2002/12/02CORPORATE SERVICES COMMITTEE AGENDA
NINTH MEETING
Monday, December 2, 2002
Committee Room No. 2 - 4:00 p.m.
1. Minutes of November 25, 2002 Corporate Services Meeting
2. Communications: United Way of Niagara Falls
Niagara District Airport Commission
2003 BUDGET PRESENTATION
· Mayor's Comment
Chairman's Comment
· CAO's Comment
· Discussion
F-2002-69 -2003 General Purposes Budget
(Refer to Section I of Budget Binder)
F-2002-70 - 2003-2007 Capital Projects Budget
(Refer to Section 4 of Budget Binder)
F-2002-71 - 2003 Municipal Utility Budget
(Refer to Section 5 of Budget Binder)
PLEASE BRING YOUR BUDGET BINDER TO THE MEETING
MINUTES
CITY OF NIAGARA FALLS
CORPORATE SERVICES COMMITTEE
PRESENT:
ABSENT:
STAFF:
PRESS:
EIGHTH MEE TING
MONDAY, NOVEMBER 25, 2002
COMMITTEE ROOM NO. 2 - 4:00 P.M.
Mayor Wayne Thomson, Aldermen Wayne Campbell, Chair; Kim Craitor, Art
Federow, Ken Feren, Shirley Fisher, Paisley Janvary-Pool, Judy Orr, Victor
Pietrangelo, Norman Puttick, Selina Volpatti and Janice Wing
Alderman Ioannoni
John MacDonald, Tony Ravenda, Ed Dujlovic, Adele Kon, Barney Ruddell,
Alex Herlovitch, Dean Iorfida, Ken Burden, Sue Forcier, Joanna Daniels.
Corey Larocque, Niagara Falls Review
Declaration of Conflict:
Alderman Wing indicated a conflict of interest with respect to Report F-2002-68 and the discussion
under New Business because of reference to the Niagara Parks Commission.
1. MINUTES
e
MOVED by Mayor Thomson, seconded by Alderman Feren that the minutes of the
November 18, 2002, Corporate Services Committee Meeting be adopted with the following
amendment to the third item of the In-camera Session: that the word "denied" be amended
to "approved". (Note: The original motion to "approve"was subsequently defeated.)
Motion Carried Unanimousl_v
Niagara Transit
MOVED by Alderman Pietrangelo, seconded by Alderman Fisher, that the 2003 Budget
Request from Niagara Transit be referred to final budget deliberations.
Motion Carried Unanimous!¥
2003 BUDGET CONSIDERATIONS
Niagara Falls Public Libra~_
MO VED by Alderman Feren, seconded by Alderman Volpatti, that the 2003 Budget Request
from the Niagara Falls Public Library be referred to final budget deliberations.
Motion Carried Unanimousl)~
-2-
Chair-A-Van
MO VED by Alderman Volpatti, seconded by Mayor Thomson, that the 2003 Budget Request
from Chair-A-Van be referred to final budget deliberations.
Motion Carried Unanimously
MOVED by Alderman Feren, seconded by Alderman Volpatti, that a 25-cent cash increase
to the current fares for Niagara Transit be approved.
Motion Carried
Alderman Orr Opposed
MOVED by Alderman Feren, seconded by Alderman Volpatti, that a decrease in the 30-day
pass prices for Niagara Transit be approved.
3. REP OR TS
Motion Carried Unanimous!l~
Report F-2002-63 - 2001 Financial Statements
MOVED by Alderman Pietrangelo, seconded by Mayor Thomson, that the 2001 Consolidated
Financial Statements be accepted.
Motion Carried Unanimous!¥
Report F-2002-68 (Amended) - Treasurer's Tax Writeoff
MOVED by Alderman Volpatti, seconded by Alderman Pietrangelo, that the property tax
accounts listed in Report F-2002-68 (amended) be removed from the City's accounts.
Motion Carried Unanimousl_F
Conflict as Noted bY Alderman Wing
Report PD-2002-113 - Tax Reductions for Heritage Properties
MOVED by Mayor Thomson, seconded by Alderman Feren, that participation in the Ontario
Heritage Tax Reduction Incentive Program be revisited at a later date when Provincial
regulations are in place.
4. NEW BUSINESS
Motion Carried Unanimousl_v
MOVED by Alderman Puttick, seconded by Alderman Pietrangelo, that a copy of the
Niagara Parks Act be obtained, and a report received from Staff regarding the property tax
status of the Niagara Parks Commission.
Motion Carried Unanimous!F
ADJOURNMENT:
There being no further business, the Chairman declared the meeting adjourned at 4:45 pm.
United Way of Niagara Falls
"Buildin g a_Carin ity' '
Address: 501 '7 Victoria Avenue, Niagara F,~lls, Ontario L2E 4C9 Phone: 90.5-354-934:2
Fax: 905-354-2717 emall: unitedway@mail.onninet.oom web: www. unitedwayniagar,~.org
November 22, 2002
Mr, Ken Burden
Director of Finance
City of Niagara Falls
4310 Queen Street
Niagara Falls, Ont.
L2E 2L1
Dear Mr. Burden:
The United Way of Niagara Falls has completed its review of the 2003 Budget
Submission of Women's Place of South Niagara Inc. This year volunteer Roy Dear,
chair of our allocations committee and I conducted the review. I met with Executive
Director Maria Vanvelzen twice and also toured the facility in Niagara Falls.
As you are aware, the United Way of Niagara Falls has not granted monies to this
agency to date. They have requested a grant of $23,000 for 2003 from us to assist with
their court support and volunteer co-ordination programs. This request will be considered
in January with the rest of our requests for new funding.
Our review of this agency focused on the overall operation of the agency and evaluated
the following: identified need for programs; efficient resource utilization; strong
community support; responsible financial management; and sound management
practices. We found Women's Place of South Niagara to be strong in all of these areas
and would recommend they continue to be funded by the City of Niagara Falls.
Should you have any questions, please contact me.
Sincerely,
Carol Stewart-Kirkby
Executive Director
cc. Larry Oates
President
United Way of Niagara Falls
"Building a Caring Community"
Address: 5017 Victoria Avenue, Ni~gar~ Falls, Ontario L2E 4C9 Phone: 905-354-9342
Fax: 905-354-2717 email: unitedway@mail.caninet.com web: vvv~v.unitedwayniagara.org
November 18, 2002
Mr. Ken Burden
Director of Finance
City of Niagara Falls
4310 Queen Street
Niagara Falls, Ont.
L2E 2L1
Dear Mr. Burden:
The United Way of Niagara Falls has completed its review of the 2003 Budget
Submission of Project S.H.A.R.E. This year volunteers David Benny, Manager at
Cataract Savings & Credit Union Limited and Jane Maclnnis, Manager at Canadian
Imperial Bank of Commerce, conducted the review.
Their review of this agency focused on the Food Co-op Program and the Utility Subsidy
Program which are funded by this United Way. They also included the overall operation
of the agency and evaluated the following: identified need for programs; efficient
resource utilization; strong community support; responsible financial management; and
sound management practices.
Despite a transition to a new executive director and the move to new facilities this year,
Project S.H.A.R.E. received the endorsement of both Mr. Benny and Ms. Maclnnis.
Likewise, our allocations committee was satisfied with the review and approved the
recommendation to fund both the Food Co-op and the Utility Subsidy programs, pending
the outcome of our fundraising campaign. This recommendation now awaits final
approval by the board of directors of the United Way of Niagara Falls.
Please find a copy of the review enclosed. Should you have any questions, please
contact me.
Sincerely,
Carol Stewart-Kirkby
Executive Director
cc. Larry Oates
President
PROJECT S.H.A.R.E. OF NIAGARA FALLS INC
2002 FUNDING REQUEST REVIEW
Project S.H.A.R.E.'s -Mission statement
Project S.H.A.R.E. is committed to helping people who live on a low income in the City of
Niagara Falls through programs that involve and assist with providing basic needs. The programs
are designed to create positive, proactive alternatives in order that people can help themselves
and their families with dignity in times of crisis.
General Information
· Project S.H.A.R.E. was created in 1988 and evolved from an emergency food bank
operating since 1983 and has been a member of United Way since 1991
· Project S.H.A.R.E. is very well partnered within the community
· Project S.H.A.R.E. provides the following programs, Food Co-op, Emergency Food,
Housing Help Centre, Homelessness Initiative Outreach Project, Emergency Services
(accommodation, transportation, & utilities), Support and Advocacy, Public Education,
and Christmas Baskets.
· In addition, Project S.H.A.R.E. provides cereal to all Children's Breakfast Programs in
Niagara Falls, Bulk supplies to Collective Kitchens, Reports on Poverty and Hunger in
Niagara Falls, Distribution of Bulk Food Supplies to other grocery programs in Niagara
and surrounding areas.
Funding in 2001 for the food co-op program was $92,800 and.the new request of
$109,799 represents an increase of 18% and represents 22.76% of their total ros~.~s. O~
Funding in 2001 for the utility subsidiary program was $17,000 and the new request for
$20,000 represents an increase of also 18% and it represents a further 4.15% of their total
revenues. (Combined total 26.91%)
AARC
·
·
·
·
·
·
Review Considerations
Identified need of programs
Demonstrates effectiveness of its programs to the needs of its client population.
Demonstrates efficient resource utilization.
Demonstrates strong community support.
Demonstrates sound management practices including responsible financial management..
Indicates a need for United Way dollars to support the mission statement of Project
S.H.A.R.E. and its Food Co-op program.
Financial Considerations
The financial statements to September 30, 2002 shows a loss to date of $34,553. Donations
during the last 3 months of the year are normally good and hopefully the loss will disappear.
Project S.H.A.R.E. budget for all programs for the year ending December 2002 projects a
balanced budget. They were advised by the City to attribute actual revenues and expenses for
Donations to Project S.H.A.R.E. increased in 2001 because after September ~, 2001 people were
generous and more giving after that disaster. However, funding through donations has been more
difficult this year because tourism has been down resulting in more lay offs and the biggest
funders from Tourism (Hotels, Restaurants, etc) have been affected and not donated as much.
The attached chart represents units of service from their inception and has generally been rising
through the years.
Currently many people are needing the Project S.H.A.R.E. service more often.
The E.D. advised me that the Ontario Association of Food Banks across Ontario is promoting
across Ontario the need for this service. Through the power of advertising there will be more of a
province as well as a local thrust to educating people about the needs for agencies like Project
S.H.A.R.E. Promotion activity will raise public awareness and hopefully increase donations in
future.
It is clear that single people receiving $520 or a couple with 2 children receiving $1,214 would
find it difficult to meet their housing and food needs. Recently with the high hydro bills it is easy
to see why more people would need help through the utility program.
Recommendations
Our recommendation is to approve these funding requests:
(i) $109,799 for the food co-op program, and
(ii) · $ 20,000 for the utility subsidiary program.
Respectfully submitted
David G Benny
Jane MaeInnis
NIAGARA DISTRICT AIRPORT
COMMISSION
November 22, 2002
Mr. Ken Burden
Treasurer
City of Niagara Falls
P.O. Box 1023
Niagara Falls, ON L2E 6X5
Dear Mr. Burden,
I am enclosing a copy of the 2003 Operating Budget for the Niagara District Airport as well as
the five year financial projection.
Any major capital expenditures are contingent upon the findings of Marshall, Macklin, Monaghan
Limited in the Strategic Plan for the Niagara District Airport.
Sincerely,
Conrad Hatcher
Airport Manager
encl.
2002
P.O. Box 640, Virgil, Ontario LOS 1T0
(905) 684-7447 fax (905) 684-2433
e-mail: ndairport@sympatico.ca website: www3.$ympatico.ca/ndairport
2003 Budget - Niagara District Airport
Item 2002 Budget 2002 Actual (to Sept 17th) 2002 Proj~t~d
REVENUE
Interest $3.>00.00 54,56t .37 $5,761.73
Miscellaneous $500.00 $164.95 $208.36
Mmak~pal Gram~ $242,593.00 $182,893.50 5242,593.00
Land Rentah $8(3,313.12 $61,45388 $81,314.16
Landing Fees $3,300.0,0 52,443.50 $3,086.53
Pa~onger Fe~s $14,350.00 $2,657.06 $3,356.29
Fuel Royalthn $25,000.0~ $12,145.15 $15,341.24
Water Revenues $4,000.00 51,805.76 $2,280.96
Ofllee Rcatah UB $250.00 $3,066.00
US Exchange/Interest $ I00.00 $0.00 $0.00
Genend Services UB $ 500.00 $2,000.00
TOTAL I~VE.NUE $373,656.12 $268,875.17 $359JD8.26
EXPENSES
Salaries and wages $ l t 5,000.00 $50,548.53 S63,850.77
Employm b~flts $20,~u~.00 $7,858.42 $9,926.43
Consulting 530,00~. n0 $24,118.75 530,465.79
B~ildlng Malate~nce $16,000.o0 59,696.27 $30,1 ~.27
R~way ~~ee $22,000.00 $14,398.~ $18,188.08
P~pe~ M~ten~e $10,O~LO0 $5,~8.62 $7,463.52
Gauge Ex.asea UB $ 1,430.59 $ 1,807.~
EqMp~m RentM $2,~0 ~ 51,125.10 $1,421.18
F~l $4,500.~ $2,412.17 53,046.95
V~i~ $3,200.00 $2~743.88 $3,465.95
Hyd~ md hea~ig $17,~0.~ $9,950.88 $12,56953
Water $2,5~.~ $2,436.87 $3,078.15
Te~p~ne $4,~.~ ~,~5.63 ~,272.37
Adve~is~mo~on $2,~.~ $97.~5 $123.73
~e ~ genii $8, t~.~ $5,32993 $6,732.54
A~it $2,~ .00 $3,285.~ ~, 149.47
L~al ~s $25,~0.~ ~,517.14 ~9,495.33
M~e~al rexes $5,176.~ ~,150.~ $12,225.~
Ai~o~ ~ $11,700.~ $14,702.76
Confeee~'~,el $2,500.~ $2,302.52
~~ $1,200.~ $355.23 $448.7
CapR~ Addl~om Ex,se $0.~ $0.~
B~ ~es & ~sl $300.00 $65.10 $82.23
TOTAL E~ENSES $305,776.00 $177,~7.57 $246,548.98
NE'I INCOME $67,880 12 $91,427.60 $112,459.28
EXISTING CAPIIAL RESERV~ $~84,400.00
CAPITAL IMPROVEMENTS $0.00
NET INCOME FROM YEAR $67,880.12
NEW CAPITAL RESERVE $452,280.12
L"B - indicates ~,sbudgeted
$384,400.00
5112,459.28
$496,859.28
October 18, 2002
2003 Badger
$6,000.00
$500.00
$242,593.00
$87,465.19
$3,500.00
$17,500.00
$16,000.00
$4,000.00
53,10O.00
$I00.00
$2,000.00
$382,758.19
$66,560.00
$ i$,000.00
$34,540.00
$7,500.00
$35,000.00
$20,000.00
$2,000.00
$2,000.00
$3,50000
$35,000.00
$13,125.00
$3,500.0O
$2,00000
$5,0(30.00
$14,000.(30
$4,000.00
$12,50(3.00
$6~075 O0
$20,000.00
$3,000.00
$1,000,00
$5,500.00
$0.00
$10O.00
$310,900.00
S71,85819
$496,8~9.28
S71,85819
$418,717.47
(~IifD0rl-2003t~U,"Jg~LrlS t ,T,m-od y¥ / job Z I lo'tin;s)
5 Year Forecast - Niagara District Airport
Item 2t~2 Bndgei 2~3 Budlet 20~4 Budget
inkrest $3,500.~ $6,000.0~ S6,~0.~
~c~l~ $5~.~ ~.~ $~.~
M~I Gran~ $242,593.00 $242,593.~ S242,593.00
L~d R~t~ S80313.12 $~,~5.19 ~9,~ 1.~
Lan~ F'e~ $3,300.00 S3,500.00 $3,622.50
Water R~,~ $4,0~.~ ~,~.~ ~,140.00
U8 Ex~e~t $100.00 $100.~ $ IOO.~
Gener~ ~ UB ~,000.00 S2,~.~
TOTAL REd, YE ~373,656A~ S382,758.19 $386,748.~
EXPENSES
Salaries sad ~ages $115,OOO.00 $66,560.00 $68,889.60
Employee b~mefits $20,000.00 $15:000.00 $15,525.00
Comulting $30,000.00 $34,540.00 $35,748.90
BulldlnI Maimemmce $16,000.00 $7,500.OO $7,762,50
Runway Maintenastce S22,000.00 $35,000.00 $24,14138
Property Mahtenance $ I0,000.00 $20,000,00 $5,000.00
Garag~ gxp~nse L~ $2,000.OO $2,070.00
Equipment Rental $2,000.00 $2,000.OO $2,070.00
Fuel $4.500.00 $3,500.00 $3,622.50
Yehicks $3,200.OO $35,000.00 $3,5OO.OO
ltydro and heat/mR giT.000.00 $13,125.00 $13,58438
Water $2,500.00 $3,500.00 $3,622.50
Telephone $4,800.00 $2,000.00 $2,070.00
-Adver lising/l~r ~m~otlan $2,000.00 $ 5,00O .00 $5,175.00
Office and general $8.100.0~ $14,000.00 $14,490.00
Audit $2,600.0(} $~,000.00 $4,140
Legal feen S25,:XIO.OO $12,500.00 $6,000.00
.Municipal taxes $5, ]76.00 $6,075.00 $6.075.00
Airport i~q~anee 51 t,700.30 $20,000.00 $20,700.00
Confetences/Tr nvel $2,500.00 $3,000.00 $3,105.00
Ml~eilaneo~ $1,200.OO $1.060.00 $1,035
Ml~elhmeous Eqt $200.00 $5,500.00 $5,692.50
Capital Additions Expense S0.00 $0.00
Bank Charges & lnt~rest $300.00 5;100.00 $100.00
TOTAL EXPENSES $305,776.00 $310,900.00 $254,119.25
NET INCOME $67,880.12 571,858.19 $132,630.35
EXISTIlNG CAPITAL RESERVi S384,400.00
CAP IT,M~ IMPRO¥1MENTS
NET INCOME FROM YEAR S67,880.12
NEW CAPITAL, RESERVE $452.280.12
~ Budget
U 1*, - indicat~s unbudsetcd
$6,120.60
$50030
$242,593.00
$91,807.17
$3,713.06
$i8.565.3 l
$16,974.00
$a,243.5o
$3,100.00
$100.00
$2,000.00
$389,716.64
$70,611.84
$15,913.13
$36,642.62
$7,956.56
$10,250.OO
$5,125.00
$2,121.75
$2,121.75
$3,713.06
$3,587.50
S 13,923.98
S3.713.06
$2,121.75
$5,304.38
$14,852.25
$4,245.50
$6~ 15000
$21,217.50
$3,182.63
$1,060.88
$~,834.81
$1DO.O0
$245,822.95
$143,893.69
$6,181.81
$500.00
$242,593.00
$93,320~3
$3,787.32
$18,916.62
$17,313.48
$4,32837
$3, lO0.O0
$100.00
$2,000.00
$392,{61.12
$72,024.08
516~231.39
$37,375.47
$8,115.69
$25,455.00
$5,227.50
$2,164.19
$2,164.19
$3,?87.32
5;3,659.25
$14,202.46
$3,787.32
$2,164,19
S5,410.46
$15,149.30
~32837
$6,373.~
~,075.00
S21,~ 1.85
~,2~.~8
$1,0~.~
$5,951.5 !
SO.O0
$1~.~
~5,615.91
S126,545.22
18, 2002
$6,243.62
5500.00
$242,593.00
$95,200.42
$3,882.01
$19,410.03
$17,746.38
S4A36.58
~3,100,00
$100.0~
$2,000.00
$395,2 ! 1.98
$73,824.68
$16,637.17
$38,309.86
$8318.59
$11,OOO.OO
~$,358.19
S2,218.29
$2,218.29
$3,8~2.01
$3,750.73
$14,557.53
g3,8~.0 I
$2,21 g,29
$5,545.72
$15,528.03
84,436.58
$6,429.83
S6,200.00
$22. t82.90
S3,327.43
51,109.14
56,100.30
$000
$100.00
$257,135.55
$138~076.43
$452,280.12 $374,138.31 $256,768.66 $150,662,36 $27,207.58
$1~0,0~).~0 S2SO,OOO. O0 S250,00~.00 S~SO, O00.OO S12~0,~)
$71,858.19 $132,630.35 $143,893.69 S126.545.22 $138,076.43
~374,13831 $256,768.66 $150,662.36 $27,207.58 $40,284.01
Major Expenditure Increasee
Conaultin9 436,000
- Consulting service~i - Airport manag~
-Funds for engi~ ~eering services
Vehicles
-Purchase of thick to replace van
Runway Maintenance $35,000
- PAPI System to be installed at NE end of runway'
- Defined as a 'lghllng system and approach aid
- Estimated to cost $12,000
- ASOS (Automatic Surface Observing System ) I~ be Installed
- Provides wind direction and visibility in times when tower is closed
· Estimated to cost $12,000.
Property - $26,000
-Parking lot has severe ponding after rain or enow fails.
Office and General $14,000
-Purchase of two new desks
- Purchase ofhvo new computers, TVNCR machine
Legal Fees. $12,600
- ongoing reso:ution of personnel case and arbdtmtion matters.
AJrport Ineurance. $20,000
-increase in premiums due to events of September 11th,
Advertl~ing e~d Promotion $6,000
-Seed money fnr Ambassador group
Mi~cellaneout Equipment $5,$00
-Sickle for John Deers Tractor to cut ditches
Pa~&enger Fees
Passenger fees collected for 2002 up to Ou--tober 9th was
$154~3.0§. Low value for actual was due to negative Journal
enby al beginnin9 ~ 2002.
Octol:~ 10, 2002,
Capital lmproYemeats
1. Sen,ices arc to be supptied m the soathwest area of the airport. Services
include water, sartitar-,, scv, cr and burying of electrical cables. A prdiminary
cosl csfi,nat¢ x~ould bt. approximately $150,000.
2. A preliminary cost c.;thraalr by Delc~tn Corporation for Re.~abilitation
ofTaxiwav A and Apron i ~vas completed on September 7, 2001.
The estimate mdieates total costs of $1,411,000.
Replacemem of asphalt atd granular for Tax/way A is estimated at $495,000.
Replacement of asphak and granular for Apron I is estimated to be $6581000.
Installation of storm sewers, .~ubdra~ and catchbasins is estimated to
Alpha Ta~way was built in the 1940s. The taxiway was resurthced between
1961)-1970. The current taxiway and apron is in very poor condition.
3. Pavement rehabili 'ration is nco{led in thc area of the Flying club and tic
do~n areas. A pr¢lirmna~., cost estimate to complete this task would bo in
the order of $200,000.
Octob~ 10, 2t.~;2
DATZ MATURitY DATK
NIAGARA C~LEO !'r UNION
July 2, :2002 I~y 2, 2003
Au~ua 30,200." OeIober
Septe. n~ber 2~. 2~'2 ~o~r 29. 2002
~Ol~m~ 6. 2002 Aught 14,
~pt~m~r 6.2~:,
Scp~m~r 6.2~2 NovCm~r
TOTAt.5
AMOLrNT RATF. (%) LNT~dT.,S~
$1~.000.00 3.2 ~,200,00
$1000000.00 2.1 $345.21
$$0,082. Ig 2 $82.33
$124,911.36 2,64 $3,089,16
$49,496.00 2.32 $503.37
$49,$14.50 2.1~
$474,304.~ $7,406.07
VALISE UI'ON tR~'I"URITY
SiC'L200.00
$10'L345.21
164.52
$12{,~01.22
$4111,~ 1~.12
CL'tob~ 10, 2002