2012/05/08COMMITTEE OF THE WHOLE AGENDA
FIFTH MEETING
Tuesday, May 8, 2012
4:30 p.m.
City Hall, Committee Room #2A & B
1) Approval of the April 24, 2012, Committee of the Whole minutes.
2) REPORTS: STAFF CONTACT:
a) MW- 2012 -29
Peer Review of Development Charges
Background Study and Policies Geoff Holman
b) MW- 2012 -30
Regional Niagara Waste Contract
Multi- Residential Waste Collection Geoff Holman
c) R &C- 2012 -09
2012 SIo -Pitch Tournaments Kathy Moldenhauer
3) NEW BUSINESS:
4) ADJOURNMENT:
MINUTES OF COMMITTEE OF THE WHOLE
Tuesday, April 24, 2012
Committee Room 2, 5:30 P.M.
All members of Council were present. Councillor loannoni chaired the meeting.
1) MINUTES:
a) MOVED on the motion of Councillor Morocco, seconded by Councillor Wing that the
minutes of the March 27, 2012 Committee of the Whole meeting be approved as
amended.
Motion: Carried
Action: Recommendation submitted to Council April 24, 2012.
2) REPORTS:
a) TS- 2012 -14
Historic Drummondville Parking Study
Domenic Sorbara and Vince Mauceri of Transforward Conculting Group made a brief
power point presentation to Council.
RuthAnn Nieuesteeg, Main & Ferry BIA, indicated that the other parking lots are
under utilized and that Sylvia Place is unsafe.
MOVED on the motion of Councillor Gates, seconded by Councillor Wing that the
report be deferred.
Motion: CARRIED
Opposed: Councillors Kerrio, Mayes, Morocco and Thomson
Action: Recommendation submitted to Council, April 24, 2012.
b) MW- 2012 -26
Kalar Road Home for Girls Soccer
Proposed Operational Improvements
MOVED on the motion of Councillor Thomson, seconded by Councillor Morocco that:
1. That Council support the Niagara United Soccer Club's efforts to attract a
professional soccer franchise and commit expenditures up to $57,600 (plus
taxes) for operational improvements. And further,
2. That staff be directed to provide an update report on long term plans to
expand the operation and address outstanding issues regarding parking,
lighting, access and field utilization for other community groups.
Motion: CARRIED
Action: Recommendation submitted to Council, April 24, 2012
c) MW- 2012 -23
Willow Road Drainage Petition
MOVED on the motion of Councillor Thomson, seconded by Councillor Pietrangelo
that the following be approved:
1. That Council not proceed with the drainage works to provide an improved
outlet for Willow Road located in the Town of Fort Erie; and
2. That written notice of this decision be provided to the Town of Fort Erie as
required by the Drainage Act.
Motion: CARRIED
Action: Recommendation submitted to Council, April 24, 2012
3) Adjournment
MOVED on the motion of Councillor Morocco, seconded by Councillor Pietrangelo
that the meeting be adjourned at 6:40.
Motion: CARRIED
MW- 2012 -29
Niagaraanlls May 8, 2012
REPORT TO: Councillor Carolynn loannoni, Chair
and Members of the Committee of the Whole
City of Niagara Falls, Ontario
SUBMITTED BY: Municipal Works Department
SUBJECT: MW- 2012 -29
Peer Review of Development Charges
Background Study and Policies
RECOMMENDATION
That Council direct staff to incorporate the findings and recommendations of the Peer
Review of Development Charges Background Study and Policies (May 2012) in the next
scheduled update of the City's Development Charges By -Law.
EXECUTIVE SUMMARY
The City's Development Charge By -Law (No. 2009 -120) was approved by Council in July
of 2009 and has a term of five years. Despite slow but steady growth in the residential
sector the current economic conditions have made it difficult to plan the funding and
construction of infrastructure needed to support new development over the next 10 years.
The rates established under the current by -law were significantly discounted due to
concerns that high Development Charges would be an impediment to growth.
At its inaugural meeting in January of 2011, City Council adopted new Strategic Priorities
which included a stronger commitment to Infrastructure Sustainability and Financial
Stability. Development Charges contribute significantly to the City's non -tax revenues.
Discounting Development Charge rates shifted the financial responsibility and risk onto the
shoulders of the existing tax base which is also feeling the strain of a struggling economy.
It has become clear that the current approach to the allocation of financial responsibility
for new capital investments is needed. Staff has engaged the services of Hemson
Consulting Ltd. to conduct an independent review of the City's policies and by -law which
will be used to address gaps, weaknesses and erroneous assumptions in the current
model. In short, the Peer Review is intended to provide some guidance as to how the City
can better optimize its entitlement to Development Charge fees and comparing appropriate
best practices used by other similar jurisdictions.
The purpose of this report is to share the findings and recommendations identified in the
Peer Review and to seek Council's direction to incorporate them into the next update of
the City Development Charges Background Study scheduled to commence later this year.
May 8, 2012
BACKGROUND
- 2 - MW- 2012 -29
On July 20`h, 2009 the City of Niagara Falls Council passed By -Law No. 2009 -120
establishing the Development Charge rates and administrative procedures under the
authority of the Development Charges Act, 1997. The By -Law was not appealed to the
Ontario Municipal Board and there are no outstanding legal issues however the recent
economic conditions and changes in political philosophy with respect to risk aversion have
necessitated an objective and independent review of the City's current policy.
The City of Niagara Falls has experienced moderate growth in the residential sector over
the past decade relative to other municipalities in the Niagara Region. Development activity
has been fuelled by a number of different drivers but is largely supported by the Tourism
industry. The current economic conditions have forced the City to modify its aggressive
Capital investment schedule and has become more selective with the timing in
infrastructure projects that are related to and funded from growth.
ANALYSIS /RATIONALE
The Peer Review identifies the following key recommendations;
Hold a Development Charges Workshop with City Council,
Develop more comprehensive Local Service Policies,
Monitor the Niagara Region's Development Charges By -law and policies,
Initiate a new DC Background study in late 2012- early 2013,
Calculate the maximum allowable DC rates permitted under the legislation,
Integrate Master Servicing Plans into the DC Capital plan,
Restructure the By -Law including definitions, policies and schedules.
FINANCIAL /STAFFING /LEGAL IMPLICATIONS
None at this time. Although the current by -law does not expire until July 20, 2014 it would
be prudent to advance the preparation of the Background Study this year to allow time to
engage the development community and, if possible, resolve any disputes that might lead
to a referral to the Ontario Municipal Board. The costs associated with the preparation of
this Peer Review and the required Background study are funded in full from the
Development Charges Reserve (Administrative Studies).
CITY'S STRATEGIC COMMITMENT
The recommendation is consistent with Council's Strategic Priorities to achieve
Infrastructure Sustainability and Financial Stability.
LIST OF ATTACHMENTS
1. Peer Review - Executive Summary
2. Presentation Slides
May 8, 2012
Recommended by:
Respectfully submitted:
Geoff Holman
- 3 - MW- 2012 -29
i
Geoff Hillman, ctor of Municipal Works
Ken odd, Chief Administrative Officer
EXECUTIVE SUMMARY
A peer review of the City of Niagara Falls 2009 Development Charges (DC)
Background Study and related by -law was undertaken. The following are key
recommendations to the City arising from the peer review:
• Hold a DC Council workshop focusing on the development charges legislation
and the funding of capital infrastructure;
• Have senior staff develop a comprehensive local service policy document, prior
to the next update to the DC by -law;
• Closely monitor the Region of Niagara's DC by -law review process;
• Consider a start date for updating the DC by -law in late 2012 or early 2013; and
• Consider the following in the next DC Study update:
Calculate maximum allowable DC rates under the DC legislation;
Integrate master servicing plans with the DC capital program; and
• Re- structure the DC By -law, including revised definitions, policies, and
schedules.
The current City of Niagara Falls DC by -law, By -law 2009 -120, was last updated in
July 2009. Since that time, the City has been experiencing fiscal challenges in its
ability to fund growth- related capital works. As a result, the City issued an RFP for a
Peer Review of its DC Background Study and policies. The rationale behind the RFP
was to undertake a best practices review of DC policies of surrounding and similar
(demographically) municipalities. One objective of the peer review was for City staff
to determine whether or not the City should go forward with an amendment to its
by -law in advance of the expiration date of the current DC by -law (July 2014).
Ultimately, if the City were to not proceed with an advancement of an update to its
current DC by -law, then the recommendations in this peer review could be
incorporated at a later point.
2
The peer review is structured in four parts as follows:
• Review of the City's 2009 DC Background Study;
• Review of local service definitions and policies;
• Best practices survey; and
• Other policy recommendations and findings.
The following provides a summary of the peer review findings.
A. SUMMARY OF FINDINGS AND RECOMMENDATIONS
1. Review of City's 2009 DC Background Study
• A review of the service level calculations revealed that the inventories of
capital assets could be more comprehensive and transparent.
• The value of land has been included in the overall cost of the buildings;
however, a generic calculation for the cost of land has been used
throughout the Study. For a more accurate valuation of land, each land
parcel should be measured.
• Some assets have been omitted from the historic service level analysis such
as bus shelters, bus stop signs, and fixtures, furniture and small equipment
tools in public works. It is also unclear if parkland buildings have been
included in the parks and recreation inventory as a blended value for the
buildings has been used.
• It is recommended that the City include all possible capital assets in its
historic service level analysis in the next DC Study.
• The "benefit to existing" shares (deduction to the capital program) have, in
some cases, reduced the DC- eligible shares by large amounts. In the
example of outdoor parks, a 50% deduction has been made to
improvements to City -wide parks and other facilities outside the growth
areas. Also, a nominal 5% deduction has been made to all other capital
projects. This provides for a more conservative approach to the rate
calculation and reduces the amount eligible for DC recovery.
HEMSON
3
• It is recommended that the benefit to existing shares be closely examined
in the next DC Study.
• The allocation of DC- eligible costs is 60% to the residential sector, and
40% to the non - residential sector. This allocation uses shares of net
population and employment growth. The use of net population shifts the
recovery of costs more towards the non - residential sector. In addition, a 5%
allocation to the non- residential sector for parks and recreation and library
has been made, which shifts more of the recovery to the non - residential
sector.
• It is recommended that the residential allocation use the "gross population"
figures (the figure used for the actual rate calculation) rather than net
population" in the next DC Study.
• There are no adjustments made to the calculation charges to account for
the timing of the capital costs, and the timing of the receipt of DC
revenues. Essentially, the cash flow analysis provides for the financing costs
associated with the borrowing of funds.
• It is recommended that the City consider a cash flow analysis in the next
DC Study.
2. Local Service Definitions and Policies
• The importance of local service definitions is to determine the eligible
capital costs for inclusion in the DC calculation. Those services deemed
"local services" are not to be included in the DC calculation, and are
considered to be a direct developer responsibility under s.59 of the
Development Charges Act.
• The City currently has local service definitions for parkland development,
roads and related, water, wastewater, and stormwater services.
• A best practices review reveals that many municipalities have developed
more comprehensive local service definitions. This provides greater
transparency and consistency in determining the funding sources and shares
of projects that are required for a specific area to be developed. Many
municipalities have enhanced their local service definition therefore
making it fundable as a direct contribution.
HEMSON
4
• It is recommended that:
• Local service definitions be developed before the next DC Study
update;
• The City consider refining definitions to maximize the recovery
through subdivision agreements;
• The City ensure projects that have a DC- recoverable share be included
in the DC Background Study; and
• Agreements that include provision for DC credits address timing of
credits, indexing, interest, maximum, etc.
3. Best Practices Survey
The best practices survey included 12 municipalities, six of which are within the
Region of Niagara (including the Region itself), and the remaining six are similar -
sized municipalities.
• The City currently exempts affordable housing from paying DCs. Five of
the 12 surveyed municipalities also provide for this exemption in their By-
laws. It is recommended that the City adopt the Region's definition of
affordable housing and amend its policies to align with the Region. This
will provide ease of administration and increased transparency with the
development industry.
• Granny flats are currently exempt from DCs in the City's by -law. Two of
the 12 surveyed municipalities offer this exemption (the City and the
Region). Although this exemption is in limited use across the Province,
there is merit in maintaining a policy on the treatment of granny flats that
is consistent with that of the Region. It is recommended that the City
continue with its current policy given that the Region's current practice
will also remain unchanged.
• The City's definitions of residential and dwelling units are fairly standard
with the municipal comparators. There is no reason for the City to change
the current residential use definitions as long as the various types of
alternative residential buildings are being treated in the way the City
intends.
HEMSON
5
• The residential unit breakdown is also fairly standard within the best
practices review. It is recommended that the City continue to group its
residential dwelling units in the current manner. The City may wish to
differentiate large and small apartments if this is the predominant unit type
on a going - forward basis.
• The City's by -law includes a list of specific non - residential uses in which
only those uses can be levied DCs. It is recommended that the City change
the definition of non - residential use to be consistent with other surveyed
municipalities, and move away from its current practice.
• The City currently levies one uniform non- residential charge, which
includes retail, institutional and office development. The City may wish to
differentiate the non- residential charge for industrial uses, which is
currently exempt.
• The City's definition of gross floor area includes above- and below -grade
floor space. The City may wish to review whether or not certain non -
useable floor space should be excluded from the GFA calculation.
• Provisions in the City's DC By -laws allow for the collection of urban
services DCs on the date the servicing agreement is executed. It is
recommended that the City continue this practice as it eases the financial
burden of funding large capital projects.
• The City currently indexes the DCs annually on August 1. For ease of
administration, it is recommended that the indexing date he aligned with
that of the Region which is September 1. The City may also wish to include
a provision that allows Council to waive the index during years when it is
deemed inappropriate to index the charges.
• It is noted that nine out of the 12 municipalities offer some form of
geographically based exemptions (i.e. downtown core or community
improvement area). Agricultural uses, places of worship and Brownfield
exemptions are also common. It is recommended that if the City wishes to
choose to continue with exempting uses from paying DCs that Council be
made aware of the revenue loss associated with such exemptions.
HEMSON
6
4. Other Policy Recommendations and Findings
• The City may wish to consider imposing geographically delineated DC
rates (i.e. greenfield vs. built boundary). Should the City wish to choose
this route, it is recommended that Master Servicing Plans be undertaken
the year before the DC Study is updated, so that it is clear which areas of
the City benefit from what type of engineering infrastructure.
• The Region of Niagara is currently updating its DC By -law and is
considering:
• Uniform Region -wide charges for water and wastewater vs. area- specific
charges; and
• New, use- specific charges vs. the traditional approach.
• The Region is also considering up to 18 changes to its DC policies and
definitions.
• It is recommended that the City closely monitor the Region's by -law
review process. The proposed timeline if for a public meeting of Council in
late April, with Council adoption of the DC by -law in May or June.
• It is also a general recommendation of this peer review that the City
consider restructuring the format of its DC By -law. No other surveyed
municipality has its DC by -law truncated into separate "parts ". This
creates duplication of policies, and, for example, multiple parts which
contain definitions. It is recommended that the City consider a more
consolidated version of a DC by -law.
HEMSON
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MW- 2012 -30
NiagaraJalls May 8, 2012
REPORT TO: Councillor Carolynn loannoni, Chair
and Members of the Committee of the Whole
City of Niagara Falls, Ontario
SUBMITTED BY: Municipal Works
SUBJECT: MW- 2012 -30
Regional Niagara Waste Contract
Multi- Residential Waste Collection
RECOMMENDATION
1. That City Council support the award of the multi - residential front End Waste
Collection tender to BFI Canada Inc., and,
2. That Council endorse the reduction in service levels recommended by Niagara
Region's Waste Management staff, and,
3. That Council support the provisions of the Region's Solid Waste By -Law including
the cancellation of front end waste collection services to those properties that
choose not participate in the cart-based recycling program offered by the Region as
part of the Base Level of Service.
EXECUTIVE SUMMARY
The Niagara Region has jurisdiction over residential waste collection and disposal services
and offers a base level of service to all 12 Area Municipalities which is funded through
Regional tax rates. Those municipalities wishing to have enhanced levels of services can
do so at their expense through the Region's Waste Collection Contract.
The City of Niagara Falls has traditionally provided enhanced services to 158 multi -
residential buildings which has been funded from the City's annual tax levy. Provisions
have been made in the approved 2012 General Purposes Budget to cover the costs of this
enhanced service.
The Niagara Region has recently tendered these services on the City's behalf and are
seeking Council's support to award the six year contract to the low bidder, BFI Canada Inc.
Secondly, they are requesting confirmation of the reduced service levels to those multi -
residential properties that have not proven (based on field audits) to need the current level
of service. Finally, they are asking the Council to support the policy of not providing front
end waste collection services to those properties who do not wish to implement a recycling
program.
The purpose of this report is to consider these requests and to provide a response to the
Region by May 9, 2012 so that they can formally notify the affected property owners and
commence the new collection contract on June 4, 2012.
May 8, 2011
BACKGROUND
- 2 - MW- 2012 -30
The City of Niagara Falls Council, at its meeting on October 19, 2009 adopted the
recommendations set out in report MW- 2009 -55 which established the new Base Level of
Service and Enhanced Level of Service for the seven year Waste Collection Tender.
The Regional Council awarded the new contract to Emterra Environmental in April of 2010
which came into effect on March 1, 2011. The new contract does not include provisions
for waste collection at multi - residential properties. The Region's rationale for excluding this
service from the Base Level of Service is founded on Section 10 of Ontario Regulation
103/94 which requires any owner of a building that contains six or more units to implement
a source separator program for waste generated at the building.
The change in service levels was not well received by the owners /managers of multi -
residential properties which prompted further discussion at the local level to reinstate this
service. At its meeting on August 30, 2010 City Council inquired about the costs to extend
the existing services until such time as a separate Request for Proposal (RFP) could be
issued. City Council, at its meeting on February 14th, 2011, requested the Region to
extended the existing contract with Modern Landfill Inc until February 29, 2012. This
contract was subsequently extended until the end of May pending the award of the new
tender.
This tender closed on April 3, 2012 with the recommendation to award the contract to the
low bidder, BFI Canada Inc. The actual cost is based on the measured tonnage however
for budget purposes they have established an annual charge of $100,063.60 (for the first
year, excluding HST).
In preparation for the RFP, Niagara Regional Waste Management staff audited those
properties that receive front end waste collection to determine the volume of garbage
collected, the presence of a recycling program and the effectiveness of waste diversion
efforts. Based on their findings, the following recommendations were incorporated into the
specifications of the new RFP.
1. Remove dumpsters from six (6) properties with 6 or less units and provide
curbside collection services. This recommendation parallels service levels
across Niagara. These properties are currently eligible for one (1) garbage
bag /container per unit. These properties are also entitled to full recycling
and organics collection services.
2. Change collection frequency from twice per week to once per week at three
(3) properties where audits consistently showed dumpster usage less than
or equal to 50 %.
3. Reduce the dumpster size at 28 properties where audits have shown
volumes less than or equal to 50% of capacity.
These recommendations were developed from conservative criteria and are intended to
assist tenants and property managers meet their legal obligations to divert recyclables from
the waste stream . By making these minor service level changes the City can realize an
annual cost savings of almost $120,000.
May 8,2011
ANALYSIS /RATIONALE
- 3 - MW- 2012 -30
The Region has taken progressive steps on the City's behalf to identify cost effective ways
to minimize waste collection costs at multi - residential properties. These efforts are
described in their letters dated October 21St, 2011 and April 19th, 2012 which are attached.
There has been some reluctance from a few multi - residential property owners to the
proposed changes. Notwithstanding these complaints, we are recommending that we
adopt the recommendations from Niagara Region Waste Management staff for the
following reasons;
•
The Region has expanded it Base Level of Service to include cart -based recycling
programs to multi - residential properties,
This service is not a core service offered by this municipality
The property owners are not being asked to pay for this enhanced service
FINANCIAL IMPLICATIONS
City Council, at its meeting on March 27th, 2012 approved the 2012 General Purposes
Budget that anticipated an expenditure of $104,000 for this service.
CITY'S STRATEGIC COMMITMENT
The recommendation is consistent with Council's Strategic Commitment to monitor the
organizational efficiency and effectiveness of its operations.
LIST OF ATTACHMENTS
1. Letter (Habermebl - Holman) dated October 21, 2011
2. Letter (Habermebl - Holman) dated April 19, 2012
3. Niagara Region Sample Letters (3) to Property Owners - Recommended Changes
to Collection Services.
4. Niagara Region Mailing List to Property Owners
Recommended by:
Geoff Holman, Director of Municipal Works
Respectfully submitted:
Ken T dd, Chief Administrative Officer
Geoff Holman
F,;e•
April 19, 2012
ic2pa! Works
Scanned
PUBLIC WORKS
WASTE MANAGEMENT SERVICES
2201 St. David's Road, P.O. Box 1042,
Thorold ON L2V 4T7
Tel: 905 - 685 -1571 Toll-free: 1- 800 - 263 -7215
Fax: 905 - 687 -8056
www.niagararegion.ca
Via email:
Mr. Geoff Holman
Director of Municipal Works
City of Niagara Falls
4310 Queen Street
Niagara Falls, ON L2E 6X5
Dear Mr. Holman;
Front End Waste Collection for Multi- residential Buildings
As you are already aware, the current contract for the collection of waste from
designated multi - residential buildings in Niagara Falls was extended to allow time to
prepare a tender. The tender closed on April 3, 2012. The bid submissions received
(first year pricing, excluding HST) are summarized in the table below:
Bidders
Option 1
Option 2
BFI Canada Inc.
$100,063.60
$100,063.60
Canadian Waste Handlers Niagara
$122,823.22
$133,688.88
Modern Landfill Inc.
$137,540.00
$137,540.00
Emterra Environmental
$144,417.00
$145,792.40
Waste Management
N/A
$220,064.00
Bidders were asked to provide pricing for the following two options:
Option 1: Waste materials hauled to Bridge Street Landfill Site for the first year of the
Contract and Humberstone Landfill Site for the remaining term of the Contract.
Option 2: Waste materials hauled to Humberstone Landfill Site for the entire Contract.
Pursuant to the low bid submission and a follow up meeting with BFI, the Region
recommends that BFI Canada Inc. be awarded this work at the first year price of
$100,063.60, plus HST. It should be noted that the disposal costs associated with this
enhanced collection service will continue to be apportioned back to the City based on
actual tonnage. The contract work would commence on June 4, 2012 and expire on
April 30, 2018.
Mr. Geoff Holman
April 19, 2012
Page 2
As outlined in my letter of October 21, 2011, the Region conducted several site visits to
determine the appropriate waste bin size and collection frequency for each property
receiving this service. Letters were sent to properties affected by the recommended
changes. To date, we have received four calls from property owners requesting that the
current collection service remain in place. These four properties are as follows:
Address
Current Service
Recommended Change
6419
DRUMMOND RD
Six units
One 2 cu. yd. bin collected
once per week
Change to curbside collection
4450 PHILIP ST
Six units
One 4 cu. yd. bin, collected
once per week
Change to curbside collection
5840 DUNN ST
One 4 cu. yd. bin collected
twice per week
Change collection to once per
week
5581 HERITAGE
DR
One 8 cu. yd. bin collected
twice per week
Change collection to once per
week
Audits conducted at these properties consistently showed the waste bin was less than
or equal to 50% full. Based on our site visits and visual audits, the Region is requesting
that the City implement the service level as outlined in our letter of October 21, which is
attached for your reference, including the recommended changes to the properties
noted above.
Lastly, as you are aware, on February 28, 2011, the Region implemented a region -wide
multi - residential recycling cart program to all buildings with seven or more units. The
goals of the multi - residential recycling cart program were to standardize the service
across all municipalities and to increase diversion of recyclable material from landfill.
According to our records six properties in Niagara Falls currently have no recycling but
are receiving front -end garbage collection from the Region on behalf of the City. The
Region has attempted to contact (letters and phone calls) these property
owners /managers and /or superintendents on several occasions to inform them of the
service being offered which includes recycling carts at a subsidized price and free in-
unit tenant bags.
To motivate buildings to participate in the cart-based recycling program and to keep
recyclable materials out of the landfill, we would like to inform property
owners /managers that front -end waste collection may be canceled if a recycling
program is not implemented, as per the Region's Solid Waste By -Law. Since front -end
waste collection is an enhanced service approved by the City of Niagara Falls, we
would like to confirm your support of this prior to contacting the buildings.
Mr. Geoff Holman
April 19, 2012
Page 3
In closing, the Region is requesting a response by May 9, 2012 to the following:
City of Niagara Falls' confirmation to proceed with the enhance front end waste
collection service to designated multi - residential buildings and the award of the
contract to BFI at the quoted price
City of Niagara Falls' confirmation of service levels as outlined in the Region's
October 21, 2011 letter
City of Niagara Falls' support of the Region's recycling program by not approving
front end waste collection services to those properties who do not wish to
implement a recycling program
Please feel free to contact me if you have any questions or concerns at extension 3204.
Sincerely,
/
Catherine Habermebl
Acting Director, Waste Management Services
L.\2007 Beyond \E08 Waste Collection \Niagara Falls \Front End Contract \Letter G Holman Re Tender Apni 11 docx
Encl.
cc:
Regional staff:
Bob Vanyo
Kate Ashbridge
Niagara Falls staff:
Marianne Tikky
Selene Tudini
Niagara�+rM : 7 Region
October 21, 2011
Mr Geoff Holman
Director of Municipal Works
City of Niagara Falls
4310 Queen Street
Niagara Falls, ON L2E 6X5
Dear Mr Holman:
Multi Residential Waste Collection Services
PUBLIC WORKS
WASTE MANAGEMENT SERVICES
2201 St. David's Road, P 0 Box 1042,
Thorold ON L2V 4T7
Tel. 905- 685 -1571 Toll -free: 1 -800- 263 -7215
Fax: 905- 687 -8056
www niagararegion ca
At the request of the City of Niagara Falls, Niagara Region provides enhanced front end
waste collection services to 158 designated multi - residential buildings Presently
Modern Landfill Inc.. is performing this service under contract to the Region The
contract expires February 29, 2012
In preparation for a new tender, Niagara Region's Waste Management staff has audited
properties that currently receive front end waste collection to determine the following:
• Volume of garbage at the time of collection
• Presence of recycling program at the property
• Presence of recycling material in the dumpster
Based on the information collected during these audits the following recommendations
have been developed:
1. Remove dumpsters from six (6) properties with 6 or Tess units and provide
curbside collection services. This recommendation parallels service levels
across Niagara, These properties are currently eligible for one (1) garbage
bag /container per unit. These properties are also entitled to full recycling
and organics collection services.
2. Change collection frequency from twice per week to once per week at three
(3) properties where audits consistently showed dumpster usage Tess than
or equal to 50 %.
3. Reduce the dumpster size at 28 properties where audits have shown
volumes Tess than or equal to 50% of capacity.
Building Community Building Lives
Mr Geoff Holman
October 21, 2011
Page 2
It is important to note that these recommendations were developed from conservative
criteria Recommendations to change dumpster size or collection frequency were
based on audit results that showed the dumpster was consistently at less than or equal
to 50% of capacity.
These recommendations, if implemented, will further divert recyclables from the waste
stream and potentially reduce future cost of the front end waste collection service
Site visits were conducted in both spring and fall, and were conducted at the beginning
and end of the month in attempt to view the dumpsters during peak volumes (e g
volumes created by tenants moving in or out).
Next Steps:
Niagara Region staff will begin to speak with affected property owners over the next few
weeks regarding the above noted recommendations, prior to issuing a tender A follow
up letter will be sent to the City to advise of the outcomes of these visits. A tender will
be issued the beginning of December 2011
If you require additional information or clarification, please feel free to contact me at
905 -685 -4225 ext. 3204
Sincer q"?
Catherine Habermebl
Associate Director, Collection & Diversion
Waste Management Services
cc. Andrew Pollock, Bob Vanyo, Kate Ashbridge, Selene Tudini, Marianne Tikky
L:\2007 BeyondlE08 Waste Collection \Magara Falls \Front End Contract\iagara Falls Front End Waste Collection Ltr to Geoff
Holman - DRAFT docx
Attachment MW- 2012 -30
November 3, 2011
Dear Property Manager /Owner:
Multi- Residential Waste Collection Services
PUBLIC WORKS
WASTE MANAGEMENT SERVICES
2201 St. David's Road, P.O. Box 1042,
Thorold ON L2V 4T7
Tel : 905- 685 -1571 Toll-free 1- 800 - 263 -7215
Fax 905 - 687 -8056
www.niagararegion.ca
At the request of the City of Niagara Falls, Niagara Region provides waste collection services to your
multi - residential property at 5581 HERITAGE DR, Niagara Falls through a front end dumpster
collection service. Presently, Modern Landfill Inc. is performing this service under contract to the
Region. The current contract expires February 29, 2012, and staff is preparing a new six -year tender.
In preparation for the new service contract tender, your property was reviewed to confirm its waste
collection requirements. Staff conducted multiple site visits to determine volume levels in the
dumpster.
It was concluded that the dumpster located at 5581 HERITAGE DR, Niagara Falls was not being fully
utilized. Based on the site visits, the collection frequency for your front end dumpster will be changed
from twice per week to once per week, starting March 1, 2012.
This change is recommended based on all inspections showing garbage volume to be less than or
equal to 50% of the dumpster's capacity.
The dumpster was inspected immediately prior to collection to confirm its contents. The inspections
were conducted in both spring and fall, and were at the beginning and end of the month in attempt to
view the dumpsters during peak volumes (e.g volumes created by tenants moving in or out).
You will be contacted prior to the start of the new contract to confirm these changes, and to determine
which day of the week is more appropriate to service your building.
In addition, with a full cart-based recycling program in place, it is anticipated that this service change
will have minimal impact on you and your tenants. It will also help increase the amount of recyclable
materials being diverted from local landfills.
If you require additional information or clarification, please feel free to contact me at 905 - 356 -4141 ext.
2544.
Sincerely,
Kate Ashbridge
Waste Collection and Diversion Coordinator
Waste Management Services
\\Nrfswrkgrp(pw_wmst2007 Beyond \E08 Waste Collec2on\Niagara Falls\Fiont End Contract \Niagara Falls Front End Waste Collection Ltr to Property Owner - FINAL (2) docx
Attachment MW- 2012 -30
November 11, 2011
Cannon Greco Management Limited 28 Duke St.
St. Catharines, ON
L2R 5W3
Multi- Residential Waste Collection Services
PUBLIC WORKS
WASTE MANAGEMENT SERVICES
2201 St. David's Road, P.O. Box 1042,
Thorold ON L2V 4T7
Tel: 905- 685 -1571 Toll -free: 1- 800 - 263 -7215
Fax: 905 - 687 -8056
www.niagararegion . ca
At the request of the City of Niagara Falls, Niagara Region provides waste collection services to your
multi - residential property at 3364 MONTROSE RD, Niagara Falls through a front end dumpster
collection service. Presently, Modern Landfill Inc. is performing this service under contract to the
Region. The current contract expires February 29, 2012, and staff is preparing a new six -year tender.
In preparation for the new service contract tender, your property was reviewed to confirm its waste
collection requirements. Staff conducted multiple site visits to determine volume levels in the
dumpster.
It was concluded that the dumpster located at 3364 MONTROSE RD, Niagara Falls was not being
fully utilized. Based on the site visits, the size of your front end dumpster will be changed from 6 cu yd
to 4 cu yd, starting March 1, 2012. This change is recommended based on all inspections showing
garbage volume to be less than or equal to 50% of the dumpster's capacity.
The dumpster was inspected immediately prior to collection to confirm its contents. The inspections
were conducted in both spring and fall, and were at the beginning and end of the month in attempt to
view the dumpsters during peak volumes (e.g. volumes created by tenants moving in or out).
You will be contacted prior to the start of the new contract to confirm these changes, and to determine
which day of the week is more appropriate to service your building.
In addition, with a full cart -based recycling program in place, it is anticipated that this service change
will have minimal impact on you and your tenants. It will also help increase the amount of recyclable
materials being diverted from local landfills.
If you require additional information or clarification, please feel free to contact me at 905 - 356 -4141 ext.
2544.
Sincerely,
Kate Ashbridge
Waste Collection and Diversion Coordinator
Waste Management Services
Attachment MW- 2012 -30
November 17, 2011
Dear Property Manager /Owner:
Multi- Residential Waste Collection Services
PUBLIC WORKS
WASTE MANAGEMENT SERVICES
2201 St. David's Road, P.O. Box 1042,
Thorold ON L2V 4T7
Tel: 905- 685 -1571 Toll -free: 1- 800 - 263 -7215
Fax: 905 - 687 -8056
www.niagararegion.ca
At the request of the City of Niagara Falls, Niagara Region provides waste collection services to your
multi - residential property at 2058 STANLEY AVE, Niagara Falls through a front end dumpster
collection service. Presently, Modern Landfill Inc. is performing this service under contract to the
Region. The current contract expires February 29, 2012, and staff is preparing a new six -year tender.
In preparation for the new service contract tender, your property was reviewed to confirm its waste
collection requirements.
It was concluded that your property having six or less units, does not require front end dumpster
collection service. Garbage collection will be changed from front end dumpster to curbside collection,
starting March 1, 2012.
This change parallels service other multi - residential buildings with 6 or less units receive across
Niagara. Your property will be eligible for one (1) garbage bag /container per unit. Your property is
also entitled to full Blue Box (bottles and cans), Grey Box (paper and cardboard) and organics
collection services.
You will be contacted prior to the start of the new contract to confirm these changes, and to review the
curbside garbage, recycling and organic program available to your property.
With a full recycling program in place, it is anticipated that this service change will have minimal
impact on you and your tenants. It will help increase the amount of recyclable materials being diverted
from local landfills.
If you require additional information or clarification, please feel free to contact me at 905 - 356 -4141 ext.
2544.
Sincerely,
Kate Ashbridge
Waste Collection and Diversion Coordinator
Waste Management Services
L \2007 Beyond ■E08 Waste Collection \Niagara Falls \Front End Contract \NFalls Front End Waste Collection Ltr - 6 unit and under docx
Region Mailing List to Property Owners - Recommended Changes to Collection Services (MW- 2012 -30)
to:
Street Number
Street Name
Owner
Waste Collection
Day1
Waste
Collection
Day2
Waste Collection
Frequency
No of
Dumpsters
Dump size
1 1
4 cu yd
3364
MONTROSE RD
Cannon Greco Management Limited 28 Duke St
St Catharines, ON
L2R 5W3
Thursday
Once per week
1
6
4 cu yd
3843
MAIN ST
Tiller 454 MISSISSAUGA ST UNIT 172
NIAGARA ON THE LAKE ON
LOS 110
Monday
Once per week
1
6
4 cu yd
4205
MONTROSE RD
HOMES (TARA) LTD Attar Antoinette DeGiono 2125 FRUITBELT
DR RR 1
NIAGARA FALLS ON
L2E 6S4
Thursday
Once per week
1
6
■■
■■
■■
■■
■
4 cu yd
4223
TERRACE AVE
1486594 ONTARIO LTD, 415 GATE ST PO BOX 829
NIAGARA
NIAGARAR A ON THE HE LAKE ON
LOS 110
Thursday
Once per week
p
1
6
4 cu yd
4424
SIMCOE ST
795937 ONTARIO LIMITED, 2622 SHERK RD RR 3
NIAGARA FALLS ON
L2E 656
Monday
Once per week
1
6
3 cu yd
4921
SIMCOE ST
RAYMOND BARLOW , 3 SADDLER ST
FONTHILL ON
LOS 1E4
Monday
Once per week
1
4
3 cu yd
5222
PORTAGE RD
NOSH BROTHERS CONSTRUCTION LTD, 9059 TAPESTRY CRT
NIAGARA FALLS ON
L2H OE1
Thursday
Once per week
1
4
Change to once per
week
5581
HERITAGE DR
Klein Developments 6279 HUGGINS ST
NIAGARA FALLS ON
L2J 1H2
Monday
Thursday
Twice per week
1
8
4 cu yd
5753
MORRISON ST
Shaba Properties Limited
P.O Box 877, 87 Lake Street
St Catharines, Ontario
L2R 6Z4
Monday
Once per week
1
6
Change to once per
week
5840
DUNN ST
PINEWOOD HOMES (TARA) LTD Attn: Antoinette DeGiorio 2125 FRUITBELT
DR RR 1
NIAGARA FALLS ON
L2E 6S4
Monday
Thursday
Twice per week
1
4
4 cu yd
6012
FRONTENAC ST
FELICIANO PINGUE & SONS CONSTRUCTION LTD, 6440 MONTROSE RD
NIAGARA FALLS ON
L2H 1L9
Monday
Once per week
1
6
Ali 4 cu yd
6022
SYMMES AVE
TERRY MASTERSON, 3620 WEINBRENNER RD
NIAGARA FALLS ON
L2G 7Y4
Monday
Once per week
1
6
■■
4 cu yd
6110
BARKER ST
BOMOFIVE INC, 3937 ROLLING ACRES DR
NIAGARA FALLS ON
L2J 3C3
Monday
Once per week
1
6
Change to:
Street Number
Street Name
Owner
Waste Collection
Dayl
Waste
Collection
Day2
WasteCollection
Frequency
No of
Dumpsters
Dumpster size
1
4 cu yd
6119
VALLEY WAY
W MANNINGHAM, 8112 OAKRIDGE DR
NIAGARA FALLS ON
L2H 2V9
Monday
Once per week
1
6
4 cu yd
6235
MAIN ST
P JJASLAR HOLDINGS NIAGARA CORP 6235 MAIN ST APT 101
NIAGARA FALLS ON
L2G 6A5
Thursday
Once per week
1
6
■■
4 cu yd
6245
MAIN ST
P JJASLAR HOLDINGS NIAGARA CORP 6235 MAIN ST APT 101
NIAGARA FALLS ON
L2G 6AS
Thursday
Once per week
1
6
4 cu yd
4749
MORRISON ST
JACK QUIQUERO, 4749 MORRISON ST APT 1
NIAGARA FALLS ON
L2E 2C2
Monday
Once per week
1
6
Super
brings
dumpster
outside
1 - 4 cu yd
4 cu yd
6333
DAWLISH AVE
MICHAEL ANASTASIO, 3072 JEWELL AVE
RIDGEWAY ON
LOS 1NO
Monday
Once per week
1
6
4 cu yd
6361
COLBORNE ST
WEBNET LOGICS INC, 4593 QUEEN ST
NIAGARA FALLS ON
L2E 2L7
Thursday
Once per week
1
6
4 cu yd
6445
DRUMMOND RD
JACK QUIQUERO, 9546 WILLOUGHBY DR RR 3
NIAGARA FALLS ON
L2E 6S6
Monday
Once per week
1
6
4 cu yd
5367
ELM ST
C/O MARIO ISEPPON, 6479 BALMORAL AVE
NIAGARA FALLS ON
L2E 3A8
Monday
Once per week
1
6
4 cu yd
6490
HUGGINS ST
EXCEL PROPERTY MANAGEMENT INC, 27 LONGMEADOW CRES
MARKHAM ON
L3R 316
Thursday
Once per week
1
6
4 cu yd
6704
THOROLD STONE
RD
Cannon Greco Management Limited 28 Duke St.
St Catharines, ON
L2R 5W3
Thursday
Once per week
1
6
4 cu. Yd.
6852
DRUMMOND RD
NIAGARA ONTARIO FLLS LTD, 68S2 DRUMMOND RD
NIAGARA FALLS ON
L2G 4P3
Monday
--
1
6
■■
Change to once per
week
8800
WILLOUGHBY DR
1732302 ONTARIO LIMITED, C/O JCP MANAGEMENT GROUP
5149 COUNTRY HILLS BLVD SUITE 863
CALGARY AB
T3A 5K8
Monday
Thursday
Twice per week
1
8
4 cu yd
8830
WILLOUGHBY DR
1732302 ONTARIO LIMITED, C/O JCP MANAGEMENT GROUP
5149 COUNTRY HILLS BLVD SUITE 863
CALGARY AB
T3A 5K8
Monday
Once per week
1
6
Change to:
Street Number
Street Name
Owner
Waste Collection
Day1
Waste
Collection
Day2
Waste Collection
Frequency
No of
Dumpsters
Dumpster size
1
Change to once per
week
8825-8833
WILLOUGHBY DR
JAMES JOSEPH PACECCA 32 WEST FARMINGTON DR
ST CATHARINES ON
L2S 353
Monday
Once per week
1
8
3 cu yd
8903
MCLEOD RD
WOMEN'S PLACE OF SOUTH NIAGARA INC PO BOX 184 MAIN
WELLAND ON
L313 5P4
Thursday
Once per week
1
4
Change to curbside
2058
STANLEY AVE
YORKSHIRE HOLLAWAY INC. 2186 YORK D QUEENSTON ON
Change to curbside
4450
PHILIP ST
JAMES WALKER MCGARRY 4450 PHILIP STREET, APT. 1 NIAGARA FALLS,
ON
Change to curbside
4730
...
DIETRAD MARINE PRODUCTS LTD 4730 EASTWOOD CRESCENT, APT. 1
Change to curbside
5499
ONTARIO
GLORIA .• :19 . •.•. NIAGARA FALLS, ON
Change to curbside
6419
..•.
MARK DWIGHT DIMOND 5142 CARISA COURT NIAGARA FALLS, ON L2E
7E2
Thursday
Once per week
1
2
Change to curbside
6967
DORCHESTER RD
TYLER RICHARD DELL 3435 DORCHESTER ROAD NIAGARA FALLS, ON L2.1
3A2
Monday
Once per week
1
6
Niagaraaa11s
REPORT TO: Councillor Carolynn loannoni, Chair
and Members of the Committee of the Whole
City of Niagara Falls, Ontario
SUBMITTED BY: Recreation & Culture
SUBJECT: R&C- 2012 -09
2012 SIo -Pitch Tournaments
R&C- 2012 -09
May 8, 2012
RECOMMENDATION
1. That Council endorse the SIo -Pitch Championship weekend headquarters to be
located at Chippawa Willoughby Memorial Arena on the following weekends:
Can Am Weekend, May 26 - 27, 2012;
SIo -Pitch Nationals, August 3 - 6, 2012;
SPN Championships: August 24 - 26, August 31 - September 2, September 7 - 9,
and September 14- 16, 2012.
And that local youth organization (NFMHA, NFGHA, RMHA) ice rentals are
transferred from Chippawa Willoughby Memorial Arena to the Gale Centre from
September 12 to September 28, 2012, to accommodate SPN Championship
September weekends.
EXECUTIVE SUMMARY
SIo -Pitch National contacted the City of Niagara Falls to inquire if the Chippawa Willoughby
Memorial Arena was available this year to become their tournament headquarters for their
Can Am Weekend, SIo -Pitch Nationals and SPN Championships. SPN wanted to secure
a new venue immediately rather than wait until 2013, when the Optimist facility was not
available for their event headquarters. Recreation & Culture reviewed the request to
determine if there were any scheduling conflicts with existing user groups. Staff met with
Chippawa Arena users and impacted playing field user groups to discuss the proposal.
Conflicts were resolved and staff recommends that Chippawa Willoughby Memorial Arena
be designated as the headquarters for the SPN tournament weekends.
BACKGROUND
The City of Niagara Falls, in conjunction with the Niagara Falls Optimist Park and SIo -Pitch
National has been hosting the SIo -Pitch Provincial and National Championships in Niagara
Falls since 1988. SIo -Pitch hosts the Can -Am SIo -Pitch Tournament one weekend in late
May, National Championships are held one weekend in August and the Provincial
Championships take place over four weekends in late August and September. The Slo-
Pitch tournaments have long been recognized for the significant contribution to the local
economy through sport tourism.
May 8, 2012
- 2 - R&C- 2012 -09
To effectively measure the economic impact of sporting events, the Canadian Sports
Tourism Association, in association with various partners developed the Sport Tourism
Economic Assessment Model (STEAM). The objective of developing this tool was to
create a model that is both easy to use and easy to access. STEAM meets the first criteria,
ease of use, as the only information needed to generate results from the model are a basic
knowledge of participant and spectator demographics, augmented with information
contained in the event's business plan. The second criterion, ease of access, has been
met through the hosting of the model on the internet. STEAM is the world's first web -based
economic impact model specifically designed for sport events.
Key indicators to differentiate the spending of visitors, including the person's role at an
event (i.e., spectator, participant, and media), the distance they traveled, their age, and
their length of stay. Accordingly, the model makes adjustments to the expenditure profile
used in the preparation of the impact assessment based on these demographic
characteristics, as well as the location of the event. This spending estimate is then
combined with capital and operations expenditures contained in an event's business plan
to produce an overall estimate of the expenditures associated with the event under
consideration, which is then entered into the economic impact assessment component of
the model.
The Niagara Sport Commission collected data from the 2011 Provincial and National Slo-
Pitch Championships to determine the local economic impact utilizing the Sport Tourism
Economic Assessment Model (STEAM). Below is the economic impact as documented
by the Niagara Sports Commission.
Provincial Slo -Pitch Championship Impact
The combined visitor, capital, and operational spending as a result of hosting this event
was calculated at $6,170,567. This spending generated a total of $14,079,685 in economic
impact on the province, $9,360,724 of which was spent in Niagara Falls. The event
supported a total of 131.4 full time job equivalents in the province. 111.7 of these job
equivalents were located in Niagara Falls. The jobs supported by the event generated an
estimated total amount of $4,263,010 in wages, $3,060,117 of which stayed in Niagara
Falls. Taxes created from this event amounted to $1,766,706. This was broken down to
$650,063 for the federal government, $665,450 for the provincial government, and
$451,193 for the municipal government.
National SIo -Pitch Championship Impact
The combined visitor, capital, and operational spending as a result of hosting this event
was calculated at $2,139,972. This spending generated a total of $4,898,436 in economic
impact on the province, $3,255,033 of which was spent in Niagara Falls. The event
supported a total of 46.0 full time job equivalents in the province. 39.2 of these job
equivalents were located in Niagara Falls. The jobs supported by the event generated an
estimated total of $1,482,453 in wages, $1,067,728 of which stayed in Niagara Falls. Taxes
created from this event amounted to $625,887. This was broken down to $227,583 for the
federal government, $233,262 for the provincial government, and $165,043 for the
May 8, 2012
municipal government.
- 3 - R &C- 2012 -09
Based on the significant economic impact documented by the Niagara Sport Commission,
the City is committed to work with Slo -Pitch to ensure the necessary facilities and
amenities are provided for their event. Recreation & Culture staff has discussed the
proposal with the Recreation Committee, Arena Users - January 25 and GNBA. Impacted
user groups asked staff to follow up to determine if a special event tent(s) could be erected
at Patrick Cummings Park for the tournaments and if other community halls could host the
championship weekends. However, due to the number of participants and security the
ideal location is Chippawa Willoughby Arena.
ANALYSIS /RATIONALE
The Chippawa Willoughby Arena is available during the spring and summer months to
host floor events and to support tournaments booked at Patrick Cummings Memorial
Sports Complex,
The Chippawa Willoughby Arena is utilized for ice rentals mid - September to late
March /early April. The majority of ice users start their ice season late September. Last
year the ice utilization at Chippawa arena during the time period of September 12 to 28,
was 31%. During the same time period the ice utilization at the Gale Centre was 48 %.
Based on the availability of ice at the Gale Centre and willingness of Chippawa Arena adult
leagues to start their season late September, the Chippawa Arena is available for the SPN
championship weekends.
FINANCIAL /STAFFING /LEGAL IMPLICATIONS
Staff has finalized the rental contract for SPN for baseball diamonds and exclusive use of
the Chippawa Willoughby Memorial Arena on the following weekends:
Can Am Weekend, May 26 - 27, 2012;
Slo -Pitch Nationals, August 2 - 6, 2012;
SPN Championships: August 24 - 26, August 31 - September 2, September 7 - 9,
and September 14- 16, 2012.
As stated in the City's Municipal Alcohol Risk Management Policy, the permit holder is
required to provide five million dollars liability insurance coverage and to name the City of
Niagara Falls as co- insured. Chippawa Volunteer Firemen's Association will operate the
beverage services at the arena and at Patrick Cummings Memorial Sports complex.
The City will collect $8,118 from Slo -Pitch National for the use of various ball diamonds for
the tournament weekends. The Chippawa Volunteer Firemen's Association will be charged
a weekend rate of $2,851 for the use of Chippawa arena, total payment for the six
weekends $17,851.
Other costs for the event that historically not been charged to SPN include $5,373 for
portable washrooms located at various park facilities and staff costs to maintain the
baseball diamonds located at school properties approximately $1,700 for five weekends.
May 8, 2012 - 4 - R&C- 2012 -09
A small reduction in utility costs will be noted for Chippawa Arena operations with the ice
installed a few weeks later, at the end rather than the beginning of September. Utilization
and revenue should be maximized at the Gale Centre for prime time evening and
weekends hours.
To inform the surrounding neighbourhood of the weekend tournaments staff will distribute
an information letter to local businesses and residents. A community information night will
be held prior to the summer tournaments at the Chippawa Arena to address any questions
of the residents and to review the community action plan including parking controls on
nearby streets. Recreation & Culture staff will co- ordinate the meeting with By -law staff
and NRP Community Policing Office also invited to the information meeting.
CITY'S STRATEGIC COMMITMENT
With the City's commitment to support the SPN Championship weekends, the Strategic
Commitment to Encourage development of new tourism products, including expanding
year round sport tourism opportunities utilizing City recreation facilities such as the Gale
Centre is achieved.
Recommended by:
/7IL t e"(n:t.
Kathy Moldenhauer, Acting Director of Recreation & Culture
Respectfully submitted:
Ken Todd, Chief Administrative Officer