.T. FRENCH PAPER LIMITED G.T. FRENCH PAPER LIMITED GABRIELE'S CUSTOM CATERING GALE'S GAS BARS LTD GAMMA-DYNACARE GERRIE ELECTRIC WHOLESALE LTD GLADDING SALES AGENCY LTD GOOD, DOUGLAS GRAYBAR ELECTRIC LTD GREATER NIAGARA GENERAL GRINNELL FIRE PROTECTION GROUND AERIAL MAINTENANCE LTD GROUND AERIAL MAINTENANCE LTD GUILLEVIN INTERNATIONAL INC HARD ROCK PAVING CO. HARD ROCK PAVING CO. HAYTER WILLIAM STUART HEART & STROKE FOUNDATION HECO HICKS MORLEY HAMILTON HIEBERT J HOTEL DIEU INTEGRATED MUNICIPAL ISECO INDUSTRIAL SAFETY EQUIP J P HAMMILL & SON LTD K N M NURSERIES KETCHUM CANADA INC., KOSKI, JASON KUIPERS, JANET LAFAHGE CANADA INC. LAFARGE CANADA INC. LATOPLAST LTD. LE CONSEIL SCOLAIRE DE LEVITT-SAFETY, LINDSAY PRESS MAPLE LEAF COLLISION CENTRE MARG D HINTON & ASSOC INC MARG D NINTON & ASSOC INC MARG. D. HINTON & ASSOC. INC. MARTIN ENGINEERING INC. MASCIA, PAT MATTRESS MAN MCANULTY, CYNTHIA LU MCCLURG, BOB MCGARRY PHOTO MEDCON MECHANICAL LTD METRO CAPITAL GROUP LIMITED MICRON HOME IMPROVEMENTS 145.00 1,020.06 126.67 45.00 1,741.56 275.17 218.75 255.37 104.32 1,596.36 2,126.56 804.00 178.00 121.75 28.41 192.60 128.40 775.18 1,326.80 1,060.09 217.42 40.00 372.36 26,715.04 42.40 40.00 90,050.92 299.00 330.05 1,944.72 2,651.10 100.00 80.10 1,095.06 327.87 782.17 193,973.79 1,207.89 542.23 2,586.35 155.40 583.65 79.00 2,273.09 500.00 655.47 243.59 100.00 44.97 1,225.20 1,500.00 966.75 Page 3 of 6 REFUND WATER PAYMENT-FINANCE ZAMBONI PARTS-ARENAS 442 TAX APPEAL REFUND-FINANCE FUNDING-PARKS/REC JANITORIAL SUPPLIES-STORES JANITORIAL SUPPLIES-STORES CATERING-COUNCIL GAS PURCHASE-FIRE SERVICES-H.R. ELECTRICAL SUPPLIES-STORES PLUMBING SUPPLIES-STORES MEAL ALLOWANCE-MUN WORKS ELECTRICAL SUPPLIES-VARIOUS PAYROLL REMITTANCES CYLINDER RECHARGING-FIRE LIGHTING REPAIRS-VARIOUS LIGHTING REPAIRS-VARIOUS HARDWARE SUPPLIES-STORES REPAIRS-MUN WORKS SALT & SAND MIX-MUN WORKS REFUND WATER PAYMENT-FINANCE DONATION-H.R. BUILDING MAINTENANCE-ARENAS PROFESSIONAL SERVICES-LEGAL MILEAGE-DEC/2001-JAN/2002 DONATION-H.R. MOUNTAIN ROAD LANDFILL SAFETY SHOES CLOTHING-STORES STREET SCAPE PLANTING PROFESSIONAL SERVICES-PARKS REIMBURSEMENT FOR SAFETY SHOES TUITION FEES GRANULAR "A" STONE GRANULAR "A" STONE FIRST AID KITS-STORES 2001 LEVY 3RD INSTALL-REPLACEMENT PROTECTIVE WEAR-STORES OFFICE SUPPLIES-MAYOR'S VEHICLE REPAIRS-GARAGE TITLE SEARCH FEE-LEGAL TITLE SEARCH FEE-LEGAL TITLE SEARCH FEE-FINANCE WATER MAIN REPLACEMENT SERVICE DEPOSIT REFUND MATTRESS PURCHASE-FIRE WATER PAYMENT REFUND REIMBURSEMENT FOR SAFETY SHOES CAMERA SUPPLIES-FIRE ELECTRICAL REPAIRS-VARIOUS ZONING APPLICATION FEES DOOR INSTALLATION-ARENAS 265213 265314 265367 265461 265229 265413 265257 265388 265241 265403 M93334 265409 265389 265240 265225 265408 265202 265300 265385 M93332 265472 265318 265334 265224 265221 265351 265358 265235 265237 265203 265242 265463 265371 265244 265460 265384 265310 265313 265214 265255 265399 265404 265353 265378 265346 265418 265253 265267 265373 265415 265352 265215 265236 265258 265405 265248 MINISTER OF FINANCE (RETAIL) MINISTRY OF ATTORNEY GENERAL MINISTRY OF FINANCE MINISTRY OF ATTORNEY GENERAL MOBILE COMMUNICATION SERVICES MONTELEONE, SAM MOODY, ANNE MOORE CORPORATION MOORE CORPORATION MORTON, DALE MOUNT CARMEL PARK ASSOCIATION MPAC MTC LEASING INC MUNICIPAL FINANCE OFFICERS'S MDNICIPAL WCB USERS GROUP NAGY,MARGARET NELSON BRONZE LTD. NEPTUNE TECHNOLOGY GROUP NEW ICE NEW WAY MARKET (NIAGARA FALLS) NF. FIRE FIGHTERS NF. FIRE FIGHTERS NIAGARA FALLS HYDRO NIAGARA TRANSIT NIAGARA PARKS COMMISSION NIAGARA FALLS HUMANE SOCIETY NIAGARA FALLS ILLUMINATION BRD NIAGARA FALLS IGA NIAGARA INDUSTRIAL MAINTENANCE NIAGARA FALLS HYDRO NIAGARA HEALTH SYSTEM NIAGARA FALLS PROFESSIONAL NIAGARA WATER CONDITIONING LTD NIAGARA OCCUPATIONAL HEALTH NIAGARA CREDIT UNION NIAGARA FALLS TOURISM NIAGARA FALLS HYDRO NIAGARA CREDIT UNION NIAGARA FALLS HUMANE SOCIETY NORTH YORK TROPHIES O'REILLY JANET OLENZKI, MALGORZATA OMERS OMERS ONT. ASSOC. OF CERT. ENG & TEC ONTARIO WATER PRODUCTS ONTARIO MUNICIPAL PASCENTE, GIOVANNI PBB LIMITED PEC ROOF MAINTENANCE PHILIPS ENGINEERING PHILIPS ENGINEERING POTTHAST, FRED POULSEN, MIKAEL POWELL, KATHLEEN PRATA, G 1,916.30 1,486.29 41,935.05 1,463.21 267.41 100.00 333.33 4,193.18 10,300.78 1,069.47 500.00 115.00 560.27 492.20 85.00 152.56 179.69 53,053.61 733.09 343.71 2,585.00 2,585.00 2,691.09 100,000.00 917.70 26,083.26 30,550.00 33.29 1,174.01 5,447.99 433.40 4,253.29 160.50 900.00 14,620.00 70,000.00 107.19 14,695.00 70.00 2,272.69 186.62 279.05 10,722.29 10,722.29 786.00 91.08 284.00 100.00 16.67 461.80 14,255.14 3,189.95 99.00 204.00 t00.00 21.78 Page 4 of 6 PST REMITTANCE PAYROLL REMITTANCES PAYROLL REMITTANCES PAYROLL REMITTANCES BATTERIES-FIRE REIMBURSEMENT FOR SAFETY SHOES WATER REFUND TAX FORMS-FINANCE GENERIC NOTICES-FINANCE REIMBURSEMENT FOR EXPENSES VALENTINE'S DAY DANCE OFFICE SUPPLIES-FINANCE TELEPHONE SYSTEM-ARENAS MFOA TRAINING-JUN/2002 2002 MEMBERSHIP RENEWAL TAX O/P REFUND SPORTS WALL OF FAME-ARENAS WATER METER INSTALLATION EMISSIONS TESTING-ARENAS PROPERTY SETTLEMENT PAYROLL REMITTANCES PAYROLL REMITTANCES ELECTRICITY CHARGES-VARIOUS JAN/2002 ALLOCATION PROMOTIONAL PRODUCTS-COMM SERVICES CONTRACT SERVICES-FEB/2002 2002 ANNUAL MEMBER FEE CANADA DAY REFRESHMENTS-PARKS/REC HOLD BACK RELEASE ELECTRICITY & WATER-VARIOUS BIOMEDICAL SERVICES-FIRE PAYROLL REMITTANCES CERTIFICATION SYSTEM-BLDG HEALTH SERVICES-H.R. PAYROLL REMITTANCES GRANT ALLOWANCE-FEB/2002 TRANSFER WATER PAYMENT-FINANCE PAYROLL REMITTANCES DEC/2001 DOG TAG REMITTANCE CUSTOM KEYS-MAYOR'S TAX O/P REFUND WATER REFUND PAYROLL REMITTANCE FEB/2002-PREMIUM MEMBERSHIP RENEWAL-BUILDING WATER PARTS-WATER ANNUAL MEMBERSHIP FEE-COMM SERV REIMBURSEMENT FOR SAFETY SHOES BROKERAGE FEES-FIRE ROOF INSPECTIONS-FIRE COMMUNITY CENTRE ASSESSMENT STORMWATER MGT PLAN-COMM SERVICES EYE WEAR REPLACEMENT WATER REFUND PETTY CASH SET UP MILEAGE-DEC/2001 ~265392 265359 265390 265396 265254 265464 265400 265386 265239 265338 265401 265276 265316 265467 265243 265414 265270 265204 265366 265356 265348 265220 265361 265395 265364 265365 265260 265470 265468 265469 265268 265398 265381 265250 265205 265370 265259 265382 265416 265249 265230 265374 265355 265442 265387 265182 265438 265211 265195 265417 265200 265233 265234 265379 265252 PRATA, G pRAXAIR PRECISE B/I SYSTEMS LIMITED PRO SAFETY PRO SAFETY PROJECT SHARE PROWTEN,KEVIN PURE WATER PURE WATER PUROLATOR COURIER P~ACEY, MICHAEL RACO AUTO SUPPLY LTD RECEIVER GENERAL OF CANADA RECEIVER GENERAL OF CANADA REGIONAL MUNICIPALITY OF NIAGARA REGIONAL MUNICIPALITY OF NIAG REGIONAL MUNICIPALITY OF NIAGARA REGIONAL MUNICIPALITY OF RESQTECH SYSTEMS INC., REYNARD'S CUSTOM FRYING CO RIDGEMOUNT QUARRIES LIMITED ROCHESTER MIDLAND LTD ROCHESTER MIDLAND LTD ROYAL BANK SAFEDESIGN APPAREL LTD SALEWYTSCH, SANDRA JOANNE SCHWARTZ, SHERRISE SCOTIABANK RSP SCOTIABANK RSP MUTUAL FUNDS SCOTIABANK MUTUAL FUNDS SCOTIABANK SCOTT J. ROBERT SHUTTLER, T. SPRIET ASSOCIATES LONDON STANDARD, THE STOKES INTERNATIONAL STORRING, WILLIAM STREAMLINE SUPERIOR PROPANE INC SUPREMEX INC., TAR TALK WIRELESS INC TECHNICAL STANDARDS & SAFETY TELUS NATIONAL SYSTEMS INC THE KIRKLAND PARTNERSHIP THE CAMERA PLACE FOTO SOURCE THE BUTLER GROUP CONSULTANTS THE PEPSI BOTTLING GROUP THE COMMISS IONAIRES TOROMONT TOTTEN SIMS HUBICKI ASSOCIATES TOUCHSTONE SITE CONTRACTORS TRIMAC TRIMAC TYCO 15.95 40.94 t,404.05 160.50 438.70 5,708.37 418.51 18.00 9.00 453.07 470.43 1,854.60 158,247.09 145,531.51 203,136.25 110.71 9,170.08 1,314,671.37 5,974.01 15.18 48.98 457.43 1,502.67 1,019.00 1,300.03 116.85 100.00 1,823.70 690.00 500.00 83,720.93 246.10 45.00 2,461.00 853.05 281.24 369.42 391.00 574.80 1,125.71 114.62 74.75 160.50 368.00 48.00 11.49 3,631.00 873.10 29,799.93 3,450.00 37,401.98 16,884.60 277.24 75.38 5,270.93 MILEAGE-JAN/2002 CYLINDER RENTAL-VARIOUS DISPLAY PARKING MACHINES ARROW BOARDS RENTAL-WATER TRAFFIC CONTROL SIGNS-WATER GRANT ALLOWANCE-FEB/2002 CHEQUE REPLACEMENT-101749 BOTTLED WATER-VARIOUS BOTTLED WATER-VARIOUS COURIER CHARGES-VARIOUS CHEQUE REPLACEMENT-101756 AUTOMOTIVE SUPPLIES-STORES PAYROLL REMITTANCES PAYROLL REMITTANCES DEBENTURE PAYMENT-FINANCE SIGN PURCHASE-PARKING SIGNAL BILLING-DEC/2001 SEWAGE FLOW CHARGES-DEC/2001 SAFETY SUPPLIES-FIRE PLAQUE-LEGAL GRANULAR "A" STONE CONCESSION SUPPLIES-ARENAS CONCESSION SUPPLIES-ARENAS CONTINGENCY-FEB/2002 FIRE FIGHTING APPARELS-FIRE TAX O/P REFUND HONORARIUM-CO-OP STUDENT PAYROLL REMITTANCES PAYROLL REMITTANCES PAYROLL REMITTANCES PURCHASE CARD PAYMENT P.A. SERVICE-ARENAS COURSE-FEB/2002-FIRE DRAINAGE COURSE-ENGINEERING PUBLIC ANNOUNCEMENTS-VARIOUS UNIFORM ACCESSORIES-FIRE TAX O/P REFUND VEHICLE REPAIRS-GARAGE PROPANE USAGE-FIRE ENVELOPES-VARIOUS OFFICE SUPPLIES-CLERKS RADIO REPAIRS-FIRE ELEVATOR LICENCE-CITY HALL TELEPHONE SYSTEM-INFO SYSTEMS PROFESSIONAL SERVICES-PLANNING PHOTOGRAPHY SUPPLIES-VARIOUS CONSULTING SERVICE-PLANNING CONCESSION SUPPLIES-ARENAS COMMISSIONAIRE SERVICES-VARIOUS EQUIPMENT RENTAL-GARAGE CONSULTING SERVICES-ENGINEERING BENDER HILL DECORATIVE FOUNTAIN FUEL-FIRE FUEL-FIRE CONTRACT SERVICES-VARIOUS Page .5 of 6 265380 265473 265349 265209 265210 265325 265185 265256 265206 265335 265263 265354 265376 265339 265369 265341 265207 UNIFORM GROUP INC., THE UNITED WAY URISA URISA VAC-MAT ENVIRONMENTAL LIMITED VALLEN SAFETY SUPPLY COMPANY VALLEN SAFETY SUPPLY COMPANY VAXINNE.COM WAYNE SAFETY INC WAYNE SAFETY INC WDL ASSOCIATES WOMEN'S PLACE OF SOUTH WONG, WILLIAM W.K., WORK EQUIPMENT LTD. WRIGHT FUELS INC. WSIB WSIB 265466 YMCA 265212 YMCA 265474 YWCA 265261 ZABOR, PETER 2,092.39 1,974.00 6O.0O 120.00 802.50 1,747.47 690.00 42.80 1,139.66 108.20 328.60 1,500.00 2,889.00 2,481.88 10,887.60 14,613.44 7,533.35 565.39 7,500.00 7,083.26 498.01 UNIFORM APPAREL-FIRE PAYROLL REMITTANCES PROGP~AM REGISTRATION-ENGINEERING PROGRAM REGISTRATION-INFO SYSTEMS CONTRACT SERVICES-STREETS SAFETY SUPPLIES-FIRE PROTECTIVE WEAR-STORES REGISTRATION-COMM CENTRE PROTECTIVE WEAR-STORES PROTECTIVE WEAR-STORES SAFETY MANUAL-H.R. GRANT ALLOWANCE-FEB/2002 PROFESSIONAL SERVICES-BLDG EQUIPMENT PARTS-GARAGE FUEL-STORES PAYMENTS TO JAN 21/2002 PAYMENTS TO JAN 14/2002 PAYROLL REMITTANCES GRANT ALLOWANCE-FEB/2002 GRANT ALLOWANCE-FEB/2002 TAX O/P REFUND TOTAJ~ $3,232,904.15 PASSED THIS 4th DAY OF FEBRUi~RY, 2002. DEAN IORFIDA, CITY CLERK WAYNE THOMSON, MAYOR FIRST READING: SECOND READING: THIRD READING: , 2002. , 2002. , 2002. Page 6 of 6 The City of Niagara Falls Canada Corporate Services Department Finance Division 4310 Queen Street P.O. Box 1023 Niagara Falls, ON L2E 6X5 web site: www.city.niagarafalls.on.ca Tek (905) 356-7521 Fax: (905) 356-2016 E-mail: kburden@city.niagarafalls.on.ca F-2002-11 Kenneth E. Burden Director of Finance February 4, 2002 Alderman Wayne Campbell, Chair and Members of the Corporate Services Committee City of Niagara Falls, Ontario Members: Re: F-2002-11 - 2002 Municipal Utility Budget RECOMMENDATION: That the Corporate Services Committee review and approve the 2002 Municipal Utility Budget. BACKGROUND: Annually, Staffreviews and forecasts the financial needs to maintain the water/sewer system. The forecast is in the form of a Municipal Utility Budget. The format of the 2002 Municipal Utility Budget has been revised to provide the Committee with a better analytical tool. This Budget shows expenditures by type and activity. This format was drawn from the Financial Information Return that is filed annually with the Province of Ontario. The following provides information on the 2002 Municipal Utility Budget: BUDGET SUMMARY Pages 1, 2 and 3 of the Budget provide a summary. Page 1 provides a summary of the Municipal Utility Budget reporting Revenue and Expenditures for 2002 with comparatives to 2001. Pages 2 and 3 report the Budgets for the Waterworks System and the Sanitary Sewer System with comparatives to the 2001 Budget. REVENUES The Statement of Revenue, page 4, provides details on the Revenues for both the Water Works and Sanitary Sewer Systems. The revenues for both Systems are metered consumption and service charges. In addition, estimates for other revenues are shown. Working Together to Serve Our Community ClenYs Finance Human Resources Information Systems . Legal Planning & Development February 4, 2002 - 2 - F-2002-11 Consumption Rates The Consumption Rates fund the expenditures from the Region for Water Filtration and Sewer Treatment and the discount provided for prompt payment. The Water Consumption Rate is calculated by dividing the estimated cost from the Region by the number of cubic meters that Staff anticipates will be sold. Unaccounted for Water is funded by the Water Consumption Rate. The Sewer Consumption Rate is calculated by dividing the estimated charge from the Region by the anticipated number of cubic meters of water sold where sewer services are provided (some customers in the rural sector of the City do not receive sewer service). Infiltration is funded by the Service Consumption Rate. For By-law presentation purposes, the percentage of sewage rates to water rates is calculated. Service Rates Service Rates fund the estimated costs to maintain the waterworks and sanitary sewer systems. These costs include all the expenditures excluding the Regional Costs. These costs are primarily a maintenance function (hard services), but such items as billing and collection (soft services) are included. Both Water and Sewer service rates are calculated by dividing the estimated costs by the number of water meters. Again, for By-law presentation purposes, the percentage of sewage service rates to water service rates is calculated. EXPENDITURES The forecast expenditures show expenditures first by type, then by allocation to the Water Works or Sanitary Sewer System and then to activities within each system. SALARIES AND WAGES This Budget records the anticipated Salaries and Wages for the Staff working in the Water Works and Sanitary Sewer Systems. The Change from Year to Year is nominal with a decrease occurring in the Finance area as we exit the billing and receipting function. BENEFITS The Benefit costs for Staff are recorded on this Budget. There are two sub-categories reported, Clothing Allowance and Payroll Benefits. The lower portion of this Budget provides the details for Payroll Benefits. Total Payroll Benefits are allocated to the Water Works and Sanitary Sewer Systems on the basis of Salaries and Wages. The changes recorded are mainly regulatory; for example C.P.P. rates were increased for 2002 and the OMERS contribution holiday terminates effective July 04. The total estimated increase is $14,300 or 6.3%. February 4, ~2002 - 3 - F-2002-11 DEBT This Budget Sheet records the debt payments for the year. The Water Works System reports a $15,700 increase in expenditures and the Sanitary Sewer System reports a decrease of $141,900 (debt retirement). The combined expenditure change is a decrease of $126,200. MATERIALS This budget records the estimated costs for purchases of supplies, small equipment, and some services. For 2002, new costs are shown for water and sanitary sewer model that will improve information on leakage and infiltration. The change from year to year is significant, 18.1%, however most of this increase is for the new model program. CONTRACTED SERVICES Services purchased from external suppliers and contractors are recorded in this Budget. The principal supplier is Regional Niagara for water filtration and sewage treatment. The rate per cubic meter has increased by 7% for water filtration and 3% for sewage treatment. When these 2002 rate increases are combined with the new estimates for water consumption and sewage production these Contracted Services have increased by 12.4% and 4.9% respectively. FINANCIAL AND RENT Costs reported in this budget are of a financial nature. The largest expenditures are the discounts on Water and Sewer Revenues which remain at the rate of 5%. The Billing and Receipting Services, provided by Niagara Falls Hydro, has not been determined for 2002 but will be reported to this Committee when the amendments to the agreement are presented. This budget makes provision for Audit Fees, Advertising, Uncollectible Accounts, the new Sewer Rebate Program previously approved for 2002 by Council. TRANSFER TO OWN FUNDS This expenditure reports what staff has in the past referred to as Contribution to Capital. These Transfers provide funding for infrastructure construction and maintenance including the Sewer Separation Program. The 2002 proposed increase for the Water Works System is $100,000 and for the Sanitary Sewer System $295,000. INTER-FUNCTIONAL ADJUSTMENTS This expenditure reports the portion of an expenditure that is initially accounted for in another Budget (usually the General Budget) and then allocated to different Budget Areas (Water Works and Sanitary Sewer Systems) based on a cost sharing formula or actual usage. There are two expenditures that are reported as Inter-Functional Adjustments. The first is the cost of vehicle usage. The second is the allocation of Engineering Services. This latter expenditure provides the design, project, inspection and survey staff services during the installation of sewer projects. February 4, 2002 - 4 - F-2002-11 Attached is a schedule of rates for 2002 with comparative rates for 2001. In addition, comparisons are provided for three levels of residential usage. An amending By-law will be available for Council's consideration on February 11 should the Committee concur with Staff' s Recommendation. Prepared by: Manager of Revenue Recommended by: K.E. Burden Director of Finance Approved by: T. Ravenda Executive Director of Corporate Services Respectfully submitted: Donald Chief Administrative Officer Attach. Consumption Charge Water per cubic meter Sewers Expressed as rate City of Niagara Falls 2002 Schedule of Water Rates 2002 2001 I % increase After Discount Before Discount After Discount Before Discount I 0,442 0,468 0.410 0,432! 7.8% t83.52% 183.52% 196.60% 196,60% 0.811 0,854 0,806 0.846 0.6% Service Charges ( per Month ) Meter Size ).5mm ).8mm 25mm 37mm 50mm 75mm 100mm ~.50mm 200mm 2002 After Discount Water Rate Sewer Rate 15.30 9.09 15.30 15.30 9,09 45.91 27.27 9t.83 54.55 t83.65 t09.10 336.70 200.01 642.79 38'1.84 1,147.84 681.86 2001 After Discount Water Rate Sewer Rate $13.92 $7,45 $13.92 $7.45 $13.92 $7.45 $41.75 $22.34 $83.51 $44.68 $167.01 $89.35 $306,19 $163.81 $584.54 $312.73 $1,043,83 $558,45 Wa~rRate Sewer Rate $t .38 $1.38 $1.38 $4.16 $8.32 $16.64 $30.51 $58.25 $104.01 $1,64 $1.64 $1.64 $4.93 $9.87 $19.75 $36.20 $89,11 $123.41 Sewer Service Rate aa a % of Water Service Rate 59.40% Average Family ( ba~ed on 36 cubic meters ) Water Service Consumption Sewer Service Consumption Total: Monthly Annual Rate $15.30 $15.91 $9.09 $29.19 $89,49 $833.88 Low Quantity User ( based on 20 cubic meters ) 53.50% $13,92 $14.76 $39.02 $85.16 $781.92 Water Service $15.30 $13.92 Consumption $8.84 $8.20 Sewer Service $9,09 $7.46 Consumption $16.22 $16.12 Total; Monthly $49,45 $45,70 Annual Rate $593.33 $548.43 Flat Rate ( baaed on 26.7 cubic metere - Galvanized Piping ) Water Service $15.30 $13.92 Consumption $11,80 $10.95 Sewer Service $9.09 $7.46 Consumption $21.65 $2t .53 Total: Monthly $87,84 $53.86 Annual Rate $894.06 $646.39 $4,33 $51 6.6% $3.75 $44.69 8.2% $3.98 $47.67 7,4% ReftJsal Rate - Monthly $173.52 $161.59 $11.93 Oz n< oO o o cDC:, ~0~00o0o oooo~oo <~ o U.I I--wn' oo88D8§Doo zmO0 0~ E ~..o0 ¢n 'c o '~ ~ E ~ ~E~ocE.,9 000000000 000 UJ LIJ Z 0 5 LU D W L~J Z 0 ILl C~ d 0 ~ oooo~o~oooo 0 O0 0 0 O0 0 o ooo~oo~oo ooo~ 88 °8 88 EE d l- O Z LLI (.9 Z 0 0 oo~o I.U O~z~~ z Zo 0 0 lo Z n~ UJ (.3 La I,- 0 oo§oo~ooooo oo o UJ ~The City of Niagara FallsI Canada Community Services Department Municipal Works 4310 Queen Street P.O. Box 1023 Niagara Falls, ON L2E 6X5 web site: www,cit¥.nia,qarafalls.on.ca Tel.: (905) 356-7521 Fax: (905) 356-2354 E-mail: edujiovi@city.niagarafalls.on.ca Ed Dujlovic, P. Eng. Director MW-2002-18 February 4, 2002 Alderman Wayne Campbell, Chairperson and Members of the Corporate Services Committee City of Niagara Falls, Ontario Members: re: MW-2002-18 - Waste Management Fee Structure RECOMMENDATION: It is recommended that a monthly tax rote for waste be used to generate revenue for Regional Waste Management Services. BACKGROUND: In Febmary 2001, Council approved report MW-2001-09 (attached) that recommended the establishment of a user pay system for Waste Management. As a result of the implementation of the fee a number of concerns have been raised by residents and commercial property owners. The current fee for the commercial sector, which allows for up to nine bags of garbage, recycling collection and enhanced services such as street receptacle pick-up and increased bag limits in the summer, is $603.00 per year per user. City staff has received numerous calls from commercial businesses indicating that they only put out one bag of garbage per week and, hence, the fee being charged is exorbitant. As explained to the commercial property owners, the fee was based on the service available to all property owners in that class and not the actual amount' of waste that was produced per their site. Accordingly, it has been staff's position that there would be no reduction in the fee, as it would jeopardize the revenues required by the City in order to pay the Regional Waste Management bill. Working Together to Serve Our Community Municipal IVorks · Fire Services · Parks, Recreation & Culture · Business Development · Building & By-Law Services February 4, 2002 - 2 - MW-2002-18 As a result of the information given to the property owners, a large number are indicating that they no longer wish to have the service in 2002. As indicated in report MW-2001-09, Provincial Regulation 26-96 requires the City not to charge those properties or individuals not receiving service. Although, these property owners may elect not to use the Regional service in 2002, the cost to the City will not change. The reason that there will be no reduction in the cost to the City is that the Region develops its bill based on a fixed cost for the Waste Management Service for the year and it is not dependent upon the amount of stops or the volume of materials collected in 2002. Preliminary numbers that have been provided by the Region, including City costs, indicate that for 2002 Waste Management expenses will be in the order of $5.7 million, an increase of $1.6 million over the 2001 budget. The majority of this increase is a result of the depletion of the credit that was earned as a result of waste from Fort Erie being land filled at the Mountain Road site. As staffhas received numerous requests to opt out of the waste management service by commercial property owners, based on the 2001 rate, it is anticipated that there will be a significant increase in the opting out requests as a result of the increase in the 2002 budget and corresponding fees that need to be charged. In that the cost to the City will not change, this loss of revenue will have to be made up by the remaining users in order to ensure that the City does not find itself in a deficit situation for the budget year. City staff, as a result, began to review various options available, in order to address the concerns raised by the commercial property owners. One of the suggestions put forth was to charge the commercial properties based on the amount of garbage they actually put out or the type of business that they operated, as opposed to the commercial class which was allowed up to nine bags of garbage per week. Staff determined that administratively this option would be very difficult to implement and that the reductions in revenues would once again have to be made up by the remaining users. Staffthen undertook a review of the options presented in report MW-2002-09, as well as any other methods that were available that would ensure that the City would receive the necessary revenues in order to fund the waste management services provided by the Region. Under Section 208 of the Municipal Act, the City can apply a monthly rate to charge property owners for the waste management services. This rate would, in fact, be a flat tax that would be applied to all property owners and they would not have the option of opting out as is now allowed under the user fee system. As indicated, all property owners would be required to pay this bill regardless of whether or not they avail themselves of the waste management services provided. Preliminary figures for implementing the tax rate are in the order of $180.00 to $185.00 per single family residential tax bill and $290.00 to $300.00 per commercial tax bill per year. For those properties that currently receive bin service, there will be an additional charge to cover the bin pick ups. February 4, 2002 - 3 - MW-2002-18 Accordingly, it is staff's recommendation that the flat rate be implemented, in order to generate the necessary revenues to fund the waste management services provided by the Region. The Committee's concurrence with the above recommendation would be appreciated. Recommended by: E. Dujlovic, P. Eng. Director of Municipal Works Respectfully submitted: .~ ~;~e f~i°mn' ~dat ive O ffi c er ED:kk Attachment 1'he Cit~ :of , Niagara Falls Jl~., ' Cana~~ Community Services Department Municipal Works 4310 Queen Street P.O. Box 1023 Niagara Falls, ON L2E 6X5 web site: vcNw.clty.nlagarafalls.on.ca Tel: (905) 356-752~ Fax: (905) 356-2354 Ed DuJlovic, P. Eng. Director MW-2001-09 J. MACDONALD Fertile'7 5, 2001 '"' .... FROM: R.0. KALLI0 THE RECOIvIMENDATION IS) cONTAINED Aldennan Victor Pietmngelo, Chaixporson iN THIS REPORT .WERE ADOPTED IN and Members of the Community Services Committee 20~J~'T/~E AND RA.T. IFIED BY CITY City 0fNiagaraFalls, Ontario C~ THE IvIEETING HEIFI~ ~3~ 5 Members: .................................................. ' Re: MW-2001-09 - Waste ~''~'~i'~0ser I~ee RECOMMENDATION: It is recommended that thc City implement a user pay system for waste management. BACKGROUND: In September of 2000 Committee approved report MW-2000-114 - Waste Management Waste Credit · · establishment of a user pay System which authorized Staff to obtain a consultant to mvesUgate the carry out the system. As a result Staff retained the firm of C.N. Watson & Associates Limited to study. Before dealing with the issue of a user pay system it is important the Committee have an understanding of the impact on the budget as a result of the changes m waste management sermces and the closure of the Mountain Road Landfill. For the year 2000 gross e..x~enses for wa?e management were $3.4 million dollars which was offset by a revenue of $1.6 million dollars which resulted in a net expenditure of $1.8 million dollars. The revenues for waste management included $700,000 in tipping fees receiv?! at thegate and $990,000 from Regional brokering. As Committee may recall When the Region t0~k over the adt~inistration of the MOuntain Road Landfill it successfully amended the Certificate of Approval to allow for waste from the entire Region to be disposed of at the site. Having amended the C of A and reali:fing that the available capacity at the Mountain Road Landfill would not be used prior to it's closure the Region requested proposals from the private sector to make use of this capacity. As a result the City and Region earned considerable revenue from this arrangement. In addition to the private sector waste, waste from a number of neighbouring Municipalities were also diverted to the Mountain Road Landfill, which resulted in additional revenue for the City except for the waste being diverted from Fort Erie. Instead of paying to dispose of our waste at the Fort Erie landfill the City received a credit, that is for every ton of waste brought in from Fort Erie the City would in the future be able to dispose of an equal amount of waste at a Regional facility. The credit that has been built up over the years and is in excess of 25,000 tounes. 2001-02-05 -2- MW-2001-09 ,, For the year 2001 the gross expenditure for waste management is estimated at $4.5 million dollars and since the Mountain Road Landfill is now closed, there is no revenues to the City, hence the net expenditure is $4.5 million dollars. There are a number of factors that have lead to this substantial increase in the gross expenditure. The first and foremost is that the City no longer has a landfill and is now paying the Regional rate of $71.40 per ton which is considerably more than the cost incurred at the Mountain Road Landfill site. Other factors contributing to this increase include the enhancements to the base level of service as indicated in report MW-2001-13 and overall increases due to inflation. Another factor that is important to note is that the City for 2001 will be making use of the credit it has accumulated as a result of the waste taken in from Fort Erie. If this credit was not available, there would be an additional $1.8 million dollars in expenditures for 2001. Accordingly, irrespective of any inflationary adjustment, it is estimated that for 2002 waste management expenses for the City will be approximately $6.3 million dollars. This amounts to a $4.8 million dollar net increase in two years. As indicated in previous reports rather tban include waste management as part of the Regional levy, the Region has decided to bill the area Municipalities for waste management service. In order to deal with this bill the City has a number of options which include a City Tax Levy, a Regional Tax Levy and the implementation of a User Pay System. a) City Tax Levy Due to the significant increase in waste management costs from 2000 to 2001 of $4.7 million dollars and a projected further increase of $1.8 million dollars in 2002 a thirty-eight percent O 8%) increase would be required to the tax levy to accommodate this cost. In addition, this service is now provided by the Region, therefore, it would not be appropriate to express it as a City tax levy. Region Tax Levy One of the options to the City is applying a tax rote for each of the property classes as calculated by the Region in order to recover the waste management charges from the Region. Although simple to admlni.qter, one of the draw backs of implementing the Regional rate would be that those pwperties not currently receiving waste management services would end up being charged. As this is a charge for a Regional service, the City's Fin~ce staffare of the opinion that the City could not establish a rebate program for a service that it does not provide. Even if the City had the authority to implement a rebate program the funds, in the order of $600,000, would have to be recovered from those pwperties receiving the service. In that the City has established a practice of providing a credit to those properties that were not receiving waste collection services from the City it would be difficult now to impose a charge for waste management services. c) User Pay System As indicated, the City retained the firm of C.N. Watson & Associates to help develop the user pay system. The theory behind the user pay system is that only those properties receiving the service would be issued a bill. This would eliminate the concerns of those properties not receiving the service. In addition to determining the cost for the various property classes the consultant also raised a number of issues with respect to the legality of 2001-02-05 -3 - MW-20014:)9 implementing user charges. A review conducted by the City Solicitor as well as the consultant has determined that under section 220.1 of the Municipal Act the City has the authority to implement user fees via by-law for waste management services. This authority, however, is limited by Regulation 26/96 in that the Municipality can only charge those persons who use the waste management service. Therefore, properties or individuals not receiving the service can not be charged. Based on the figures provided by the City and Region, including the recommended enhanced level of service, the cost for a residential homeoWner on a yearly basis is approximately $114.00. Should the City decide to eliminate the enhanced service for residential, the yearly cost would drop to $107.00. It should be noted that these are preliminaz'/figures and there may be adjustments pending finalization of the budget. For the eommen:ial sector, the cost for base level of service is approximately $297.00 with an additional $278.00 for the enhancements. The enhancements include street receptacle pickup, increased bag limit and recycling collection. The annual charge for containerized waste collection services for apartment buildings within the City is dependent upon the size of containers and number of pickups required. The cost range is fxom $432.00 to $9,100.00 per year, per individual unit. Council's concurrence with the recommendations outlined in this report would be appreciated. Ed Dujlovie Director of Municipal Works Respectfully submitted by: Edward P. Lusfig Chief Administrative Officer Approved by: John MacDonald. Executive Director of Community Services 7353 Harte Circle Niagara Falls, ON L2J 3S4 Telephone: (905) 371-0818 January 25, 2002 Alderman Wayne Campbell, Chairperson axed Members of the Corporate Services Committee City of Niagara Falls, Ontario Members: Hello. My name is Buck Miller. I am a 19-year-old member of the Provincial cycling team and participated in the 2001 Canada Summer Games where I captured Ontario's first medal. My objective this season is to earn a position on the National Cycling Team. Qualifying for a spot on the Canadian Team will allow me to compete at World Championships to be held in Hamilton in 2003. However, focusing my time and energy on achieving this goal restricts the number of hours that I am able to work, so like other National athletes, I am asking my community for financial snpport. My objective in 2002 is to compete in three major cycling events: - the National Time Trial Championship - the National Road Racing Championship - the National Criterium Championship A list of expenses for which I am solely responsible is as follows: Annual Coaching fee $2,500 Bicycle repair and some accessories 1,000 Gas and travel 3,000 Food and lodging 5,000 $11,500 Any assistance that could be provided is greatly appreciated. Thank you. Sincerely, Buck Miller Pedal to the COVERAGI PAGES B1-B7 MIKE HENSEN The Lor~don Free Pre~s Ontario cyclist Buck Miller lets out a yell after winning the final sprint in the men's criterium at the Canada Games yesterda'y. Miller won a bronze medal in the event, based on points after a series of sprints, Cvclino is on Paae B:I lng with tlLr~ goals.. Cyclists show well Buck l~iller of Niagara FalL~ wa~ the top St. Catha~e~ C~Jl~g Club finisher in the eighth annual Paris to Ancasrer mountain bike race d~u'L,~ the weekend. Miller w~ fourth while dub p~iden[ ~ Paul Philp 74th. winner in 1:41 hours. The next chance to race a dtizen's moun- ta/n bike race w/ll be the Great Lake to Lake Classic in St, C~thaxines in May. More information on upcoming even~ and completo results can be found on the Web site attracdng ,~ fl~e winding ~" ,_ ~^. riders in m~ h Grape lo ~i~e race on Sun- , unexpected gen- ~apped them o their energy to-, wards the end o~ the course. But that didn'~ stOP St. catharineS Cy- cling club teacm~ mates Bu h Miller, Tim Lefe - vre and Dampen MattheWS, who finished 1-2~3, re- Miller, a 17-ye .al.' old Niagara Faits a Race. ~s . ourse at seven-minute , ~ a? kilometre c ~ ~tine noint at · ' " ~- the sta- o ~. t P ~ -'s category- . intervals fromc ~o Ontamo Str.e? ~ ~ .~ca ~t mine wo~}~ders tested the t?( MontebeUO Pa[~.,~[~ek ~aas t~ ~' ~-- h~ parnmpan~ , --~;a Geor~a, Flom~= ~as off-road ~a~. ~ at Hqtel Dieu, ~ home roy ,, as British cmum~knand Race ota- ~2~ .n on YateS BRowN ' no~. -.. ~ s and, in one ca~imately 40 Per ~s~ ..... ise money for "T h a t ~ ~, .ialS estimate ~Ev ,,_~ ~om Niag~a. ~'.~e event hetpea ~,~ ~ ~ lw~ rely ". ~c the field Baueu ,~ ~,sdon, -..- . ..... ~cl~p~ ,~out~e~ ', .u~ end," sad the ~ ,,,{de of a few case ..~omthe S~o ',¢ T'deS o~°rUb~,~o ast ~}~i~oACsmdent, wq°~_~,~e compeUrm~eforwe~. ,, .. ~soPUUonaS~p~¢,~nmdCa~. ' ~otOf~· . e~Vre, every . out'there, a~d ~ers, ~d ...... a,, T~equ~-'~ . ,~.BroWnO.~-' ake~gs~tC~Y~ -~utont~e " Matthews an~ ~*"-,ean sweep for mT' __ .roUpS were sent ~ I ~ar~eS maae i}~t.~,~ ~ishing sevin, ~ r I I ~gara riders, w~tn ~r~--- ~ ~ I p~s~s,On of ~e ~swered ~th a Lakeshore were named to the tournament ~5~[h. - J ~lnter-~epartm~t/llem~ranhum TO: /v~or T~omson DATE: J~umy 29, 2002 Stat Mach, 8256 Mountain Rod, 905-356-~.~. ~.3, came in fast weeJ~ to re4uest a fetter for tile Stamfor~ L/ohs Club 21" Aunu~ Atom Hociey Tournament as weff as 1,500 Fins. I oxfvisdMr. Macft tfiat a re~_~_est for tftat many Fins norma~ went to Councillor tfieir al~rova[.