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Addtions to Council, June 10, 2014 ADDITIONS TO COUNCIL, TUESDAY, JUNE 10, 2014 REPORTS 1. Report F-2014-08 - 2014 Municipal Utility Budget a) Copy of presentation Energy Management Plan by Bill Hamilton b) Water & Wastewater Budget Power point presentation c) Request to address Council from Ed Bielawski RESOLUTIONS 1. THEREFORE BE IT RESOLVED that Niagara Falls City Council considers "One Love: Order at the Border", as an event of municipal significance and supports the provision of a Special Occasion Liquor Licence (SOP) for the event. 6/9/2014 ly City of Niagara Falls EnergyManagement Plan �V. ap sF tr. "°� a "citL e a t 4? sir Energy Management Plan (EMP) Executive Summary: • This report outlines the Energy Management Plan ("EMP") for the City of Niagara Falls ("NiagaraFalls") located in the Golden Horseshoe area of Ontario. • The EMP complies with the requirements of Ontario Regulation 397/11 Energy Conservation and Demand Management Plans under the Green Energy Act("GEA Regulation"). + The first requirement was met on July 1, 2013 with Niagara Falls' submission of baseline energy consumption (electricityand natural gas) for the "heated or cooled" municipal facilities. This exercise involved the tracking and reporting of energy usage for the year 2011. 1 6/9/2014 Energy Management Plan (EMP) • This report,and the data analysis that took place in compiling this report, represents the second requirement under the GEA Regulation,and is due by July 1, 2014. • This report contains a Summar} of the 2012 energy consumption data which must be filed with tie Ministry of the Environment ("MOE"), as well as a five year Energy Management Plan outlining planned activities for the period from 2014 to 2018. • The exercise has spawned an interest in a more structured approach to energy management, tracking both consumption and spending, utility rates and project results. • Although Niagara Falls has been proactive in the past regarding energy efficiency, this initiative provides more structure and format to the on-going activities. Energy Management Plan (EMP) • This report contains a summary of the 2012 energy consumption data which must be fed with the Ministry of the Environment ("MOE"), as well as a five year Ener3y Management Plan outlining planned activities for tie period from 2014 to 2018. • The exercise has spawned an interest in a more structured approach to energy management, tracking both consumption and spending, utility rates and project results. • Although Niagara Falls has been proactive in the past regarding energy efficiency, this initiative provides more structure and format to the on-going activities. 2 6/9/2014 Energy Management Plan (EMP) Plan Development • As part of the initial task in 2013, Niagara Falls worked closely with its utility Niagara Peninsula Energy Inc. ("NPEI"). • An energy plan blueprint was developed focusing on the largest energy consuming sites of the municipally-owned facilities. • This provided a starting point which has been expanded upon over the course of the past year. In-depth staff interviews and group meetings were conducted. • Input has been provided by all staff, from finance to operators to the management team.As a result, the EMP has been brought together as a comprehensive plan that is both practical and achievable. Energy Management Plan (EMP) Goals for Future Energy Management • Niagara Falls is hoping to set an annual energy reduction target of 1.5%of all energy reduced annually,which would result in a five-year reduction from the baseline of 7.3%. • The goal is based on a list of potential projects that have been identified, but also showing regard for the fact that implementation of these projects is dependent upon funding, which has a finite limit. • Niagara Falls has limited capital reserves to fund capital projects to improve energy efficiency so each project would have to receive council approval based upon cost and pay-back period prior to any commitment to move ahead with the project. 3 6/9/2014 Energy Management Plan (EMP) • The difference in annual costs between"zero conservation"and a 1.5% annual reduction will be$1.38 million by 2031 with a 6%rate increase City of Niagara Falls Annual Utility Costs of Facilities in 2031 5iz, ,00a No Ene,Ky Joe Reductions 61goo0,o00 'Mt^1.310 Arlo 'Energy Jse Reostion $0.000,00) 66,606,000 Sa.CCO,Cca 2012 Costs 3%Ann Increase 6%Ann.Increase 8%Ann.Increase 10%Ann.Increase Energy Management Plan (EMP) CONCLUSION • The Government of Ontario has reported that electricity prices will increase over the next five to ten years. • The most efficient way for municipalities to tackle these price increases, without lowering municipal service levels, is to decrease the amount of energy used. • Niagara Falls is well aware of the mounting pressures ahead on finances, and have become proactive in completing a five year energy management plan with a target of reducing energy by over 7.5 96 during the next five years. • A number of preliminary energy audits and studies have already been undertaken,with more planned in the years to come. 4 6/9/2014 Energy Management Plan (EMP) • Niagara Falls takes the mandated requirements of the GFA Regulation very seriously and will comply with these regulations. • City of Niagara Falls also takes the issue of fiscal responsibility to the taxpayer revenue very seriously;with the goal of merging these two objectives in an efficient and effective manner. • The key to hitting these targets will be the availability of capital to complete many of the proposed energy efficiency projects. • Niagara Falls staff understands the importance of controlling and managing energy use wisely and will continue to do their best to conserve wherever possible. • Niagara Falls fully plans on achieving the energy reduction targets,and will work hand in hand with NPEI and Enbridge Gas for additional conservation expertise and incentive funding to reach this goal. Energy Management Plan (EMP) a t 5 rifr \iagara/4r11s City of Niagara Falls Water & Wastewater Budget June 10, 2014 Regional Review • \iagaraf-irlis • Region rate structure to City for water is 75% variable, 25% fixed • Region rate structure to City for wasterwater is 100% fixed • Regional Review completed in 2014; confirmed existing methodology (commitment from Staff, Council approval) • Existing service structure reaffirmed • Region bills its water costs 75% variable/25% fixed • Significant ramifications to municipality as Regional costs 56% of water and 64%of sewer • Staff recommended that Council defer any rate structure reviews until Regional Study completed 1 Rate Structure Review Nlagaraf'u11s • Discussion on the appropriateness of water billing structure • Current structure in place since 2001 • Rate structure review in 2007 • Combination of consumption rate based on use and fixed monthly service — consistent with many municipalities as shown in Chart 3 of report • Concerns focus on low consumer paying larger portion of fixed costs per unit of water consumed • Review must include all stakeholders — residential, commercial & industrial users • Any shifts to higher volumetric — pressure of meter accuracy, waterloss inspections, high volume accounts • Staff recommend that for 2015 budget, full review be completed and presented to new term of Council Water Billing Transitions Magarafalls • 2013 Utility Budget approval to move forward • Opportunity to synergize water/tax billing with municipality • Impetus to rework MacBain Centre and enhance customer service for residents • Customer service centre opened April 7, 2014 at MacBain • Water billing conversion completed May 1, 2014 • Opportunity to improve information control, enhance communication between City departments and reduce operating costs • Annual costs of previous service $1.1 million • The estimated annual costs of City services is $850K • Savings will be achieved in 2015 budget 2 City Improvements Niagar:aFans Underway • Continued refinement of for new meters for construction • Meter Inspection Program Ongoing • Water Billing returned to municipality • Water loss — partnership with Region on a proposed audit of water loss • Water meter replacement program to be initiated Water Budget * Niagara/fir/is 2014 2013 Expenses Regional Charges 11,255,487 11,462,097 Fixed Capital Charges 4,100,000 4,100,000 Net City Operating Charges 4,673,909 4,639,221 Transfers to 0 261,200 Total Expenses $20,029,396 $20,462,518 Revenues Volumetric Charges 11,175,487 11,723,297 Transfer from Reserves 80,000 0 Fixed Monthly Service Charges 8 773 909 8,739,221 Total Revenues $20,029,396 $20,462,518 3 Key Points - WaterM;,g; • Regional costs based on 75% volume (8,366,460) 25% fixed (2,889,460) • Regional costs - volumetric rate remained same in 2014 vs. 2013 • Fixed costs increased by 2.8% • Net City operating costs includes all City costs less sundry revenue • Water rate stability used reserve to maintain variable rate • Water loss percentage continues to be an issue • Significant billing error discovered in 2013 which impacted volumes billed by City Sewer Budget * NiagaraFnrlls 2014 2013 Expenses Regional Charges 13,874,769 12,403,307 Fixed Capital Charges 4,730,000 4,730,000 Net Operating Costs 3 011 034 3,025,327 Total Expenses $21,615,803 $20,158,634 Revenues Volumetric Charges 11,710,818 12,403,307 Transfer from Reserves 21,163,951 0 Fixed Monthly Service Charges 7,741,034 7,755,327 Total Revenues $21,615,803 $20,158,634 4 Key Points - Sewer i;,g • Region costs increased two ways • Increase cost of 3.2% • Increase cost due to previous years reconciliation of actual flows • Net City operating costs reduced due to slight reduction in expenditures • Volumetric rates increased due to large reduction in volumes billed • Utilization of stabilization reserve to mitigate reduction in billing volumes • Utilization of stabilization reserves to offset the Regional reconciliation pr Volumetric Rates Combine�<<,g. * - Rate Impact 2014 2013 Increase Water Rate per 0.9628 0.9351 2.87% cubic meter Sewer Rate per 1.0646 1.0187 4.50% cubic meter Total 2.0274 1.9538 3.77% 5 Impact on Average * \lag:int/it Its Residential User • Two (2) scenarios: • High water User • Low water User Comparison Impact on Residential Water Users \iagara_f uIIs High Consumption household (300m3/year) 2014 2013 $Increase %Increase Combined Volumetric Billings 729.86 $703.37 $26.49 3.77% Combined Fixed Charge 507.36 507.36 0.00 0.0_0% Total $1,237.22 $1,210.73 $26.49 2.18% Lower Consumption household (100m3/year) 2014 2013 $Increase %Increase Combined Volumetric Billings 202.74 $195.38 $7.36 1.80% Combined Fixed Charge 507.36 507.36 0.00 0,00% Total $710.10 $702.74 $7.36 1.05% 6 How Does the 2014 Rate \iagaralalls Compare to the 2000 Rate? Annualized Rate Annual Residential Cost $618.42 Annual Low User (100 m3) $710.10 1.05% per annum • in same period of time, City increased capital spending • Regional rate increases have increased significantly Next Steps \iagararalls • Approve new rates with effective date on July 1 , 2014 • Partner with Region on water loss audit • Complete inspection of large meters • Complete asset management plan • Recommend Council direct staff to perform a rate review commencing for 2015 budget 7 Dean Iorfida From: Ed Bielawski <pbielawski@cogeco.ca> Sent: Friday, June 06, 2014 1:43 PM To: Dean Iorfida Subject: water rates Dean, Please be advised that I wish to make a presentation on the Municipal Utility Budget report to be presented at Tuesdays Council meeting. If possible I would request that I be allowed to speak for more than 10 minutes. Thanks Ed 1 ST 1, IHICH CITY Op 4 1.CANADA NIAGARA FALL The City of Niagara Falls, Ontario Resolution No. Moved by Seconded by WHEREAS RMG (Real Music Group) is organizing the first annual "One Love: Order at the Border". an annual reggae/soul/jazz music festival (the"event") from July 4'b to 6th . WHEREAS the event will take place behind the Floral Showhouse on a Niagara Parks Commission property: and WHEREAS the event promises to bring internationally known musical acts to the community that will attract 36.000 —45.000 attendees over the three days: and WHEREAS it is in the municipality's best interest that new events for the enjoyment of visitors and residents alike are encouraged; and WHEREAS RMG has applied for a Special Occasion Liquor Licence (SOP) for the event: and WHEREAS to obtain the SOP. from the Alcohol & Gaming Commission of Ontario (AGCO). the event requires a resolution of Council recognizing it as a public event of municipal significance. THEREFORE BE IT RESOLVED that Niagara Falls City Council considers "One Love: Order at the Border', as an event of municipal significance and supports the provision of a Special Occasion Liquor Licence (SOP) for the event. AND The Seal of the Corporation be hereto affixed. DEAN IORFIDA JAMES M. DIODATI CITY CLERK MAYOR RMG IC:VI MUSIC({ROUP June 5, 2014 City of Niagara Falls 4310 Queen St. Niagara Falls L2E 6X5 ON Dear Mayor and Members of Council, This July 401-6th RMG will be hosting"One Love Order at the Border" an annual reggae/soul/jazz music festival. The event will take place behind the Floral Showhouse on a Niagara Parks site featuring world-class artists at a world-class destination. I have included (see attached) our media/sponsorship package, which details the event. As component of our application to the AGCO (special occasion permit) we are required to have a municipal resolution designating our event as "municipally significant". We feel that our event qualifies and we are respectfully seeking this designation from the City of Niagara Falls. I look forward to seeing you at our inaugural event. Sincerely, Thomas J. Tripodi President RMG Real Music Group Inc. www.oneloveniagara.com ONE LOVE - ORDER ,k BORDER 4000 Steeles Ave. West Vaughan On. L4L 4V9 Suite 205 �r. 7.,4", N 4 .i ,...,-.4.- l 1 1 -:- LL-1= C4 _ 1 -1 1C mCi m rs czic -{_- I- . <-- I -- Q C .. W ® - C . , W as W Z • ,r Q J C3 H W N M Ln r n C''` ca Q7 __ I C-3 IL LLJ J m Q I C/7 1=1 F— C/7 Lie v' I W Z v W Z LU W ® en m - LL C= C� � W G7 C� Z C/7 = C✓] W Q F-- CL C Z }.. 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