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02/24/2015 ADDITIONS TO COUNCIL, TUESDAY, FEBRUARY 24, 2015 REPORTS 1. MW-2015-07 - Drinking Water Quality System Summary Report a) Copy of presentation 2. Standard of Care Invite for Council - March 12, 2015 BUDGET 1. Copy of presentation, 2015 Operating Budget CONSENT AGENDA 1. L-2015-08 Licence of Land for Temporary Use, Warren Woods Subdivision a) Email from City Solicitor with clarification on recommendation #2. 02/24/2015 .4 s• � ,;M '' Municipal Drinking ,,1.,.._ Water System Overview i,; - ? IMMIIIIIIMIIIIIIMIMIlltriLtAt February 24, 2015 Municipal Drinking Water System Overview City owned infrastructure 4it, *jo4 Municipal drinking water licensing program °` * The role and responsibility of Council °' '� with respect to the drinking water system To learn more go to www.ontario.ca: Taking Care Of Your Drinking Water:A Guide for Members of Municipal Council Municipal Drinking Water System Overview 1 02/24/2015 City Owned Infrastructure Hydrant ■Y= mos ■•a■ ■•_ ■•U■ ■u■ Watermain o 1 Water Valve The City is responsible for watermain,services and a; , appurtenances with the Municipal is I right of way.This also includes Curb sto the water meter located within a building. Municipal Drinking Water System Overview •' Summa of Cit Owned Infrastructure • 452.9 KM of • 4375 • 2905 Fire Over 28,000 Watermain Watermain Hydrants Curb Stops/ Valves Shut Off Valves Municipal Drinking Water System Overview • 2 02/24/2015 Summa of Maintenance on Cit Owned Infrastructure. • 65 Watermain • 53 Frozen 6, 200 Lead 1144 Breaks Water Services Samples Microbiological Taken Samples Taken Municipal Drinking Water System Overview • What is the Municipal Drinking Water License Program? • Created under the Safe Drinking WaterAct(2002)the program 1 consists of several legislative components: • Permit to take water(not applicable to Niagara Falls) • Drinking water works permit • Financial plan • Accredited Operational Plan and Operating Authority(Drinking Water Quality Management System) it The City received its first Municipal Drinking Water License September 9th 2009 and renewed the License in October 2014 Municipal Drinking Water System Overview 3 02/24/2015 Drinking Water Quality Management System $ The Drinking Water Quality Management System(DWQMS)Standard is a collection of 21 elements that encompass the operation and maintenance of the drinking water system. `* • Similar to other quality standards(ISO 9001, ISO 14001) 0' • Key Elements Include: * Establish and endorse DWQMS Operational Plan Define roles and responsibilities Establish and test drinking water emergency response process Conduct internal audits • How the City addresses the 21 elements in the Standard is outlined in the City's Operational Plan Municipal Drinking Water System Overview DWQMS Operational Plan . The operational plan documents how the City plans on satisfying the DWQMS Standard ' Defines three groups: y l • Owner is • • Top Management Quality Management System Representative Outlines the roles and responsibilities of each group Municipal Drinking Water System Overview 4 02/24/2015 Organizational Chart Mayor and Council Chief Administrative Officer - 'rector,• Munit pa orks op nagement) C)p@� n o rity -Operations Superintendent Environmental Services Manger r2 Coordinator(OMs Representative) cY ,zi ES Supervisor— ES Supervisor— ES Supervisor Water Operations Water Operations -ORO Water•::c -Water':._:� Operations Operations Operations Staff Staff Staff Municipal Drinking Water System Overview Roles and Responsibilities Owner(Mayor, Council and CAO) • Drinking Water License Holder W7'1' ' • Oversight of drinking-water system " Provision of infrastructure ▪ Ensure compliance with legislation • Receive various information reports and memorandums Municipal Drinking Water System Overview • 5 02/24/2015 r •Standard of Care ■ta = 'd ' • , sem . , �I Section 19 of the Safe Drinking Water Act, 2002 The Owner and/or each person on behalf of the Municipality that oversees the operating authority or exercises decision making authority over the system must exercise the level of care, diligence and skill in respect of a municipal drinking water system that a reasonable prudent person would be expected to exercise in a similar situation. (Section 19 is attached to the accompanying Council report) Municipal Drinking Water System Overview Know Your Responsibilities Standard of Care -Additional Training ee As a member of Council,you are legally obligated to ensure that your community has access to safe, high quality drinking water. * The Niagara Region is offering training for all Regional and City Councillors.This course is designed to inform you of your responsibilities. Date: Thursday,March 12,2015 Times: 1:30 p.m.to 4:30 p.m.or 6:00 p.m.to 9:00 p.m. Location: Niagara Region—Corporate Learning Centre Room: CE101 RSVP: Carrie Brunet carrie.brunet@niagararegion.ca Municipal Drinking Water System Overview 6 02/24/2015 n ' . . , ,_. - _ , I , N — e '.r-it.:f.:::. =::..TrZjfi, 4A•7.44-21:-.:-.,„:„.,,,__---:--..-_-:.i,:-. ;,;7;..-.1:,•7---,-z..-7=--.. .z:TaE-4-.,472 '— i.i.",,,•;-••:-Z7M11-zalc•IS3AJ,Z'i,i9.1.7-:---- • .;7•7"4-_.1 7,1,-0,-:-E-Nagy--_-Itwe$T•Eht \ - IgiiAtip,.--7qp:_74,K_-„, - , * -77.-71 Ak... ..„T IF-:.i,f,,-. 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NDAR.,„„..„.,....„ D....,,,,,„T: .....,,O•: ,...,F.,.........,.,.;.,...- „ „..iItS y : _ IL ,,. f"Je.,„ .,• , *.,, - .. ....2, .., . ..• - ifP V>oCc ' . 4 '' , '- '.,;.,..41•'gtra,,.!''.•&..;‘,.1:1' ..,... .--------- . .., . ,,,•., .„,..:....,,,,, '.-. t:' '111111r BE INFORMED BE VI G I LANT. ..,',.-:”. .,. ,.. ... ' I 2652",tandard OICare InvIte For Council FINAL Indd 1 * 2015 02-18 1037.14AM Elected officials have an important role to play in ensuring Niagara communities have access to safe, high quality drinking water.You are legally obligated to do so. To help you understand your responsibilities, Walkerton Clean Water Centre will be delivering a Standard of Care training course at Regional Headquarters. WHO You,as an elected official in Niagara WHAT A tailored-training course designed to inform you of your oversight responsibilities under Section 19 of the Safe Drinking Water Act,and the severe penalties for those who fail to exercise vigilance towards the protection and safety of our drinking water system and its users. WHEN Thursday,Mar. 12,2015 1:30—4:30 p.m. OR 6—9 p.m. Please join us for a light dinner between sessions(4:30 - 6 p.m.) WHERE Niagara Region's Corporate Learning Centre (Campbell East- Room 101) 2201 St.David's Rd.,Thorold,ON RSVP Carrie Brunet,Training Coordinator, Water and Wastewater Services Carrie.Brunet@niagararegion.ca or 905-685-4225 ext.3767 Please indicate preferred session on RSVP. Your response by Mar.5 is appreciated. I 26,2 Standard Of arc Invite I or Council G IN AI..mdd 2 2015 02 18 10:37.14 AM 02/24/2015 - ,M \iar lid (ills CityNiagaraof Falls 2015 Operating Bud et br k S �� k a.+# !it �^,i.k r a „az ,¢Mi a k S X # ,� y.1 } E a 1„,„„,stAlk., -41t Tonight's Presentation: * High level overview of 2015 Budgets • Started with Council's Strategic Initiatives • Establishes timetable for review • Staff want Council's direction on next steps 1 02/24/2015 Key Financial Information • 2014 Expenses/Revenues • Budget Adjusted for Inflation • Debt Balances • Property Taxes by Class — 2014 • OLG Funding impact on Budget presentation Total Expense for 2014 $100,825,795 ■City Council,Committees,Boards& Services-$629 inion 2.18% OAdmi nstrative Services-$23.96 ratio' 10.74% ■Are Services and Building Services- 23.76% $20.76 million •Municipal Works,Parks&Cemeteries $23.00 miion ®Transportation-$1180 nation o recreation&Culture-$10.83 inion ■Planning Services and Silkiness Development-$2.20 inion 2 02/24/2015 2009-2015 Budget Expenditures M 110 105 100 106.1 -., r o1. 1"."95 .1 n 90 .,r . s 85 80 2009 2010 2011 2012 2013 2014 2015 Historical Budget Adjusted for Inflation 109.6 110 106.9 106.2 1048 102.6 100. M1001� 100iill 2010 2011 2012 2013 2014 2015 ■Budget •Budget Adjustment for Inflation 3 02/24/2015 2014 Main Sources of Revenue 1. Property Taxation $55,164,336 54.71% 2. Payment in Lieu $ 7,544,834 7.48% 3. User Fees $ 6,292,092 6.24% 4. Waste Management $ 6,561,590 6.51% 5. Other Revenues $ 8,991,293 8.92% 6. All Other Sources $16,271,650 16.14% Total Revenues $100,825,795 2014 Property Taxes by Class .Residential-$324 maim(578896) Muri- ae.cial-$2.67.a104(4.77%) •Cnnm rdal 41957 Wien(34.969) . * • Industrial-$1.28 Mon(21990 � x Fambnd-$A54 inion(.10%) 4 02/24/2015 2015 Budget Issues Budget Process to Date Department Budget's prepared based on: • Maintaining Core Service Levels * Review appropriateness of expenditure level * Add new expenditures based on operational needs, Council direction or study received in year • At present, spending up 5.33% year over year 5 02/24/2015 Expenditures Overview Labour/Benefits Overtime • Continued attrition program • Full impact of Fire arbitration included in expenditures • Movement of staff through pay grids • Full impact of Transit improvements - approved previously by Council • Benefit cost increases Expenditures Overview Non Labour • Slight increase in WSIB costs • Increase in electrical costs • Increase in road repairs 4) Increase in waste management fee from Region • No increase to Fee for Service groups • Library Board request - 2.79% increase 6 02/24/2015 Risk Management and Insurance • Insurance costs stabilized in 2014 • Time lag to claims expenses • Actual claims costs rose sharply in 2014 • Improvements made to risk management procedures to mitigate exposure Asset Management Plan Implications • Reflected in higher rental rates as replacement cost included in internal charges • Offset in rental charge revenues Impacts cost of departmental services 02/24/2015 Historical Year End Debt 80 M 70 LIM 0E3 I S0 50 ao 30 20 10 0 2010 2011 2012 2013 2014 Debt Servicing • Reduced by approximately $510,350 • Debt servicing costs well below 7% of own source in 2014 • Provincial guidelines 25% • Requirement to borrow for bus terminal later in 2015 • Debt management plan reconsideration 8 02/24/2015 Revenue Issues • Taxation increases not included • Net assessment growth was 1.12% in 2014 • Significant number of assessment appeals resolved in 2014 • Full growth offset by those reductions • reduction of Ontario Municipal Partnership Fund of $279,000 History of Estimated Growth 159A3 15459 160 140 12325 M 120 9915 9m6 I no 75.02 go i 60 0 11 n 40 $ 20 0 2009 2010 2011 2012 2013 2014 9 02/24/2015 OLG Funds • In 2014, received $21.3 million • $5.86 million to offset taxation increases • $4.2 million used to offset policing costs • Balance used for capital projects, hospital reserve, economical development issues and election costs • Report updating Council - May 2015 • OLG funding used primarily for 2015 Capital • 2015 Operating Budget will reflect correct funding level Capital Budget • Asset Management Plan (AMP) core infrastructure provided February 10th • AMP other infrastructure by March 10th • Budget will be presented March 10th • Based on available funding source 10 02/24/2015 Utility Budgets (Water/Wastewater) * Need Council direction on rate structure review Direction to Staff * Big binder vs. different presentation method • Water Rate review direction • Other direction 11 Dean Iorfida From: Ken Beaman Sent: Tuesday, February 24, 2015 2:05 PM To: Dean Iorfida Subject: Report L-2014-151 Hello Dean; It has been brought to my attention that the company referred to in the second recommendation in this report is 1340258 Ontario Limited.The corporate search return for the company reads 1340258 Inc. Although the two names, at law, describe the same entity,for the sake of absolute accuracy, I would ask you to please make the necessary correction at the time Council moves the consent agenda.Thank you. Ken Beaman City Solicitor Legal Services City of Niagara Falls 4310 Queen Street, P.O. Box 1023 Niagara Falls, ON L2E 6X5 (905) 356-7521 ext 4242 Fax 905-371-2892 kbeaman@niagarafalls.ca 1